Report Guideline & Format

Report General Guideline • • • • • • •

All submitted reports must be clear enough and easy to read. A report may be typed on a word processor or computer. Text should appear on only one side of the paper. A report produced on a computer or word processor must be printed using a laser printer or letter quality printer. Dirty pages or pages containing spots or smudges, whiteouts, roller marks, or gray lines are not acceptable and must be retyped or recopied. High quality bond paper, A4 (210 mm x 297 mm) 80 g, must be used. Paper must be white, not cream, grayish, nor colored. Recycled paper of any type is not acceptable.

Report Format •

Font/Typeface 1. The text should be typed in 12 point Times New Roman 2. Chapter heading’s font size should be typed in 16 point Arial font. 3. Computer programs/source codes should be typed in 10 point Courier New. 4. Type size for the font must be consistent throughout the report--in text, figure captions, and table titles. 5. All titles (excluding subtitles) should be typed using bold CAPITAL LETTERS. 6. Please do not use correction fluids that mask mistakes. 7. All texts and paragraphs format should be justified. 8. Reports are typed one-and-a-half spacing.

Report Content 1.

Cover page Please follow the cover page template.

2.

Abstract The Abstract is one of the most important parts of the report. It should not exceed 100 words, and you should include your objective and expectation. It is a very brief but clear description of what the report is all about, summarizing the work done and what you have achieved.

3.

Acknowledgements Names of each person and organization that has contributed to the work appear in the Acknowledgments. Sometimes the nature of the contribution is described. (For example, permission for the use of equipment, facilities and documents.)

4.

Table of Contents This table lists in sequence the name of each heading or subheading and the corresponding page number. The names should be a clear indication of the contents of the section. Please refer to the report template.

5.

Part I: The company This section gives a description of the training organization and training environment. It includes the business functions of the organization, the department the training was held in, staff strength, the administrative system, organizational chart and computer systems and network infrastructure. It is advisable that students will discuss with his/her supervisor prior to writing this section to avoid from possible breaching of information that are regarded as sensitive and classified to the organization.

6.

Part II: Training/Project assigned Formal Training (if applicable) This section describes the training provided through formal classroom training environment. Provide a brief description of each training provided by the company. Industrial Training Project This section describes the project the student is involved in. Although all the sections need to be covered, emphasis should be given to the portion of the project the student was involved in this has to be highlighted. For example, students might be involved in one or more sections such as: • • • • • • • • •

Analysis Design Implementation Testing Documentation Installation and Delivery Training of Users Software and Tools Used Highlights of Training Exposure (area, scope)

Students must also define their roles, responsibilities, and their contribution to the project clearly. Students must also include screen shots, pictures or other materials related to their project given the approval of the company supervisor. They must provide a brief explanation for each figure. Source codes can be attached in the appendix section of the report. Only for the source code, students must use a special font (Courier New 12)

7.

Part III: Training Analysis This section describes the overall benefits obtained from training including how the academic program has supported and prepared the student for industrial training. It can include suggestion to improve the curriculum or industrial training given or improve the process of industrial training in general. Strength and weaknesses This section describes the self assessment of students’ strength and weaknesses and how they can improve themselves. Discuss subjects taught at the university which were helpful during the training. Discuss the problems you faced during the training. Knowledge/skills gained This section describes new knowledge or skills learned during the training including communications skills, learning new software, setting up new hardware, troubleshooting, handling new products/technologies, or learning new programming languages. Suitability of placement In this section, students express their opinion about the company and how it helps students to improve themselves. Discuss about the suitability of the placement for students to prepare themselves in future working environment. Recommendation/ Suggestion Write about why did you choose the company and why should other students do the same. Students can give suggestion on what are the criteria for selecting a good company to do their industrial training and suggestion for industrial training in general. What other students should expect and how they should prepare themselves.

8.

Part IV: Industrial Needs This section summarizes what are the knowledge and skills the company are looking for when interviewing potential candidates for job positions in the IT industry. Jobs/Career Opportunities This section list the types of IT job positions in the company and what are the company future plans in recruiting IT graduates. Knowledge/skills required This section describes the type of knowledge and skills the company require from IT graduates who wants to apply for IT positions.

9.

Part V: Appendix Any material which is not essential to an understanding of the material and which would interrupt the flow of the presentation should be relegated to an appendix. Appendices are numbered Al, A2, etc. Equations, figures and tables are numbered (A1.1), (A1.2), etc.  

Source code (if applicable) Manual (if applicable)

Glossary (optional) If a large number of different symbols are used, a glossary should explain their meaning. Bibliography (optional) List pertinent resources, such as books and important articles in Journals, by the last names of the principal author in alphabetical order. Underline the resource*.