Swatik Mandap.pdf

Chapter-1 Introduction

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INTRODUCTION Organization study is a part of m.com in entrepreneurship program which a student has to undergo training during their course of study. It narrows the gap between theoretical knowledge and practical situations. The intention of organization study is to have an exposure of real organization function and to strengthen the theoretical knowledge. I did my training program at SWASTIK MANDAP & HOTEL. During the period of one month I was able to experience the various function of different departments in the organization. OBJECTIVES OF THE STUDY: • To get practical exposure in the corporate world. • To have a proper balance between the theory and practical knowledge • To study origin, mission vision, and status of the organization. • To study the functional departments, exist in the organization • To evaluate the effectiveness of the organization • To study the problem areas in the organization • To provide some valuable suggestion to improve the efficiency in the organization. SCOPE OF THE STUDY: ➢ The scope is wide through not so wide as books. ➢ This report is based on the study conducted at SWASTIK MANDAP & HOTEL, PURI ➢ It aims at understanding the company’s establishment, organization structure departments, production techniques, marketing strategies and the advantages it is having over the competitors. ➢ An attempt is made to analyses the company performance in comparison to the theoretical aspects. ➢ It aims to understand the skills of company in areas like technological advancements, competition and in management. METHODOLOGY OF THE STUDY: • Observing the working of various departments like Finance, Human Resource, Sales etc. • Discussion with the company executives and employees, managers and employees. • Visiting and surfing websites of the company.

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The knowledge provided by our professor are proved beneficial for me. LIMITATION OF THE STUDY: There is no activity that can be completed without any limitation. The main limitation faced during the preparation of this project report on “Swastik Mandap” is as follows: ➢ Time available for the completion of the project is very short, hence much information could not be undertaken. ➢ As per the company rules many information were not disclosed ➢ As The managers were busy in their daily schedules were not possible for us to spend more time in interacting with them. ➢ The report is based on the analysis on the recent year’s data, which may not be sufficient in some cases.

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CHAPTER-2 Introduction to Hotel Industry

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HOSPITALITY AND TOURISM INDUSTRY The Indian hospitality industry has emerged as one of the key industries driving growth of the services sector in India. It has evolved into an industry that is sensitive to the needs and desires of people. The fortunes of the hospitality industry have always been linked to the prospects of the tourism industry and tourism is the foremost demand driver of the industry. The Indian hospitality industry has recorded healthy growth fueled by robust inflow of foreign tourists as well as increased tourist movement within the country and it has become one of the leading players in the global industry. Foreign tourist arrivals (FTAs) into the country increased steadily from 2002 to 2008. FTAs dipped in 2009, due to the global economic slowdown; however, the impact on the Indian industry was much lower than that on the global counterparts. FTAs are expected to increase in 2010. On the other hand, domestic tourist movement within the country was the highest in 2009.

Industry characteristics Major characteristics of the Indian hospitality industry are: ➢ High seasonality The Indian hotel industry normally experiences high demand during October–April, followed which the monsoon months entail low demand. Usually the December and March quarters bring in 60% of the year’s turnover for India’s hoteliers. However, this trend is seeing a change over the recent few years. Hotels have introduced various offerings to improve performance (occupancy) during the lean months. These include targeting the conferencing segment and offering lucrative packages during the lean period. ➢ Labor intensive Quality of manpower is important in the hospitality industry. The industry provides employment to skilled, semi-skilled, and unskilled labor directly and indirectly. In India, the average employee-to-room ratio at 1.6 (2008-09), is much higher than that for hotels across the world. The ratio stands at 1.7 for five-star hotels and at 1.9 and 1.6 for the four-star and three-star categories respectively. Hotel owners in India tend to “over spec” their hotels, leading to higher manpower requirement. With the entry of branded international hotels in the Indian industry across different categories, Indian hotel companies need to become more manpower efficient and reconsider their staffing requirements. ➢ Classification of hotels The Ministry of Tourism has formulated a voluntary scheme for classification of operational hotels into different categories, to provide contemporary standards of

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facilities and services at hotels. Based on the approval from the Ministry of Tourism, hotels in India can divided into two categories: ➢ DoT (Department of Tourism) classified hotels. ➢ DoT (Department of Tourism) unclassified hotels. ➢ Classified hotels Hotels are classified based on the number of facilities and services provided by them. Hotels classified under the Ministry of Tourism enjoy different kinds of benefits such as tax incentives, interest subsidies, and import benefits. Due to lengthy and complex processes for such classification, a significant portion of the hotels in India still remain unclassified. The Ministry of Tourism classifies hotels as follows: Star category hotels ➢ Heritage hotels ➢ Licensed units ➢ Star category hotels Within this category, hotels are classified as five-star deluxe, five-star, four-star, three star, two-star and one-star. ➢ Heritage hotels These hotels operate from forts, palaces, castles, jungles, river lodges and heritage buildings. The categories within heritage classification include heritage grand, heritage classic and heritage basic. ➢ Licensed units Hotels/establishments, which have acquired approval/license from the Ministry of Tourism to provide boarding and lodging facilities and are not classified as heritage or star hotels, fall in this category. These include government-approved service apartments, timesharing resorts, and bed and breakfast establishments. ➢ Branded players This segment mainly represents the branded budget hotels in the country, which bridge the gap between expensive luxury hotels and inexpensive lodges across the country. Budget hotels are reasonably priced and offer limited luxury and decent services. Increased demand and healthy occupancy have fueled growth of budget hotels. These hotels use various cost control measures to maintain lower average room rates without compromising on service quality. Ginger Hotels, ITC Fortune, Hotel, and Ibis are some of the popular budget hotels. ➢ Other smaller players These are small hotels, motels and lodges that are spread across the country. This segment is highly unorganized and low prices are their unique selling

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Growth drivers The fortunes of the hospitality industry are closely linked to the tourism industry and hence tourism is one of the most important growth drivers. In addition, all factors that aid growth in the tourism industry also apply to the hospitality industry. The Indian hospitality industry has recorded healthy growth in recent years owing to a number of factors: ➢ Increased tourist movement ➢ Increased FTAs and tourist movement within the country has aided growth in the hospitality industry. Healthy corporate profits and higher disposable incomes with easier access to finance have driven the rise in leisure and business tourism, thus having a positive impact on the hospitality industry. Economic growth India is one of the fastest growing economies in the world. It recorded healthy growth in the past few years, at more than 9% each during FY06-FY08. Despite the global economic slowdown, the Indian economy clocked growth of 6.7% and 7.4% in FY09 and FY10 respectively. Attractiveness of India has encouraged foreign players to set up their operational facilities in the country. Domestic industries have also made heavy investments to expand their facilities through Greenfield and Brownfield projects. Changing consumer dynamics and ease of finance The country has experienced a change in consumption patterns. The middle-

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class population with higher disposable incomes has caused the shift in spending pattern, with discretionary purchases forming a substantial part of total consumer spending. Increased affordability and affinity for leisure travel are driving tourism in India and in turn aiding growth of the hospitality industry. Emergence of credit culture and easier availability of personal loans have also driven growth in the travel and tourism and hospitality industries in the country. Measures undertaken by the government ➢ Various policy measures undertaken by the Ministry of Tourism and tax incentives have also aided growth of the hospitality industry; some of them include: ➢ Allowance of 100% FDI in the hotel industry (including construction of hotels, resorts, and recreational facilities) through the automatic route ➢ Introduction of ‘Medical Visa’ for tourists coming into the country for medical treatment ➢ Issuance of visa-on-arrival for tourists from select countries, which include Japan, New Zealand, and Finland ➢ Promotion of rural tourism by the Ministry of Tourism in collaboration with the United Nations Development Programme ➢ Elimination of customs duty for import of raw materials, equipment, liquor etc. ➢ Capital subsidy programme for budget hotels ➢ Exemption of Fringe Benefit Tax on crèches, employee sports, and guest house facilities ➢ Five-year income tax holidays for 2-4-star hotels established in specified districts having UNESCO-declared 'World Heritage Sites'. Trends in the industry The hospitality industry recorded healthy growth in early-2000, leading to a rise in occupancy rate during 2005/06 and 2006/07. Consequently, average rates for hotel rooms also increased in 2006/07. The rise in average rates was also a result of the demand-supply gap for hotel rooms, especially in major metros. Hotels were charging higher rates, at times much higher than that those charged by their counterparts in other parts of the world. Lured by higher returns experienced by the hotel industry, a number of players, domestic as well as international, entered the space. India became one of the most attractive destinations for such investments.

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While on the one hand, investments continued to flow into the hotel industry, hit by sharp rise in rates, corporate started looking for alternate cost-effective lodging options. This led to emergence of corporate guest houses, especially in major metros, and leased apartments as replacements for hotels. While average room rates rose in 2007/08, occupancy rates dropped. Occupancy rates plunged sharply next year, as demand declined following the global economic slowdown and the terror attacks in Mumbai. As a result, hotel rates declined during 2009-10. The hospitality industry reported improvement in 2009-10, with domestic tourist movement in the country being at a high. While average rates remained lower, occupancy rates rose, supported by surge in domestic tourist movement. The industry is expected to report healthy growth in 2010/11, with expected increase in domestic tourist movement and rise in international tourist arrivals. Development of other markets A major trend in recent times is the development of the hotel industry in cities other than major metros. As real estate prices have been soaring, setting up and maintaining businesses and hotels in major metros is becoming more expensive, leading to search for other cities entailing lesser costs. Consequently, hotel markets have emerged in cities such as Hyderabad, Pune, and Jaipur, Bangalore. This has led to increase in hotel development activity and expansion of hotel brands within the country. The industry has also seen development of micro markets, especially in primary cities. As cities grow larger and more office spaces come up across the city, travelers prefer to stay at hotels closer to the place of work/visit to save on time. This has led to the same hotel company setting up hotels across different location within a city. Marketing strategies Marketing strategies in the hospitality industry have changed drastically over the past decade. A decade back, the brand name of the hotel was a major driver. However, with the arrival of well-educated and experienced travelers, hotel companies have had to change/realign their marketing strategies. Today, hotel companies marketing strategies are differentiation, consistency, customer satisfaction, delivery of brand promises, and customer retention. Development and use of technology have also changed the way hotel companies operate, creating the need for online marketing. Travelers increasingly conduct basic research on the Internet. Blogs, networking sites, and travel sites are therefore being used for making choices and the information provided tends to influence opinions and choices. Several travel portals have emerged in recent times and travelers are increasingly using these portals to make hotel reservations. Opportunities

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The prospects for the hotel industry in India are bright. With revival in the global economy, international tourist inflow into the country is expected to rise. Additionally, hosting of international sports events and trade fairs and exhibitions in the country are expected to aid both inflow of international tourists and domestic tourist movement. The upcoming industrial parks, manufacturing facilities and ports across the country provide a good opportunity for budget and mid-market hotels. Although around 89,500 additional rooms are expected to come up in India in the next five years, the supply of branded/quality rooms in India is much lower compared to other countries across the globe. Hence, there exists huge potential for investors and operators across all the segments of hotel industry in India. The increase in room inventories is expected to make the hotel industry more competitive and hotels would be under pressure to maintain quality and service levels at competitive prices. Competitive pricing amongst the branded hotels along with the addition of more budget and mid-market hotels would make the hotel industry cost competitive with other destinations. This would aid the growth of segments such as MICE, amongst others. While there is immense potential, concerns for growth of the industry remain. These include high real estate prices in the country, security threats, shortage of manpower, high tax structure, and non-uniformity in taxes. Hospitality Industry Growth Rate 2018 - Hotel industry statistics According to a variety of reports, the U.S. Hospitality industry is growing at a moderate pace in line with the GDP growth rate that measures the broader economy. We are clearly out of recession but have a long way to go to strengthen our national economy. It follows quite logically that as the economy gets stronger the hotel and hospitality industry will also get stronger. Hotel industry statistics are used as the basis of the monthly HIP index. It uses components such as inflation adjusted lodging revenues, the number of employees and room occupancy rates to come up with a number that reflects the health of the industry. The index has a starting point of 100. Anything above 100 indicates growth and anything under 100 means contraction or a negative growth rate. At the end of March, 2018, the HIP index stood at 104.6 indicating a lukewarm rate of growth. Looking at specific markets can also indicate the health of the hotel industry. In the very important Las Vegas, Nevada market, industry growth is slow, but steady. A recent report provided by the UNLV Centre for Business & Economic Research (CBER) forecast an increase in visitor count to the city. They expect with a fair degree of certainty that the city will set an all-time record for annual visitors of just over 40 million people. The prediction of 40.1 million visitors in 2012 would surpass the 39.2 million record set in 2007.

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Texas is another state that attracts millions of travelers and tourists who support the hospitality industry. According to the Texas Workforce Commission & Real Estate Center at Texas A&M University, the employment rate has been growing at a much faster rate than the national employment rate. That is a strong indication that business will be picking up for the many hotels, restaurants and tourist attractions in the state. The data shows that in April, 2012, the Leisure and Hospitality industry employed 1,089,800 compared to 1,046,000 in April, 2011. The year-to-year comparison shows that 43,800 more people have been employed and that the figure translates into a 4.2% annual growth rate.

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Chapter-3 Company Profile

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COMPANY PROFILE Hotel Swastik Mandap is centrally located at Grand Road, Puri, Odisha, India. It takes about ten minutes from Railway station & the Bus stand to reach the hotel. Only 3 Km from Puri sea beach, 1 km from Lord Jagannath Temple, 60 km from Bhubaneswar Airport & 40 km from Konark Sun Temple. Mandap was started on 26th Jan 2004 by Janardhan Panda. Total 28 rooms out of which 16 are ac and 12 non-ac. There is a banquet hall, in-house kitchen and restaurant, big dining area, a big conference hall. services- lift, laundry, beauty services, boutique and souvenir shop.

Rooms at Swastik Mandap Room Category

AC

Non-AC Deluxe

Room Type

Rate (Rs)

Double Bed

Rs 1500

Deluxe Double Bed Rs 1800 Three Bed

Rs 2250

Four Bed

Rs 2500

Double Bed

Rs 1000

Deluxe Double Bed Rs 1000

Tax 8.4% on all bills above Rs.1000/.

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Room tariff start from 800 to 2500.

THEIR SERVICES: ➢ Backup generator ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢

Hot and cold running water Wardrobe/cupboards Luggage storage Wakeup calls Premium tv channels Elevator/lift (automatic) Room service (limited hours) Security guard Travel counter Wedding services

➢ Souvenir shop/ boutique ➢ Package Tour VISION & MISSION Swastik Mandap’s Vision Sustain swastik's position as one of the best puri's most valuable corporations through world class performance, creating growing value for the Indian economy.

Swastik Mandap’s Mission To enhance the wealth generating capability of the enterprise in a globalizing environment, delivering superior and sustainable stakeholder value.

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ORGANIZATIONAL STRUCTURE FUNCTIONAL DEPARTMENTS SEGMENTATION There are more than 10 different departments are functioning in the traditional and executive levels at the management of the hotel. These departments have diverse portfolios and responsibilities headed by a person in charge of the entire operations undertaken within the department. He may be a manger/supervisor of the respective department. The reason why hotels are usually organized into functional blocks, with departments grouped according to the particular work/activity that particular Department is actively engrossed. In most scenarios a hotel industry is divided up into 5 different departments such as rooms, Food and Beverages (usually this department is called as by its short form as F&B), accounting, sales and Human Resource/HR. Each of these departments has their own heads of the operations and they should have to report directly to the General Manager of the hotel regarding the performance of their respective departments. These departments are subdivided into various other smaller organizational units. These sub-divisions represent refinement of the work performed and the knowledge and the skills of the people in each subunit. As organizations grow large in respect of its size and operations it carries out most hotels tend to segment its operations to various departments with food preparation and food servicing as separate entities. Since preparing food and serving it to the guest are usually of two different arts; both the processes are done through different and separate works. Thus, forming departments along functional line is the most common method in a hotel organization. The department engaged in the preparation of food is called as Production Department while the division involved in the art of serving the prepared food to the guests in an eye-catchy and sumptuous manner is known as the Servicing Department. FRONT OFFICE DEPARTMENT The front office is the command post for processing reservations, registering guests, settling guest accounts (cashiering), and checking out guests. Front desk agents also handle the distribution of guestroom keys and mail, messages or other information for guests. The most visible part of the front office area is of course the front desk. The front desk can be a counter or, in some luxury hotels, an actual desk where a guest can sit down and register. ➢ Sell guestrooms; register guests and design guestrooms ➢ Provide information ➢ Maintain accurate room statistics, and room key inventories ➢ Maintain guest account statements and complete proper financial settlements

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FRONT OFFICE MANAGER ASST FRONT OFFICE MANAGER LOBBY MANAGER/DUTY MANAGER NIGHT AUDITORS FRONT OFFICE ASSISTANTS/CASHIER RESERVATIONS ASSISTANTS TELEPHONE SUPERVISORS BELL CAPTION/ BOYS DOOR MAN/LINK MAN The Front Office may be regarded as the show window of the hotel and hence must be well designed in the first place and maintained in a well-organized and orderly manner. Regardless of how a hotel is organized into, the front office is always an essential focal point. Front Office is the name given to all the functional units of a hotel which are situated in the front portion of the hotel, that is, the lobby – is the place where the guests are received, provided information on the products and services offered in the hotel, the luggage of the guests are handled, the accounts of the guest are settled at their departure, and the guest’s problems, complaints and suggestions are looked after. The front desk is the link between the guest and the hotel and represents the hotel to the guest. And is a liaison between the hotel management and the coordination of all the guest services. It serves as a main channel of both way communications i.e. from hotel to the guest and guest to the hotel. Hotel terminology includes terms such as front-of the-house and back-of-the house. This front-of-the house term includes those portions of the hotel with which the guests come in direct contact with during the period of their stay in the hotel, such as building exterior, lobby, front desk, guest rooms, function rooms etc. The person who is regarded as the head of the operation of the front-office desk is the Front-Office Manager. The nature of the front office job is such that he is almost always crowded with various jobs. He should be able to match job needs to time available for effective and efficient performance. Another responsibility of the Front office manager is making daily plan of action by outlining work for the next day at the end of each day. It includes listing all activities for the next day under ABC category as per the urgency and importance of the job. It is also important to make flexible plans to fit in emergencies. The assistant front-office manager’s main duty is aiding the front office manager in supervising and coordinating the day-to-day operations of the front-office staff and resolves internal problems. She/he co-ordinates staffing of mail and information and reservation clerks with their

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supervisors. The AM-front office should also be adept in dealing with problems arising from guest’s complaints and reservation and room assignment activities. He should also be responsible for any miscellaneous duties assigned by the front office manager. Another important position at the front desk of the hotel is done by the reception assistant. The friendly welcome given by the receptionist to a guest changes an impersonal hotel building in to a friendly and homely place and his unfriendly, hostile and indifferent attitude may convert the guests experience in to an unpleasant and uncomfortable stay. If the front office is the hub of the hotel then the receptionist can be aptly called as the person ‘who keeps the hotel world moving’. The reception assistant should be well informed of daily room availability status, and also, he should have detailed information regarding arrivals, their room requirements and expected departures of the guests. The position of the reservation assistant is also important at the front-office department of the hotel since the hotel’s good image can be maintained among the Guests only if all the needs of the guests are taken care of, especially the guest’s requirements in terms of his lodging. He should make proper updating in the reservation register and records in order to have updated inventory of room availability. The reservation assistant may also carry out amendments and cancellations intelligently and accurately. To keep the availability status chart updated. Checkout reservation stationary and keep a satisfactory par stock of the same. Type out advance reservation slips and maintains reservation racks and correspondence files and in case of computers updates information in computers. FOOD AND BEVERAGE SERVICE DEPARTMENT The food and beverage service department are an integral place in any hotel which is responsible for the systematic and the actual service of food and beverage to the general public or customers as per the order in any F &B outlets. This department plays a vital role on the delivering the accurate service of food and beverage by placing the orders from the hot or cold plates of kitchen to the customers table in the proper and the hospitality manner. This department in any hotel plays a vital role in the profitable process of the hotel business. Among the total revenue collected in the hotel, about 40% contribution is directly accredited to F & B Service department. This department is specialized by its output of the products that satisfies customers demand for food and beverage. For the proper control and the effective management of the total staffs and their duties, this department is divided into different units or sections which are also called as an

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outlet. Each outlet is specialized for the special functions. For the systematic and a good service process of any F & B outlet, presentation, time keeping, order taking and the suggestive selling are the key element of a service to be maintained by service staffs. The staffing pattern of F & B department is basically divided into two parts. They involve the service staffs and the kitchen staffs. In the modern concept of catering, this department generally focuses on the product knowledge, salesmanship, customer’s relation and expectation rather than the traditional style of service. The guest satisfaction is only ensured when the service. F & B deals mainly with food and beverage service allied activities. Different divisions are there in F & B like Restaurants, Specialty Restaurants, Coffee Shop (24 hrs.), Bar, Banquets, Room service etc. Apart from that they have Utility services (Cleaning). A food and beverage department in a hotel is usually guided by an F&B Director followed by an F& B manager. A Food and Beverage Manager in a hotel should always be ready to undertake a variety tasks each and every day. Some of the main important functions endowed on this specific department in a hotel include, ➢ Provide the highest quality in food, beverage and service in all the food and beverage outlets inside the hotels. ➢ Provide all guests with the highest quality of food and beverage experience by working as a team with all the food and beverage outlets ensuring prompt, Courteous and professional services resulting in increasing employee morale and decreasing employee turnover rates. ➢ Food Production Department Food production deals with the preparations of food items. It basically engaged in preparing those dishes, which are ordered by the Guest and afterwards is catered by the F&B department. Cuisine like Indian, Continental, Thai, Italian, Konkani (Coastal Sea Food), South Indian, Chinese, Mexican, etc. Different Chefs are appointed for the specialty cuisine. Marketing a celebrity chef as a primary component of a hotel may yield a competitive advantage among that specific hotel’s competitive set. ➢ Food Servicing Department Food service deals with the process of the delivery of the prepared food items onto the end customers who ordered it. Service department should also lay special emphasis on the importance of getting the orders delivered with an eye candy look and appearance.

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Importance of F & B Department in a hotel ➢ Food and Beverage Department (F&B) is responsible for maintaining high quality of food and service, food costing, managing restaurants, bars, etc. ➢ Food and Beverage Service is the service of Food made in the Kitchen and Drinks prepared in the Bar to the Customers (Guest) at the Food & Beverage premises, which can be: Restaurants, Bars, Hotels, Airlines, Cruise Ships, Trains, Companies, Schools, Colleges, Hospitals, Prisons, Takeaway, etc. ➢ Food and beverage servers’ duties vary considerably from one type of establishment to another. In fast food outlets, they often work behind counters and use computerized systems to take orders and tabulate bills. In coffee shops and

➢ ➢ ➢ ➢ ➢ ➢ ➢

cocktail lounges, they provide quick and efficient service for customers seated at tables. In formal dining establishments, they carefully observe established rules of service and etiquette, and pace the meal according to customer preference. prepare tables or counters for meals stock the service area with supplies (for example, coffee, glassware) greet customers, present menus and help customers select menu items inform customers about daily specials record orders and place them with the kitchen and bar pick up and serve orders check that customers are enjoying their meals and correct any problems

➢ suggest and serve desserts and beverages ➢ clean and reset tables ➢ Tabulate and present bills for payment.

HUMAN RESOURCE DEPARTMENT Human resources are exactly meant as ‘resources for human – within the workplace’. Its main objective is to meet the organizational needs of the company it represents and the needs of the people hired by that company for running its operations. Every organization needs its stack of manpower to carry out its day-to-day operations. No establishment cannot operate without being involved in some kind of transactions with the people in general. Hence HR department is drawn with special emphasis as this department is responsible for all activities concerning to the employees of an organization. In short HR department is the hub of the organization serving as liaison between the organization and its employees. On the basis of the size of the company their department is usually called as the Personnel department in medium–sized establishments, with a limited number of managerial staff and is guided by a Personnel Manager. For larger and more complex organizations with hundreds

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of departments and divisions, the task of managing the workforce as a whole is much more demanding and intricate. Some of the most important responsibilities to be carried out by the HR department include. • Employee recruitment & Selection •

Employee compensation benefits

•

Employee relations

•

Policy formulation

As accompany and the requirements of a position evolve, a company needs to take certain measures to ensure that the highly skilled workforce is in place. It is actually the responsibility of the HR department to oversee the skills development of the company’s workforce. After formulating the requirements criteria to fill up a vacant post in the organization, the HR department of the company will call for application for the specific post from the eligible candidates by way of advertising on newspapers, televisions, mobile phones etc. Employee compensation packages also come under the prerogative of the HR department. This covers salaries, bonuses, vacation pay, sick leave pay, Workers' Compensation, and insurance policies such as medical, dental, life. The Human Resources Department is Responsible for developing and administering a benefits compensation system that serves as an incentive to ensure the recruitment and keep hold of top talent that will stay on with the company. With the increased rise in unethical practices and misbehaviors taking place in today’s workplace such as age, gender, race, and religion discrimination and sexual harassment, there needs to be mandatory compliance with governing rules and regulations to ensure fair treatment of employees. In short, employees need to know they have a place to turn when a supervisor abuses his or her authority in anyway. Regardless of the organization's size, company policies and procedures must be established to ensure order in the workplace. These policies and procedures are put in place to provide each employee with an understanding of what is expected of them. Similarly, these policies and procedural guidelines will assist hiring managers in evaluating their employee's performance. These policies can be established companywide or used to define each department's function. It is Human Resource's responsibility to collaborate with department managers on the formulation of these policies and regulations to ensure a cohesive organization. HR Head Assistant HR Manager HR Executive HR Co-coordinator Training Department Training is the process that involves an expert working with learners to

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transfer to them certain areas of knowledge or skills to improve in their current jobs. Training Department is considered to be a stand-by unit of their department. The primary function of this department is to empower and equip new recruits to the hotel to such a level where they can deliver their maximum to the company’s growth. All the activities undertaken in this department is guided and supervised by the training Manager.

FINANCE DEPARTMENT A hotel’s accounting department is keeping track of the many business transactions that occur in the hotel. The accounting department does more than simply keeps the books. Financial management is perhaps a more appropriate description of what the accounting department does. Whereas the control department is concerned with cost control guidelines by way of reducing in investment, reduction in operating cost, control of food service cost, control of beverage cost, labor cost control etc. In most hotels the person in charge of the finance department of the hotel is called the Chief Financial Officer. Usually he is addresses by the short-form of his designation as CFO. In most major hotels, the CFO or Finance Controller/Manager ranks among the top two or three decision makers in the hotel hierarchy. No organization can survive without a very strong financial vigor. The finance controller is responsible for presenting a Financial and budgetary program which can strengthen management’s control of hotel’s operating expenses and help determine the profitability of the property. Specifically forecasting gives owners a projected level of sales, while budget alert owners and operators alike to significant expenditures that are on the horizon or predictable shortfalls in revenues. Used together, forecast and budgets can provide a bench-Mark for sales intensive programs, executive-compensation bonuses, incentive-based management fees and capital expenditure. The administration and department of accounting and finance coordinate management and staff functions. This includes extensive contact with our shareholders, other partners. The department of accounting and finance is responsible for accounting, payroll, budgets and cash flow management. The department of Information Technology (IT) is also managed by the Finance department in most hotels. The following shown chart is the common hierarchy of the positions in the Finance Department in 5-star hotels. But it cannot be guaranteed that the same structure is followed by all the 5-star hotels. It may depend upon the size and the scale of operations of the respective hotels.

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Accounts Payable A key area in accounting, accounts payable ensures that all bills are paid on time and all discounts are taken minimizing the costs of the hotel. Accounts payable clerks work closely with the purchasing department to verify that all invoices to be paid are indeed invoices of the hotel. Assistant Controller In a big hotel, you may see one, or a few, assistant controllers. In smaller hotels, there may not be any. The controller divides the various functions to be performed so that the workload will be even. For example, one assistant might be responsible for daily transactions while another works on special projects, budgets, analyses, and the like. Guest and City Ledgers A hotel keeps two ledgers: the guest ledger is associated with the guests staying at the hotel while the city ledger contains all other billings. It is important that the accounting department has a person in accounts receivable working with the city ledger so the hotel is able to bill and collect revenues due. Night Audit Night auditors get their name because of the hours they work. At the end of the day after most hotel guests have retired, these auditors begin recording charges to guests’ accounts and verifying the revenue for the hotel. However, with computers and various technologies, the hotel industry can post charges instantaneously. Some hotels have actually changed the night auditors to become day auditors. Banquet Auditor Besides revenues charged to guest rooms, a large hotel earns the bulk of its food and beverage revenues through banquets. The banquet auditor’s function is to verify the correct revenue for billing. This individual works closely with the banquet staff, the sales office staff, and the accounts receivable clerks. Credit A big hotel may have its own credit manager whose function is to check and grant credit. In today’s business world, many transactions are done on credit rather than cash or cashier checks. It is, therefore, the credit manager’s responsibility to conduct such investigations to be sure that a person or company is creditworthy. Food and Beverage Controller This is a fun and challenging position, as it has both accounting and food and beverage components. While performing all analyses of food cost percentage, yields on meat, and menu costing, the food and beverage controller also works with the chef to design new menu items, taste new products, and even be a mystery diner to tastetest the menus in other foodservice establishments.

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Front-Office Cashiers The duties of a front-office cashier are often incorporated with the front-office personnel. When guests check out, it is the duty of these cashiers to charge the guests the correct amount and secure a form of payment. General Cashier Pause for a minute and think how many cash banks there are in a large hotel: a few at the front office, at least one in the restaurant, at least one in the gift shop, and so on. The general cashier is the person who is in charge of all the cash banks in the hotel. He or she also makes all deposits of checks and credit card receipts. Operations Analyst This is a nice position to have in a hotel. An operation analyst performs analyses to help managers operate the hotel more effectively. From guests’ statistics to revenue trends, the operations analyst does it all. However, not all hotels are able to afford an analyst on the payroll. If this is the case, an assistant controller often performs these duties. For smaller hotels where there is not an accounting office on the property, this function is done at the regional level. Payroll Payroll employees calculate the pay rate with the hours worked to do the payroll so pay checks are released on time. Payroll functions also include filing all payroll taxes and tip credits for tipped employees, as well as keeping track of vacation, sick pay, and other payroll-related deductions. Systems Manager A systems manager is not depicted in Illustration above. Since the various accounting functions cover the entire hotel operation, the systems manager or systems analyst, whose job is to take care of all technology issues, is normally founded within the accounting department. In a smaller hotel, the controller or an assistant controller may take on this responsibility. Normally, this position is found at a regional or corporate level and systems analysts will be dispatched to assist the property when needed.

SALES AND MARKETING DEPARTMENT Marketing is the study and management of the exchange process. It involves the things that the property will do to select a target market and stimulate or alter that market demand for the property services. A marketing manager in the hotel industry is responsible for maximizing a hotel's revenues by developing programs to increase occupancy and make profitable use of its accommodation, meeting and leisure facilities. A hotel marketing manager must maintain awareness of the factors that influence the hotel industry and gain a

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deep understanding of the needs and attitudes of a hotel’s customers. A hotel marketing manager will be responsible for coordinating marketing and promotional activities to meet customer needs, working closely with other hotel staff to ensure customers are satisfied with the facilities and their time there. A typical hotel should usually have Sales & Marketing division. However, if the staff size, volume business, hotel size, expected group arrivals is low enough, the hotel might have marketing staff placed under the reservation department (i.e. No need for a Sales & Marketing Division). A typical Sales & Marketing Division is composed of four different departments: ➢ Sales ➢ Convention Services ➢ Advertising ➢ Public Relations Marketing and sales division can be varied with the size, type, and budget of the hotel to hotel. Small hotel only has one person who is handling all the sales activities related to the hotel business. But large hotel has organized sales and marketing division with no of key personnel. A sales department is particularly very essential in large hotels and those with convention and banquet facilities. The General manger participates actively in this area for and basic reason. First sales and their development are a long-range activity of the hotel and the second sales policy of the hotel interwoven with the image of the hotel has in the eyes of public and GM wishes to enhance that images. This department may have Sales. Manager who assists the GM on sales calls. The GM and Sales Manager prepare a budget for the year sale of rooms and the conference hall. They try and achieve the budget by the end of the year. This is done with a lot of planning and research. This would be achieved by a contract with one or more travel agents in and outside the town. And for selling the conference hall the sales team should contact various companies and other business firms. The main function of this department is to increase the sales volumes of the different services offered in the hotel, be in terms of rooms, food, beverages, clubs, restaurants, spa etc. Usually the tools adopted by the department to make the guests accustomed to different services and offerings in the hotels The other core areas of its consideration are as follows: • Conduct a market Audit. •

Analysis of market competition.

•

Market place analysis

•

Formulation of new schemes and niche offerings.

•

Selection of profitable market segments.

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•

Positioning the property.

•

Establishing the objectives and the action plan.

HIERARCHY OF SALES & MARKETING Head of sales Associate Head of Sales Executives Sales coordinators Purchase Department While operating a hotel is supposed to be a difficult task, managing the entire procurement process (for such a unit) is even more so. The purchase department handles the task of procurement yet all departments play a crucial role in it. That said technology ensures that interdepartmental activities takes place flawlessly. Although purchase has now become dependent on technology for managing inventories and order status, it was originally a manual job. From selection of products to deciding on a vendor, this department rests on the human ability of in most modern hotels, the installation and service of elevator systems is generally the province of the elevator manufacturer, and hotels typically have extended maintenance agreements for the elevators. Most engineering departments, however, closely monitor the operation of the elevator systems. In modern high-rise hotels with high speed elevator service, the slightest problem with that service should be quickly and easily identified and reported to the contractors. It is generally the responsibility of the engineering department to monitor these services and their contracts closely and carefully.

SECURITY DEPARTMENT The security of guests, employees, personal property and the hotel itself is an overriding concern for today’s hoteliers. In the past, most security precautions concentrated on the prevention of theft from guests and the hotel. However, today such violent crimes as murder and rape have become a problem for some hotels. Unfortunately, crime rates in most major’s cities are rising. Hence today security department also concentrate on these additional criminal activities too. The main position in the security department is of the Assistant Security Manager. The department includes the fire and safety officer and the duty guards. The primary function of the security department is to provide property surveillance and protection to the guest. The latter is more important for the security department. In the hotel there are two variants of security staff working round the clock indifferent shifts. First is the direct security staff of the hotel working in three different shifts of 8-hour duration? Considering flawless security to the guests, all the guest rooms of the hotel are installed with spring glass and smoke detectors and automatic alarm system. There is a central security office working inside the hotel with all the modern fire Fighting

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equipment’s such as fire extinguishers, dry powder, and other fire dousing facilities. As a part of the security provision both to the hotel’s property and the guests the entire geographical area of the hotel is divided in to 3 portions such as Beach Viewpoint, Tide point and the Club – these three points are all together known as the ‘assembly point’. The most common methods adopted by the fire and safety wing of the hotel (it came under the security department) are liquid carbon dioxide, dry powder etc. The security control post of the hotel will be functioning on 24 x 7with office secretary, night and day supervisor, and security officer. The security setup at the hotel is faultless since the hotel cannot compromise on the safety of its valuable guests. All the activities of the security department are controlled and supervised by the main security officer. He is also responsible for conducting training programs on security and firefighting to the security staff of the hotel. CHIEF SECURITY OFFICER

ASSISTANT SENIOR SECURITY

SECURITY SUPERVISOR

DOORMAN GUARDS SECURITY Reservation Receive and process reservation requests for future overnight accommodations with technology development, the Reservation Department can, on real time, access the number and types of rooms available, various room rates, and furnishings, along with the various facilities existing in the hotel. ➢ There should be close relation-ships with Sales and Marketing Division concerning Large Group Reservations ➢ Uniformed Services ➢ Bell Attendants: - Ensure baggage service between the lobby area and guestrooms ➢ Door Attendants: - Ensure baggage service and traffic control at hotel entrance ➢ Valet Parking Attendants: - Ensure parking services for guest’s automobiles ➢ Transportation Personnel: - Ensure transportation services for guests from and to the hotel ➢ Concierge: - Assists guests by making restaurant reservations, arranging for transportation and getting tickets for theater, sporting, or any other special

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events ➢ Telephone Department: - Answers and distributes calls to the appropriate extensions, whether guest, employee, or management extensions ➢ Places wake-up calls ➢ Monitors automated systems ➢ Coordinates emergency communications ➢ Engineering and Maintenance Division This very department maintains the property's structure and grounds as well as electrical and mechanical equipment. Some hotels might have this very division under different names, such as maintenance division, property operation and maintenance department…

HOUSE KEEPING The good Housekeeper, because of the need taco-operate with many other department heads, must possess a high degree of tactics well as good organizing ability. The Assistant Housekeeper is the deputy to the Executive Housekeeper of a hotel. His/her manages the resources given by the executive housekeeper to achieve the common objectives of cleanliness, maintenance and attractiveness in a given period of time. Assistant Housekeeper’s accountability normally ends with the completion of the shift. The position of a Housekeeping supervisor is normally occupied by a competent, personable individual who knows his/her employees well, and is, above all, able to meet the public. This requirement is so important as far as a hotel is concerned since the supervisors are actually representatives of the Executive House keeper in the areas assigned to them. Housekeeping draws special mention since a hotel survives on the sale of rooms, food and beverage and other minor operating services such as laundry, spa, clubs etc. Of these, the sale of rooms constitutes a minimum of 50%. In other words, the largest margin of profit comes from room sales because rooms, once made, can be sold over and over again. A good hotel operation ensures optimum room sales to being in maximum profit. The room sale is dependent on, apart from several other things, the quality of the room décor, room facilities, and cleanliness of the room and how safe it is. Basically, the main responsibility of the housekeeping department is to ensure that the guest rooms and the entire public area within the hotel are neat and clean all the time. But the cleaning duty of the kitchen area is done by Kitchen steward. Cleaning of the lawn area of the hotel is also set apart from the housekeeping department while the same is carried out by the gardening division of the hotel. The person who is made in charge of the entire operations being performed in this specific

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department is Housekeeping Executive. The Executive Housekeeper is responsible for the total cleanliness and the, maintenance and the aesthetic upkeep of the hotel. This end is achieved with the resources made available to his/her of manpower, materials, machines, money, space and time. The position of the Executive Housekeeper is considered to be one of the most important positions in the hotels since it carries tremendous responsibility for the proper cleanliness and the aesthetic fabric of facilities in order that they are sanitary, desirable and in saleable condition. ➢ Inspects rooms before they are available for sale ➢ Cleans occupied and vacant rooms ➢ Communicates the status of guestrooms to the Front Office Department ➢ Cleans and presses the property’s linens, towels, and guest clothing (if equipped to do so, free of charge or for a pre-determined fee) ➢ Maintains recycled and non-recycled inventory items The House Keeping Department is another important department in the hospitality industry Housekeeping Department is responsible for cleaning the hotel’s guest rooms and public areas. Housekeeping department usually has the largest staff, consisting of an assistant housekeeper, room attendants, room inspectors, a house person crew, linen room attendants and personnel in charge of employee uniforms. They may also have their own laundry and valet service. Hotels with laundry and valet equipment may use it only for the hotel uniforms.

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CHAPTER-4 ANALYSIS & INTERPRITATION

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Balance sheet of Swastik Mandap [In lacs]

Sources of Funds Total Share Capital Equity Share Capital Share Application Money Preference Share Capital Reserves Revaluation Reserves Net worth Secured Loans Unsecured Loans Total Debt Total Liabilities

Mar’14

Mar’15

Mar’16

Mar’17

Mar’18

30.21

85.77

75.95

114.31

83.88

30.21

85.77

75.95

114.31

83.88

0.00

0.00

124.37

0.00

0.00

0.00

0.00

0.00

0.00

0.00

194.22 0.00

223.09 0.00

3,167.49 0.00

2,510.61 0.00

550.43 0.00

224.43 0.08

308.86 0.00

3,367.81 971.18

2,624.92 339.68

634.31 1.95

0.00

0.00

0.00

0.00

0.08 224.51

0.00 308.86

339.68 2,964.60

1.95 636.26

Application of Funds Gross Block Less: Accumulated Depreciation Net Block Capital Work in Progress Investments Inventories Sundry Debtors Cash and Bank Balance Total Current Assets Loans and Advances Fixed Deposits

Mar’14

Mar’15

Mar’16

Mar’17

Mar’18

206.40 71.17

142.32 80.93

2,814.49 971.56

2,825.83 709.15

612.51 139.14

135.23 4.14

61.39 3.11

1,842.93 235.02

2,116.68 39.98

473.37 231.42

68.20 1.87 12.05

8.14 11.25 114.72

3,622.19 39.79 124.83

705.73 34.12 173.56

185.91 6.38 625.98

9.96

258.20

35.76

20.36

33.84

23.88

384.17

200.38

228.04

666.20

56.80

130.18

1,633.62

350.44

687.42

7.00

0.00

2.65

0.00

0.00

1,191.33 2,162.51 5,530.32

[In lacs]

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Total CA, Loans & Advances Deferred Credit Current Liabilities Provisions Total CL & Provisions Net Current Assets Miscellaneous Expenses Total Assets Contingent Liabilities Book Value (Rs)

87.68

514.35

1,836.65

578.48

1,353.62

0.00

0.00

0.00

0.00

0.00

59.30

209.82

1,290.61

401.68

1,562.07

11.45

68.29

715.86

74.59

45.99

70.75

278.11

2,006.47

476.27

1,608.06

16.93

236.24

-169.82

102.21

-254.44

0.00

0.00

0.00

0.00

0.00

224.50 24.04

308.88 476.29

5,530.32 974.34

2,964.60 190.61

636.26 119.95

74.27

36.01

42.71

45.92

75.62

SWOT ANALYSIS STRENGTHS ➢ Swastik Mandap is a very strong and established brand name all over the Puri. It has a base of loyal customers at local level as well as at state level. It has one of the biggest international booking structures. Whatever the situation and scenario may be, corporate and government agencies always prefer for their functions, seminars, and lodging their guest and customers. Swastik mandap Guest Rewards program is the world’s largest and most preferred frequent guest program and is strength for customer retention. ➢ Natural and cultural diversity: India has a rich cultural heritage. The "unity in diversity" tag attracts most tourists. The coastlines, sunny beaches & temples. ➢ Government support: The government has realized the importance of tourism and has proposed a budget of Rs. 540 crores for the development of the industry. The priority is being given to the development of the infrastructure and of new tourist destinations and circuits. The Department of Tourism (DOT) has already started the "Incredible India" campaign for the promotion of tourism in India. ➢ Increase in the market share: India's share in international tourism and hospitality market is expected to increase over the long-term. New budget and star hotels are being established. Foreign hospitality players are heading towards Indian markets. WEAKNESSES ➢ Poor support infrastructure: Though the government is taking necessary steps, many more things need to be done to improve the infrastructure. In 2012, the total

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expenditure made in this regard was US $150 billion in China compared to US$ 21 billion in India. ➢ Susceptible to political events: The internal security scenario and social unrest also hamper the foreign tourist arrival rates. The lack of adequate recognition for the tourism industry has been hampering its growth prospects. Whatever steps are being taken by the government are implemented at a slower pace. OPPORTUNITIES ➢ Swastik Mandap has the opportunity to retain its customers by providing good quality food, as food quality is not up to mark. ➢ In light of post 11 September, foreign delegations and missions are bound to come to the federal capital, which opens an opportunity for Swastik Mandap to attract new business. ➢ Rising income: Owing to the rise in income levels, Indians have more spare money to spend, which is expected to enhance leisure tourism. ➢ Open sky benefits: With the open sky policy, the travel and tourism industry has seen an increase in business. Increased airline activity has stimulated demand and has helped improve the infrastructure. THREATS ➢ Emergence of new competition in form of new hotels: Food Street poses a threat for their restaurant business. Government policies and economic recession can adversely affect their business. ➢ Fluctuations in international tourist arrivals: The total dependency on foreign tourists can be risky, as there are wide fluctuations in international tourism. Domestic tourism needs to be given equal importance and measures should be taken to promote it. ➢ Increasing competition: Several Local majors like the Saradha Mandap, Srikhetra Hotel and Narayani Resorts are entering the markets. Two other groups Suruchi Mandap and the Binayak Resort - are also looking forward to join this race. This will increase the competition for the existing Indian hotel majors.

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Chapter-5 Findings, Suggestions, Conclusion, Appendix

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FINDINGS: The employees are satisfied with the nature of work. The supervisor considers the decisions or viewpoints given by the employees. The relationship between the superior and the subordinate is good. The relationship of the with peers is good. The recognition for the contribution to the job is satisfactory. The working environment is encouraging for the employees. The employees are happy with the communication flow followed in the organization. ➢ The company will encourage quality of work life in the organization. ➢ ➢ ➢ ➢ ➢ ➢ ➢

➢ ➢ ➢ ➢

The rating given to the employees on their performance is satisfactory. The employees satisfied with the shifts. The company will encourage work life balance. The training program given to the employees is good.

SUGGESTIONS: ➢ It is suggested to have the workers participation in the management. ➢ Training program can be improved for the future prospective employees to the meet the challenges. ➢ The preference of the employees can be evaluated by adopting suitable techniques and methods.

➢ Transport facilities is suggested to be given to the employees for their easy ➢ ➢ ➢ ➢

movement. Emphasis should be given on the career development aspects of potential employees which in turns help in organization growth and development. Space for subordinate comments should be provided which results in deeper analysis of the problem, proper evaluation and effective solution for the same. Hotel should consider local restaurants as their competitors too and try to attract people visiting these restaurants as well. As they are constructing new halls and restaurants, they must consider their pricing strategy to attract new customers and provide them better quality food at

competitive rates. ➢ They should issue News Letter to let its customers know what are their future plans. ➢ Their existing policy emphasizes on existing customers. They should broaden their customer base.

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CONCLUSION Tourism is a phenomenon, which has now become a powerful in its own right. It has now become a vital part in any country’s economy. This is by virtue of the being the highest foreign exchange earner and an employment in time industry. ➢ The hotel is undergoing a tremendous regarding management, which prefers analyzing innovative thinking in the administration hotel. ➢ India today has a very strong computerized system making the work easy. ➢ Budget hotels cater to the needs of the budget conscious travelers. ➢ Lot of private airlines is coming up with open off polices of government of India. Swastik Mandap is renowned because of its excellence in providing customer satisfaction. They were enjoying the status of market leadership rather monopoly since their existence. Swastik Mandap should work to cope with this competition. Whatever the conditions will be, Swastik Mandap loyal and permanent customers will always prefer them. As is not up to the expectations so far, therefore, it has an opportunity to maintain and improve their quality service and retain their customers. It never compromises on quality. Swastik Mandap is aware of the fact that hospitality industry exists in rapidly changing environment, where new products and innovations are introduced quite frequently. It is one of the biggest names in the industry and they always keep abreast of their competitors. It relies on its National brand name and is quite sure that will not be that big a threat. We conclude that Swastik Mandap is better than any other hotel located in Puri at present and it is always the first preference for its customers.

BIBLIOGRAPHY WEBSITES: www.swastikmandap.com www.google.com www.pdfcoke.com www.slideshare.com

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Appendix ABOUT THE PROJECT To set up a Hotel cum Resort having all the modern facilities in an area of 20 Acres in puri, Odisha TOURISM AND HOSPITALITY INDUSTRY AT A GLANCE It is boom time for India's Tourism and Hospitality sector. Driven by a surge in business traveler arrivals and a soaring interest in Puri as a tourist destination, for the previous years has been the best year till date.

PROCESS/STEPS ➢ ➢ ➢ ➢ ➢ ➢ ➢

Following are the necessary steps required to construct a world class Hotel & Resort. Acquisition of Land Feasibility Study. Market and financial analysis and projections Financial Closures by Banks or Investors. Finalization of the Layout Completion of site survey, design of plant buildings, auxiliary & ancillary buildings, mechanical utilities, electrical services and system. ➢ Planning for enabling works, like construction waterlines, power lines and sewerage, office, labour camp; go down, communication facility etc. ➢ Approach and Internal Roads ➢ Employee Hiring Process ➢ Marketing LOCATION ADVANTAGES Puri of Odisha will be the Suitable Location for putting up a world class hotel and resort and also the safest state in India in terms of Law & Order. It offers to its tourists a safe and secure environment.It is also very easily accessible by Train and Road. It is also the leading tourist Destination State of India. 6 lakh foreign tourists and 125 lakh domestic tourists during the year 2012, Puri has been one of the most popular destinations for all.

Advantages of Hotel and Resort Setup in Puri ➢ The Government of Odisha has accorded a high priority to attract private investment in tourism sector. ➢ To facilitate the investors, appropriate amendments have been made in the relevant rules for conversion and allotment of land in rural and urban areas. It has facilitated the conversion and allotment of land for setting up of tourism units in the state by private sector initiative. ➢ A Land Bank has been set up to provide land. ➢ A Ropeways Act is also in place and rules for implementation of ropeway projects under private sector participation are being finalized

INVESTMENT IN PURI TOURISM SECTOR The investment requirements in providing efficient support infrastructure for these tourist circuits are estimated at Rs. 18377 million. A further Rs. 1541 million would be required for coming years for developing accommodation facilities. The estimated sectorwise investment requirement is presented in the following table:

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FAIRS – FESTIVALS AND CULTURAL PROGRAMMES The Fairs and festivals of Puri, Odisha are the example of State's lively cultural heritage. Basically Puri Car Festival is Famous Worldwide. Through the organization of these fairs and festivals and cultural programmes, attracting tourist makes tourism promotion. They have a great appeal for tourists. Department by organizing the world known annually fairs and festival, tends to promote the prosperous cultural heritage of State.

MICE (Meetings, Incentives, Conventions and Exhibitions) The Rajasthan Meetings, Incentives, Conventions and Exhibitions market is one of the exciting and the fast growing one. Trends indicate that travel agents, tour operators, hotel companies, cruise companies are all eyeing the Puri MICE market as one with great potential for future growth..

INCENTIVES New Tourism Units such as Hotels/Lodging Houses Particulars Incentives Exemption in Luxury Tax:

100% exemption of Luxury Tax for a period of 7 years.

Exemption in Stamp Duty:

50% exemption in stamp duty for a period of 7 years

Other Incentives:

50% exemption of entertainment tax for seven years; 50% exemption of electrical duty for seven years; 50% exemption from conversion charge; and/or 50% exemption from mandi tax for seven years. Interest Subsidy to tourism 5% Interest subsidy and wage /employment subsidy would Units such as Hotel, Motel be made available to eligible investor during the operative etc.: period of the scheme. An additional interest subsidy of 1% shall be made available to SC/ST Entrepreneurs.

LAYOUT PLANNING The following are the proposed layout required for the Hotel and Resort: Hotel Rooms & Suites The hotel will be of stylish, comfortable, well-furnished and air-conditioned rooms with contemporary luxury and gracious service. Banquet and Conference The Hotel will have a banquet hall with a capacity of 150 and 400 for parties, banquet hall also be used for exhibitions/events. The banquet hall is very essential for the hotel and will be done in a western concept. There will be 1 conferencing hall for business meeting, conference and gathering etc. the hall will be equipped with all the modern conferencing aids. Restaurant and Bar The hotel will be having 2 nos. of restaurant, a Lounge Bar and a coffee shop, which will be offering a choice of continental, Chinese and variety of food from Indian cuisine, with live piano music, and one open restaurant with the above amenities for the outside visitors.

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The bar will be well stocked with best of spirit and wine where guests can spend their time with gossiping watching television. Other Facilities in hotel Travel Desk The hotel will also have a Travel Desk, which will help visitors to gather information and sketch a tour for visiting the tourist place. Pick up Facility The hotel will also having a Pick up facility, the company will be buying vehicles to pick the guests from the suitable place. Business Center The business center is equipped with the latest office automation equipment to provide secretarial services and allied services like courier services, E-mail services, Telecommunication services and other support services. Currency Exchange Facility The hotel will also provide the currency exchange facility to overseas guests. Resort Complex Cottages The Resort will be having good nos. of cottages with a refreshing mix of style and spacious elegance, our guest rooms and suites will be offering peace and tranquility as well as the comforts of modern day living. Ayurveda Centre The resort will be having a Ayurveda center. Ayurveda is the alternative medicine of Indian tradition, originated in ancient times. It is a natural healing scinece for cure, prevention or rejuvenation of the body, based on the use of herbs or herbal medicines.

Kids Arena and Board Games The Resort Complex will be having a separate area for the kids; Kids Arena for children to have fun and play all. the time while visiting the Resort. The Resort will be having an area for board games, which will provide additional options for the guests to spend excellence time in the Resort.

Banquet and Conference The Resort will be having a banquet hall with a ca parties of 120 for parties, banquet hall also be used for exhibitions/events. The banquet hall is very essential for the Resort and will be done in a western concept. There will be 1 conferencing hall for business meeting, conference and gathering etc. the hall will be equipped with all the modern conferencing aids.

Lounge Bar The resort will be having a Music Lounge & Weekend Disco Theque - Equipped with the latest sound & a Light system, the disco is for those who are young at heart. The zeal to dance & enjoy is a welcome thought. A disco night on every weekend will be arranged.

GYMNASIUM A gymnasium will be surrounded by state of the art equipment from the Life Fitness, USA, the World’s undisputed leader in Gym Equipment. Equipment will be is available to tone up body muscles and rejuvenate. Visitors can sweat out superfluous body fat and discover the fresh self within.

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Swimming Pool A swimming pool, which is also an important Part Of a Modern Hotel. main basis of marketing the club facilities. There will also a small nearby kid’s swimming pool. There will be a juice and snack bar along with the swimming pool to add to the service provisions.

Garden In the proposed project there is also a beautiful and decorated Marriage Garden and its well kept gardens infuses a breath of fresh air and fill both young and old with vitality, which will be provided on rent for the Marriage Purpose or Big Parties. The capacity of the garden will be around 1000 people with huge car parking capacity.

CAPACITY PLANNING Following are the Capacities Planned for the Hotel and Resorts HOTEL

No

Types of Rooms -

Standard

22

-

Deluxe

14

-

Suite

04

-

Villas

10

Banquet Hall

01

Restaurant

02

Lounge Bar

01

Coffee Shop

01

Gymnasium

01

Kids Arena

01

Ayurveda Centre

01

Administrative Office

01

Laundry

01

Staff Quarters

01

PRODUCTION AND OPERATION PLANNING Year

% Capacity Utilization

1st year 2nd year

50% 60%

3rd year

80%

4th year 85% There will be a high demand in peek season (Oct – Mar).

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As Puri is one of the major Tourist destination of India different kind of travelers all around the world land here for festivals, heritage visits etc in peek seasons. Corporate Seminars, Individual celebration events, Marriages etc.

Quality Requirement The nature of consumer tastes and preferences is changing. A number of trends have emerged that influence tourist lifestyles, and leisure and tourism choices – ➢ Focus on increasing personal needs; ➢ More active travel participation; ➢ More emphasis on historical holiday; ➢ Increasing need for pleasure and food at one place ➢ Variety in entertainment in one place At present there are many resorts both big and as well as small and the demand is immense therefore, to cater to this outgrowing demand; there is imperative need for setting up more number of amusement parks and focus on more on Corporate Tours.

Quality Assurance and Quality Control Plan Quality assurance, or QA for short, refers to planned and systematic production processes that provide confidence in a product's suitability for its intended purpose. It is a set of activities intended to ensure that products (goods and/or services) satisfy customer requirements in a systematic, reliable fashion. QA cannot absolutely guarantee the production of quality products, unfortunately, but makes this more likely. Two key principles characterize QA: "fit for purpose" (the product should be suitable for the intended purpose) and "right first time" (mistakes should be eliminated). QA includes regulation of the quality of raw materials, assemblies, products and components; services related to production; and management, production and inspection processes. It is important to realize also that quality is determined by the intended users, clients or customers, not by society in general: it is not the same as 'expensive' or 'high quality'. Even goods with low prices can be considered quality items if they meet a market need. The Industrial Revolution led to a system in which large groups of people performing a similar type of work were grouped together under the supervision of a foreman who Quality control emphasizes testing of products to uncover defects, and reporting to management who make the decision to allow or deny the release. Whereas quality assurance attempts to improve and stabilize production, and associated processes, to avoid, or at least minimize, issues that led to the defects in the first place. To prevent mistakes from arising, several QA methodologies are used. However, QA does not necessarily eliminate the need for QC: some product parameters are so critical that testing is still necessary. QC activities are treated as an integral part of Total quality management. Using this Quality Plan to monitor and control quality by:

Analyzing Issues • • • • •

Issues rectification process to be set. Identifying the quality control tasks needed to control quality Creating a Quality Control Plan, by scheduling the control activities Listing the quality assurance activities required to assure quality Building a Quality Assurance Plan, by creating an activity schedule.

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