Slu Skate Rough-final Constitution
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All members should read and understand the constitution. They will be held responsible for all information herein. Article I – Organization Name The name of this organization shall be the "SLU Skate." The organization may also refer to its self as "St. Louis University Skate Club," "SLU Skate Club," or "Skate Club." Article II – Preamble It is the mission of this organization to promote the interest in all types of skateboarding among SLU students, faculty, and staff, in a safe, fun, non-competitive atmosphere. SLU Skate will seek to foster diversity and mutual respect between those who skate and those who do not. SLU Skate will strive fulfill the Jesuit mission of St. Louis University through our actions in the community. Article III – Officers Section 1 – Eligibility All officers of the Skateboard Club at SLU shall possess at least the minimum requirements to serve in a leadership position. These requirements include the following: 1. During fall and spring semester, be currently enrolled as a student activity-fee paying, full-time student 2. Have a minimum overall grade point average of 3.0 for all hours earned while enrolled at SLU. 3. Maintain satisfactory academic progress as defined in the current Undergraduate Catalog and the current Graduate Catalog of SLU, as appropriate. 4. Be in good academic and disciplinary standing, defined as not being in academic or disciplinary probation. 5. Be free of and holds on university records. Section 2 – Titles and Duties The offices of this organization shall include a President, Vice-President, Secretary, and a Treasurer. All officers retain voting privileges, except for the president, who votes only in the event of a tie. Each officer may only hold one office per term, and may be reelected, however for not more than two (2) consecutive terms. All officers are eligible to be chairmen of any committee, but not more that one. All officers are to be elected and re-elected as described in Article IV. The President will appoint a temporary replacement in the event an officer is removed from office, until elections are held at the end of the term.
The President shall: o o o o o o o o o
Supervise and control the activities of the organization. Preside over all meetings and call all meetings to order. Be one of the two (2) signers on financial documents Coordinate all conferences Sign all checks after being properly approved. Ensure all officers are performing their duties. Assign special projects to officers. Establish any and all committees, and appoint the chairman of all committees. Be a voting member of each and all committees.
The Vice-President shall: o Assist the President in his/her duties. o Assume the duties of the president in the event that he/she (the President) is not able to perform them o Keep accurate records of all meetings in the Secretary’s absence. o Perform an audit of all financial transactions of the organization twice a year.
The Secretary shall: o Notify all members of meetings via e-mail and/or phone at least forty-eight (48) hours prior to the meeting. o Keep accurate records of all meetings. o Maintain an accurate and up to date list of all members and their contact information. o Perform a verbal role call of all members and maintain an attendance record. o Keep a copy of the constitution and have it available for members. o Prepare ballots for votes.
The Treasurer shall: o Keep an accurate and up to date account of all funds received and expended. o Be one of the two (2) signers of financial documents. o Be responsible for collecting dues and notifying members whom are delinquent in their payments. o Providing financial records sufficient to allow the Vice-President to perform an audit.
o Disperse funds only after having received all appropriate signatures. Article IV – Selection of Officers. Section 1: Eligibility to Vote and Hold office Active voting membership will be limited to all students who are active members, currently enrolled at the St. Louis University and in good financial standing with the organization. Faculty, staff, SLU alumni, student spouses, ect., may be affiliate members, but my not vote or hold office. Section 2: Nomination Process The nomination of officers shall occur at the first meeting held each school year. Any eligible member (as defined in Article VI, section 1) present may nominate someone or themselves by verbally nominating the individual during the procedure. Absentee ballots may be cast, as described in Article IV, Section 3. Section 3: Election Process. The election of officers shall occur at the first meeting of each school year. The nominated candidate will be given the opportunity to discuss his/her qualifications and reasons why they should be elected. Once each candidate has had the opportunity to speak, all eligible members (as defined in Article IV Section 1) will cast their vote in the form of "yeas and nays." It will be up to the President to interpret the yeas and nays. In the event that any member wishes to contest the yeas and nays, or that the president not be able to confirm a winner, a written vote will be taken in the form of a secret ballot. In the event of a tie, the president will cast the deciding vote, unless he/she is the topic of the vote. In this case, the faculty/staff advisor shall cast the deciding vote. Absentee ballots may be cast, via telephone or email, to the secretary. Section 4: Term of Office The length of office shall be no longer than one (1) calendar year. Newly elected officers shall take office upon the next meeting. All officers not returning to their positions must submit all information pertaining to the Skateboard Club. Failure to do so may result in disciplinary action.
Article V – Officer Vacancies Section 1: Removal of Officers Any officer may be removed from any office at any time providing the following steps are taken. The officer in question will be notified in writing of the possible termination or removal at least seventy-two (72) hours prior to the vote and will be allowed either to
address the organization in order to relay to members any relevant defense prior to voting for removal, or to announce his/her resignation, two weeks from said date. Section 2: Resignation Officers no longer wishing to serve on the board must submit their resignation to the President at least two (2) weeks in advance. Prior to the officer’s final day he/she will brief his/her replacement of current projects in his/her care. Section 3: Filling Vacant Officer Positions In the event an officer is removed from office or resigns, the nomination process as stated in Article IV Section 2 will take place at the next scheduled meeting. The election process will take place as stated in Article IV Section 3. The newly elected officers’ term shall end at the end of the regular term. Article VI – Membership Section 1: Membership Statement Membership is limited to all students who have paid fees and are enrolled with the St. Louis University. No discrimination shall be made on the basis of gender, race, age, creed, religion, disability, sexual preference, national origin, marital status, parental status, or veteran’s status. No hazing or discrimination will be used as a condition of membership in this organization. All groups, except those exempt by law must have opportunities for male and female memberships. Sports clubs involving contact or competitive selection may limit participation to one sex, but must permit membership in the club to both sexes. Active membership will be limited to all students who are active members and currently enrolled at St. Louis University. Affiliate membership is limited to SLU Faculty, staff, alumni, etc., who may be non-voting members. At no time will the voting membership fall below 75% of the organization." Section 2: Recruitment and Affiliate Membership Recruitment shall take place throughout the year and membership is always open. The organization may have affiliate members such as SLU faculty, SLU staff, SLU alumni, SLU student spouses, ect., but at no time shall the SLU student membership fall below seventy-five (75) percent. Section 3: Revocation of membership. Membership may be revoked, without mutual agreement for non-participation, misconduct, or violations of any provisions of this Constitution. The member will be notified in writing of the possible revocation at least seventy-two (72) hours prior to the
vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Membership can only be revoked upon a two-thirds (2/3) vote of members of the Membership Committee present at the meeting. Any legal action, (University, local, state or federal) taken against a member, may result in immediate revocation of membership. The length of revocation of membership shall be determined by the Membership Committee. Article VII – Finances Section 1: Spending the Organization’s Money For the protection of the organization and its members, it is required that two (President’s and Secretary’s) authorized signatures be on all monetary transactions. Only the President, Treasurer, or the faculty/staff advisor can be signers on the organization’s account. Organizational funds will be used for functions, supplies, ect., as stipulated by the organization, but will not be used for anything illegal under University, local, state, or federal laws. Section 2: Officer Transition It shall be the responsibility of all account signers to change contact information as well as assisting in the update of new account signatures after each election with the clubs financial institution. In addition, the Treasurer will be responsible to pass along all information from previous year’s budget and current budget. All financial information will be kept on file from year to year. Section 3: Dissolution of Organization In the event that the club ceases to exist, any funds remaining in the organization’s account, after all debts have been paid, are to be donated to Habitat for Humanity. Article VIII – Publications All publications, signs, and logos of the organization must be voted upon prior to duplication and distribution. Further more, all publications, signs, and logos must comply with the St. Louis University standards. Upon passing a vote all publications must be approved by the Secretary and President, prior to duplication and distribution. Article IX – Meetings Section 1: General Duties The president will be in charge of calling all meetings, while the Secretary will be responsible for notifying all members, forty-eight (48) hours prior to all meetings via email and/or telephone. The president shall preside over all meetings. All decisions and activities of the club are to be voted upon by the voting members of the club.
Section 2: Quorum Defined A quorum is not required to conduct business; however, any voting member or officer may request that a quorum be present at any time during a meeting. In such a case, a quorum shall be defined as fifty (50) percent of all officers and two-thirds (2/3) of all active, voting members. Section 3: Voting Process All votes shall be cast as a verbal vote in the form of "yeas and nays." In the case that the President cannot clearly select yea or nay, a vote will be taken by a show of hands. Any member may request that a quorum be present to vote either immediately before or after a verbal vote. In such a case, all votes would be suspended until a quorum could be assembled, and the votes would continue in the form of secret written, ballots. All votes, unless otherwise stated, require a simple majority (51%) to be declared a winner. Article X – Advisor Section 1: Nomination and Role The advisor shall be selected by the officers of the organization and must be approved by a simple majority (51%) vote of eligible members. The advisor shall serve as a mentor to the organization providing guidance to the officers and members. The advisor has no voting rights except in the event of a tie, as outlined in Article IV Section 3. The advisor has no term limit other than he/she must be a current SLU Faculty or staff member. Section 2: Removal and Replacement of Advisor The advisor will be notified in writing of the possible removal at least seventy-two (72) hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Upon a two-thirds (2/3) majority vote of eligible members the advisor will be removed from his/her duties. In the event that an advisor is removed or resigns, a new advisor shall be elected within fourteen (14) calendar days. Article XI – Amendments Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented to the organization during a schedule meeting and should include a full explanation and/or rationale for the amendment. The amendment will then be voted upon, as outlined in Article IX, Section 3, and shall not take effect until approved by a two-thirds (2/3) majority vote of eligible members of the organization.
Article XII – Liability Section 1 – Club Activities A club-sponsored activity shall be defined as an activity promoted or hosted by the club, during the specified time, at the specified location. A variance in any of these factors would cause the event in question to not be a club-sponsored activity. Section 2 – SLU Liability As active, voting members of the club, all members release the St. Louis University from all liability in connection with club sponsored activities. Section 3 – Skateboard Club Liability As active, voting members of the club, all members release all officers and members from all liability in connection with club sponsored activities. The club will also not be held liable or responsible for any form of criminal activity by its members outside of club sponsored activities, as outlined in Article XII, Section 1. Article XIII – Committees Section 1: Committee Names and Chairs Upon the founding of this club, there shall be also two committees. They are as follows: Appropriations committee, Membership committee. The Treasurer shall chair the appropriations committee. The Secretary shall chair the membership committee. The respective committee members shall elect the chairs of the other three committees once a year at the beginning of March. Membership of the committees is open to all club members and is unlimited. Section 2: Appropriations Committee Responsibilities The responsibilities of the appropriations committee include all of the responsibilities of the Treasurer, as outlined in Article III, Section 2. The committee’s responsibilities shall also include, but are not limited to: Writing a budget proposal each year, Proposing the budget to the committee members for approval, and proposing the budget to SGA, and Student Senate. Section 3: Membership Committee Responsibilities The responsibilities of the membership committee include all of the responsibilities of the Secretary, as outlined in Article III, Section 2. The committee’s responsibilities shall also include, but are not limited to: Recruitment, photos of events, discipline, and new member sign up.
The President shall: o o o o o o o o o
Supervise and control the activities of the organization. Preside over all meetings and call all meetings to order. Be one of the two (2) signers on financial documents Coordinate all conferences Sign all checks after being properly approved. Ensure all officers are performing their duties. Assign special projects to officers. Establish any and all committees, and appoint the chairman of all committees. Be a voting member of each and all committees.
The Vice-President shall: o Assist the President in his/her duties. o Assume the duties of the president in the event that he/she (the President) is not able to perform them o Keep accurate records of all meetings in the Secretary’s absence. o Perform an audit of all financial transactions of the organization twice a year.
The Secretary shall: o Notify all members of meetings via e-mail and/or phone at least forty-eight (48) hours prior to the meeting. o Keep accurate records of all meetings. o Maintain an accurate and up to date list of all members and their contact information. o Perform a verbal role call of all members and maintain an attendance record. o Keep a copy of the constitution and have it available for members. o Prepare ballots for votes.
The Treasurer shall: o Keep an accurate and up to date account of all funds received and expended. o Be one of the two (2) signers of financial documents. o Be responsible for collecting dues and notifying members whom are delinquent in their payments. o Providing financial records sufficient to allow the Vice-President to perform an audit.
o Disperse funds only after having received all appropriate signatures. Article IV – Selection of Officers. Section 1: Eligibility to Vote and Hold office Active voting membership will be limited to all students who are active members, currently enrolled at the St. Louis University and in good financial standing with the organization. Faculty, staff, SLU alumni, student spouses, ect., may be affiliate members, but my not vote or hold office. Section 2: Nomination Process The nomination of officers shall occur at the first meeting held each school year. Any eligible member (as defined in Article VI, section 1) present may nominate someone or themselves by verbally nominating the individual during the procedure. Absentee ballots may be cast, as described in Article IV, Section 3. Section 3: Election Process. The election of officers shall occur at the first meeting of each school year. The nominated candidate will be given the opportunity to discuss his/her qualifications and reasons why they should be elected. Once each candidate has had the opportunity to speak, all eligible members (as defined in Article IV Section 1) will cast their vote in the form of "yeas and nays." It will be up to the President to interpret the yeas and nays. In the event that any member wishes to contest the yeas and nays, or that the president not be able to confirm a winner, a written vote will be taken in the form of a secret ballot. In the event of a tie, the president will cast the deciding vote, unless he/she is the topic of the vote. In this case, the faculty/staff advisor shall cast the deciding vote. Absentee ballots may be cast, via telephone or email, to the secretary. Section 4: Term of Office The length of office shall be no longer than one (1) calendar year. Newly elected officers shall take office upon the next meeting. All officers not returning to their positions must submit all information pertaining to the Skateboard Club. Failure to do so may result in disciplinary action.
Article V – Officer Vacancies Section 1: Removal of Officers Any officer may be removed from any office at any time providing the following steps are taken. The officer in question will be notified in writing of the possible termination or removal at least seventy-two (72) hours prior to the vote and will be allowed either to
address the organization in order to relay to members any relevant defense prior to voting for removal, or to announce his/her resignation, two weeks from said date. Section 2: Resignation Officers no longer wishing to serve on the board must submit their resignation to the President at least two (2) weeks in advance. Prior to the officer’s final day he/she will brief his/her replacement of current projects in his/her care. Section 3: Filling Vacant Officer Positions In the event an officer is removed from office or resigns, the nomination process as stated in Article IV Section 2 will take place at the next scheduled meeting. The election process will take place as stated in Article IV Section 3. The newly elected officers’ term shall end at the end of the regular term. Article VI – Membership Section 1: Membership Statement Membership is limited to all students who have paid fees and are enrolled with the St. Louis University. No discrimination shall be made on the basis of gender, race, age, creed, religion, disability, sexual preference, national origin, marital status, parental status, or veteran’s status. No hazing or discrimination will be used as a condition of membership in this organization. All groups, except those exempt by law must have opportunities for male and female memberships. Sports clubs involving contact or competitive selection may limit participation to one sex, but must permit membership in the club to both sexes. Active membership will be limited to all students who are active members and currently enrolled at St. Louis University. Affiliate membership is limited to SLU Faculty, staff, alumni, etc., who may be non-voting members. At no time will the voting membership fall below 75% of the organization." Section 2: Recruitment and Affiliate Membership Recruitment shall take place throughout the year and membership is always open. The organization may have affiliate members such as SLU faculty, SLU staff, SLU alumni, SLU student spouses, ect., but at no time shall the SLU student membership fall below seventy-five (75) percent. Section 3: Revocation of membership. Membership may be revoked, without mutual agreement for non-participation, misconduct, or violations of any provisions of this Constitution. The member will be notified in writing of the possible revocation at least seventy-two (72) hours prior to the
vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Membership can only be revoked upon a two-thirds (2/3) vote of members of the Membership Committee present at the meeting. Any legal action, (University, local, state or federal) taken against a member, may result in immediate revocation of membership. The length of revocation of membership shall be determined by the Membership Committee. Article VII – Finances Section 1: Spending the Organization’s Money For the protection of the organization and its members, it is required that two (President’s and Secretary’s) authorized signatures be on all monetary transactions. Only the President, Treasurer, or the faculty/staff advisor can be signers on the organization’s account. Organizational funds will be used for functions, supplies, ect., as stipulated by the organization, but will not be used for anything illegal under University, local, state, or federal laws. Section 2: Officer Transition It shall be the responsibility of all account signers to change contact information as well as assisting in the update of new account signatures after each election with the clubs financial institution. In addition, the Treasurer will be responsible to pass along all information from previous year’s budget and current budget. All financial information will be kept on file from year to year. Section 3: Dissolution of Organization In the event that the club ceases to exist, any funds remaining in the organization’s account, after all debts have been paid, are to be donated to Habitat for Humanity. Article VIII – Publications All publications, signs, and logos of the organization must be voted upon prior to duplication and distribution. Further more, all publications, signs, and logos must comply with the St. Louis University standards. Upon passing a vote all publications must be approved by the Secretary and President, prior to duplication and distribution. Article IX – Meetings Section 1: General Duties The president will be in charge of calling all meetings, while the Secretary will be responsible for notifying all members, forty-eight (48) hours prior to all meetings via email and/or telephone. The president shall preside over all meetings. All decisions and activities of the club are to be voted upon by the voting members of the club.
Section 2: Quorum Defined A quorum is not required to conduct business; however, any voting member or officer may request that a quorum be present at any time during a meeting. In such a case, a quorum shall be defined as fifty (50) percent of all officers and two-thirds (2/3) of all active, voting members. Section 3: Voting Process All votes shall be cast as a verbal vote in the form of "yeas and nays." In the case that the President cannot clearly select yea or nay, a vote will be taken by a show of hands. Any member may request that a quorum be present to vote either immediately before or after a verbal vote. In such a case, all votes would be suspended until a quorum could be assembled, and the votes would continue in the form of secret written, ballots. All votes, unless otherwise stated, require a simple majority (51%) to be declared a winner. Article X – Advisor Section 1: Nomination and Role The advisor shall be selected by the officers of the organization and must be approved by a simple majority (51%) vote of eligible members. The advisor shall serve as a mentor to the organization providing guidance to the officers and members. The advisor has no voting rights except in the event of a tie, as outlined in Article IV Section 3. The advisor has no term limit other than he/she must be a current SLU Faculty or staff member. Section 2: Removal and Replacement of Advisor The advisor will be notified in writing of the possible removal at least seventy-two (72) hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. Upon a two-thirds (2/3) majority vote of eligible members the advisor will be removed from his/her duties. In the event that an advisor is removed or resigns, a new advisor shall be elected within fourteen (14) calendar days. Article XI – Amendments Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented to the organization during a schedule meeting and should include a full explanation and/or rationale for the amendment. The amendment will then be voted upon, as outlined in Article IX, Section 3, and shall not take effect until approved by a two-thirds (2/3) majority vote of eligible members of the organization.
Article XII – Liability Section 1 – Club Activities A club-sponsored activity shall be defined as an activity promoted or hosted by the club, during the specified time, at the specified location. A variance in any of these factors would cause the event in question to not be a club-sponsored activity. Section 2 – SLU Liability As active, voting members of the club, all members release the St. Louis University from all liability in connection with club sponsored activities. Section 3 – Skateboard Club Liability As active, voting members of the club, all members release all officers and members from all liability in connection with club sponsored activities. The club will also not be held liable or responsible for any form of criminal activity by its members outside of club sponsored activities, as outlined in Article XII, Section 1. Article XIII – Committees Section 1: Committee Names and Chairs Upon the founding of this club, there shall be also two committees. They are as follows: Appropriations committee, Membership committee. The Treasurer shall chair the appropriations committee. The Secretary shall chair the membership committee. The respective committee members shall elect the chairs of the other three committees once a year at the beginning of March. Membership of the committees is open to all club members and is unlimited. Section 2: Appropriations Committee Responsibilities The responsibilities of the appropriations committee include all of the responsibilities of the Treasurer, as outlined in Article III, Section 2. The committee’s responsibilities shall also include, but are not limited to: Writing a budget proposal each year, Proposing the budget to the committee members for approval, and proposing the budget to SGA, and Student Senate. Section 3: Membership Committee Responsibilities The responsibilities of the membership committee include all of the responsibilities of the Secretary, as outlined in Article III, Section 2. The committee’s responsibilities shall also include, but are not limited to: Recruitment, photos of events, discipline, and new member sign up.
