Statutory Books

ABC PAKISTAN PERIOD ENDED: JUNE 30, 2008 STATUTORY BOOKS S.NO 1

SECTION REFERNCE Companies Ordinance, 1984 (CO) section 135

REGISTER PROCEDURE TO BE PERFORMED NAME Register of Check that every mortgage or charge created is mortgages & entered in the said register. charges Check that a brief description in respect of property mortgaged, amount of mortgage and names of mortgagees is mentioned.

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CO 205

WORK DONE We have checked that the register of mortgages and charges is maintained by the company and is complete. Further, we have checked that a brief description in respect of property mortgaged, amount of mortgage and names of mortgagees is mentioned.

section Register of Check that register is kept which states particulars We have checked that a register of directors, about directors, CEO, managing agent, secretary, directors, officers, etc is kept by the officers etc. chief accountant, auditors & legal advisors. company. However, we have noted that register of legal advisers have not been maintained by the client. Noted as a CM. Ensure that the number of directors comply with the minimum number of directors as prescribed by section 174. We have ensured that the number of directors complies with the minimum number of directors as prescribed by Check that particulars in respect of present name, Section 174. father's name, name of husband, NIC number, and residential address, and nationality, particulars of We have checked that the following other office or directorship he holds are particulars are mentioned. mentioned.

ABC PAKISTAN PERIOD ENDED: JUNE 30, 2008 STATUTORY BOOKS S.NO 3

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SECTION REFERNCE CO section 219

CO 220

REGISTER NAME Register of contracts, arrangements and appointments in which directors, etc. are interested

PROCEDURE TO BE PERFORMED

WORK DONE

Check that a register is maintained that lists all such contracts, arrangements and appointments in which directors, officers are interested with particulars such as date of contract, names of parties, principal terms and conditions, date on which it was placed in front of directors, names of directors who voted for and against the contract or who were neutral, name of the person interested and his extent of interest. Ensure that entry in the register was made within 7 days of director's meeting in which the contract was approved.

Such register is maintained by the company, however, particulars required to be mentioned in the said register were not mentioned. Noted as CM.

section Register of Check that a register is maintained that states The said register is maintained by the director's number, amount and description of shares held by company. shareholding directors, CEO, managing agent, chief accountant, secretary, auditor, any other person having at least 10% of beneficial interest in the company.

ABC PAKISTAN PERIOD ENDED: JUNE 30, 2008 STATUTORY BOOKS S.NO 5

SECTION REFERNCE CO section 147

REGISTER PROCEDURE TO BE PERFORMED NAME Register of Check that a register of members is maintained members that enlists for each member his name, father's name / husband's name, nationality, address, occupation, statement of shares held by him, date at which he was entered in the register, date on which he ceased to be a member and reason for ceasing to be a member. Every public company (having more than 50 members) shall also maintain an index of members and shall update it within 14 days of any change in register.

section Minutes of proceedings of general meetings and directors

Check that a minute’s book is maintained that details a fair and accurate summary of proceedings of all general meetings and meetings of directors along with the name of participants to such meetings.

WORK DONE We have checked that a register of members is maintained, stating the particulars as specified in the said section.

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CO 173

We have checked that a minute book is maintained by the company that details a fair and accurate summary of proceedings of all general meetings and meetings of directors’ along with the names of participants to such meetings.

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Legal Adviser Certificate of Check that the legal advisers of the company do Such certificates are not obtained by the Rules, 1975 Legal not serve as legal advisers of so many numbers of company. Noted as CM. Advisers companies greater than three times the number of partners in the firm and, a certificate is maintained by the company to this effect.