Sumasoft Process New

BAJAJ AUTO FINANCE LIMITED, 2W – SEGMENT PROCESS NOTE FOR SUMASOFT

Effective date : 03-01-2009

Process Ref No : BAFL-SUMASOFT-002

Scope :.All users scanning agreements through SumaSoft for disbursement under nucleus scenario. Objective : To provide step by step procedure for scanning documents to SumaSoft for disbursement. Introduction : This document is covering SumaSoft disbursement process to be used when we are moving to nucleus platform. Contents : 1. 2. 3. 4. 5. 6. 7.

Process flow Scanning process Loan authorization process Scanner setting Points to remember before starting SumaSoft DM sheet field description Dispatch of Documents

1. Process Flow

Dealership / Branch / RO

Images Scanned Mode Internet Explorer

SumaSoft (BPO)

Data punching in NUCLEUS – FINONE CAS by SumaSoft

DCN XLs Format

Agreements and PDCs

Authorizing Loan after receiving DCN xl sheet

Mr. S Swaminathan / Mr. Hareshwar Thate (HO – Operations) Disbursement to dealer

2. Scanning Process :

SumaSoft is the primary interface provided to business users / CSM to upload scanned documents for disbursement. This also provides a tracking and reporting interface to all users of the system. Home Page : https://bafl1.sumasoft.com:8443/bajaj/ Tracking system Login: Use the given link, user name and password to enter into the system. Number of Images which has to be scanned for approved cases is listed below. 1. 2. 3. 4. 5. 6.

Application form – Front (for applicant) Application form – Back (for applicant) Application form – Front (for co-applicant – if any) Application form – Back (for co-applicant – if any) DM sheet FI Report

Number of Images which has to be scanned for rejected cases is listed below. 1. 2. 3. 4.

Application form – Front (for applicant) Application form – Back (for applicant) DM sheet FI Report

Example to fill application form and DM sheet is attached in separate file.

3. Loan Authorization process Once images are successfully uploaded to SumaSoft, User has to send DCN xl sheet to specified email id. After receiving DCN xl sheet HO ops team will authorize the loan.

DCN xl sheet format

Sr

Case Number

Branch Name

Application ID

Dealer Name

Customer Name

Email id state wise to send DCN xl sheet EMAIL ID for DCN

[email protected]

[email protected]

[email protected]

[email protected]

.

State Bihar / Jharkhand Orissa Up / Uttaranchal West Bengal Chandigarh Delhi Haryana Himachal Pradesh North East Punjab Rajasthan Andhra Pradesh Goa Karnataka Kerala Tamil Nadu Gujarat Maharashtra MP / Chattisgarh

Scheme code

Disb Amt

Stamp Duty

Processing Fee

FDD

Payment mode to Dealer

3. Scanner Settings Scan the form with following setting: Type of scanning: Image or Picture Image Type: TIFF, single page TIFF image, CCITT 4 Compression - TIFF Settings: Black and White DPI: 200

4. Points to Remember before starting SumaSoft 4.a. Six digit reference numbers used in legacy system are not be used to fill up application form. Scheme group/Scheme code/Product code provided in master sheet has to be used. 4.b. Applications form should be completely filled. Black pen should be used for better image reading quality. 4.c. Check application form/DM sheet for correct information before scanning and uploading to SumaSoft. 4.d. Proposal number series to be maintained in manual register till 25th January 2009. 4.e. Old application form (having Shoppe code at back side) should not be used.

DM sheet - Field Description Fields Application number Branch Code

Description Application number appearing on form no. 1. Branch code as was in legacy system

Dealer name

Name of Dealer

Verificatin Agency Name Product Description Product Model Product Make

Example B 5485572 402 GEM Automobiles Logic Agency Pulsar 150 ES Pulsar Two Wheeler

Scheme Group Scheme Name

FINNONE Application ID Delivery Order date Road Tax Paid date CRTM (Temporary passing) Installment Type Net disbursement Amount Adhitya Scheme (if applicable) Invoice number Invoice date Insurance policy number Proposal Number Repayment Mode Loan Tenure First EMI due Date

Remark

As per master Scheme code provide by HO marketing cell while rolling out new scheme To be entered only in case of rescanning. Application ID is provided by SumaSoft on DASH board after first time scanning. (second last column)

K275

Date of issuing delivery order Date of paying road tax Has to be YES or NO Daily / Monthly / Unstructured

One of the option has to be ticked

Net Amount payable to dealer Put YES if applicable else let it be blank

CA859654 Proposal series maintained during legacy has to be maintained till 20th Jan 09 PDC / NO-PDC / ECS / Auto debit

First due date has to be mentioned

One of the option has to be ticked

Number of Advance EMI

Number of adv EMI has to be mentioned, not amount

PDC by

Applicant / Co-Applicant

Bank Account Type Account Holder Name

Saving / Current

Bank Location / city Bank Account Number Bank MICR Code

As appearing on bank statement or pass book As appearing on bank statement or pass book Locations of Bank where Customer holds account As appearing on bank statement or pass book MICR code appearing on the cheque (9 digit code)

PDC By

Applicant / Co-applicant

Normal (N)

Repayment by PDC Security cheques collected in case of repayment by ECS Cancelled cheque collected for Sign verification in case of repayment by ECS

Bank Name

Security (X) Shadow (S) PDC Bank Code PDC Bank Pin Code PDC installement number

One of the option has to be ticked One of the option has to be ticked

One of the option has to be ticked

Pincode of bank branch where applicant have account Mention starting number of installement. Incase of different series of cheques given or cheques from different bank mention cheque numbers in different rows

PDC Start Start cheque number Cheque Number PDC End Cheque End cheque number Number PDC cheque EMI amount has to be entered here Amount NOTE: All date has to be filled in DD/MM/YYYY fomat only. Numerical data to be written in numbers only.

Only in case of PDC repayment mode

7. Dispatch of documents

After punching data in FINONE, SumaSoft will provide LAN number (last column) on dash board. Documents (agreement + PDCs) can be dispatched to Mr. S Swaminathan / Mr. Hareshwar Thate after LAN is appearing on Dash board.

Filename: SumaSoft Directory: C:\Documents and Settings\trg.AK-PCS\Desktop\SumaSoft KIT Template: C:\Documents and Settings\trg.AK-PCS-\Application Data\Microsoft\Templates\Normal.dot Title: BAJAJ AUTO FINANCE LIMITED, 2W – SEGMENT Subject: Author: bafl Keywords: Comments: Creation Date: 1/3/2009 12:16:00 PM Change Number: 7 Last Saved On: 1/3/2009 2:33:00 PM Last Saved By: trg Total Editing Time: 119 Minutes Last Printed On: 1/3/2009 2:36:00 PM As of Last Complete Printing Number of Pages: 9 Number of Words: 1,008 (approx.) Number of Characters: 5,748 (approx.)