Summary 12-04-08

SUMMARY OF ACTION DECEMBER

4

2008

FOLLOW UP

CITY COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE 1

Call the

meeting to order Pledge of Allegiance followed by a moment of silence to recognize the

2

Chairman

Mealy

called

to

order at 5 35

Commissioner Provencher led the

flag

followed

by

a moment

pledge

m

to the

of silence

members of the Armed Forces Proclamations and awards

3 a

Proclamation

December

Flagler

declaring

Chairman

the Month of

Thank you for County Month as

Buying

it in

Mealy read the proclamation into the record She presented the proclamation to Mr Baxter from the County Chamber of Commerce Lea Stokes from the Flagler Beach Chamber of Commerce and Tom Keegan from the Beachside Merchants and Chris Ayers from WNZF

4

Deletions and

to the

changes

Item 8

agenda

removed for another date Items 11

was

and 14 will be

brought

to the

beginning

of the

General Business 5

Comments

agenda

regarding

Citizens

speak However

are

items not

on

encouraged

the

Catherine

to

walking

comments should be

limited to three minutes

Wilson

tour

announced the

being sponsored by

Beach Historical Museum and brochures that She

and

the

asked

for

Flagler the

presented

available at the

the number

reported

Museum

are

downtown

museum

of visitors to the volunteers

to

be

docents

up Follow

None

Robert Chase recent

expressed

meeting

where

a

concern

citizen

regarding

was

a

asked to

control his behavior

Follow None up Carla Christy felt she was being discriminated against for the fees for resort dwellings Because

she

chooses

to

manage

her

own

properties she has to pay an individual fee for each property but she only has to pay one fee for

multiple dwellings with the state up Follow Attorney Smith to review the ordinance and develop wording if necessary to incorporate a caveat for such cases 6

Approve Meeting

the

minutes

of November

Workshop Meeting

for

13

the

Regular

2008 and the

of November

10

2008

7

Page

Approve a contract with Municipal Code Corporation piggybacking on a contract with Walton County in an 1 of 6

Motion

seconded

by by

Commissioner Commissioner

the

consent

the

consent

Provencher McGrew

to

The

motion

The

motion

agenda unanimously s office to proceed up Follow City Clerk accordin ly Motion Commissioner by Provencher seconded by Commissioner McGrew to approve

carried

a

rove

a

enda

2008 04 12

SUMMARY OF ACTION DECEMBER

FOLLOW UP

4 2008 CITY COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE amount not to exceed

09 and authorize 08 to execute

8

appropriate

for FY

officials

carried

unanimously s Office up City Clerk Follow

and Finance

to

same

regarding acquisition of Supervisors Police Chief

This item

Discussion triers for

9

00 000 14

Request for City Commission to consider declaring a moratorium on sandwich signs within the City limits for six 6 months Planning Zoning Director

removed from the

agenda s Office to place item Follow City Clerk up on next agenda Motion by Commissioner Vath seconded by Commissioner we a Feind approve moratorium on the prohibition of sandwich

signs

was

within the

City

limits for six months with

the

requirements as sited by Ms Miller at this meeting The motion carried unanimously up Building Dept will follow Follow up with businesses 10

Resolution 71 2008 establishing a fee for fire inspections conducted pursuant to

Motion

Section 9 of the

71 with the 2008

Code

of

City

of

Ordinances

Flagler

Beach

providing

for

City

inspection

effective

the

Director

or

second

Vath

seconded

by

to approve Resolution

McGrew following change

staff shall collect

conflicts and

severability providing an date Planning Zoning

Commissioner

by

Commissioner

a

inspection re were

that the

fee of 50 00 for each

amended

The motion and to

include

the

whereas the City has arranged for wording special training and certification of our fire The fighters to conduct fire inspection

the

motion carried four to

one

Feind

a

nay afrer

with Commissioner

roll call vote

voting Follow City Attorney to amend resolution up s office Fire Department Building City Clerk and Finance to Department proceed 11

Discussion and Authorization to Staff

regarding completion

of the Stormwater

Master Plan and the CRA

Undergrounding Stormwater Streetscape Projects

Interim

City Manager

McGrew seconded by Provencher we authorize Quentin Hampton to proceed with the design and update of the Master Stormwater plan for the City to authorize the CRA to negotiate a bank negotiated loan pledging 140 000 trust fund monies to generate approximately 1 6 million These monies to be used to complete the CRA streetscaping Stormwater and Also to authorize undergrounding project staff to negotiate a bank negotiated loan 000 annually in pledging up to 150 Stormwater fees to generate approximately 1 8 million dollazs to be used to complete the citywide Stormwater plan and to authorize staff Motion

by

Commissioner

Commissioner

to prepare necessary

Page

2 of 6

paperwork application

for

2008 04 12

SUMMARY OF ACTION DECEMBER

FOLLOW UP

4 2008 CITY COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE the

anticipated

federal Public Works Stimulus

Funds The motion carried

12

unanimously

up City Engineer CRA Director and Follow Finance to roceed accordingly Bob Smith City Engineer gave an update on the progress of the water plant and reported the plant should be up and running by Januazy 12

Discuss the progress at the new Water Treatment Plant Public Works Director

2009 u None Follow 13

Resolution 2008 72 amending the fee

Motion

schedule for Solid Waste Collection

by

as

required by Ordinance 2008 03 and increasing the fees by 1 20 providing for conflict providing an effective date hereof 14

Approve

a

amendment to the

an

Construction Phase Services Contract with

for the Mirror Lake

QLH

Watershed

Improvements in an amount 437 for additional 7 38

not to exceed

services

b

Resolution

Resolution FY

09 08

2008 amending 73 54 which adopted the 2008 budget to reflect a budget

amendment

for

Stormwater

Project

conflict and 15

the

rovidin

Mirror

Lake

providing an

for

effective date

a

budget

an

all

legislation

water and

which

sewer

opposing

surchazge of the City providing to

rovidin

an

consumers

re

orts from meetin

3 of 6

levying

conflict

effective date

Commission comments s

unanimously

s Office and Finance Follow City Clerk up to roceed accordingly Motion by Commissioner McGrew seconded by Commissioner Provencher we approve an amendment to the construction phase service contract with Quentin Hampton for Mirror Lake Watershed improvements not to exceed the of 38 amount 431 for additional 7 services The motion carried unanimously up City Engineer Finance and the Follow s office to proceed accordingly City Clerk Motion

by

by

Commissioner

McGrew seconded Provencher we adopt

Commissioner

Resolution

73 2008

The

unanimously

after

up Follow

City Engineer

Cit

by

a

by

motion

carried

roll call vote

soffice to Clerk

roceed

Commissioner

Commissioner

Motion

a

located outside

for

carried

Finance and the

accordingly

McGrew

Provencher

74 2008

The

seconded

we

motion

adopt carried

and Finance to

roceed accordin 1 any and

prohibits municipal

utilities from

The motion

McGrew seconded adopt Resolution

we

unanimously by a roll call vote s office up City Clerk Follow

effective date

Resolution 2008 75

Feind

roll call vote

Resolution

rovidin

Page

after

FY 08 09 budget to reflect

changes to the CRA budget providing for conflict and

17

72 2008

Motion

a

Commissioner

Commissioner

2008 amending 74 Resolution 2008 54 which adopted the Resolution

amendment for

16

by

including

attended

and

by

Commissioner

Commissioner Resolution

Vath seconded by we Provencher approve

75 2008

unanimously up Fallow City accordin ly

The

motion

carried

s office to Clerk

proceed

Commissioner Feind

Encoura ed

articipation

for

Holiday

at

2008 04 12

SUMMARY OF ACTION DECEMBER

4

2008 CITY

FOLLOW UP

COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE comments continued

the Beach

Follow None up Reported

on

information

of

some

regarding City

asked all citizens that

Follow None up Reported on

mis

interested to

are

attend the December 10

workshop

conversation with the

a

Bureau

Census

the

Center and

the

regazding

s City

population

The Census Bureau made

mistake

because

incorporated

the

of

some

into

population

a

Bureau

Flagler

s Beach

Palm

s Coast

Commissioner Feind asked the Census Bureau if the Bureau

with

the

reported

was

University population

comfortable

of

s Florida

The

Census

Bureau advised Commissioner Feind to use

up Follow

the

s report University

None

Commissioner McGrew

Reported and

on

December

up Follow

her attendance Task Force

of the issues discussed at the

some

meeting

None

Commissioner

Mealy Reported on her attendance at an Enterprise Flagler meeting Museum Board Meeting Florida League of Cities Legislative Committee Meeting up None Follow Revenue Enhancement held

on

Training

will be

22 2008 with Ken

January

Small

s Follow City Clerk up new public notice and

office to distribute coordinate

lunch

Finance to continue work with Mr Small prepare for the

to

meeting

Commissioner Provencher Wonder where and

was

not

Commissioner

Page

4 of 6

we

meet for the

sure

Mealy

of

the

gave

parade route

her

the

2008 04 12

SUMMARY OF ACTION DECEMBER

4

FOLLOW UP

2008 CITY COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE Commission comments continued

information

up Follow

None

Inquired

if the

the Conference

City

will be

beach

on

attending preservation

Mr

Murphy replied he anticipated anyone going up None Follow

had

not

Commissioner Vath Referred to the DOT letter

approving golf cart crossing at SR 100 and Flagler Avenue up Commissioner Vath to forward Follow draft of the golf cart ordinance to Attorney Smith and staff for their review and to bring the

back to the Commission at a later date He

wondering Department could do was

confirming Mrs

by the

Bait

direction

some

if

some

Manager research

Finance

research in

of the numbers cited

Hayes in her No shop was given to

the

have The

letter

regarding

consensus

for

the

finance

City

do

the

responsibility

for

the restrooms

between

cleaning Mrs Meyers and the Hayes up None Follow Inquired if the City is aware statewide

or

stormwater

committee

was

of the

treatment

rule

Commissioner

advisory Mealy sits on a committee for the Florida League of Cities Committee up None Follow Reported on the need for Paving on N 8th Street City Manager reported the City Engineer has reported paving will be coming soon u None Follow 18

a

Receive

Charter

Review

direction

b

Page

5 of 6

as

the

report

from

the

Commission provide requested in the report

Ordinance 2008 18

submittin

It

was

the

the

Item

of the Commission to put to continue to meet on the next consensus

agenda up Follow accordingly Motion

by

City

s office Clerk

Commissioner

Feind

to

proceed

seconded

by

2008 04 12

SUMMARY OF ACTION

FOLLOW UP

DECEMBER 4 2008 CITY COMMISSION MEETING UNOFFICIAL RESULTS FOR STAFF USE to

the

Electors

of

Flagler

Beach

amendments to the Charter of

proposed the City of Flagler Beach providing ballot titles summaries and text for the amendments proposed providing directions to the City Clerk providing for severability providing for an effective date for approved amendments

providing

for

ordinance

first reading

an

effective date for the

Commissioner Ordinance mentioned

number 5 after

a

adopt

we

the

amendments

by the Attorney and Commissioner including the revised wording for

and

Mealy

Provencher

18 with 2008

The motion carried

unanimously

roll call vote

up Follow

Attorney

ordinance

and

office

City

accordingly

Smith

forward to the s Clerk

to

City

office

revise s Clerk

proceed 2nd reading

to

with advertisement for

09 8 1 19

Ordinance

Article

2008 amending 19 V by Commissioner Feind seconded by Employee Benefits Division 1 Section Commissioner Provencher we table this until a Police Officers 102 Municipal 2 representative for the Pension Fund can come Pension Trust Fund adoption of and answer our questions and at the same time state applicable provisions amendments allow our attorney to review the contract The for inclusion in the Code of motion carried unanimously providing s office to place on the Ordinances providing for conflict Follow up City Clerk effective date first providing an hereof appropriate agenda and coordinate to have a reading representative present Attorney Smith to Motion

review PBA contract 20

Staff

Reports

City

Clerk Thanked the

Commission

for

City and the submitting her name

for Clerk of

the Year

She

was

honored for

submittal and to be named

21

Adjournment

FoQow up Motion by seconded by

adjourn

Page

6 of 6

at

as s

the

Finalist

None Commissioner Commissioner

18 p 9 m

The

Provencher McGrew to

motion

carried

2008 04 12