AURA LEADERSHIP FOUNDATION WELCOMES YOU !!
Sreeram C
&
Gopalam KB
Training forTechnical Personnel Day I • To Learn 1) Speaking Skills 2) Listening Skills 3) Presentation skills 4) Telephone talk 5) Writing Skills
Communication as a Necessity • In the beginning • At home • In the society • Message • Medium • Sender and Reciever/s
Orientation • Communication as a necessity • Intervention – Introduction by Participants. • Exercise on Entry behaviour
In an Organisation •Upward
•lateral
•Downward
• We – – – – – –
have common Goals plan, Execute, Evaluate handle Men and Material are a Team Have attitudes Only good communication leads to results
Downward Communication • Communication Down the line. Policies and procedures of the Company, assign goals,point out problems, give feed back. • Listen with Attentiveness • Seek for clarification • Ask Questions • Value the input • Be empathetic • Don’t be Rude ( The picture shows “how not to”)
Upward Communication • Your Communication with the higher cadres. Progress reports, feed back, Problems • Time is important • Appointment &Agenda • Be Precise • Give Accurate Information • Clarify your point of view • No Assumptions
Lateral Communication • •
• • •
You with colleagues of the same level - Horizontal Develop Relationships –Give Sincere and Honest Feedback Share Information Avoid Arguments You will be misquoted, since the message changes
Argument Vs Discussion • • • • •
• Heat • Closed mind Exchange Ignorance • • Express Temper • Who is Right?
Light Open mind Knowledge Logic What is Right?
Intervention – Audio Session • Process • 3 Audio clips played – Questionaire to be answered
• Objective • Clarity in Listening – Attention, Interruption, Assumption and Understanding
• Characteristics of Communication – The style, Clarity, Correctness, Jargon and Voice Culture
Listening Skills • Why Listening? • Listening and Hearing • Types of Listening • • • • • •
Informational Pretending Evaluative Empathic Attentive Argumentative
Good listener • Good listener – Good speaker • Empathy • Avoid External Disturbances • Keep your cool • Attention to details • Don’t interrupt
Non Verbal Communication • • • • • • • •
Body Language Eye contact Facial Feelings Emotions in voice Attention Spans Mannerisms Power of Questions Keep your Cool
• • • • • • • • • •
Telephone Talk
Decide using Phone Crisis, Confidential? Identify yourself Crispness & Precision Matter of Fact Recognise voices Avoid Mannerisms Balanced Emotions , No moods Don’t be curt, casual
Telephone and attitudes •Answer the questionaire •Let us look at the Attitudes based on the answers!!
Check out!! • Professional and assertive – 1c 2b 3c 4a 5c 6c 7c
• Aggressive and Emotional – 1a 2c 3a 4c 5b 6b 7a
• Unassertive and Passive – 1b 2a 3b 4b 5a 6a 7b
Written Communication • • • • • • • • • •
Oral Vs Written Why Written Various Forms Clarity Brevity Correctness Punctuality Take notes and Structure Draft, Finalise Styles?
Presentation Skills • • • • • • • •
Effective Introduction Friendly behaviour Audience analysis Questions and answers Effective Gestures Body Language Mannerism Mind, tongue, eye
Presentation Tools • OHP Transparencies • Power Point Presentations – – – – – – –
Plan the material Sequentiality Do not Clutter Crisp language Work through the material Practice Perfect and perform
Intervention - Assess the Learning • Answer the Questionaire • Assess the understanding • 1b 2a 3b 4a 5b 6a 7a 8a&b