Westlogic Knowledgetree

WESTLOGIC KNOWLEDGETREE

Smart software solutions.

WESTLOGIC KNOWLEDGETREE A full-featured, online document management system designed to meet the needs of your business.

WESTLOGIC KNOWLEDGETREE

Less paper. More productivity. Document management made simple.

Online DMS

Electronically store & organise

Reduce paper dependency

Boost productivity

Quality, security, consistency Manage business information

Westlogic Knowledgetree is a full-featured, online document management system (DMS) designed to meet the needs of your business. Knowledgetree enables your business to store and organize its valuable electronic documents and media in a structured, highly disciplined way to help reduce paper dependency and boost productivity, quality, security and consistency of information across your business.

WESTLOGIC KNOWLEDGETREE

Bring organisation and accessibility to your valuable documents and information.

KEY FEATURES INCLUDE Online Access, Fully Hosted

quickly upload, store and manage documents the way you would on your computer.

Westlogic Knowledgetree is fully managed, securely hosted, complete document management solution. Available online for your organisation 24/7.

Compatible with your documents and multimedia Westlogic Knowledgetree supports a wide range of document

Document Organisation and Accessibility

and media types. Tight Microsoft Windows and Office integration enables drag-and-drop upload of documents from

Bring organisation and accessibility to your valuable documents and information. Accessible via a web-browser, easily and

your desktop space directly into Knowledgetree.

WESTLOGIC KNOWLEDGETREE

KEY FEATURES CONTINUED

Powerful document search and indexing

Data Protection

Knowledgetree includes a powerful search engine and

Westlogic Knowledgetree takes the worry out of document

configurable document indexing features that provides both

protection and storage. No need to archive, no need to make

relevance ranked, metadata filtered search (like Google) and

backups every night – it’s all done for you daily without

full text search results of text and content. This powerful

interruption to your business.

feature enables you to search for documents and inside documents for specific keywords and phrases.

Robust and scalable Knowledgetree leverages the latest open-source technology to deliver a robust, scalable and enduring document management platform that will grow as your business does. Powered by industry-standard technologies such as MySQL and PHP software your Knowledgetree database can grow in size to accommodate hundreds of thousands of documents and media files.

Users, Groups, Roles Westlogic Knowledgetree is powerful, flexible and secure in the way it handles user access and permission based activity. Choose from predefined user access levels and permissions or easily setup your own. Knowledgetree is totally configurable, granular and able to work the way you need it.

Workflow Support Westlogic Knowledgetree gives you the ability to introduce workflow processes to indicate document status or exercise quality control over lifecycle for document approvals and version control. Totally customisable, you can easily set the level of workflow control across document types, folders and user levels.

Amazing User Interface Ugly, grey, difficult to use and unintuitive software belongs in the last century. Our customers love the concentrated dose of Web 2.0 interface design and usability we inject into all our products and services. We know it as ‘user experience design’. You experience it as easy-to-use, visually engaging business applications that boost your productivity and are a pleasure to use. It’s one of our unique points of difference and the way we help our customers ‘work smarter, not harder’.

Westlogic Knowledgetree takes the worry out of document protection and storage.

WESTLOGIC KNOWLEDGETREE

Upload and store documents and digital media.

KEY BENEFITS INCLUDE Ease of Use

Searchable Knowledgebase

Westlogic Knowledgetree’s class-leading usability features and

Every time you use Knowledgetree to upload and store

friendly Web 2.0 interface mean ‘low learning curve’ so that your

documents and digital media you are contributing towards a

users can store, organize and access electronic documents

broader, deeper and increasingly valuable corporate memory

and digital media quickly and easily. New users require only 1-2

of your organization. Call it intellectual capital. Call it business

hours of training with little or no ongoing support.

intelligence. We call it both. And it’s available on-demand with Westlogic Knowledgetree.

WESTLOGIC KNOWLEDGETREE

KEY BENEFITS CONTINUED

Boost Productivity

Return on Investment (ROI)

Westlogic Knowledgetree helps eliminate wasted time spent

Westlogic Knowledgetree is a low-investment, high yield

looking for important policy and procedure documents and

document management service where savings scale upwards

valuable client files and information. It promotes knowledge

proportional to your frequency and volume of use. ROI payback

sharing across your business to help locate existing content and reduce the amount of document duplication. Why recreate

Corporate Sustainability

the wheel when you can simply find it? The paperless office might be a corporate myth, but the

Quality of information

‘less paper’ office certainly isn’t. Help green your business with a reduction in use of paper-based media. Westlogic

Introduce procedures and discipline around document creation,

Knowledgetree is planet-friendly document management

authoring, categorization and version control among your users

technology at its greenest.

to help lift document and quality practice in your organization.

Low Running Costs Westlogic Knowledgetree is a fully hosted, subscription-based service. No additional infrastructure is required beyond a basic computer with browser and internet access. Low-cost monthly subscription plans and flexible storage, bandwidth and feature options make Knowledgetree accessible to businesses of all sizes.

Fast implementation Knowledgetree is impressively quick to setup and access. As an online service, new account activations can take as little as 30 minutes to setup. Bulk document import features enable your business users to start creating new document libraries within 30 minutes.

Local, performance-optimized hosting Westlogic Knowledgetree is hosted locally and supported in Australia to ensure a performance-optimized for all users. Westlogic’s enterprise-grade virtualised server infrastructure meets business critical high-availability standards (our data centre boasts 99.999% availability) in addition to offering true scalability and protection for your business data. Speaking of protection, all login and authentication data transfer to and from our servers using secure 128-bit SSL encryption compatible with ALL current mainstream browsers. Australia is renowned for some of the best network and hosting infrastructure in the world. Ours is no exception.

Bulk document import features enable your business users to start creating new document libraries within 30 minutes.

WESTLOGIC KNOWLEDGETREE

Physical storage can typically account for 25% to 33% of usable office floorspace. THE CASE FOR DOCUMENT MANAGEMENT Document management is increasingly becoming a fundamental, business critical application as more and more small to medium businesses come to experience the same information and intellectual capital challenges that plague larger organisations.

• 80% of employers waste an average of half an hour per day retrieving information from files and documents; and that • 60% of employees are spending an hour or more per day duplicating the work of others.

Everyone has experienced the frustration of not being able to locate that file containing that important piece of information. Recent research in the last few years on document and knowledge management across various industries and organization has uncovered some startling facts.

Loss of Documents and Business Information Coopers & Lybrand and Imersion Technologies study of intellectual property and process management recently revealed: • 7.5% of all documents get lost, 3% of the remainder

The true cost of physical storage Businesses today are retaining hardcopy paper files and media for periods of up to 7 years for practical and often regulatory

get misfiled. • Office professionals spend 5-15% of their time reading information, but up to 50% of their time looking for it.

reasons. Physical storage can typically account for 25% to 33%

This highlights that loss or inability to locate essential corporate

of usable office floorspace and is a significant contributor to

information is negatively impacting bottom-line profitability,

many businesses moving to larger premises or leasing expensive

productivity and retention of intellectual property across their

offsite storage facilities. The true cost of physical storage is one

organization. Conversely, recent studies on organisations that

that affects the business bottom-line, ie:

have implemented document management systems report a

• high cost of storage floorspace / sqm / annum; • reduced of productivity maintaining efficient filing systems; • reduced amenity in general use of available office space.

positive result, stating that: • “Overall, participants cited the biggest productivity returns in terms of accelerated document retrieval, faster filing, reduced staffing requirements and the biggest cost savings in the

The true cost of electronic storage The simple truth is digital storage is the cheapest and most efficient method of document and media storage available today. And it only continues to get cheaper. Where physical storage costs for a small and medium sized business (a small solicitors office for example) can conservatively run up to several thousand dollars a year, digital storage costs of approx $0.03 per ‘gigabyte’ at wholesale pricing levels represent dramatic savings.

reduction of printing, distribution and storage costs.” (Source: Nucleus Research). Further findings from the Nucleus Research study indicate: • 86% percent of participants cited increased productivity and the average participant reduced document retrieval time by 52% with their solution. Many participants indicated greater regulatory compliance as well.

Protect your bottom line The up-shot of this illustrates that most businesses will benefit

Productivity Impacts A recent overseas study by US’ BAE Systems titled, ‘Show me the Money, Measuring the Return of Knowledge Management’ reported:

from the implementation of a document management system, that the positive results significantly impact the business bottom-line and become the basis for efficiently conducting every business function.

WESTLOGIC KNOWLEDGETREE

Attractive pricing discounts are available on bulk subscription purchases. PRICING Westlogic Knowledgetree is packaged as a subscription service

Our fair-use pricing policy ensures that costs are based on

and is scalable to suit the precise needs of your business. As an

purchased user licenses starting at AU$45.00 / month. The

online, hosted service it works just like a mobile phone or ISP

schedule below provides detailed pricing information.

subscription which you can start, pause or cancel at any time.

Westlogic Knowledgetree Price Schedule Westlogic Knowledgetree Pricing

Monthly

Quarterly

Yearly

– capacity for up to 6,000 compact, searchable electronic pdf documents

$45

$135

$540

+2GB Online Storage

$5

$15

$60

Single User License: – 2,000MB combined high performance online document storage – 3,000MB combined high performance bandwidth – high-availability 24x7x365 enterprise-grade hosting

Document Scanner Pricing

Cost

Small office desktop document scanner – Fujitsu Scansnap S510 (PC) | 18ppm\36ipm | Sheet-fed | Duplex – Fujitsu Scansnap S510M (Mac) | 18ppm\36ipm | Sheet-fed | Duplex – Canon DR2010c (PC) | 20ppm\40ipm | Sheet-fed | Duplex – Canon DR2510c (PC) | 25ppm\50ipm | Sheet-fed | Duplex

From

$800-$1300 Call for Quote

Networked, departmental document scanner – Canon ScanFront 220 (PC) | 25ppm\50ipm | Sheet-fed | Duplex – Fujitsu fi-6000NS Network Scanner | 25ppm\50ipm | Sheet-fed | Duplex

From $2300 Call for Quote

Scanning Bureau & Consulting Services

Cost

Document Scanning Service Too busy to scan? Let us do it for you. We’ll convert your hardcopy paper documents into electronic $150 / 100 pages.

text-searchable pdfs overnight ready for upload into your document management system.

From

100-sheets minimum. Collect and return to base (Sydney CBD metro area only).

Call for Quote

Consulting Services Need help auditing your document requirements or defining a functional taxonomy for your

From $150

/ hr

document management system? Westlogic professional consulting is the answer.

Call for Quote

WESTLOGIC KNOWLEDGETREE

Save your business up to 90% of its current storage costs with Westlogic Knowledgetree.

PRICING SCENARIOS Small Business Pricing Scenario

information they manage on a daily basis. One-third of the available office space is now taken up with physical storage.

REAL ESTATE PROPERTY AGENT A small boutique city property agent with 6 staff and a large portfolio of properties for sale and lease are inundated by the amount of paper-based sales contracts, lease agreements,

The business has also recently started archiving records older than 12 months in an offsite storage facility. The general amenity of the work environment is constantly under pressure due to meeting / work space constraints.

property listing records, monthly rent statements and client Monthly

Quarterly

Yearly

-

-

$900

$3,000

$9,000

$36,000

$800

$2,400

$9,600

$3,800

$11,400

$46,500

$270

$810

$3,240

-

-

$270

$810

$4,040

$3,530

$10,590

$42,460

Filing Cabinets – 3x vertical 4-drawer cabinets (133H x 46.5W x 62D cm) Onsite Storage Space – 20x vertical filing cabinets occupying a combined floorspace of almost 10 sqm @ $300 / mo psqm Offsite Document Archiving – 20 sqm of leased floorspace in an offsite storage facility @ $800 / mo Total Investment Westlogic Knowledgetree x 6 User Licenses – from $45 / mo incl. 2GB storage and 3GB bandwidth – x 6 user licenses includes: – 12GB combined high performance online document storage – 18GB combined high performance bandwidth – professionally hosted – capacity for up to 40,000 compact, text-searchable electronic documents Document Scanner – sheet-fed, fast, high-quality document scanning – digitise existing and future paper files searchable Adobe Acrobat pdf documents – powerful OCR software included – manufacturers warranty 1 year – approx 40,000 scans monthly duty cycle Total Investment

From

$800

Westlogic Savings Return on investment (ROI) analysis: save your business up to 90% of its current storage costs with Westlogic Knowledgetree document management system.

WESTLOGIC KNOWLEDGETREE

PRICING SCENARIOS CONTINUED

Medium Business Pricing Scenario

storage and daily strata searches are undertaken in a dedicated meeting room located adjacent to the reception area. Strata

STRATA MANAGEMENT AGENCY A busy strata agency with 600 individual strata plans under management is required to store and provide onsite public access to individual strata plan files and documents for prospective buyers, insurers and regulatory authorities. Onethird of the available office space is now taken up with physical

searches are time consuming with prospective buyers typically being presented with several cartons of files and folders to search through and document security due to misfiling or even theft is not uncommon. The business is feeling the cost and management looking to move their business (or least their clients) onto electronic document management.

Physical Storage Costs

Monthly

Quarterly

Yearly

$12,500

$37,500

$150,000

$4,000

$12,000

$48,000

$16,500

$49,500

$198,000

$1,080

$3,240

$12,960

-

-

$1,080

$3,240

$15,260

$15,420

$46,260

$182,740

Onsite Storage Space – 20x vertical sliding compactus occupying a combined floorspace of almost 25 sqm Offsite Document Archiving – 100 sqm of leased floorspace in an offsite storage facility @ $800 / mo Total Investment Westlogic Knowledgetree 24-Pack – x 24 user licenses includes: – 48GB combined high performance online document storage – 72GB combined high performance bandwidth – professionally hosted – capacity for up to 190,000 compact, text-searchable electronic documents Network Document Scanner – sheet-fed, fast, high-quality document scanning – digitise existing and future paper files searchable Adobe Acrobat pdf documents – powerful OCR software included – manufacturers warranty 1 year - approx 40,000 scans monthly duty cycle Total Investment

From

$2,300

Westlogic Savings Return on investment (ROI) analysis: easily save your business up to 95% of its current storage costs with Westlogic Knowledgetree document management system.

SETUP & SUPPORT Westlogic provide setup and configuration assistance with

The care continues afterwards with email and telephone

all their subscription services to create logins, provide onsite

support from our Technical Helpdesk team.

training to key users and ensure you’re up and running in the shortest possible time.

WESTLOGIC KNOWLEDGETREE

New thinking

New Tools

New Approach

ABOUT WESTLOGIC Westlogic is an innovative, new small-medium

Our Point of Difference

business enterprise in Sydney focused on the development, delivery and support of next generation,

Our point of difference is that we bring to market accessible,

online B2B software products for the strata management

intelligent solutions for busy strata and property professionals

community in Australia.

that enable them to ‘work smarter, not harder’.

Our software solutions deliver value to our clients by

It’s change for the better. New thinking. New tools.

reducing their costs to deliver service, improving

New approach.

productivity and enabling them to work smarter, not harder. Westlogic draws upon a team of team of experienced and dedicated professionals with expertise extending across: • product and software development; • project management; • creative & digital strategy; • online marketing; • copywriting; • hosting; and • maintenance and support. Learn more about our products and services and how they can give your business the competitive edge. Call us on Freecall 1800 663 641.

New thinking. Free yourself from repetitive, timing consuming and expensive labour tasks and spend time where it counts – on your customers. New Tools. Give your workforce a productivity boost with ‘on-demand’ office productivity applications that are accessible from office, home or on the go. New Approach. Our software products are available via subscription which you can start, pause or cancel at any time. Feature enhancements will appear automatically – your software will never be out of date again. Work smarter, not harder. Westlogic. Smart software solutions.

CONTACT For further information about Westlogic Knowledgetree, please

Head Office

contact us via the details below: Suite 151 / 398 Pitt Street

General Inquiries

Sydney NSW 2000

[email protected]

Sales:

www.westlogic.com.au

Accounts: [email protected]

National Freecall: 1800 663 641

Support:

AUSTRALIA [email protected] [email protected]