Shared Folder Requisiton Form.docx

Shared Folder Requisition Form Important notes: 1. Before requestor leaves the department or company, please inform the IT department immediately, in order to have the permission changed on the shared folder, if necessary. 2. Area owners must understand that the users will be able to delete, create, copy and modify any document in the department’s shared folder if “Full Access” or “Read Only” shared mode is granted. It is ultimately the area owners’ responsibility should the file inadvertently be modified, copied or deleted without his or her express approval. 3. All users identified below will receive the same type of access to the shared folder. IT department cannot provide different types of access to individual users. 4. Request back the original form from IT department if to close a shared folder. 5. IT personnel may request requestor to issue the Purchase Requisition to purchase the Windows Client Access Licenses (CALs) if the total concurrent access has exceeded the available CALs licenses.

(a) Type of request: New / Existing shared folder (b) Folder Name: _________________________

(c) Request Date: _________________

(d) Requestor Name: ________________________

(e) Employee ID: __________________

(f) Department: _____________________________

(g) Designation: ___________________

(h) Objective: ________________________________________________________________________________________________ ________________________________________________________________________________________________ (h) Type of Access: No 1 2 3 4 5 6

Emp. ID

User Name

Access Type

No 7 8 9 10 11 12

Emp. ID

User Name

Access Type

*** Fill up the Access Type column: FA (Full Access) OR RO (Read Only)

Access Authorization: I certify the above usernames are authorized to access my department shared folder and grant them permission base on access type granted above in tables for all files and subfolders inside the main shared folder

(j) 1st Approval

(i) Applicant Signature

______________________ ( )

_______________ (HOD)

(k) 2nd Approval

_______________ (IT Department)

IT Department Use Only (a) Shared Folder Name: ________________________

(b) Creation Date: ____________________

(c) Server Name: _______________________

(d) Creator Name: ___________________

(e) Group Name assigned to shared folder: __________________________________________________________