MEMORANDUM TO:
RIVANNA SOLID WASTE AUTHORITY BOARD OF DIRECTORS
FROM:
LONNIE WOOD, DIRECTOR OF FINANCE AND ADMINISTRATION
REVIEWED BY:
THOMAS L. FREDERICK, EXECUTIVE DIRECTOR
SUBJECT:
FEBRUARY 2009 FINANCIAL SUMMARY
DATE:
MARCH 23, 2009
The results of operations and remediation activities for the first eight months of FY 2009 are summarized below: Operational Results
Remediation Results
Total
Total Revenues
$ 2,690,513
$ 1,342,556
$ 4,033,069
Total Expenses
2,874,085
1,990,838
4,864,923
Surplus/(Deficit)*
$ (183,572)
$ (648,282)
$ (831,854)
* Cash reserves are used for deficits
Total operational revenues and expenses through February are less than budgeted amounts, resulting in a $184,000 deficit from operations; however, this will be covered by additional revenue in the coming weeks as the “true-up” is released for service contribution fees for FY 2008 and for the first two quarters of 2009 in accordance with the solid waste agreement executed in December of 2007. Year-to-date environmental expenses are $718,000 under budget and environmental revenues are $163,000 over straight-line budget. The deficit shown above for remediation was planned, as this year’s Cell 3 expenses are being covered by reserves from revenue collected in previous fiscal years. The largest planned expense was for the new Cell 3-Lined and Cell 3-Unlined leachate collection systems, which was completed in February with the exception of minor piping to connect the new leachate lagoon. Attachments
5a T:\Board\RSWA\Board Meetings 2009\March 2009\SWA FEB 2009 FINANCIAL COMMENTS.doc
RIVANNA SOLID WASTE AUTHORITY REVENUE AND EXPENSE SUMMARY REPORT FISCAL YEAR 2009 *Budget Target Rate:
FOR THE MONTH ENDED 2/28/09
IVY OPERATIONS Actual Y-T-D Budget
Operations Actual Y-T-D
Budget
66.67%
MSW-IVY TRANSFER Actual Budget Y-T-D
MSW-BFI TRANSFER Actual Budget Y-T-D
RECYCLE OPERATIONS Actual Budget T-D
Y
ADMIN. SERVICES Actual Budget Y-T-D
REVENUES Ivy Tipping Fees Ivy MSW Tipping BFI-MSW Transfer Material Sales-Ivy Recycling Other Revenues Interest and Late Fees
$
Total Revenues $ Budget vs. Actual*
344,540 1,333,500 1,798,000 56,000 365,000 210,700 4,107,740
$
171,339 $ 782,509 905,437 46,354 273,659 12,386 98,285 2,289,970 $ 55.75%
344,540
171,339 1,333,500
782,509 1,798,000
56,000
46,354
-
12,386
905,437 365,000
273,659 210,700
400,540
$
230,080 $ 1,333,500 57.44%
$
782,509 $ 1,798,000 58.68%
$
905,437 $ 50.36%
365,000
$
273,659 $ 74.98%
210,700
98,285 $
98,285 46.65%
EXPENSES Ivy Operations MSW Transfer-Ivy MSW Transfer-BFI Recycling Operations Administration Debt Service
459,958 1,464,136 1,196,571 669,256 615,857 236,018 4,641,796
Total Expenses Budget vs. Actual*
Net Operating Income (Loss)
$
Other Funding Sources Local Government Contributions
245,499 981,070 677,376 452,793 358,515 158,833 2,874,085 61.92%
(534,056) $
534,056
Surplus (Deficit) - Operations
$
-
$
(584,114) $
459,958
245,499 1,464,136
1,196,571
REVENUES Remediation Support Other Revenues - Climate Credits
459,958
245,499 53.37%
(59,418) $
(15,419) $
1,464,136
(130,636) $
400,542 75.00% (183,572)
Actual Y-T-D
Total Revenues Budget vs. Actual* EXPENSES Ivy Environmental
1,729,082 40,000 1,769,082
1,342,556 1,342,556 75.89%
4,065,082
1,990,838 48.97%
2,296,000
648,282
Budget vs. Actual* Cash Reserves Used Surplus (Deficit) - Environmental
$
-
$
Total Surplus (Deficit)
$
-
$
SWA Monthly Results FY 2009 - Feb.xls
677,376 669,256
Environmental Programs Budget
981,070
-
(183,572)
Page 1
981,070 67.01%
(198,561) $
1,196,571
601,429
677,376 56.61%
$
228,062
669,256
$
(304,256) $
452,793
452,793 67.66%
(179,133) $
615,857 236,018 851,875
358,515 158,833 517,348 60.73%
(641,175) $ (419,062)
Rivanna Solid Waste Authority Monthly Financial Status Report FY 2009
August
July Revenues Ivy Tipping Fees Ivy MSW Tipping BFI - MSW Transfer Material Sales - Ivy Recycling Other Revenues Remediation Support Interest & Late Fees
$
24,837 114,327 143,823 9,273 38,274 159 16,353 347,047
Total Expenses
25,805 1,005,863 105,893 77,515 67,948 41,949 4,260 19,859 1,349,093
27,091 16,792 124,414 68,532 52,289 48,703 1,493 19,766 359,080
28,510 160,125 115,441 57,801 48,356 39,770 19,650 469,654
27,618 157,841 103,343 49,827 57,588 36,508 1,628 19,594 453,946
245,499 1,990,838 981,070 677,376 452,793 323,131 35,384 158,833 4,864,923
Net Operating Income (Loss)
277,813
(255,142)
(188,223)
165,655
(1,071,391)
(137,652)
248,727
(272,183)
(1,232,396)
Other Funding Sources Local Government Contributions
133,514
SWA Monthly Results FY 2009 - Feb.xls
(255,142)
92,659
64,454
(233,051)
(123,769)
25,263
Page 2
17,745 89,564 104,016 1,807 40,072 9,831 14,668 277,702
1,005,863 (65,528)
$
12,043 87,678 90,094 3,578 18,702 82 9,251 221,429
$
10,176 84,110 74,043 2,741 16,662 260 523,743 6,647 718,381
$
15,085 78,086 63,696 3,682 15,752 29 5,432 181,763
Year-to-Date
32,304 16,258 139,526 94,144 69,318 37,049 9,634 19,815 418,048
-
$
February
26,518 178,389 120,421 96,719 55,873 39,109 2,419 19,999 539,447
411,327
39,825 106,328 126,895 9,268 35,656 179 249,309 16,242 583,703
January
34,923 199,679 132,469 117,258 45,215 36,505 15,951 20,191 602,189
Surplus (Deficit)
$
December
42,730 255,891 139,563 115,579 56,206 43,538 19,958 673,465
Use of Cash Reserves
17,320 106,118 129,870 6,868 75,658 688 14,702 351,224
November
Total Revenues
-
$
October
34,308 116,298 173,000 9,137 32,882 1,158 569,505 14,991 951,278
Expenses Ivy-Operations Ivy-Environmental MSW -Ivy MSW -BFI Recycling Operation Administration Administration-Legal Debt Service
$
September
-
$
171,339 782,509 905,437 46,354 273,659 12,386 1,342,556 98,285 3,632,527
-
174,369
400,542
16,792
(363,617)
157,841
648,282
(120,860)
59,479
(114,342)
(183,572)
Rivanna Solid Waste Authority Monthly Cash Flow Report FY 2009
July
Net Operating Income
$
Adjustments for cash flow purposes to show funds available for operations: Local Government Contributions (Increase) decrease in accounts receivable Increase (decrease) in accounts payable Capital reserve fund interest not available in operating cash Trust fund interest not available in operating cash Increase (Decrease) in Operating Cash Operating Cash Balance - Beginning Operating Cash Balance - Ending
SWA Monthly Results FY 2009 - Feb.xls
277,813
August
$
September
(255,142) $
October
(188,223) $
165,655
November
December
$ (1,071,391) $
January
(137,652) $
248,727
February
$
(272,183)
133,514 116,163 114,314 (1,550) (33)
(85,537) 235,167 (1,523) (34)
30,589 (321,998) (1,253) (34)
92,659 141,639 (167,685) (1,297) (33)
(5,947) 971,198 (1,179) (37)
67,604 (1,001,277) (908) -
174,369 (18,841) 30,722 (697) (57)
12,931 (64,744) (552) (18)
640,220
(107,069)
(480,918)
230,938
(107,358)
(1,072,233)
434,222
(324,566)
6,119,445 $ 6,759,665
6,759,665 $ 6,652,596
6,652,596 $ 6,171,679
Page 3
6,171,679 $ 6,402,616
$
6,402,616 6,295,259
6,295,259 $ 5,223,025
5,223,025 $ 5,657,248
5,657,248 $ 5,332,682
Rivanna Solid Waste Authority Fiscal Year 2009 February 2009 Revenue Detail Report
Tonnage Budget FY 2009
Revenue Line Item IVY TIPPING FEES Clean Fill Material Grindable Vegetative Material Pallets Tires, Whole Sludge Acceptance Tires/White Good (per item) Subtotal
Revenue
Actual YTD
Budget FY 2009
10,200 3,800 190 100 1,300
6,389 1,489 106 67 755
15,590
8,806
$
TRANSFER STATION - IVY Ivy - Contract Loading - UVA Ivy - Contract Loading - County Ivy - MSW TS Subtotal
6,000 15,000 18,200 39,200
3,438 9,053 10,411 22,903
$
TRANSFER STATION - ZION Zion - MSW Subtotal
29,000 29,000
16,350 16,350
MATERIAL SALES - IVY Encore Metals Wood Mulch & Chips Other Materials
81,600 182,400 8,740 17,310 9,490 45,000 344,540
54,400 121,600 5,827 11,540 6,327 30,000 229,693
31,800 100,500 1,201,200 $ 1,333,500
21,200 67,000 800,800 889,000
1,798,000 $ 1,798,000
1,198,667 1,198,667
$
Subtotal
OTHER REVENUES Keene-Hauling & Maintenance Environmental Credit Other Revenues Subtotal
Total
-13.73% -10.07% -12.09% -11.98%
$
905,437 905,437
$
(293,229) (293,229)
-24.46% -24.46%
$
1,378 7,222 (1,479) 1,899 9,021
31.80% 30.95% -15.84% 569.74% 24.16%
$
27,906 (8,901) 12,411 (1,091) 30,326
15.22% -44.50% 74.47% -4.68% 12.46%
$
(26,667) 12,386 (14,281)
$
60,993 83,103 45,739 189,835
50.00% 12.50% 12.50% 16.47%
246 5,438 8,960 83,642 98,285
-47.22% -18.44%
$
(220) (1,229) 8,960 (49,691) (42,181)
-37.27% -30.03%
$ 3,632,527
$
(285,355)
-7.28%
$
40,000 40,000
26,667 26,667
182,979 997,236 548,867 $ 1,729,082
121,986 664,824 365,911 1,152,721
$
700 10,000 200,000 210,700
467 6,667 133,333 140,467
$
$ 5,876,822
$ 3,917,881
$ 48,059
$
(2,912) (6,746) (96,833) (106,491)
183,333 20,000 16,667 23,333 243,333
$
78,575
$
18,288 60,254 703,967 782,509
$
275,000 30,000 25,000 35,000 365,000
$
INTEREST AND LATE FEES Trust Fund Interest Finance Charges Capital Reserve Fund Interest Operating Investment Interest Subtotal
$
$
Page 4
$
51,495 72,921 4,886 11,644 14,290 16,103 171,339
Variance %
-5.34% -40.03% -16.15% 0.91% 125.87% -46.32% -25.41%
$
$
Budget vs. Actual
(2,905) (48,679) (941) 104 7,963 (13,897) (58,354)
4,333 23,333 9,333 333 37,333
$
REMEDIATION SUPPORT UVA Contribution County Contribution City Contribution Subtotal
Actual YTD
6,500 35,000 14,000 500 56,000
RECYCLING Material Sales Other Materials & Services Grants Hauling Fees Subtotal
Budget YTD
$
5,712 30,556 7,855 2,232 46,354
$
211,240 11,099 29,078 22,242 273,659
$
-
$
12,386 12,386
182,979 747,927 411,650 $ 1,342,556
$
-100.00% -53.55%
Rivanna Solid Waste Authority Historical Material Tonnage Report - Recycling Calendar Years 2006-2009
Calendar Year 2006
Calendar Year 2007
Calendar Year 2008
Calendar Year 2009 (Jan only)
In U.S. Tons Fiber Products (including County Program) News Paper (Magazines, Catalogs) - Paper Sort - McIntire Card Board (Corrugated) Mixed Paper (Brown Paper) File Stock (Office Paper) Total Fiber Products Other Products Glass (All grades) (See note**) Metal (Cans) Plastic Total Other Products Total **Note: includes glass crushed and used on roads
Page 5
1,028 1,260 761 692 424 4,165
893 1,334 849 812 348 4,236
538 1,220 861 725 368 3,712
50 69 49 52 39 259
669 88 168 925 5,090
744 91 169 1,004 5,240
872 94 143 1,109 4,821
75 12 87 346
Rivanna Solid Waste Authority MSW Transfer Tonnages FY 2006 - 2009
IVY
Tons
5,000 4,000 3,000 2,000 1,000 0
FY 2006 FY 2007 FY 2008 FY 2009 Jul
Tons
6,000 5,000 4,000 3,000 2,000 1,000 0
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
ZION FY 2006 FY 2007 FY 2008 FY 2009
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Page 6