Rules Aasra Patna

MEMORANDUM OF ASSOCIATION 1.

NAME OF THE SOCIETY:

The name of the society shall be ADVOCACY FOR ALTERNATIVES, SEXUALITY, REPRODUCTIVE HEALTH AND AIDS (AASRA) 2.

HEADQUARTERS:

The office of the society shall be located in Patna. The present address: A- 18 , BUDDHA COLONY , PATNA - 800 001 . 3.

AREA OF OPERATION:

Urban and rural areas in India and abroad. 4.

AIM:

The aim of the society is to improve the socio-economic conditions of the people specially children, youth, and the weaker sections. 5.

OBJECTS:

The main objects for which the society is constituted are as follows: a. To engage in social service activities aimed at improving the economic, educational and social conditions of the poor and specially women, children irrespective of race, caste, nationality, or creed. b. To actively advocate and promote child protection as per the UN convention on the rights of the child. c. To actively promote unity in diversity, non- violence and brotherhood of all human beings. d. To work for children in distress and set up centres for literacy, education, and vocational training. e. To advocate and promote health for all including freedom from infection, sexually transmitted infections, HIV and AIDS. f. To organise and provide aid to destitute men, women and children to establish and maintain hostels and homes for the aged and the retired.

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g. To develop self-reliance and bring improvement in the quality of life of urban and rural people in general and economically, socially and ecologically handicapped section in particular. h. To organise and provide aid and life skills to the physically and mentally handicapped or challenged, especially children. i.

To create awareness and organise citizens into action groups for improving socioeconomic conditions.

j.

To promote, assist, guide, undertake and co-ordinate projects, programmes and schemes relating to integrated rural development including development of natural and human resources, agriculture and irrigation, livestock, poultry, fishery, cottage industries, vocational centre, medical centres, family planning centres, housing, and other constructive activities aimed at all round development.

k. To promote adoption of modern techniques and appropriate technology for increasing prosperity and welfare, especially through population control, family planning and MCH (mother and child health). l.

To simulate, organise and administer rural development, food production and other economic projects with stress on enhancing income and creating employment opportunities.

m. To stimulate, support and assist self-help efforts and community development programmes which can build up healthy and well-organised communities. n. To raise local productivity by providing practical and skill-oriented training in the latest technologies through work experience in agriculture and other operations related to rural and farm productivity. o. To establish and maintain hospitals, medical centre and nursing homes for men, women and children and to organise community health services. p. To start users' co-operatives and to organise production of useful articles and to arrange their marketing. q. To open branch or branches of the society in any part of the Indian territory for conducting specific programmes as per the aims and objects of the society. r.

To establish and maintain information service and libraries and to pursue this object, to prepare, print and publish papers, periodicals and books in furtherance of the objects of the society.

s. To collaborate with other institutions, associations and societies in India or abroad interested in similar objects.

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t.

To organise conferences, lectures and seminars on economic, social, cultural and educational matters of current interest and to undertake case studies on socio-economic problems of weaker sections.

u. To accept as gift, to acquire, take on lease or hire or exchange all such properties, which may be considered necessary for the fulfilment of the purposes of the society. v.

To manage, improve, sell lease, mortgage, dispose off or otherwise deal with the properties or any part thereof of the society and to add, alter, maintain the buildings of the society and to construct new building as may be necessary for realisation of the objects of the society.

w. To raise, receive and collect funds from the public in the form of donation, subscriptions, charity performances, or otherwise by means of personal or written appeal or through public meetings as may be considered necessary for the purpose of the society. x. To borrow money for the society and to invest money of the society may consider necessary from time to time. y. To accept and execute any trust and to make, endorse and execute any Bills of Exchange, Promissory Notes and all other negotiable instruments for the purpose of the society. z. To advance or lend money, or given on hire the machinery's or equipment, or let out any premises belonging to the society to individuals or institutions on such terms and conditions of the society deems fit. aa. To create endowments and charities for the award of fellowship, scholarships or stipends for poor and deserving students, boys or girls, to prosecute their studies in India or in any outside country. bb. To associate, incorporate or amalgamate any other institutions or societies having objects wholly or in part similar to any of the objects of the society. cc. To utilise all income and properties of the society exclusively for the execution, promotion and fulfilment of the objects of the society. dd. To invest, lay aside, deposit in banks, or otherwise, deal with the money or funds of the society not immediately required for the objects of the society and to subscribe for purchase, acquire, hold, sell, endorse and negotiate in every way debentures, stocks, shares and securities of any description. ee. To negotiate with and to enter into any manner of arrangements with any Government or authority whether supreme, state, district, municipal, university, local or otherwise or any public or private body, whether within or outside India as may seem conducive to the promotion or accomplishment of the objects of the society or any of them, and to apply for, obtain, collect, receive or recover from any such Government or authority or body

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such grants, allowances, rights, concessions or privileges as may seem, from time to time, desirable and to obtain, carry out exercise, comply with and utilise the same. ff. To make rules and regulations for the conduct of the affairs of the society and to add, amend, vary or rescind them from time to time. gg. To appoint, engage, employ, maintain, provide for and dismiss attorneys, agents superintendents, managers, officers and members of the staff, workers and other employees and to give remuneration to any such person at such rates as shall be deemed fit and to make recurring grants by way of donations, subscriptions, allowances, pension, gratuity or otherwise to and for the benefit of any such person or the wife or children and dependants of any such person. hh. To open branches and other establishments in any part of India and to act as principals, agents, contractors, or trustees or otherwise either along or jointly with other to achieve and objects of the society. ii. To do all other acts, deeds and things as are incidental and may be considered necessary and conclusive to the attainment of the above objects of the society or any of them. 6. MANAGEMENT : The management of the affairs of the society is entrusted, in accordance with the rules and regulations of the society, to the Governing Body. The names, addresses, and descriptions of the first members of the Governing Body are subscribed hereunder:

Sl.N o 1.

NAME

ADDRESS

Dr. Shankar A Dutt S/o Mr. Kumud Ranjan Dutt Ms. Debolina Chakroborty W/o Mr. Anjan Chakroborty Mr Frank Krishner S/o Late F. Mawer

A - 18 , Buddha Professor Colony, Patna -800 001 13, Tulsi Vatika, Teacher Patliputra, Patna - 13

Honorary President

Secretary

Mr Birendra Soni S/o Sri Basudeo Sha Ms Neerja Lal D/o Mr. Basant Kr. Lal

404 , Shantilok Journalist Nehru Nagar, Patna -13 A/34, Saroop Nagar Social worker Delhi - 110042 16, Louden Street Lecturer Calcutta - 700 017

6.

Ms Christine Alexander D/o Late J. Alexander

A - 45/6 JNPT, Mumbai - 400 707

Teacher

Member

7.

MsKanupriya

Basant Bihar

Social Worker

Member

2.

3. 4. 5.

OCCUPATION

DESIGNATION

Vice President

Treasurer Member

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Jhunjhunwala D/o Mr L.K .Jhunjhunwala

Colony Patna 800001

We, the several persons whose names and addresses and signatures are subscribed below are desirous of being formed into a society under the Societies Registration Act 21 of 1860 in pursuance of the Memorandum of Association wherewith is filed a copy certified in the manners prescribed by the said Rules and Regulations of the society. S. NO. 1. 2.

3. 4.

5. 6. 7.

NAME Dr. Shankar A Dutt S/o Mr. Kumud Ranjan Dutt Ms. Debolina Chakroborty W/o Mr. Anjan Chakroborty Mr Frank Krishner S/o Late F. Mawer

ADDRESS OCCUPATION A-18, Buddha Professor Colony, Patna -800 001 13, Tulsi Vatika, Teacher Patliputra, Patna - 13

404, Shantilok Nehru Nagar, Patna -13 Ms. Kanupriya Boring Road Jhunjhunwala Basant Bihar D/o Mr. L.K. Colony Jhunjhunwala Patna 800001 Mr Birendra Soni A/34, Saroop S/o Sri Basudeo Sha Nagar Delhi - 110042 Ms Neerja Lal 16, Louden Street D/o Mr. Basant Kr. Lal Calcutta - 700 017

Journalist

Ms Christine Alexander D/o Late J. Alexander

Teacher

A - 45/6 JNPT, Mumbai - 400707

SIGNATURE

Social Worker

Social worker Lecturer

Dated the 25 June 2001. Witness to the above signature Signature: ……………… …..DT. 25 June 2001 Name: Address: Occupation: Service Dated CERTIFIED TO BE A TRUE COPY

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RULES AND REGULATIONS OF

Advocacy for Alternatives, Sexuality, Reproductive health & AIDS (AASRA)

1) Short Title:

a)

These rules and regulations may be called the rules of Advocacy for Alternatives,

Sexuality, Reproductive health & AIDS (AASRA) b) All members of the society will be bound by the rules and regulations given hereunder as

the rules and regulations of Advocacy for Alternatives, Sexuality, Reproductive health & AIDS (AASRA)

2) Interpretation: Under these rules:

c)

The "Society" means the Advocacy for Alternatives, Sexuality, Reproductive health & AIDS (AASRA)

d) The "President" means the Honorary President of the Society. e) The "Vice-President" means the Vice-president of the Society. f) The "Secretary" means the Secretary of the Society. g) The “Treasurer” means the Treasurer of the Society h) The “Annual General Meeting” and “Special General Meeting” mean such general meetings of the society as are convened and held only under the rules of the society in force. i) “Meeting” means all meetings other than Annual and Special meetings of the Society. j) A “resolution” means a resolution of the society duly passed and adopted. k) “Seal” means the seal of the society

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l)

"Year" means the official year of the society commencing from 1 st of January and ending on the following 31st December.

m) “Life Members” and “ordinary members” means the life members and ordinary members of the society. 3) Membership- all persons of sound mind who have attained the age of 18 years and

subscribe to the aims and objects of the society subject to the approval of the Governing Body will be entitled to be its Ordinary Members and Associate M on payment of their subscriptions hereinafter provided. The decisions of the Governing Body in this regard shall be final and binding. 4) (A) Clauses of Membership and Fees: (i)

Ordinary Members- Those members as aforesaid who shall pay an amount of Rs 1,000 (one thousand) on admission and thereafter a yearly subscription of Rs 250 (two hundred fifty) per year shall be admitted as an ordinary member of the society subject to the approval of the Governing Body.

(ii)

Associate Members- Those members as aforesaid who shall pay an amount of Rs 100 (one hundred) on admission and thereafter a monthly subscription of Rs 25 (twenty) per month subject to the approval of the Governing Body.

Explanation – (a) those persons; who have paid till the date of registration of the society the respective membership fees applicable to the respective clauses shall be deemed to be the Founder members. The founder members of the society shall remain members for their lifetime. (b) Any ordinary member, whose subscription has remained in arrears before the holding of the Annual General Meeting or Extra-ordinary General Meeting shall not be entitled to exercise voting rights at the Annual General Meeting or Extra-ordinary General Meeting as the case may be. 4B. Patrons – the Governing Body may, according to such terms and conditions as it shall decide from time to time, admit as Patrons those persons who are likely to help in furthering the objects and cause of the society either through their professional knowledge and experience and/or through financial assistance.

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5) Register of Members - The society shall maintain a roll of members at its registered office and every member shall sign the roll and state therein his occupation and address. 1.

It shall be incumbent upon a member of the society to notify to the secretary any change of his address and occupation.

2.

The society shall enter into the register of the members, as the case may be, the following particulars.

a) Name and address of each b) Date on which the member was admitted c) Date on which the member ceased to be such member 3.

Persons who have signed the Memorandum of the Association of the Society shall be the first members of the Society duly admitted.

5A) Rights of members - (a) Each Ordinary Member shall have one vote at every meeting. (b) All ordinary members and Associate Members of the society shall be entitled to participate in meetings, functions, and gatherings of the society and after the expiry of two months of his/ her membership elect or be elected to the Governing Body. (c) All the Ordinary members shall have the right to inspect the books containing minutes of the proceedings of general meetings and register of members on any working day during business hours by giving reasonable notice. (d) All the members – Ordinary and Associate – of the society shall be bound by the Rules and Regulations and/or bye-laws which may be framed from time to time. 5B: Withdrawal/loss of membership: (a) A resignation of membership shall be tendered to the Society through the secretary and shall take effect on its acceptance by the President of the Society. (b) A member who is an undischarged insolvent or of unsound mind, or who has been convicted of a criminal offence or of any offence involving moral turpitude shall not be entitled to be a member and membership will be terminated. 6) Governing Body: The members of the First Governing Body of the society shall be elected for a period of five years, after the expiry of which the Governing Body shall be composed and constituted from the members of the society as follows:

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(i) (a)Seven members to be elected at every Annual General Meeting (b) Two members to be co-opted by the members as in (a) above. (ii) the Governing Body thus composed and constituted shall from amongst themselves elect the following office bearers “President” “Secretary” “Treasurer” 7) A member of office bearer of the Governing Body may resign by making a request to the President or the Secretary of the Governing Body in that respect before the expiry of his / her term. 8) A member who is an undischarged insolvent or who has been convicted of any offence in connection with the formation, management or the affairs of the society or of any offence involving moral turpitude shall not be entitled to be a member or office bearer of the Governing Body. 9) In case of any vacancy in the Governing Body , including the office-bearers, caused by the removal or disqualification under these rules, or by the death or by resignation of any member or office bearer during his/her term as a member or office-bearer, another member or office-bearer may be appointed in his/her place and stead by the remaining members and the office bearers of the Governing Body ; and such appointed member shall hold office for the unexpired portion of the said member’s office or term. 10) Members of the Governing Body are eligible for re-election.

11) Proceedings of the Governing Body - The governing body shall meet at least once in

three months to discuss and deliberate upon the activities of the society. Other meetings may be held on the advice of the president or request of at least three members of the Governing Body . 12)

(a) A quorum of at least three persons present in person shall be essential for a Governing Body meeting. A fresh meeting must be convened immediately by secretary in case this requirement of quorum is not met at any meeting. (b) If within half an hour of the time appointed for a meeting a quorum is not constituted, the meeting shall stand adjourned for one hour at the same time and place, and if a quorum be not constituted within half an hour of the time appointed for the meeting, the members present shall constitute the quorum.

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(c) A member of the governing body who fails to attend three consecutive meetings shall entitle the Governing Body to remove such member from the Governing Body . (d) The Governing Body may pass a resolution by circulation. Such resolution passed whether by majority or unanimously by circulation amongst the members of the Governing Body shall be equally valid and shall be construed as if passed at a meeting duly called and convened for the purpose and such resolution shall be entered by the secretary in the minute books of the meetings of the Governing Body. 13) The Governing Body shall be empowered with any, every, and all functions pertaining to the administration, control and management of the society and will decide on all questions and more particularly the Governing Body acting collectively shall have the power to: a. Represent the society b. Acquire and transfer property, movable, immovable or both, assume obligations and conclude agreements of any nature. c. Appoint the personnel of the society, determine their remuneration, salaries and other service conditions and also to terminate their services, dismissal or otherwise and take disciplinary action as necessary. d. Open and operate bank accounts, deposit, withdraw or invest funds, issue, accept sign, endorse and deliver cheques, drafts, letters of credit and in general any other negotiable instruments. Such banking account or accounts as and when shall be operated jointly by the President , Secretary, and Treasurer. e. Determine and incur expenses in general and administer the finances of the society and to raise, receive and accept funds, subscriptions, donations and money and all kinds of gifts and charities. f. Decide on the establishment of branch offices of the society. g. Exercise control over the books and funds of the society, prepare and submit to the general Meeting the annual report, the balance sheet, income and other expenditure accounts of the society. h. Frame or repeal bye-laws relating to the internal administration of the society. i.

Decide on any, every and all matters pertaining to or in connection with the administration of the society and the successful pursuance of its aims and objects.

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j.

To make arrangements or appointments of the Governing Body or other such bodies for organizing and publishing regular bulletins, journals or other publications and to hold and organize classes, lectures, workshops, meetings etc under the direct supervision of the Governing Body.

k. To enter into arrangements the government of India, state government, International organisation, other public or private organisations or individuals for securing and accepting endowments assistance, grants-in-aid, donations or gift to the society on mutually agreed terms and conditions. l.

To take over and acquire by purchase gifts or otherwise from government and other public bodies or private individuals willing to transfer, movable or immovable properties, endowments or other funds together with any attended obligations and engagements not inconsistent with the objects stated in the Memorandum of Association and the provision of the rules.

m. The governing body may be resolution delegate to the president, vice president or the secretary such of its power in the conduct of business as it may deem necessary. 14) The president shall preside over and direct the meetings of the Governing Body. If in any meeting the president be not available to preside within 30 minutes of the time fixed for the meeting, the members of the Governing Body shall elect one among those present as Chairperson of the meeting. 15) The secretary shall be the executive officer of the Governing Body. He or she shall carry on the administrative work of the society, receive all letters and documents addressed to the society, prepare correspondence, and keep all records and books of the society. 16) The treasurer shall collect all dues to the society and effect all its payments, keep appropriate records and books and help the Governing Body and Secretary in the financial administration of the society. 17) Delegation of authority- the Governing Body may delegate any of its powers and

authorities to a sub-committee of two or more persons appointed from amongst the members of the society, if necessary. In each of these sub-committees the President and the Secretary of the Governing Body shall always remain ex-officio members. 18) General Meetings – The general body of the members shall be the supreme authority of

the society in respect of all activities and more particularly to decide on:

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(a) Amendments and / or additions to the memorandum of the society and these rules (b) Election of not more than seven members of the Governing Body every year after the expiry of the period of the first Governing Body and appointment of auditors and fix up their remuneration. (c) Approval with or without amendments of the annual report, the Annual Balance-sheet and the Income and Expenditure account. (d) Collaboration or amalgamation of the society with any other society or fund pursuing similar objects. (e) Dissolution of the society and disposal of fund upon dissolution as hereinbefore mentioned. 19) The Annual General Meeting shall be convened by the Governing Body regularly once a year within three months following the end of the society’s accounting year provided that for any reason if it not be practicable to convene the Annual General Meeting within the aforesaid period, the Governing Body shall have the power to extend the date of such annual general meeting for a further period not exceeding three months. 20) The Governing Body may, whenever it deems necessary, call an extraordinary general meeting. 17 The notice for the General Meeting shall be delivered personally or sent by post or e-mail to the members of the society at least 10 days prior to the date of the meeting and at least 5 days in the case of an adjourned meeting. The notice must indicate the place, date and hour thereof, as well as the items of the agenda. The accidental omission to give or nonreceipt of such notice by any member shall not invalidate the proceedings of any such meeting. 21) The general meeting, whether annual or extraordinary shall not discuss or decide any matter which is not included on the agenda, save and except with the permission of the President. 22) The quorum for the General meeting shall be one-fifth of the membership strength or 10 members whichever is less. In the event such a quorum is not present within half an hour of the time appointed for the meeting, the general meeting shall stand adjourned for one

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hour of the time appointed for the meeting and shall stand adjourned for one hour at the same place and at such adjourned meeting the members present shall constitute a quorum. 23) The decision of the general meeting including the election of the members of the Governing Body shall be taken by show of hands or secret ballot, as the President may desire, by majority of votes of the members present. 24) The General meeting shall be presided over by the president and in his absence; the members shall elect from the members of the Governing Body a Chairperson for the meeting. The decision of the General meeting shall be recorded in minutes and entered into a special book maintained for the purpose, duly signed by the Chairperson of the meeting. 25) All disputed questions at a meeting of the society shall be determined by majority votes. 26) In case of equality of votes, the Chairperson shall have a casting vote. 27) President - The president shall guide and supervise the various activities and have the

authority to review periodically the work and progress of the society and to order inquiry/inquires into the affairs of the society. a. He shall preside over the Governing Body and at the Annual general and other general meetings. He shall be the Head of the society. b. The president shall be entitled to invite any other person/persons to attend meeting of the society/governing body, but such persons shall not have power of voting. 28) Secretary - The secretary shall be principal executive officer of the society. He shall be

elected by the society and will hold office for a period of five years. a. It shall be the duty of the secretary to co-ordinate and exercise general supervision over all activities of the society and including financial supervision in co-ordination with the treasurer. b. He shall prescribe the duties of all officers and staff of the society and shall exercise such supervision and disciplinary control as may be necessary in accordance with the rules. c. The secretary shall exercise his powers under the direction of the president of the governing body 29) Treasurer – The treasurer shall be responsible for keeping an accurate account of all

financial transactions pertaining to the society.

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30) Audit – at each Annual general Meeting a qualified auditor/auditors as provided in

Explanation to Sec 15(2) of the Societies’ registration Act 1961 shall be appointed. The Auditor shall submit a report on the income and expenditure. Account and balance sheet of the society presented by the Governing Body and of the general meeting books of accounts, the correspondence and in general, all records of the society as well as any date required for the carrying on of audit shall, upon requisition of the auditors, be submitted to them. 31) Casting vote – In all matters to be decided by a simple majority in General Meetings,

casting vote of the president shall prevail in case of equality of votes. 32) Financial year – the financial year of the Society shall commence on the 1 st day of

January and end with the 31st day of December according to the English Calendar Year. 33) Investments – the funds of the society, besides being invested in the investment

authorized by law for the time being in force relating to the investment of trust funds, may also be invested in fixed deposit account with scheduled bank or banks as may from time to time be directed by the Governing Body. 34) The name of a member of the society whose fees shall be in arrears may be removed from the register of members of the society on three months’ notice. Such member, whose name has been removed from the register of members, shall not be eligible for readmission as a member unless he pays all arrears for which his name has been so removed from the register of members. 35) Any member may resign his membership by serving a written notice to that effect on the Secretary, but any dues payable by the member to the society on the date of resignation will be payable by him. 36) Suits and proceedings -The society may sue or be sued in the name of its Secretary 37) Indemnity – every member of the Governing Body or any sub-committee, auditor and

any other officer or servant of the society shall be indemnified against all liabilities arising out of acts and things done by him in performance of the duties entrusted, by way of damages otherwise, and all losses, charges, and expenses which he may incur or become liable by reason of any contract entered into or any act or deed done by him as such member, auditor, officer, or servant in any way or about the discharge of his duties.

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CERTIFIED TO BE A TRUE COPY OF THE RULES AND REGULATIONS OF ADVOCACY FOR ALTERNATIVES, SEXUALITY, REPRODUCTIVE HEALTH & AIDS

President

Secretary

Treasurer

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