Vendor Letter

Idaho Library Association Annual Conference Round’em up in Burley Burley , September 30-October 2, 2009 On behalf of the Idaho Library Association Conference Planning Committee, I would like to offer you a unique opportunity to meet with people who are interested in your products and/or services. September 30-October 2, the Idaho Library Association will sponsor its annual Conference in Burley at the Shilo Inn 780 Lindsay Blvd Idaho Falls ID 83402. The conference will provide information, training and networking for school, academic and public librarians, as well as library trustees. We expect to draw participants from all over the State of Idaho and anticipate an attendance of between 150 and 200 people. We invite your organization to exhibit at and/or sponsor this conference. The $350 member or $400 non-member exhibitor fee includes: • one 6x3 foot table, • Lunch served to exhibitor either at their exhibits or with the conference attendees (Your choice) • Directory listing in our conference packet. Assorted levels of Conference sponsorship for conference bags, President’s reception, Keynote speaker, Wednesday evening social or breakfasts are also offered. The conference schedule will include time with the exhibitors during registration, morning and afternoon breaks and lunch. We urge you to respond as soon as possible. Because of space limitations at the conference center, we must limit exhibitors to one table and can allow only 30 exhibitors. To insure exhibiting space, reservations must be received by July 1, 2009. After the deadline, an additional charge of $25 will be added. Whether or not you can attend, you are invited to provide promotional materials for our conference packets and/or door prizes. Materials to be included should be sent by Sept. 17th to the Library at Eastern Idaho Technical College 1600 South 25th East Idaho Falls ID 83404 in care of Suzy Ricks. Door prizes should be sent to the same address by Sept. 28th. If you have any questions, feel free to contact me by email or at the number below between 8:00 to 4:30 MST Monday through Friday.

Thank you Suzanne Ricks, Librarian Eastern ID Technical College 1600 South 25th East Idaho Falls ID 83404 Email: [email protected] Phone: 208-524-3000 ext. 3312 Fax: 208-524-3007

Idaho Library Association Annual Conference Burley Sept 30-October 2 2009 Exhibit Contract We, the undersigned hereby authorize you to reserve exhibit space at the Best Western Burley Inn in Burley, ID for Sept. 30-October 2, 2009 for the use of the undersigned. We understand that space will be prioritized by date and postmark. We specify that the products listed below are those we propose to exhibit, distribute or sell and that we will advise you in writing of any proposed changes prior to the conference.

We would like to donate the following item(s) for use as door prizes at the conference:

We understand that for each space reserved, we will be provided with one 6 foot table and two chairs. This includes lunch for each exhibitor. If our request for space is cancelled after the deadline (Sept 1, 2009), this payment is non-refundable. We will/will not send promotional material to you to be included in registration packets. We have attached our check for $______ for exhibit space and ____# lunches daily. I will require ( ) electricity ( ) wireless ( ) other needs, please specify______________. We would like to be a conference sponsor and enclose $____________ There will be wireless Internet capabilities in the exhibit area. Name of Organization: ______________________________ Representative: _____________________________________ Phone: _______________________ Email: __________________ Address: ____________________________________________ Date: __________ Signature: ____________________________

Please send this contract with a check to: Stephen Poppino, ILA Treasurer Library College of Southern Idaho 315 Falls Ave. Twin Falls, ID 83303-1238

Idaho Library Association Conference Fact Sheet Essential Vendor Information Conference Dates Set-up begins Wednesday, Sept. 30, 1-5PM Take down by 3:00 PM Friday October 3. Vendor Fees: $350 ILA Members

$400

Non-Members

Events: Wednesday:  Tour of Historic Oakley ID with Dutch Oven Dinner and Music Hall entertainment Thursday: Exhibits open at 7:30 AM and close at 5:30 PM  Keynote speaker 8:30 AM  Break with Exhibitors 10:3011:00AM  Lunch with C J Box 12-1:30  Break with Exhibitors 3:304:00PM Friday: Exhibits open at 7:30 AM and close at 3:00 PM  Break with Exhibitors 10:30-11:00AM  Lunch 12 noon Conference and Exhibits Location: Best Western Burley Inn and Convention Center 800 North Overland Ave. Burley, ID 83318

208-678-3501

Opportunities for Advertising & Sponsorship If you are interested in highlighting your products and services to librarians throughout our region, we hope you will consider becoming a sponsor. Sponsors have numerous opportunities to increase their visibility and name recognition at the ILA Conference. They include: • • • •

Sponsoring an event or program Donating a door prize for conference visitors Donating a gift to be placed in the 250 plus tote bags for attendees Donating an item to our Intellectual Freedom silent auction

All sponsorships will be gratefully received and acknowledged on the website, in the conference program, and at the event: The advertising rates for conference events and materials are as follows: Printing of conference program $750 Keynote Speaker $500 Presidents Reception $400 Banquet $300 Coffee Service $200 Snacks’ $100 Attending Conference Events Although lunches included with your conference registration can be served at your booth, we heartily invite you to join us for conference meals and events. For more information, see the information packet which you will receive after registering. To register for the conference, fill out and submit the attached Vendor Registration Form (also located on ILA website). ILA Conference Contact Suzanne Ricks Vendor Chairman Library Eastern Idaho Technical College 1600 South 25th East Idaho Fall ID 83404 (208)524-3000 ext. 3312 Fax: 208-524-3007

[email protected]