Statutory Compliances All Acts

Please click on the links below to view details The Apprentices Act, 1961 The Contract Labour (Regulation & Abolition) Act, 1970 The Child Labour (Prohibition & Regulation Act), 1986 The Industrial Disputes Act, 1946 The Minimum Wages Act, 1948 The Payment Of Gratuity Act, 1972 The Industrial Employment Standing Orders Act, 1946 The Employees Provident Fund & Miscellaneous Provisions Act, 1952 The Equal Remuneration Act, 1976 The Employees' State Insurance Act, 1948 The Payment Of Bonus Act, 1965 The Payment Of Wages Act, 1936 The Factories Act, 1948 The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959 The Trade Unions Act, 1926 The Workmen's Compensation Act, 1923 Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

S Type & Nature Of Document .No

Description Of the Form

1

Form Apprenticeship- 1

Form giving personal details of Apprentices

2

Form Apprenticeship- 1-A

3

Form Apprenticeship- 2

4

Form Apprenticeship- 3

5

Form Apprenticeship- 4

Schedule Of Relevant Submission/ Clause Maintenance

Rule 14

Form Giving Record of Practical Training & Related Rule 14 Instructions Report in respect of Trade apprentices receiving training Rule 14 in the establishment Form giving particulars of trade apprentices who satisfy the minimum conditions of Rule 14 eligibility to appear in the trade test in March or September Half Yearly return of Apprentices Engaged

Rule 14

Submitting Authority

Remarks

Regional Director/ State Apprenticeship advisor

To be prepared in duplicate

At the end of every half Regional Director/ State year Apprenticeship advisor

this is kept inside Form 1

Within 15 days of the date of registration of contract of apprenticeship

At the end of every half Regional Director/ State year Apprenticeship advisor

In the month of November & May

Regional Director/ State Apprenticeship advisor & The At the end of every half Principal, ITI where Basic Trg./ year Related Instructions is proposed to be imparted to the Apprentice

6

Form Apprenticeship- 5

Form submitted on Rule 14 engagement of an apprentice

within 10 days of engagement of an apprentice

7

Form Apprenticeship- 6

Record Of Progress of Apprentices engaged in an establishment

Quarterly

Rule 14

Regional Director/ State Apprenticeship advisor

Central Apprenticeship Advisor/ Director, Regional Board Of Apprenticeship Training Director, Regional Board Of Apprentiship Training

Applicable only to Graduate or Technician or vocational apprentices

THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971 S.No Forms

Description Of the Form

Application For Registration of Establishments employing contract labour

Section/Clause/Su Schedule Of Submission/ Submitting Authority b-clause Maintenance

Remarks

application to be accompanied by a DD Registering Officer of showing payment of fees the area in which the for registration; establishment sought to application shall be be registered is located personally delivered or sent by registered post

1

Form I

2 3 4

Form II Form III Form IV

5

Form V

6

Form V-A

7

Form VI

8

Form VI-A

Notice of Commencement/ Completion Rule 25(2)(viii) Of Contract Work by the licencee

Within 15 days of Inspector appointed commencement & under Sec. 28 completion of contract work

To be submitted by the contractor

9

Form VI-B

Notice Of Comencement/ Completion of contract work by the employer for each Rule 81(3) contractor

Within 15 days of commencement & Inspector appointed completion of contract work under Sec. 28 under each contractor

To be submitted by the Principal Employer

10

Form VII

Application for renewal of licences

11

Form VIII

Application for temporary registration of establishments employing contract Rule 32(2) labour

12 13 14 15

Form IX Form X Form XI Form XII

16

Form XIII

Certificate Of Registration Register Of Establishments Application For Licence Form Of Certificate By Principal Employer Application for the adjsutment of security deposit Form of licence granted by the Office Of the licensing officer

Temporary Certificate Of Registration Application for temporary Licence Temporary Licence Register Of Contractors Register of Workmen employed by the contractor

Rule 17(1)

As & when required

Rule 18(1) Rule 18(3) Rule 21(1)

To be granted by the registering officer to the Principal Employer To be maintained by the Registering Officer showing particulars of To be submittedinby the contractor grant of a to thehave licensing establishments relation to which for certificates oflicence registration been officer issued of the area in which the establishment, in relation to which he is the contractor, is located As & when required Issued by the Principal Employer to the contractor

Rule 21(2) Rule 24(1-A) Rule 25(1)

Rule 29(2)

Rule 32(3) Rule 32(2) Rule 32(3) Rule 74 Rule 75

Application to be made by the Contractor to the licensing Officer To be granted by the licensing officer to the Contractor

To be applied to the licensing officer by the contractor within 30 days before the date on which licence expires application to be When conditions arise accompanied by a DD requiring the employment Registering Officer of showing payment of fees of contract labour the area in which the for registration; immediately and estimated establishment sought to application shall be to last not more than 15 be registered is located personally delivered or days sent by registered post To be granted by contractor the registering officer tolicence the Principal To be submitted by the for grant of a to the Employer licensing officer of the area in which the establishment, in relation to which he is the contractor, is located To be granted by the licensing officer to the Contractor To be maintained By the Principal Employer To be maintained by the contractor in respect of each registered establishment where he employs contract labour

17 18 19 20 21 22

Form XIV Form XV Form XVI Form XVII Form XVIII Form XIX

23

Form XX

24 25 26

Form XXI Form XXII Form XXIII

27

Form XXIV

28

Form XXV

Employment Card Service Certificate Muster Roll Register Of Wages Register Of Wages cum Muster Roll Wage Slip Register of deductions for damage or loss Register Of Fines Register Of Advances Register Of Overtime Return to be sent by the contractor to the licensing officer

Rule 76 Rule 77 Rule 78(1)(a)(i) Rule 78(1)(a)(i) Rule 78(1)(a)(i) Rule 78(1)(b) Rule 78(1)(a)(ii) Rule 78(1)(a)(ii) Rule 78(1)(a)(ii) Rule 78(1)(a)(iii) Rule 82(1)

Annual Return Of Principal Employer to Rule 82(2) be sent to the Registering Officer

To be issued by the contractor to each worker within 3 days of employment of worker To be issued by the contractor to the workman whose services have been for any in reason whatsoever To be maintainedterminated by the contractor respect of each work on which he contract labour To be maintained by theengages contractor in respect of each work on which he contract labour To be maintained by theengages contractor in respect of each work on which he engages contract labour To be issued by the contractor to the workmen atleast a day prior to the disbursement of wages( applicable when wage period is one week or more To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he contract labour To be maintained by theengages contractor in respect of each work on which he engagesrecording contract labour To be maintained by the contractor therein the number of hours, and wages paid for, overtime work, if any To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the close of half year Before 15th February following the end of the year to which it relates

Registering Officer of the area in which the establishment sought to be registered is located

CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

S.No

1

2

Type & Nature Of Document

Description Of the Form

Relevant Clause

Schedule Of Submission/ Maintenance

Submitting Authority

Remarks

Form A

To be maintained by every occupier of an establishment in respect of children employed or permitted to work

Rule 16(1)

Yearly

..

Shall be retained by the employer for a period of three years

Inspector

All young persons in employment in any of the occupations set forth in Part A or processes set forth in Part B of schedule to produce a certificate of age from the appropriate medical authority.

Form B

Certificate of Age

Rule 17(2)

As & when felt necessary

INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957 Type & S Nature Of Description Of the Form .No Document

Relevant Clause

1

Form A

Form of application for the reference of an industrial dispute to a board of conciliation/court of Rule 3 enquiry/labour court/national tribunal

2

Form B

Notice to represent persons on board

Rule 6

3

Form C

Agreement

Rule 7

4

Form D

Summons

Rule 17

5

Form E

Notice of change of service conditions proposed by an employer

Rule 34

6 7

Form F Form G

8

Form G-1

9

Form H

10

Form I

11

Form J

12

Form K

13

Form K-1

14

Form K-2

Application by a person authorised by a workman or heir of deceased Rule 62(1) workman for recovery of dues

15

Form K-3

Application to the labour court to receive entitlements

Form K-4

Application to the labour court by a person authorised by a workman or Rule 62(2) heir of deceased workman to receive entitlements

16

Form Of Authority Rule 36 Form Of Nomination Paper Rule 47 Progress Report on Constitution and functioning of Works Rule 56-A Committee for the half year ending 30th June/31st December Form for memorandum of settlement Complaint under Section 33-A of the act Application for permission Application for permission under Section 33 Application for recovery of dues

Rule 58 Rule 59 Rule 60(1) Rule 60(2) Rule 62(1)

Rule 62(2)

Schedule Of Submission/ Maintenance

Submitting Authority

As & when a dispute is sought to be referred

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board As & when a dispute ought to be referred Labour Secretary, GOI/Chief Labour for arbitration Commissioner/RLC( C)/ALC( C) To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of investigation Labour Secretary, GOI/Chief Labour As & when a change ought to be effected Commissioner/RLC( C)/ALC( C)/Secretary of registered trade union to be sent to the concerned authority giving the names of representatives To be delivered to the employer nominating a candidate for election to the works' committee, duly signed by the proposer and the candidate Not later than 20th day of the month following the half year

ALC( C)

To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C) duly signed by the parties to the proceedings. every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought by to be labourpermission court/tribunal/National to be made thepresented employer before seekingthe express in writing of Tribunal the court/tribunal/national tribunalof the to be Conciliation made by theofficer/board/labour employer seeking express permission in writing Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section 33-2(a) orto(b) to be made by the workman or group of workmen the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen to be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer To be made by the assignee or heir of the deceased workman to the labour court to receive entitlements due from an employer

Remarks

Form of notice of strike to be given by Union/Workmen in a Public Rule 71 Utility Service

17

Form L

18

Form M

19

Form N

20

Form O

Form Of Notice of Lock Out to be given by an employer carrying on a Rule 72 Public Utility Service Form of Report of Strike or Lock Rule 73 Out in a Public Utility Service Register Of Settlements Rule 75

21

Form O-1

Notice of comemncement of lay-off Rule 75-A

22

Form O-2

Notice Of Termination of lay off

Form O-3

Form of application for permission to lay off, to continue the lay off of workmen in Industrial Rule 75-B(1) establishments to which provisions of Chapter V-B of the act applies

Form P

Form of Notice of Retrenchment to be given by an employer under Rule 76 clause © of section 25(F) of this act

Form P-A

Form of Notice of Retrenchment to be given by an employer under Rule 76-A(1) clause (d) of section 25(N) of this act

Form Q

Form of notice of closure to be given by an employer under Section Rule 76-B 25-FFA of The Industrial Disputes Act, 1947

Form Q-A

Form of notice of closure to be given by an employer under Section Rule 76-C(1) 25-O(1) of The Industrial Disputes Act, 1947

23

24

25

26

27

Rule 75-A

To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC( C)/ CLC(C ) To be made by the Employer with a copy to The Secretary of the Registered Union/ ALC(C )/RLC( C)/CLC( C) Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area concerned To be filed by the conciliation officer in respect of settlements effe cted under this act in respect of areas within his jurisdiction RLC( C) with a copy forwarded to ALC( within 7 days of commencement of lay off C) RLC( C) with a copy forwarded to ALC( within 7 days of termination of lay off C)

to be sent to the concerned authority and sent through registered post acknowledgement due

To be given within 3 days from the date on Central Government/ RLC( C)/ ALC( which notice is served to the workman C)/concerned employmeny exchange

to be served by the employer to the central govt. or such authority as specified under the act

to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC( C)/Local Employment Exchange

to be served by the employer to the Labour Secretary(GoI) with a copy to the Registered Trade Union of the establishment

MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES Type & S Nature Of .No Document 1 Form I

Description Of the Form Relevant Clause

Schedule Of Submission/ Maintenance

Rule 21(4)

Ought to be up to date

Register Of Fines Register of deductions for damage or loss caused to the employer, by the neglect or default of the employed persons Annual Return Register Of Overtime Muster Roll

Submitting Authority

2

Form II

Rule 21(4)

3 4 5

Form III Form IV Form V

Rule 21(4-A) Rule 25(2) Rule 26(5)

6

Form VI

Section 20(2)

Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered trade union/legal practitioner may apply

7

Form VI- A

Section 21(1)

Form for a single application in respect of any number of employees employed in scheduled employment.

8

Form VII

Section 20(2)

Form of application by an Inspector or person acting with the permission of authority

9

Form VIII

Section 20(2)

Form in authority in favour of a legal practitioner/official of a registered trade union

10

Form IX

Section 20(3)

11

Form IX-A

Rule 22

12

Form X

Rule 26(1)

13

Form XI

Rule 26(2)

Remarks

Ought to be up to date By Ist February each year Ought to be up to date Ought to be up to date

to be presented within 6 months from the date of payment of minimum wages

Authority appointed under the act.

to be presented within 6 months Authority appointed from the date of payment of under the act. minimum wages Form Of Summons to the opponent to appaear When an application under section 20 is entertained , the authority before the authority shall hear the applicant & the employer. Abstracts of the Minimum Wages Act, 1948 & the To be displayed at the factory Bihar Minimum wages Rules, 1951 premises Ought to be up to date for every Register Of Wages wage period Ought to be issued every wage Wage Slip period

PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972 Type & S Nature Of .No Document

Description Of the Form

Relevant Clause

1

Form A

Notice Of Opening

Rule 3 (1)

2

Form B

Notice Of Change

Rule 3 (2)

3

Form C

Notice Of Closure

Rule 3 (3)

4

Form D

Notice for excluding husband from family

Rule 5 (1)

To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a copy to the concerned controlling authority of the area.

5

Form E

Notice of withdrawal of notice for excluding husband from family

Rule 5 (2)

To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The employer after receipt forwards a copy to the concerned controlling authority of the area.

6

Form F

Nomination

Rule 6 (1)

To be submitted by the employee to the employer in duplicate. The employer within 30 days of the receipt of nomination , verify with the service particulars and after attestation return back a copy to the employee.

7

Form G

Fresh Nomination

Rule 6 (3)

To be submitted by the employee within 90 days of acquiring a family to the employer

8

Form H

Modification Of Nomination

Rule 6 (4)

To be submitted by the employee to the employer , in cases including where a nominee predeceases an employee

9

Form I

Application for gratuity by an employee

Rule 7 (1)

To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days from which the gratuity becomes payable.

10

Form J

Application for gratuity by a nominee

Rule 7 (2)

To be submitted by the nominee of an employee to the employer within 30 days from the date of gratuity payable to him/her. For this purpose an application in plain paper may also be accepted

11

Form K

Application for gratuity by a legal heir

Rule 7 (3)

To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer, within 1 year from the date of gratuity payable to him/her

Rule 8 (1)

On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount of gratuity payable and fixing a date of payment not later than the 30th day of receipt of the application.

12

Form L

Notice for payment of gratuity

Schedule Of Submission/ Maintenance Within 30 days from which the rules become applicable Within 30 days of any change in the particulars of the establishment like name, address or nature of business Atleast 60 days before the intended closure of the business

Submitting Authority

Remarks

Concerned controlling authority of the area Concerned controlling authority of the area Concerned controlling authority of the area

13

Form M

Notice rejecting payment of gratuity Rule 8 (1)

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the reasons why the claim is found inadmissible

14

Form N

Application for direction

Rule 10 (1)

In cases wherein the employer refuses to accept a claim application or issues a notice specifying a amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the claimant employee/ his nominee/ legal heir may within 90 days of occurrence of cause for application, apply in form N to the concerned controlling authority of the area for issuing a direction

15

Form O

Notice for appearance before the controlling authority

Rule 11 (1)

On receipt of form N , the concerned controlling authority of the area may call upon the applicant and the employer to appear before him on a specified date, time and place.

16

Form P

Summons

Rule 14

17

Form Q

Particulars of application under Section 7

Rule 16(1)

18

Form R

Notice for payment of Gratuity

Rule 17

on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for payment of gratuity within 30 days of receipt of notice.

19

Form S

Notice for payment of Gratuity as determined by appellate authority

Rule 18(8)

The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the modified amount of gratuity and directing payment within 15 days of receipt of notice by the employer.

20

Form T

Application for recovery of gratuity

Rule 19

In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the notice of the controlling authority , the employee/his nominee/legal heir may apply to the controlling authority in duplicate for recovery

21

Form U

Display of abstract of the act and rules

Rule 20

The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near the main entrance of the establishment

The controlling authority may , at any stage of proceedings, issue summons to the applicant or the employer to produce evidences, documents etc. The controlling authority to record the particulars of each case in form Q

INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946 S Forms .No

Description Of the Form

Section/Clause/Sub- Schedule Of Submission/ clause Maintenance

Submitting Authority Remarks

Within six months from the date on which this act becomes applicable to Certifying Officer an establishment

this form is to be accompanied by a statement giving particulars of the workmen employed and the name of the trade union to which they belong

1

Form I

Draft Standing Orders

Section 3

2

Form II

Notice under Section 5

Section 5

To be sent by the certifying officer, on receipt of draft standing orders to the trade union requiring any objections from their end

3

Form III

Register

Section 8

To be maintained by the certifying officer. This contains a copy of all certified standing orders

4

Form IV

Appeal

Rule 7-A(1)

5

Form IV-A

Notice of changes in shift working

Any notice of discontinuance or of restarting of a shift working shall be displayed Rule 7-A of Schedule conspicuously by the employer on a notice board at the main entrance to the establishment. A I copy of such notice to be given to the secretary of the registered union.

6

Form V

Service Card proforma

Standing order 1 of schedule I-B

To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the appellate authority accompanied by a certified copy of standing orders

to be maintained by every industrial establishment a service card duly attested by an authorised officer in respect of each workman in the form appended to these orders

EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED THEREUNDER S Type & Nature Of .No Document

Description Of the Form

1

Form 2

Declaration & Form of nomination for EPF / Pension/ 33(EPF);18(EPS);10(EDLI) IF to be filled in by the eligible employee

As & when a new entrant joins Concerned RPFC the scheme

2

Form 3A/ Form 7 (PS)

Members' Annual Contribution 35,42,43,44(EPF); 19(EPS) Cards

By 30th April every year for the Concerned RPFC year ending 31st March

3

Consolidated return of employees entitled to become Form 9/Form 3(PS)/ Form members of the funds on the 36(EPF); 20(EPS); 10(EDLI) 1(IF) date of application of the scheme

within 15 days of the Concerned RPFC commencement of the scheme

4

Return of employees qualifying Form 5 / Form 4(PS)/Form for membership under PF, 36(EPF); 20(EPS); 10(EDLI) 2 (IF) Pension & Insurance Fund for the first time during the month

within 15 days of the close of month

Concerned RPFC

5

Form 10 / Form 5(PS)

Return of employees leaving the service of the employer during the month

36(EPF) ; 20(EPS)

within 15 days of the close of month

Concerned RPFC

6

Form 5-A

Return of ownership in duplicate

36A(EPF); 21(EPS); 1(EDLI)

7

Form 12-A/ Form 6 (PS)/ Form 4 (IF)

8

Form 6-A/ Form 8 (PS)

9

Form 13

10

Form 11

11

Challan ( there is one consolidated challan of accounts 1,2,10,21 & 22 )

Consolidated Statement Of Dues and Remittance Consolidated Annual Contribution statement Form concerning transfer of previous accumulation dues from existing PF Details of past employment / membership of employee Remittance of PF contribution, Pension fund, Administration & Inspection Charges, EDLI & its admin. Charges

Relevant Clause

38(EPF) ; 20(EPS) ; 10(EDLI) 43(EPF) ; 20(EPS) 28(EPF)

Schedule Of Submission/ Maintenance

Submitting Authority

Immediately on coverage & within 15 days of making any Concerned RPFC change in the establishment within 20 days of the close of Concerned RPFC the month By 30th April every year for the Concerned RPFC year ending 31st March As and when required

Concerned RPFC

As and when required

Concerned RPFC

within 15 days of the close of month

Concerned RPFC

Remarks

Form- 10 C

Form to be used by a member of EPS 1995 for claiming withdrawal benefit / Scheme Certificate

As and when required

Concerned RPFC

13

Form- 10 D

Form to be used for claiming superannuation pension, Retirement pension, Short Service Pension, Disablement pension, Widow Pension, Children Pension, Orphan Pension

As and when required

Concerned RPFC

14

Form- 19

Claim form to be used by a major member of the EPF scheme

As and when required

Concerned RPFC

Form- 20

Claim form to be used by a nominee/ or a legal heir in case of death of a member of the EPF scheme

As and when required

Concerned RPFC

12

15

EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976 Relevant Clause

Schedule Of Submission/ Maintenance

Submitting Authority

Remarks

Rule 3(1)

As & when needed

Appropriate authority appointed under Section 7(1)

To be submitted in triplicate

Claim form under Section 7(1) of the act Rule 4(1)

As & when needed

Appropriate authority appointed under Section 7(1)

To be submitted in triplicate

As & when needed

Appropriate authority appointed under Section 7(1)

To be maintained up to date

---

S.No

Type & Nature Of Description Of the Form Document

1

Form A

Form of complaint under clause (a) of sub section (1) of section 7 of the act

2

Form B

3

Form C

4

Form D

Form Of Authority in favour of legal practitioner or any official of a registered Rule 5 Trade Union Register to be maintained by the Rule 6 Employer

EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950

Type & S.No Nature Of Document

Description Of the Form

Relevant Clause

Schedule Of Submission/ Maintenance

1

Form I

Declaration Form

Regulation 11 & 12

to be filled in by the employee with his signature or thumb impression and submit it to the employer

2

Form I-A

Family Declaration Form

Regulation 15-A

to be filled in by the employee and submitted back to the employer , who shall forward the same to the appropriate office within 10 days from the date of submission by the employee

3

Form I-B

Changes in family declaration form

Regulation 15-B

to be submitted by the insured person to the employer within 15 days of such changes occurring and the employer in turn would forward the same to the appropriate office within 10 days of receipt.

4

Form 3

Return of declaration forms

Regulation 14

to be sent by the employer to the appropriate office within 10 days of receipt of the filled up forms

5

Form 4

Identity Card

Regulation 17

to be issued by the appropriate office in respect of all insured employees, and send the same to the employer, who shall issue the same to the concerned employee after obtaining the signature in the card

6

Form 4-A

Family Identity Card

Regulation 95-A

Submitting Authority

to be arranged by the appropriate office and necessary family particulars added in Form 4

7

Form 6

ESIC-Return of Contributions

Regulation 26

to be sent by the employer in quadruplicatealongwith receipt copies of challans to the appropriate office within 42 days of termination of related contribution period; within 21 days of permanent closure of the factory; within 7 days of the date of receipt of requisition from the appropriate office

8

Form 7

Register Of Employees

Regulation 32

to be maintained by the employer in respect of every employee of his factory or establishment

Remarks

this medical certificate is to be issued by the insurance medical officer during the first examination in respect of a spell of sickness or a spell of temporary disablement

9

Form 8

First Certificate

Regulation 57 & 89B

10

Form 9

Final Certificate

to be issued by the insurance meddical officer, when he feels that not later Regulation 58 & 89than 3 days of the date of examination(other than a first certificate) the insured B employee would be fit to resume duties

11

Form 10

Intermediate Certificate

to be submitted by the insured person within 7 days (commencing from the Regulation 59 & 89date of first certificate) in cases wherein the final certificate is not issued within B 7 days of issue of first certificate

12

Form 11

Special Intermediate Certificate

Regulation 61 & 89B

13

Form 12

Sickness or Temporary Disablement Benefit

Regulation 63

14

Form 12-A

Maternity Benefit for sickness

Regulation 89-B

15

Form 13

Sickness or Temporary Regulation 63 & 89Disablement Benefit or Maternity B Benefit for sickness

to be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates

16

Form 13-A

Maternity Benefit for sickness

to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise

17

Form 14

Sickness or Temporary Disablement Benefit or Maternity Regulation 63 Benefit for sickness

to be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates

18

Form 14-A

Maternity Benefit for sickness

to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise

Regulation 89-B

Regulation 89-B

to be furnished by the insured person in cases wherein the insurance medical officer feels that temporary disablement has continued for not less than 28 days and such disablement is likely to continue for a longer period to be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise

19

Form 15

Accident Book

Regulation 66

To be maintained by the employer in which appropriate particulars of any accident causing personal injury to an insured person may be entered and preserved every such book for a period of five years.

20

Form 16

Accident Report from Employer

Regulation 68

to be furnished by the employer to the nearest local office and to the nearest insurance medical officer immediately if the injury is serious

21

Form 17

Dependant's benefit - Death Certificate

Regulations 79 & 95-C

To be issued free of charge by the Insurance Medical Officer attending the disabled person at the time of his death

22

Form 18

Dependant's benefit - Claim Form

Regulation 80

To be submitted by the dependant or dependants concerned or by the legal representative of the insured member with all supporting documents to the appropriate local office by post or otherwise

23

Form 18-A

Dependant's Benefit - Claim Form for periodical Payments

Regulation 83-A

To be submitted by the dependant whose claim for dependant's benefit is admitted, to the local appropriate office e xcept in the case of first and final payments

24

Form 19

Maternity Benefit - Notice of Pregnancy

Regulation - 87

To be submitted by an insured woman before confinement to the local appropriate office

25

Form 20

Maternity Benefit - Certificate of Pregnancy

Regulation - 87

To be submitted by an insured woman before confinement to the local appropriate office

26

Form 21

Maternity Benefit - Certificate of Expected Confinement

Regulation - 88

To be submitted by every insured woman claiming maternity benefit before confinement not earlier than 15 days before the expected date of confinement

27

Form 22

Maternity Benefit - Claim Form

Regulation 88 & 89

To be submitted by every insured woman to the local appropriate officestating therein the date on which she ceases to work for remuneration and if the insured woman is claiming maternity benefit for miscarriage the claim form ought to be submitted within 30 days of the date of miscarriage.

28

Form 23

Maternity Benefit - Certificate of Confinement or Miscarriage

Regulation 88 & 89

To be submitted by every insured womanwothin 30 days of the date on which her confinement takes place to the local appropriate office

Maternity Benefit - Notice Of Work

Regulation 91

To be furnished by an insured woman who has claimed maternity benefit, if she does work for remuneration on any day during the period for which maternity benefit would be payable to her.

29

Form 24

30

Maternity Benefit after the death Form 24-A & of an insured woman leaving Regulation 89-A 24-B behind the child / Maternity Benefit- Death Certificate

31

Form 25

Claim for Permanent Disablement Benefit

Regulation 76-A

To be submitted by an insured person declared as permanently disabled by a Medical Board to the local appropriate office by post or otherwise

32

Form 25-A

Funeral Expenses Claim Form

Regulation 95-E

To be submitted by the claimant entitled, to the local appropriate office and in case of a minor, by his guardian and the form ought to be submitted with all supporting documents

33

Form 26

Certificate for permanent disablement benefit

Regulation 107

To be submitted by every person whose claim for permanent disablement has been admitted at six monthly intervals, a certificate attested by such authority as may be specified by the director general

34

Form 27

Declaration & Certificate for Dependant's Benefit

Regulation 107-A

To be submitted by every person whose claim for dependant's benefit has been admitted at six monthly intervals , duly attested by such authority as may be specified by the director general

To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B

35

Form 28

Abstention Verification

Regulation 52-A

To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been claimed or paid

36

Form 28-A

Abstention Verification

Regulation 52-A

To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured woman from work for which maternity benefit hass been claimed or paid

PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975 S.No

Type & Nature Of Document

1

Form A

2

Form B

3

4

Form C

Form D

Description Of the Form Register showing the computation of allocable surplus Register showing the set on & set off of the allocable surplus

Relevant Clause Rule 4(a) Rule 4(b)

Register showing the details of amount of bonus due to each of the employees, the deductions Rule 4( c ) under section 17 & 18 and the amount actually disbursed Annual Return stating the amount of bonus paid to employees for the accounting year ending on Rule 5 31st March

Schedule Of Submission/ Submitting Remarks Maintenance Authority To be maintained by the employer To be maintained by the employer To be maintained by the employer

-----

---

Within 30 days after the expiry of time limit specified Inspector for payment of bonus

Time limit for the said purpose is within a period of eight months from the close of accounting year

PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937 Type & S Nature Of .No Document

Description Of the Form

Relevant Clause Schedule Of Submission/ Maintenance

1

Form A

Form Of Individual Application

Section 15(2)

Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.

Inspector Of Factories

2

Form B

Form Of Group application

Section 15(2)

Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.

Inspector Of Factories

3

Form C

Form of application by an inspector or Section 15(2) & person permitted by the authority or Section 16 authorised to act

Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.

Inspector Of Factories

4

Form D

Certificate Of Authorisation

Section 15(2)

Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.

Inspector Of Factories

5

Form E

Notice for disposal of application

Section 15(3)

When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is found to be malafide.

6

Form F

Record of order or direction

Section 15(3)

Record of order of direction to be made by the authority under the act

Form G

Notice to respondent of the day fixed for the hearing of appeal under section Section 17 17 of the act

7

Within 30 days of the date on which order or direction was made, an appeal could be made by the employer/ employee or his legal practitioner and the judge of the district court to issue the notice to the respondent of the day fixed for hearing of appeal.

Submitting Remarks Authority

FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950 Type & S.No Nature Of Document

Description Of the Form Application for permission to construct, extend or take into use any building as a factory Application for registration and grant or renewal of licence

Relevant Clause

Schedule Of Submission/ Maintenance

Submitting Authority

Remarks

To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the manufacturing process

1

Form 1

2

Form 2

3

Form 3

Notice of Change of Manager

Rule 12-A

4

Form 4

Licence to work a factory

Rule 5

5

Form 5

Certificate Of Fitness

Rule 14-2(a)

To be granted by the certifying surgeon to the young persons employed in a factory

6

Form 6

Humidity Regsiter

Rule 24

Temperatures recorded in a Hygrometer to be entered in this register.

7

Form 7

Record of Lime Washings, Paintings etc.

Rule 15

To be maintained with the dates on which white washing, colour washing, varnishing etc. are carried out.

8 9

Form 8 Form 9

Report of examination of pressure vessel Register Of Compensatory Holidays

Rule 77(4)

10

Form 10

Overtime Muster Roll for exempted workers Rule 78

11

Form 10-A

Overtime Slip

12

Form 11

Notice Of Periods Of Work for Adult Workers

Rule 79

To be exhibited by the Manager of every factory

13

Form 12

Register Of Adult Workers

Rule 80

To be maintained in every factory

14

Form 12-A

Identity Card Of Workers

Rule 80-A

15

Form 13

Notice of Periods of work for child workers

Rule 85

To be exhibited by the Manager of every factory

16

Form 14

Register Of Child Workers

Rule 86

To be maintained in respect of child workers employed

17

Form 15

Register Of Leave with wages

Rule 87

To be maintained by the manager of every factory

18

Form 16

Health Register

Section 87

To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the date on which the license expires to be made by the occupier and submitted to the Chief Inspector Of Factories with the signature of the new manager and occupier appended To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which it is granted

To be maintained by the manager in respect of compensatory holidays To be maintained by the manager of every factory in which workers are exempted under Sections 64 or 65

To be issued to every worker with the signature of occupier/manager of the factory

To be maintained by the manager in respect of dangerous operations

19

Form 17-A

Notice Of Accident or dangerous occurrence

Rule 96

Factory Inspector; SDO;OfficerWithin 12 hours of occurrence of an In-Charge of the nearest police accident station

20

Form 18

Notice Of Poisoning or disease

Rule 97

To be sent by the manager of the factory as soons as any worker contacts any disease specified in the schedule to the Chief Inspector/ Inspector/Medical Inspector/Certifying Surgeon

21

Form 19

Abstract of the Act

Rule 99

To be displayed in every factory

22

Form 20

Annual Return

Rule 100(1)

To be furnished by the Manager to the Chief Inspector before 15th January of the year subsequent to which it relates

23

Form 21

Half Yearly Return

Rule 100(2)

To be furnished by the Manager to the Chief Inspector before 15th July of each year

24

Form 22

Muster Roll

Rule 103

To be maintained by the manager of every factory in respect of workers employed in the factory

25

Form 23

Register Of Accidents

Rule 104

To be maintained in every factory furnishing complete details in respect of every accident which may occur

26

Form 24

Special Certificate Of Fitness

To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds

27

Form 25

Certificate Of Fitness for dangerous operations

Rule 96

To be granted by the certifying surgeon in respect of persons employed in dangerous operations

28

Form 26

Register Of Surgeon's fees for the issue of duplicate certificate

Rule 14

To be maintained by the certifying surgeon or examining surgeon in respect of fees paid for issue of a duplicate certificate

29

Form 27

Certifying Surgeon's visit Note

Rule 14 (9)

To be handed over by the certifying surgeon or examining surgeon to the Manager detailing the result of each visit to the factory

30 31

Form 28 Form 29

Diary Of Inspector Of Factories Closure Report Of a Factory

32

Form 30

Register of Water Sealed Gas Holder

Rule 57-A

To be maintained by the manager in respect of examination reports of the gas holders carried out by the person qualified to carry out the test

33

Form 31

Report of examination of water sealed gas holders

Rule 57-A

To be submitted by the person carrying out the examination in the form of a report to the manager or the occupier.

34

Form 32

Register of trained adult male workers employed to carry out mounting or shifting or belts, lubrications etc.

Rule 59-A

To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21

35

Form 33

Certificate to young persons considered fit to work at machine, plant or process of dangerous character

Rule 59-B(2)

To be maintained by the manager, containing therein the certifcates issued to young persons.

36

Form 34

Form Of Certificate Of Stability

Rule 3-A

To be sent by the manager or occupier of the factory to the chief Inspector in respect of the manufacturing process carried out.

37

Form 35

Record Of Eye Examination

Rule 59-C(4)

To be sent by the manager/ occupier within 15 days from the date of examination.

EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959 S Type & Nature Of .No Document

Description Of the Form

Relevant Clause

Schedule Of Submission/ Maintenance

1

Form ER- 1

Quarterly return to be submited to the local employment exchange

Rule 6

Within 30 days of the due dates Local Employment i.e. 31st March, 30th June, 30th Exchange September & 31st December

2

Form ER- 2

Occupational Return to be submitted to Rule 6 the local employment exchange

Biennial ( within 30 days of due Local Employment date) Exchange

Requisition form

Requisition form to be used when calling for applicants from Employment Rule 4 Exchanges

3

As & when vacancies arise

Submitting Authority

Central /local Employment Exchange depending on the nature of vacancies

Remarks

TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938 S.No

Type & Nature Description Of the Form Of Document

Relevant Clause

Schedule Of Submission/ Submitting Maintenance Authority

Section 5 & Regulation 3

As & when a trade union comes into existence

Remarks

1

Form A

Application for registration of trade union

2

Form B

Register of trade unions

Section 8 & Regulation 4

The application to be Registrar of Trade accompanied by a copy of Unions the rules of trade union and other particulars To be maintained by the Registrar of trade unions, up to date

3

Form C

Certificate of Registration of Trade Union

Section 9 & Regulation 5

To be issued by the Registrar Of Trade Unions on registering a trade union

4

Form D

Annual Return For the year ending 31st March

Section 28 & Regulation 12

By 31st July each year

Registrar of Trade Unions

WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924 S.No

Type & Nature Description Of the Form Of Document

Relevant Clause

Schedule Of Submission/ Maintenance

1

Form A

Deposit of compensation for fatal accident

Rule 6(1)

To be submitted by the employer as The Workmen's & when an injury resulting in death Compensation Commissioner occurs.

2

Form AA

Deposit of compensation for non fatal accident to a woman or person under legal disability

Rule 6(1)

to be submitted by the employer as The Workmen's & when an injury occurs. Compensation Commissioner

3

Form B

Receipt for compensation

Rule 6

4

Form C

Statement of disbursements

Rule 6(3)

5

Form D

Deposit of compensation for non-fatal accidents, other than to a woman or person under legal disability

Rule 9

to be submitted by the employer as The Workmen's & when an injury occurs. Compensation Commissioner

6

Form E

Receipt for compensation

Rule 9

To be given by the Commissioner to the employer on receipt of form D

7

Form EE

Report of fatal accidents

Rule 11

8

Form F

Application for compensation by workman

Rule 20

to be made by the applicant and sent to the commissioner

9

Form G

Application for order to deposit compensation

Rule 20

to be made by the applicant and sent to the commissioner

10

Form H

Application for commutation

Rule 20

to be made by the applicant and sent to the commissioner

11

Form J

Notice

Rule 39

To be issued by the commissioner to the applicant for compensation

12

Form JJ

Notice

Rule 39(3)

To be issued by the commissioner to the applicant for compensation

13

Form K

14

Form L

15

Form M

Memorandum Of Agreement concerning injury resulting in temporary disablement Memorandum Of Agreement concerning injury resulting in permanent disablement Memorandum Of Agreement concerning injury resulting in temporary disablement

Submitting Authority

To be given by the Commissioner to the employer on receipt of form A or B To be furnished by the Commissioner to the employer on receipt of application

Within 7 days of death or serious bodily injury

The Workmen's Compensation Commissioner

Rule 48

To be sent by the employer to the commissioner

Rule 48

To be sent by the employer to the commissioner

Rule 48

To be sent by the employer to the commissioner

Remarks

16

Form N

Notice to record memorandum of agreement

Rule 49

17

Form O

Notice to not record memorandum of agreement Rule 49 & 50

18

Form P

Notice of show cause

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the memorandum of agreement

Rule 50

To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered.

19

Form Q

Notice of show cause

Rule 50

To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered and directing them to make all representations on the scheduled date

20

Form R

Register Of Agreements

Rule 52

To be maintained by the commissioner up to date

INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979 Type & S.No Nature Of Document

Description Of the Form

1

Form I

Application for registration of establishments employing migrant workmen

Rule 3(1)

2

Form II

Certificate Of Registration

Rule 4(1)

To be issued by the registering officer to the principal employer once he registers the establishment

3

Form III

Register Of Establishment

Rule 4(2)

To be maintaied by the registering officer showing particulars of establishments in relation to which certificates of registration are issued by him

4

Form IV

Application for license for recruitment Rule 7(1)

5

Form V

Application for license for employment

Rule 7(2)

To be made by every contractor to the licensing officer, for employing migrant workmen

6

Form VI

Form of Certificate by Principal Employer

Rule 7(3)

To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by all rules related to recruitment or employment of migrant workmen, in respect of which the contracto is making the application.

7

Form VII

Application for adjustment of security Rule 10(3) deposit

8

Form VIII

Form of license

Rule 11(1)

Every license issued by the licensing officer shall be in this form

9

Form IX

Application for renewal of license

Rule 14(2)

To be made by the contractor to the licensing officer thirty days before the date on which the license expires

10

Form X

Form furnishing particulars in respect of recruitment and employment of Rule 21 migrant workmen

To be furnished by every contractor to the specified authorities under the act in respect of recruitment and employment of migrant workmen

11

Form XI

Return to be sent by the contractor to the authorities

Rule 24

To be furnished by every contractor to the specified authorities under the act in respect of migrant wormen who have ceased to be employed

12

Form XII

Register Of Contractors

Rule 48

To be maintained by every principal employer of a registered establishment

13

Form XIII

Register Of Workmen employed by contractors

Rule 49

To be maintained by the principal employer and contractor in respect of migrant workmen employed

14

Form XIV

Service Certificate

Rule 50

To be issued by the contractor to the migrant workman/en on termination of his employment for any reason whatsoever

Relevant Clause

Schedule Of Submission/ Maintenance

Submitting Authority

Remarks

As & when required

Registering Officer of the area in which the establishment sought to be registered is located

Application to be accompanied by a crossed demand draft and delivered either by registered post or personally delivered

To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the area wherein recruitment is made

To be made by a contractor to the licensing officer claimig therein the refund of security deposit

15

Form XV

Displacement & Outward journey allowances sheet

16

Form XVI

Return Journey allowances Register Rule 51(1)

17

Form XVII

Muster Roll

Rule 52(2)(a)

To be maintained by every contractor in respect of migrant workmen

18

Form XVIII

Register of Wages

Rule 52(2)(a)

To be maintained by every contractor in respect of migrant workmen

19

Form XIX

Rule 52(2)(c )

To be maintained by every contractor

20 21 22

Form XX Form XXI Form XXII

Rule 52(2)(c ) Rule 52(2)(c ) Rule 52(2)(d)

To be maintained by every contractor To be maintained by every contractor To be maintained by every contractor

23

Form XXIII

Half Yearly Return to be sent by the Rule 56(1) contractor to the Licensing Officer

To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close of half year

24

Form XXIV

Annual Return to be sent by the Principal Employer to the Registering Rule 56(2) Officer

To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer before 15th February following the end of the year to which it relates

Register Of Deductions for damage or loss Register Of Fines Register Of Advances Register Of Overtime

Rule 51(1)

To be maintained by every contractor in respect of displacement cum outward journey allowances To be maintained by every contractor in respect of return journey allowances