Revised Capacity Building Logframe 0809

Narrative Summary Goal

To have a strong and sustainable parents association that can effectively manage programs and projects for children.

Objectives

1.To build the capacities of parent association along the areas of organizational leadership program and financial management;

Families and Children for Empowerment and Development Foundation, Inc. LOGICAL FRAMEWORK FOR Capacity Building FY 2008-2008 Objectively Means of Important Budget Verifiable Indicators Verification Assumptions Programs and OCA projects supported by documentation CCF are sustainably Minutes of implemented meetings At least 1 project for Reports children is sustainably Committee reports implemented by the Acomplishment PA from other fund report sources -13 BOT members - Leadership and PA leaders are evaluation performing their - Accomplishment respective roles and reports, Feedback functions reports and -PA Policies, systems documentation and procedures are in - Policies place (organizational, Sustainability plan project management guidelines, financial system) -at least 39 Parent Leaders are Skilled in PIME A sustainability development plan for the PA

CCF

Counterpart

Narrative Summary 2. To enhance the technical competencies of staff for efficient management of SR, community programs and, projects

3. To develop and manage pool of community volunteers for effective implementation of programs, projects and SR activities

4.To effectively manage child sponsorship

Objectively Verifiable Indicators Staff are able to satisfactorily respond to SR, program and finance concerns as evidenced by : a) programs and projects implemented as planned, b) technical assistance provided on time, c) quality reports submitted on time

Means of Verification Monthly cliniquing output Performance appraisal M&E report, SSIMS, FITS and other reports

At least 87 (37 old and 50 new) volunteers will be mobilized and be provided with technical skills to support implementation of programs, projects and SR activities

Volunteer profiles; contract with volunteers; job description of volunteers; logbook of volunteers; volunteer reports

100 % of SR requirements complied with according to standards Full compliance with

SSIMS report Report of Monitoring Visit

Important Assumptions

Budget

CCF

Counterpart

Narrative Summary 5. to ensure that the project meets the sponsorship certification requirements Outputs (Strategies)

1.Building the capacities of board and officers of parents/ community associations in organizational development, /program and financial management;

Objectively Verifiable Indicators sponsorship certification requirements

Means of Verification OCI Checklist

-At least 60% (39) of the officers/leaders are applying skills in SAPIME

Existence of sound project design, Planning, Monitoring and Evaluation System

-Policies and guidelines on financial management is developed and implemented

Audit reports Financial reports

Important Assumptions

Budget

CCF

- Internal controls are in place

Activities: Organizational Development a.OCA

-Existence of project management guideline

PMG manual Board resolution adopting the manual

At least 39 leaders participate in OCA

OCA output Attendance

OCA: Meals: P130 x 39 = P 5070 Venue: P 1500 Transpo: P18 x 39 = 702

7272

Counterpart

Narrative Summary

b. Conduct of plan and budget session

c. ASP Review and formulation of 3 year ASP

d. structured learning visit to a phased out project affiliate that is able to sustain the PA (Milagrosa Parents Association in Lucena or BUBI in Batangas) e. Sustainability planning

Objectively Verifiable Indicators

Means of Verification

Important Assumptions

Budget

CCF

At least 39 leaders attending Plan and Budget Session

Attendance Documentation Plan and Budget

Plan and Budget Session: Meals: P130 x 39 x 2 days = P 10140 Venue: P 1500 x 1 day = 3000 Transpo: P18 x 39 x 2 days = 1404 Materials: P 500

15044

At least 39 leaders, 13 Barangay Officials and 3 LGU officers and 2 partners participating in the ASP Review and formulation

Attendance ASP Document

ASP Review: Meals: P130 x 39 x 2 days = P 10140 Venue: P 1500 x 1 day = 3000 Transpo: P18 x 39 x 2 days = 1404 Materials: P 500

15044

At least 26 leaders attending SLV

Attendance and documentation Plan of Action

SLV: Transpo: P 500 x 26 pax = 13000 Meals: P 130 x 26 pax= 3380

16380

At least 39 leaders are involved

Sustainability plan

Sustainability Planning: Meals: P130 x 39 = P 5070 Venue: P 1500 Transpo: P18 x 39 = 702

7272

Counterpart

Narrative Summary

f. formulation of organizational mechanism

g. Renewal of SEC Documentations

Financial Management a. audit of the PA

b. Resource Mobilization Training

c. collection of monthly

Objectively Verifiable Indicators

Means of Verification

Important Assumptions

Budget

At least 13 leaders draft the OMG

OMG Attendance

Snacks: P 20 x 13 x 3 mtgs= 780

At least 3 leaders are involved in processing SEC Documents -All government reportorial requirements are complied with

SEC Registration

Transpo: P 100 x 3 pax x 3 visits = 900 Meals: P 130 x 3 pax x 3 visits = P1,170

At least 9 Barangay Parents Associations will be audited

Audit report

Audit fee of volunteer auditor (CPA): 20,000

At least 39 leaders participate in the training and at least 7 PA are able to document their Resource Mobilization Plan

Attendance, minutes, documentation Attendance Resource Mobilization Plan

At least P100,000 will be raised.

Financial Statement

- at least P64,680.00 monthly dues

List of members paying dues and

RM: Meals: P130 x 39 = P 5070 Venue: P 1500 Transpo: P18 x 39 = 702 Materials: P500 Trainer’s Fee Volunteer resource person:P3000

CCF

Counterpart 780

1170

900

20,000

7772

3000

Narrative Summary

Objectively Verifiable Indicators

Means of Verification financial statement

6 regular meetings of the BOT of PA

Attendance Documentation

Snacks: P 20 x 13 pax x 6 mtg= 1560 Transpo: P 18 x 13pax x 6 mtg = 1404

12 meetings of the different committees with 30 pax

Attendance Documentation Committee Reports

Snacks P 20 x 30 pax x 12 mtg = 7200 Transpo: P 18 x 30 pax x 12 mtg= 6480

membership fees and monthly dues

Program Management a. conduct of regular meetings/ mentoring of the PA

b. quarterly committee meetings

2.Building the capacity of staff(ie project management cycle);

Important Assumptions

Budget

CCF

1560

1404

7200

6480

Satisfactorily performance appraisal of majority of the staff

Project Level a. monthly cliniquing meeting

Regular attendance of the staff to monthly cliniquing

Attendance Minutes

Participation of all the staff

Attendance Feedback Report

Food, Transpo,Acco. P 1000 x 8 staff = P8000

8000

b. Teambuilding activity

Participation of concerned staff

Attendance and documentation Letter of invitation

Registration fee: P 2500 x 4 staff= P 10000

10000

c. Participation in training of concerned staff in

Counterpart

Narrative Summary

Objectively Verifiable Indicators

development activities for continuous professional development (as per invitation to the project) NO Initiated a. Planning and Budgeting Workshop

Important Assumptions

Budget Capacity Building Specialist: P 20,0000

CCF 20000

Participants are: PM,SR, 2 CMs, FAO

Letter, Handouts, Certificate and Feedback Report

47500

PM,GB Chair, CM

Letter, Handouts, Certificate and Feedback Report

20800

PM, SR

Letter, Handouts, Certificate and Feedback Report

14200

PM, SR, FAO, CM

Letter, Handouts, Certificate and Feedback Report

14200

PM,CM

Letter, Handouts, Certificate and Feedback Report

20800

MEAC

Letter, Handouts, Certificate and Feedback Report

3600

CM, PM, GB

Letter, Handouts, Certificate and Feedback Report

20,800

b.National Conference

c. SR Updates Conference

d. Project Management Guidelines

e.Orientation on ALS and Child Friendly School and Community Development of School f. M&E System Implementation and Benefit Tracking g. Business Planning or Social Enterprise and Entrepreneurship

Means of Verification and Certificate of Participation

Counterpart

Narrative Summary

Objectively Verifiable Indicators

Means of Verification

Important Assumptions

Budget

CCF

Development (SEED) CMs, PM

Letter, Handouts, Certificate and Feedback Report

14,200

CM and PA

Letter, Handouts, Certificate and Feedback Report

14,200

87 volunteers are capacitated

Volunteer profiles Feedback Reports

At least 50 volunteers (adult or youth) would be recruited

Volunteer profiles

a. Recruiting and profiling of the needed volunteers (new) b. Orientation to volunteers

At least 50 volunteers will be oriented

Attendance and orientation

Monthly of quarterly supervision with volunteers depending on the nature of the task

Attendance and minutes

87 volunteers are provided with support (actual snacks/meals

Feedback report/ accomplishment report

h. Responding to Disasters: Child Centered Spaces and Developing Resiliency i. Convergence on Primary Health Care

3.Building the capacity of volunteers(i.e Program and SR Delivery);

c. supervision meeting of concerned staff with volunteers (old and new)

d. volunteer support and recognition

1900 Snacks: P 20 x 50 volunteers = 1000 Transpo: P 18 x 50 volunteers= 900

174 Certificates: 87 vol x P 2 = 174

3800

Counterpart

Narrative Summary enhancement/ upgrading/ reorientation training of volunteers

Objectively Verifiable Indicators and/ or transpo) and certification

Means of Verification Volunteers Logbook

76 volunteers are provided with SR Kits

Important Assumptions

Budget SR Kits: P 50 x 76 SRV= 3800 Advocacy Shirts: P 130 x 37 vol = 4810

CCF 4810

37 volunteers are provided with Advocacy shirts

4. Sponsorship Requirements effectively managed

a. Regular SR Volunteers Meeting (Discuss SSIMS

report to volunteers)

quota maintained (+3); 100% of children’s correspondence submitted within standards; Sponsor inquiries submitted according to standards; 100% RAM request complied according to standards

Correspondence charts,SR logs, Masterlist, Communications

At least 26 SR volunteers/ leaders will be regularly attending meetings and monitor/ follow-up

Attendance and minutes

Snacks: P 20 x 26 pax x 12 mos = 6400 Transpo:

6400

Counterpart

Narrative Summary

Objectively Verifiable Indicators SR concerns

Means of Verification

100% of children’s letters submitted on time

Transmittal, copy of letters

All CCF children are visited within the year

Home Visit Record

c. Home Visits

1500 copies of forms

Requisition form and purchase order

e. Updating of Correspondence Chart f. Orientation to Newly Enrolled Families (to include Child Protection Policies and Standards) g. Quarterly general filing day

Budget P 18 x 26 pax x 12 mos = 5616

b. Submission of children’s letter

d. Printing of Forms –FCIs, Child Progress Reports, Home Visit Forms, Stationeries, pictures for CPR, benefit tracking

Important Assumptions

CCF

Counterpart

5616

44218

1078

Snacks: P 20 x P 150 = P 3000 Transpo: P 18 x P 150 = 2700

3000

2700

Snacks: P 20 x 26pax x 4 = 2080

3952

Forms: P 300/ ream x 3 reams x 4 in a year x 3 forms = 10800 Pictures for CPR: 1078 x P 6 = P 6468 CPR forms: P 25 x 1078 = 26,950 CPR Capture forms: 1078 pcs x P 1 = 1078 13 Correspondence charts are updated quarterly

Updated correspondence chart

At least 150 newly enrolled families

Attendance and minutes, singed CPPS statement

At least 26 volunteers are involved in filing of SR documents 100 of the required

Attendance

Narrative Summary

h. CPR preparation

i. Processing and submission of materials for NS and RAM .

J. Benefit tracking

5. Sponsorship Certification Requirements in place 1.

Compilation of certification documents based on checklist

2.

Preparation of directories list of documents with proper labels

Objectively Verifiable Indicators documents are completed and on file

Means of Verification CPRs, Transmittal

100% of sponsored children have CPRs

Transmittal SSIMS

+3% of the quota are met for new sponsorship

SSIMS Transmittal

Sponsor Retention of at least 80% and increase in sponsorship

SSIMS Transmittal

100 of enrolled children benefited from ccf supported projects

Benefit Tracking Capture forms

OCI Requirements Compiled

OCI

List of available OC documents produced; Control and access system installed;

OCI OCI

Important Assumptions

Budget

CCF

Counterpart

Transpo: P 18 x 26 pax x 4 = 1872 Volunteer Services: P 150 x 87 vol x 12mos = 156600

156600

Narrative Summary 3.

Set up system for control and access of filed documents.

4. Accomplishments of lacking certification requirements

From CCF Subsidy: Counterpart:

360,884.00 189,164.00

Objectively Verifiable Indicators Point Person for OC documents designated; OC documents completed

Means of Verification

Important Assumptions

Budget

CCF

Counterpart