Training Manual

MIP Participation Manual

MEDICAL INFORMATICS PLATFORM Participation Manual About the Manual Welcome! Your keen spirit and curiosity is truly refreshing. To better guide you in your contribution in the MIP Project, our Medical Knowledge Engineering team has brought you this Training Manual! As you go along, you will see just how quick and easy it is to participate!

In this manual, you will find: SECTION

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1.0 THE PROJECT: What is MIP?

2

2.0 KNOWLEDGE BUILDING: Why the Project Needs You

4

3.0 METHOD: How You Can Participate!

5

3.1

Case Contribution

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3.2

Knowledge Transfer Procedure

6

3.3

Submission

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MIP Participation Manual

1.0 The Project: What is MIP? MIP is the acronym for the “Medical Informatics Platform”, a revolutionary new program being developed to aid students, clinicians and researchers in their decision making processes using cutting edge ‘semantic’ technologies developed for designing intelligent databases. So what does this mean for you? Well… Let’s say you’re a hard working medical student doing your internship or are on your clinical rounds and you come across a patient or a case you are not familiar with, and time is of the essence, you would have to make a quick, effective & accurate decision. What would be done in such a scenario? You would have the following options: a. Quickly run through your notes to make sure your decision is accurate, b. Use an electronic source if that is available, c. Ask someone with more knowledge on the subject matter, or d. Scroll through your nifty encyclopedia program on your overpriced PDA. In all of these choices though, the information (if readily available) still needs to be sorted and processed with some amount of human intelligence to make sure that information will be useful. 1.1 WHAT CAN IT DO FOR YOU ? MIP is designed with an intuitive interface that makes access to relevant information easy. The program is being developed in JAVA enabling it to be run on any operating system from PDAs to cellphones. The interface is being designed to accommodate the touch screen feature to facilitate on-the-fly access to relevant information. The goal of the MIP program is to assist in the diagnosis of either a common or uncommon disease based on the same decision making process that is used by a clinician in diagnosing a specific disease.

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MIP Participation Manual

2.0 KNOWLEDGE BUILDING: Why You’re Important! To be a truly reliable assistant, the MIP first needs to be equipped with a strong knowledge base; just as seasoned experts and professionals need to undergo intensive education and training before their service. However, medical knowledge is incredibly vast and fast-growing, so transferring this knowledge into a mobile tool would be quite a task! This is where we turn to community participation in supporting the MIP with a wealth of relevant, credible medical contents. The intensive exposure that you, discerning medical students, house officers, and senior clinicians receive in your practice is really something worth sharing for our Project. After all, it’s aimed at making healthcare work better for YOU! The ‘mind’ of the MIP will be the Disease Knowledge Bases ranging from Anemia to even Zoster, containing the major steps in diagnosis which are: 1. Symptoms experienced by the Patient 2. Clinical signs exhibited 3. Investigative methods, and 4. Management of the disease. Your help is thus needed right here, in expanding the MIP’s knowledge beginning with clinical cases encountered in your own line of practice. Not only does this enlarge the knowledge bases, the context of this knowledge will also be relevant to others working in the local arena! As more knowledge is contributed to the MIP, its special design using semantic technology enables it to intelligently recognize and understand knowledge intuitively. Just like the human mind, it will be able to actually reason out relationships and come up at logical conclusions to help you in the direst situations. With on-the-fly processing, it’s almost as handy as having a reference textbook that knows what you’re looking for, or a knowledgeable supervisor who’s never tired and always by your side (only no casual conversations just yet we’re afraid!). With that said, let’s look at how you can start playing your role in the Project!

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MIP Participation Manual

3.0 METHOD: How You Can Participate! We need your help in order to populate the databases with current and accurate medical information. This is what the flow of information looks like, from the time we get it from you, until it is encoded into the knowledge base. The MKE’s refers to the Medical Knowledge Engineers who are the same people who have drafted this training manual and will be conducting the training workshops.

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MIP Participation Manual 3.1 CASE CONTRIBUTION Since the objective of the MIP is to contain practical medical information locally in MALAYSIA, we would want to populate the knowledge bases with diseases that are mostly prevalent in Malaysia. In this way the MIP would be most useful to the local professionals.

Fig 3.1 – General Process Flow 3.2 KNOWLEDGE TRANSFER PROCEDURE

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MIP Participation Manual The following steps would have to be done in order to translate the clinical case report into the excel file that shall be submitted to the MKE’s. For illustration picture a clinical scenario where you have diagnosed a patient with Melioidosis and a detailed case report was drafted justifying the diagnosis. Step 1 – Structuring the information (Scope Creation) The clinical case report which has been validated by a superior will be divided into 4 columns into the following format.

3.2 (a) – Column Structure for categorizing clinical case reports So, it would look like this (Template available at http://mkestuff.blogspot.com)

3.2 (b) – Scope Please note that for each case you will create one of these tables.

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MIP Participation Manual Step 2 – Excel file creation After creating the scope, an Excel Workbook (file) will be created. The Template for this Workbook is available at http://mkestuff.blogspot.com.

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Fig 3.2(c) – Excel File Template (available at http://mkestuff.blogspot.com)

Fig 3.2(d) – Column formatting guide

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Fig 3.2(e) – Important Formatting points Important point to consider when creating the Excel Workbook [Fig 3.2(e)] 1. Each case would ultimately end up as multiple sheets in one workbook. 2. The symptoms column in Fig 3.2(b) would be in one sheet with the headings as illustrated in Fig 3.2 (c) & Fig 3.2 (d) 3.3 SUBMISSION File format for the Scope and the Excel Workbook should be in either: a. Microsoft Office 97-2003 (*.doc and *.xls) OR b. Microsoft Office 2007 (*.docx and *.xlsx) For naming your files, follow this format: “FirstName_LastName_Date.doc (or xls)” or “FirstName_LastName_Date.docx (or xlsx)” E.g. Ms. Haifa Wehbe’s Excel Workbook created on 29th Sept 2009 would be named either “Haifa_Wehbe_290909.xls” or “Haifa_Wehbe_290909.xlsx” accordingly. Once the files are created please email them to [email protected]. 10 / 11

MIP Participation Manual Congratulations, now you are ready to create your first Disease Scope and Workbook—and contribute your first Disease to the Project! For further aid, reference and also contact with the MKEs, visit the “MKE Stuff” page at http://mkestuff.blogspot.com and check out the video Tutorials, File Templates and helpful entries. Your comments and questions are most welcome!

Regards,

The Medical Knowledge Engineers In-Fusion Solutions

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