Saacurh 09 Budget(june19)
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SAACURH Conference Budget University of Kentucky (2009) Break Even Point
546 <----Given by ADBA Budgeted Itemized Budget Cost/Person
Budgeted Overall
Fixed or Variable
500
546
550
575
600
Realized to Date
Income Previous SAACURH Excess (1/2) Corporate Sponsors
$5,000.00 $150.00 OCM
$5,000.00 $150.00 $150.00
Conference Loan Fundraising Solicitations/Sponsorship Pilanthropy Registration
$0.00 $0.00 $500.00 $0.00 $0.00
$0.00
$0.00 $0.00 $500.00 $0.00 $0.00
Delegates Advisors Non-member Delegates Non-member Advisors Late Fee Delegates @ 10% Late Fee Advisors @ 10%
Add On Fee Miscellaneous Total Income
$8,190.00 $0.00 $13,840.00
$0.00 $0.00 $5,650.00
Expenses Variable
Add-on Fee**
Fixed
Communication Conference Loan Payment Entertainment
$8,190.00 SAA Add-on Fee
Fixed Variable
Friday Entertainment Saturday Entertainment Food Fixed
Facilities
Variable
Fixed
Hospitality**
$0.00 $18,127.20
Miscellaneous Office Supplies**
$0.00 $100.00
Opening/Closing Ceremonies
Variable
Philanthropy Postage** Printing**
Fixed
Programming**
Fixed
Fixed
Fixed
Variable
Fixed
$100.00
$542.00
$542.00
$542.00
$542.00
$542.00
$500.00 $42.00
$500.00 $42.00
$500.00 $42.00
$500.00 $42.00
$500.00 $42.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$0.92
$5.00 $2.75
$95.23 $95.23 $2.00 $1.10 $7.00 $8.00 $1.10 $7.00 $14.00 $1.10
$4.00
Fixed
Delegate/Advisor Housing
$1.00 $29.00
$100.00 $100.00 $53,616.89 $47,966.89
Rounded Cost Delegate Advisor 116
$2,875.00 $1,581.25
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$525.00
$525.00
$525.00
$525.00
$525.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$450.00 $500.00 $300.00 $200.00
$450.00 $500.00 $300.00 $200.00
$450.00 $500.00 $300.00 $200.00
$240.00 $2,000.00
$240.00 $2,184.00
$240.00 $2,200.00
$240.00 $2,300.00
$1,400.00 $1,500.00 $620.00
$1,400.00 $1,638.00 $620.00
$1,400.00 $1,650.00 $620.00
$1,400.00 $1,725.00 $620.00
$546.00 $278.00 $435.00
$546.00 $278.00 $435.00
$546.00 $278.00 $435.00
$546.00 $278.00 $435.00
$1,800.00 $230.00 $250.00
$1,800.00 $230.00 $250.00
$1,800.00 $230.00 $250.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$450.00 $500.00 $300.00 $200.00
$0.00
$240.00 $2,400.00
$0.00
$1,400.00 $1,800.00 $620.00
$0.00
$546.00 $278.00 $435.00
$0.00
$1,800.00 $230.00 $250.00
$90.14
$87.85
$87.67
$86.60
$85.61
$47.62 $95.23
$47.62 $95.23
$47.62 $95.23
$47.62 $95.23
$47.62 $95.23
$137.76 $185.37
$135.47 $183.08
$135.29 $182.90
$134.21 $181.83
$133.23 $180.84
$136.00 $183.00
$0.00 $0.00
$3,000.00 $1,650.00
$100.00 $100.00 $100.00 $100.00 $100.00 $50,721.19 $53,616.89 $53,868.69 $55,442.44 $57,016.19 $45,071.19 $47,966.89 $48,218.69 $49,792.44 $51,366.19
$47.62 $95.23
$29,902.22 $22,098.12 $7,799.34 464
$2,750.00 $1,512.50
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$1,800.00 $230.00 $250.00
Delegate Advisor
Housing Cost Equation 157 Room @ $89 for 2 nights= Delegate Share of cost (85%) Advisor Share of cost (15%) # of Delegates at BEP
$2,730.00 $1,501.50
$2,280.00 $2,280.00 $2,280.00 $2,280.00 $2,280.00 $1,800.00 $230.00 $250.00
Per Individual
TOTAL COST
$2,500.00 $1,375.00
$1,259.00 $1,259.00 $1,259.00 $1,259.00 $1,259.00 $546.00 $278.00 $435.00
Delegate Advisor
$100.00
$3,520.00 $3,658.00 $3,670.00 $3,745.00 $3,820.00 $3.00
$2,280.00
Technology and Registration Total Expenses Excluding Housing Total Conference Cost
$500.00
$100.00
$100.00
$450.00 $500.00 $300.00 $200.00
$1,259.00
Fixed
$500.00
$100.00
$100.00
$2,240.00 $2,424.00 $2,440.00 $2,540.00 $2,640.00
$1,400.00 $1,638.00 $620.00
CATS Buses 6 buses for 4 hours a piece at $75 an hour 3 vans @ $28/day + $.61/ml for 2 days w/ hotel .8 miles away Signs
$500.00
$100.00
$100.00
$1,450.00 $1,450.00 $1,450.00 $1,450.00 $1,450.00
$3,658.00
Transportation
$500.00
$100.00
$100.00
$3,711.94 $3,711.94 $3,711.94 $3,711.94 $3,711.94
$240.00 $2,184.00
Staff Development
$500.00
$100.00
$3,875.00 $4,231.50 $4,262.50 $4,456.25 $4,650.00
$2,424.00
Staff Development Conference Staff Meals (+2 Banquets) Conference Staff Banquet Fixed
$0.00 $100.00
$100.00
$450.00 $500.00 $300.00 $200.00
Spirit Supplies & Decorations Delegate Gifts Spirit Awards
Fixed
$0.00 $100.00
$100.00
$1,450.00
Spirit/Awards Variable
$0.00 $100.00
$100.00
$60.00 $300.00 $165.00
Staff Shirts Delegate Shirts Fixed
$0.00 $100.00
$100.00
$0.37
$0.00
$625.00 $625.00 $100.00
$0.00 $100.00
$525.00
Shirts
$625.00 $625.00 $100.00
$0.00
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
Advisors Pres/NCC/St. Assoc. Off. NRHH GLBT
$625.00 $625.00 $100.00
$100.00
$3,711.94
Socials
$625.00 $625.00 $100.00
$0.00
$512.50 $500.00 $200.00 $0.00
$1,200.00 $4,800.00 $660.00 $4,200 $8,400.00 $660.00
$2,730.00 $1,501.50
Volunteer Identification Volunteer Meals Security
$512.50 $500.00 $200.00 $0.00
$1,150.00 $4,600.00 $632.50 $4,025.00 $8,050.00 $632.50
$4,231.50
Security and Volunteers**
$512.50 $500.00 $200.00 $0.00
$1,100.00 $4,400.00 $605.00 $3,850.00 $7,700.00 $605.00
$100.00
Summer Summit Housing Summer Summit Meals Conference Chair Travel Transportation Vehicles SEC Ex-Officio Housing (2 rooms, 2 nights) Conference Housing (8 rooms, 3 nights) Meal Card Conference Friday Breakfast (13) Conference Friday Lunch (13) Conference Friday Dinner (16) Conference Saturday Breakfast (16) Conference Saturday Lunch (16) Conference Banquet Meal (17) Conference Sunday Breakfast (16)
$512.50 $500.00 $200.00 $0.00
$1,092.00 $4,368.00 $600.60 $3,822.00 $7,644.00 $600.60
$500.00
SEC/VIP-12
$2,000 $650 785.75
$0.00 $0.00 $0.00 $0.00 $0.00 $16,600.00 $18,127.20 $18,260.00 $19,090.00 $19,920.00 $2.00 $8.00 $1.10 $7.00 $14.00 $1.10
$100.00
Registration**
$2,000 $650 785.75
$1,000.00 $4,000.00 $550.00 $3,500.00 $7,000.00 $550.00
$200.00 $200.00 $120.00 $120.00 $500.00
Binders and Pens Nametags Fixed
$0.00
$500.00 $42.00
Evaluation Sheets Variable
$625.00 $625.00 $100.00
$542.00
Copies
$2,000 $650 785.75
$1,350.00 $1,350.00 $1,350.00 $1,350.00 $1,350.00
$1,092.00 $4,368.00 $600.60 $3,822.00 $7,644.00 $600.60
Keynote Speaker Meals Fixed
$512.50 $500.00 $200.00 $0.00
$625.00 $625.00 $100.00
Liability Insurance Meals and Banquet
$2,000 $650 785.75
$1,212.50 $1,212.50 $1,212.50 $1,212.50 $1,212.50
$1,350.00
General Fixed
$2,000 $650 785.75
$512.50 $500.00 $200.00 $0.00
Meal Card Friday Dinner Saturday Breakfast Saturday Lunch Banquet Meal Sunday Breakfast Fixed
$0.00 $0.00 $0.00
$1,212.50
Beverage Food Information Sheets Fixed
$0.00
$100.00 $100.00 $100.00 $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,435.75 $3,435.75 $3,435.75 $3,435.75 $3,435.75
$2,000.00 $650.00 785.75
room reservations Tables, Chairs, Silverware Sound Lights for Memorial Hall A/V Setup: for all rooms Fixed
$15.00 $7,500.00 $8,190.00 $8,250.00 $8,625.00 $9,000.00 $8,190.00
$100.00 $100.00 $0.00 $0.00 $3,435.75
$0.00 $0.00
# of Advisors at BEP Cost for Delegates Cost for Advisors
82 $47.62 $95.23
41 $22,093.36 $7,799.34 $29,892.70 -$9.52
Current Balance
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$8,190.00 $0.00 $8,190.00
$8,190.00 $100.00 $0.00 $3,435.75
$1,212.50
$1,350.00
$0.00 $18,127.20
$0.00 $100.00 $542.00 $200.00 $120.00 $500.00 $100.00 $4,231.50 $3,711.94
$525.00
$1,450.00
$2,424.00 $3,658.00
$1,259.00
$2,280.00
$100.00 $53,616.89
546 <----Given by ADBA Budgeted Itemized Budget Cost/Person
Budgeted Overall
Fixed or Variable
500
546
550
575
600
Realized to Date
Income Previous SAACURH Excess (1/2) Corporate Sponsors
$5,000.00 $150.00 OCM
$5,000.00 $150.00 $150.00
Conference Loan Fundraising Solicitations/Sponsorship Pilanthropy Registration
$0.00 $0.00 $500.00 $0.00 $0.00
$0.00
$0.00 $0.00 $500.00 $0.00 $0.00
Delegates Advisors Non-member Delegates Non-member Advisors Late Fee Delegates @ 10% Late Fee Advisors @ 10%
Add On Fee Miscellaneous Total Income
$8,190.00 $0.00 $13,840.00
$0.00 $0.00 $5,650.00
Expenses Variable
Add-on Fee**
Fixed
Communication Conference Loan Payment Entertainment
$8,190.00 SAA Add-on Fee
Fixed Variable
Friday Entertainment Saturday Entertainment Food Fixed
Facilities
Variable
Fixed
Hospitality**
$0.00 $18,127.20
Miscellaneous Office Supplies**
$0.00 $100.00
Opening/Closing Ceremonies
Variable
Philanthropy Postage** Printing**
Fixed
Programming**
Fixed
Fixed
Fixed
Variable
Fixed
$100.00
$542.00
$542.00
$542.00
$542.00
$542.00
$500.00 $42.00
$500.00 $42.00
$500.00 $42.00
$500.00 $42.00
$500.00 $42.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$200.00 $120.00 $500.00
$0.92
$5.00 $2.75
$95.23 $95.23 $2.00 $1.10 $7.00 $8.00 $1.10 $7.00 $14.00 $1.10
$4.00
Fixed
Delegate/Advisor Housing
$1.00 $29.00
$100.00 $100.00 $53,616.89 $47,966.89
Rounded Cost Delegate Advisor 116
$2,875.00 $1,581.25
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$525.00
$525.00
$525.00
$525.00
$525.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$60.00 $300.00 $165.00
$450.00 $500.00 $300.00 $200.00
$450.00 $500.00 $300.00 $200.00
$450.00 $500.00 $300.00 $200.00
$240.00 $2,000.00
$240.00 $2,184.00
$240.00 $2,200.00
$240.00 $2,300.00
$1,400.00 $1,500.00 $620.00
$1,400.00 $1,638.00 $620.00
$1,400.00 $1,650.00 $620.00
$1,400.00 $1,725.00 $620.00
$546.00 $278.00 $435.00
$546.00 $278.00 $435.00
$546.00 $278.00 $435.00
$546.00 $278.00 $435.00
$1,800.00 $230.00 $250.00
$1,800.00 $230.00 $250.00
$1,800.00 $230.00 $250.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$450.00 $500.00 $300.00 $200.00
$0.00
$240.00 $2,400.00
$0.00
$1,400.00 $1,800.00 $620.00
$0.00
$546.00 $278.00 $435.00
$0.00
$1,800.00 $230.00 $250.00
$90.14
$87.85
$87.67
$86.60
$85.61
$47.62 $95.23
$47.62 $95.23
$47.62 $95.23
$47.62 $95.23
$47.62 $95.23
$137.76 $185.37
$135.47 $183.08
$135.29 $182.90
$134.21 $181.83
$133.23 $180.84
$136.00 $183.00
$0.00 $0.00
$3,000.00 $1,650.00
$100.00 $100.00 $100.00 $100.00 $100.00 $50,721.19 $53,616.89 $53,868.69 $55,442.44 $57,016.19 $45,071.19 $47,966.89 $48,218.69 $49,792.44 $51,366.19
$47.62 $95.23
$29,902.22 $22,098.12 $7,799.34 464
$2,750.00 $1,512.50
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
$1,800.00 $230.00 $250.00
Delegate Advisor
Housing Cost Equation 157 Room @ $89 for 2 nights= Delegate Share of cost (85%) Advisor Share of cost (15%) # of Delegates at BEP
$2,730.00 $1,501.50
$2,280.00 $2,280.00 $2,280.00 $2,280.00 $2,280.00 $1,800.00 $230.00 $250.00
Per Individual
TOTAL COST
$2,500.00 $1,375.00
$1,259.00 $1,259.00 $1,259.00 $1,259.00 $1,259.00 $546.00 $278.00 $435.00
Delegate Advisor
$100.00
$3,520.00 $3,658.00 $3,670.00 $3,745.00 $3,820.00 $3.00
$2,280.00
Technology and Registration Total Expenses Excluding Housing Total Conference Cost
$500.00
$100.00
$100.00
$450.00 $500.00 $300.00 $200.00
$1,259.00
Fixed
$500.00
$100.00
$100.00
$2,240.00 $2,424.00 $2,440.00 $2,540.00 $2,640.00
$1,400.00 $1,638.00 $620.00
CATS Buses 6 buses for 4 hours a piece at $75 an hour 3 vans @ $28/day + $.61/ml for 2 days w/ hotel .8 miles away Signs
$500.00
$100.00
$100.00
$1,450.00 $1,450.00 $1,450.00 $1,450.00 $1,450.00
$3,658.00
Transportation
$500.00
$100.00
$100.00
$3,711.94 $3,711.94 $3,711.94 $3,711.94 $3,711.94
$240.00 $2,184.00
Staff Development
$500.00
$100.00
$3,875.00 $4,231.50 $4,262.50 $4,456.25 $4,650.00
$2,424.00
Staff Development Conference Staff Meals (+2 Banquets) Conference Staff Banquet Fixed
$0.00 $100.00
$100.00
$450.00 $500.00 $300.00 $200.00
Spirit Supplies & Decorations Delegate Gifts Spirit Awards
Fixed
$0.00 $100.00
$100.00
$1,450.00
Spirit/Awards Variable
$0.00 $100.00
$100.00
$60.00 $300.00 $165.00
Staff Shirts Delegate Shirts Fixed
$0.00 $100.00
$100.00
$0.37
$0.00
$625.00 $625.00 $100.00
$0.00 $100.00
$525.00
Shirts
$625.00 $625.00 $100.00
$0.00
$70.00 $300.00 $0.00 $25.00 $380.92 $2,285.52 $32.00 $14.30 $91.00 $128.00 $17.60 $112.00 $238.00 $17.60
Advisors Pres/NCC/St. Assoc. Off. NRHH GLBT
$625.00 $625.00 $100.00
$100.00
$3,711.94
Socials
$625.00 $625.00 $100.00
$0.00
$512.50 $500.00 $200.00 $0.00
$1,200.00 $4,800.00 $660.00 $4,200 $8,400.00 $660.00
$2,730.00 $1,501.50
Volunteer Identification Volunteer Meals Security
$512.50 $500.00 $200.00 $0.00
$1,150.00 $4,600.00 $632.50 $4,025.00 $8,050.00 $632.50
$4,231.50
Security and Volunteers**
$512.50 $500.00 $200.00 $0.00
$1,100.00 $4,400.00 $605.00 $3,850.00 $7,700.00 $605.00
$100.00
Summer Summit Housing Summer Summit Meals Conference Chair Travel Transportation Vehicles SEC Ex-Officio Housing (2 rooms, 2 nights) Conference Housing (8 rooms, 3 nights) Meal Card Conference Friday Breakfast (13) Conference Friday Lunch (13) Conference Friday Dinner (16) Conference Saturday Breakfast (16) Conference Saturday Lunch (16) Conference Banquet Meal (17) Conference Sunday Breakfast (16)
$512.50 $500.00 $200.00 $0.00
$1,092.00 $4,368.00 $600.60 $3,822.00 $7,644.00 $600.60
$500.00
SEC/VIP-12
$2,000 $650 785.75
$0.00 $0.00 $0.00 $0.00 $0.00 $16,600.00 $18,127.20 $18,260.00 $19,090.00 $19,920.00 $2.00 $8.00 $1.10 $7.00 $14.00 $1.10
$100.00
Registration**
$2,000 $650 785.75
$1,000.00 $4,000.00 $550.00 $3,500.00 $7,000.00 $550.00
$200.00 $200.00 $120.00 $120.00 $500.00
Binders and Pens Nametags Fixed
$0.00
$500.00 $42.00
Evaluation Sheets Variable
$625.00 $625.00 $100.00
$542.00
Copies
$2,000 $650 785.75
$1,350.00 $1,350.00 $1,350.00 $1,350.00 $1,350.00
$1,092.00 $4,368.00 $600.60 $3,822.00 $7,644.00 $600.60
Keynote Speaker Meals Fixed
$512.50 $500.00 $200.00 $0.00
$625.00 $625.00 $100.00
Liability Insurance Meals and Banquet
$2,000 $650 785.75
$1,212.50 $1,212.50 $1,212.50 $1,212.50 $1,212.50
$1,350.00
General Fixed
$2,000 $650 785.75
$512.50 $500.00 $200.00 $0.00
Meal Card Friday Dinner Saturday Breakfast Saturday Lunch Banquet Meal Sunday Breakfast Fixed
$0.00 $0.00 $0.00
$1,212.50
Beverage Food Information Sheets Fixed
$0.00
$100.00 $100.00 $100.00 $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,435.75 $3,435.75 $3,435.75 $3,435.75 $3,435.75
$2,000.00 $650.00 785.75
room reservations Tables, Chairs, Silverware Sound Lights for Memorial Hall A/V Setup: for all rooms Fixed
$15.00 $7,500.00 $8,190.00 $8,250.00 $8,625.00 $9,000.00 $8,190.00
$100.00 $100.00 $0.00 $0.00 $3,435.75
$0.00 $0.00
# of Advisors at BEP Cost for Delegates Cost for Advisors
82 $47.62 $95.23
41 $22,093.36 $7,799.34 $29,892.70 -$9.52
Current Balance
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$8,190.00 $0.00 $8,190.00
$8,190.00 $100.00 $0.00 $3,435.75
$1,212.50
$1,350.00
$0.00 $18,127.20
$0.00 $100.00 $542.00 $200.00 $120.00 $500.00 $100.00 $4,231.50 $3,711.94
$525.00
$1,450.00
$2,424.00 $3,658.00
$1,259.00
$2,280.00
$100.00 $53,616.89
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