Staffing

Staffing † Staffing is defined as filling, and keeping filled, positions in the organization structure. † It involves identifying workforce requirement, inventorying the people available, and recruitment, selection, placing , promoting, appraising, planning the careers of, compensating, and training or otherwise developing both candidates and current jobholders so that they can accomplish their tasks effectively and efficiently. The Systems Approach to HRM

Factors Affecting the Number & Kinds of Managers Required † Factors affecting number of mangers „ Size „ Complexity of structure „ Expansion plan „ Rate of turnover † Qualification of the employees should be considered to place appropriate personnel to fit the job requirement.

The Management Inventory Chart Management inventory chart is simply an organization chart of a unit with managerial positions indicated and keyed as to the promotability of each incumbent

Advantages of Inventory Chart † Gives an overview of staffing situation † Reducing turnover of mangers ready for promotion † Sheds light on future internal supply of mangers † Helps to identify managers not performing satisfactorily † Helps to take initiative for replacing retiring managers † Useful to recognize the depth of inventory † Facilitates transfer of managers † Helps managers to avoid hoarding of immediate superiors † Help managers counsel subordinates about their career Limitations of Inventory Chart † It does not show to which position the manager is promotable † It is insufficient for making a fair assessment of individuals † It is often not practical to disclose to all employees. † It takes time and effort to keep the chart up to date † Reluctance of uppur-level managers to charts. Analysis of the Need for Managers † Source of information regarding need for manager „ Internal „ External † Four demand supply situations: „ High demand – High supply

„ High demand – Low supply „ Low Demand – High supply „ Low demand – Low supply Internal: train. Selection, & dev. Placement External: Promotion recruitment Change co. plans Outplacement Layoffs Demotion Early retirement

Train & dev. If change in demand is expected in future.

Recruitment, Selection, Placement, Promotion and Separation † Recruitment: Involves attracting candidates to fill the positions in the organization structure. † Selection: Is the process of choosing from among candidates, from within the organization or from the outside the most suitable person for the current position or future position † Placement: Involves evaluation of strength and weaknesses of the employees and assign them position that are suitable for them. † Promotion: Is a change with in the organization to a higher position that has greater responsibilities and more advanced skills. Appraisal career strategy, Training and development, Leading and Controlling † Appraisal: Evaluation of performance of managers. † Career Strategy † Training and development † Leading and Controlling Selection process, Technique & Instruments † The Selection process: „ Establishing selection criteria on the basis of job requirement „ Completion of application form by Candidate „ Preliminary screening interview „ Qualification test to obtain additional information „ Formal interview by managers or superiors „ Physical examination „ Final selection Personal Reading † Interviews, tests and assessment centers as selection techniques † How to improve interview effectiveness

† Types of tests and limitation † Assessment center an overview and limitation