Studentloan'
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National Student Loan Program
Return of Title IV Funds (R2T4) Flowchart
1. Did student completely withdraw before completing the period?
NO
YES 2. Has a previous credit balance refund been postponed until
calculations are completed as directed in DCL GEN-04-03?
Did student receive all failing grades due to unofficial withdrawal? If a student who begins attendance doesn’t officially withdraw or fails to earn a passing grade in at least one course over an entire period, the institution must assume that the student unofficially withdrew unless otherwise documented. The school can assume the mid-point as the last date of attendance if no documentation is available. R2T4 calculations are not required if the student passed at least one class.
NO
No previous Title IV credit balance exists. Proceed to #3.
NO
The date the student last attended class or an academicallyrelated activity must be determined. Proceed to #4.
NO
Make calculations online at fafsa.ed.gov/FOTWWebApp/faa/faa.jsp or any similar product that complies with federal requirements. Proceed to #5.
NO
Regulations require schools to perform calculations within 30 days from the date the school determines the student withdrew. Proceed to #6.
NO
There are no other refund policies to consider. Proceed to #7.
NO
Funds must be returned within 45 days of date of determination. Proceed to #8.
NO
If student is first-year, first-time borrower and attended longer than the required first 30 days of the payment/enrollment period, or if your school is exempt from the 30-day delay, proceed to #9. If student is first-year, first-time borrower and did not attend the required first 30 days of the payment/ enrollment period, no PWD is allowed. However, loan funds may be considered in aid that “could have been disbursed”.
NO
Regulations require schools to contact students prior to disbursement. Return to #9.
NO
Refer grant overpayment to ED, report overpayment to NSLDS, and proceed to #11.
YES 3. Has the student’s withdrawal date been determined? YES 4. Has the percentage of period completed been calculated? YES 5. Have the amounts “disbursed”, “could have been disbursed”, and “amount earned” been calculated and any refunds been identified?
YES 6. Has any applicable refund policy (institutional, state, accrediting agency, etc.) been calculated?
YES 7. H ave funds been returned to the appropriate Title IV programs? This would include a previous Title IV credit balance which would pay for any grant overpayment that might exist.
YES 8. If required, has any appropriate post withdrawal disbursement (PWD) been offered?1
YES 9. Prior to disbursement, have you explained the borrower’s
obligation to repay, confirmed the loan funds are still needed, and documented contact and final determination?
YES 10. If required, has any appropriate Title IV grant overpayment
been referred to ED and the unresolved over-payment been reported to NSLDS as directed in 668.22? P lease Note: If your school pays the overpayment on behalf of the student, no official overpayment exists.
YES 11. Keep calculation for student record.
1
Disbursements made to students who have withdrawn from an institution are referred to as “post withdrawal disbursements” (PWD). Sources: Federal Register, November 1, 1999, p. 59019 34 CFR 668.22 (Dear Colleague Letter GEN-04-03) © 2007 NSLP
Feb. 2007
Return of Title IV Funds (R2T4) Flowchart
1. Did student completely withdraw before completing the period?
NO
YES 2. Has a previous credit balance refund been postponed until
calculations are completed as directed in DCL GEN-04-03?
Did student receive all failing grades due to unofficial withdrawal? If a student who begins attendance doesn’t officially withdraw or fails to earn a passing grade in at least one course over an entire period, the institution must assume that the student unofficially withdrew unless otherwise documented. The school can assume the mid-point as the last date of attendance if no documentation is available. R2T4 calculations are not required if the student passed at least one class.
NO
No previous Title IV credit balance exists. Proceed to #3.
NO
The date the student last attended class or an academicallyrelated activity must be determined. Proceed to #4.
NO
Make calculations online at fafsa.ed.gov/FOTWWebApp/faa/faa.jsp or any similar product that complies with federal requirements. Proceed to #5.
NO
Regulations require schools to perform calculations within 30 days from the date the school determines the student withdrew. Proceed to #6.
NO
There are no other refund policies to consider. Proceed to #7.
NO
Funds must be returned within 45 days of date of determination. Proceed to #8.
NO
If student is first-year, first-time borrower and attended longer than the required first 30 days of the payment/enrollment period, or if your school is exempt from the 30-day delay, proceed to #9. If student is first-year, first-time borrower and did not attend the required first 30 days of the payment/ enrollment period, no PWD is allowed. However, loan funds may be considered in aid that “could have been disbursed”.
NO
Regulations require schools to contact students prior to disbursement. Return to #9.
NO
Refer grant overpayment to ED, report overpayment to NSLDS, and proceed to #11.
YES 3. Has the student’s withdrawal date been determined? YES 4. Has the percentage of period completed been calculated? YES 5. Have the amounts “disbursed”, “could have been disbursed”, and “amount earned” been calculated and any refunds been identified?
YES 6. Has any applicable refund policy (institutional, state, accrediting agency, etc.) been calculated?
YES 7. H ave funds been returned to the appropriate Title IV programs? This would include a previous Title IV credit balance which would pay for any grant overpayment that might exist.
YES 8. If required, has any appropriate post withdrawal disbursement (PWD) been offered?1
YES 9. Prior to disbursement, have you explained the borrower’s
obligation to repay, confirmed the loan funds are still needed, and documented contact and final determination?
YES 10. If required, has any appropriate Title IV grant overpayment
been referred to ED and the unresolved over-payment been reported to NSLDS as directed in 668.22? P lease Note: If your school pays the overpayment on behalf of the student, no official overpayment exists.
YES 11. Keep calculation for student record.
1
Disbursements made to students who have withdrawn from an institution are referred to as “post withdrawal disbursements” (PWD). Sources: Federal Register, November 1, 1999, p. 59019 34 CFR 668.22 (Dear Colleague Letter GEN-04-03) © 2007 NSLP
Feb. 2007
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