Regular 09112008

REGULAR MEETING OF H I E FLAGLER BEACH CITY COMMISSION SEPTEMBER 11 2008 AT 5 30 P M AND I O BE CONTINUED UNTIL ITEMS ARE COMPLETE Chairman John Feind Mayor Alice M Baker Chairman Jane Mealy Vice Commissioners Joy McGrew Linda Provencher and Ron Vath City Attorney Drew Smith Interim City Manager Bernie Murphy Planning Zoning Director Jan Hancock Interim Finance Director Kathleen Doyle Community Redevelopment Director Caryn Miller and City Clerk Angela Apperson PRESENT

1

CALL THE MEETING TO ORDER

Chairman

Mealy

called the

meeting

to

order

at

32 5

m p

2

PLEDGE

OF

LEGIANCF AI FOLLOWED

BY

A

MOMENT

RECOGNIZE THE MEMBERS OF THE ARMED FORCES

the

flag followed by

3

PROCLAMATIONS AND AWARDS There

a

moment

Mayor

OF

SILENCE

Baker led the

TO

pledge

to

of silence

ations proclan

were no

or

awards

given

at

the

meeting 4

DELETIONS AND CHANGES TO THE AGENDA

Item

8 9 14

were

removed from the

agenda 5

COMMENTS

ENCOURAGED

ITEMS

REGARDING TO

THREE MINUTES

SPEAK

Bob

NOT

HOWEVER

ON

THE

COMMENTS

asked for clarification

AGENDA SHOULD

CITIZENS BE

LIMITED

ARE TO

the

Vogel regarding right of way letter This of discussion bit the Commissioners topic quite among regarding how to properly inform the citizens on this particular issue It was the consensus of the Commission to send stirred

a

another letter with more

specific information Phyllis Carmel gave her account of her history Flagler Beach She asked if there was an ordinance restricting on automobiles Bob Vogel reported the golf course at the south end of town has closed He hoped the city would consider purchasing the golf course Bob Chase s decision to cut library funds disagreed with the Commission with the

right of ways in advertising material placed

IAGENDA CONSEN 6

APPROVE THE MIND MEE OF AUGUST 28 2008 ES FOR THE REGt1LAR PING I

7

APPROVE AN UNCLASSIFIED HOME

BUSINESS TAX RECEIPT FOR ON DUTY

LAWN CARF OCATED AT 147 AVALON AVENUE FLAGLER BEACH

Motion

by

Commissioner Provencher seconded

Items 6 and 7

on

the

consent

agenda

by

Commissioner

The motion carried

McGrew

that

we

approve

unanimously

GENERAL BUSINESS

Page

1 of 4

09 1 1 2008

8

ACCEPT THE

FORMALIZED

ON

DISPLAYS

PLANS

AND

FRIDAYS

FOR THE

SATURDAYS

REPRESENTED BY PHYLLIS CARMEL This item 9

CONSIDER

was

removed from the

REQUIRES SPECIFIC COMMISSION

POLLIO This item WILLIS

10 DISCUSSION

BEACHSIDE

REQUEST TO ALLOW MANUFACTURING

A

BLANKETS WHICH

was

AND ANY

removed from the

MARKET

FARMERS

OF

STYLE

MERCHANTS

agenda CLOTHING

AND

APPROVAL MICHELLE

agenda

NECESSARY ACTION RELATED TO THE ECONOMIC Commissioner McGrew outlined the benefit of the Task

DEVELOPMENT TASK FORCE Force each

She

emphasized

member

communicate

well

as

about the

specific

the talent of the

has from

their

she

as

have

to

Commissioner McGrew outlined

some

of her ideas

She commended the Task Force

accomplished

in

short

McGrew that the work been

lacking

asset to

after

of time

period

they have

on

in

on a

of

couple

spirit

to

goals

merits

not

better communicate with the

and the

amount

to

an

they

have

wonderful and will be

the Task Force

up with

of work

agreed with Commissioner City but communication has

doing is very positive for the on putting into place WiFi was a

meetings coming

has its

implemented immediately

how

been

He felt the work done

she did

She

Commissioner Feind

the businesses He felt the Commission s

sitting

on

their

indicated

contacts

expressed regret in not being than willing to take on and research

was more

Commission

a

McGrew

the Commission

the Task Force

projects

in their fields and the

expertise

Commissioner

positions

might

their

members

idea of

were

an

well founded but

something

that could be

Commissioner Provencher felt the

Task Force ofcitizens too She felt communication was lacking Her concern membership great group was the task force members spending time on a topic that was not exactly what the Commission had in mind Commissioner Provencher expressed concern the Task Force might be too is

a

focusing

much

on

the CRA

Commissioner Vath

the Commission would like

to

committee

explained

Phyllis

Carmel

achieve

hoped to channel the group s enthusiasm toward goals Baker Mayor suggested having a workshop with the

her involvement with the Task Force and how she had

the Beachside Merchants could assist them with

hoped

marina in

town

Mary

survey Bob Chase liked the idea of Ann Ruzecki felt the subcommittees were useful but did feel there was

break down in communication members

for the

betterment

Lea Stokes felt the

to

on

better communication

goals

were

It

was

the

a

dedication and enthusiasm of the

passion the only goal

Mealy

on

Miller

s expressed her confusion as to what the Commission agreed with the Mayor s suggestion of having a workshop

consensus

Development Task Force

m Commissioner p

truly

her attendance

for the Task Force and

with the Task Force Economic

Caryn

City

is

a

the group has in mind and the frank and open interaction Mealy reported Monday that took place She too felt the enthusiasm of the group was wonderful and is looking forward Commissioner

of the

a

on

of the Commission

their next

recessed the

meeting

to

regular meeting at

hold

a

Joint

Meeting

with the

date of October 6 2008

04 p 7 m The

meeting

reconvened

at

00 4

at

21 7

m p

11 DISCUSSION AND ANY NECESSARY ACTION RELATED TO WELL SITES 10

Bernie

11

Interim

City Manager explained the City needs to run electric to well sites 10 and 11 FPL estimated that it will be 45 955 We have to clear the easement from the school amount of 19 department in the 750 After speaking to Bob Smith City Engineer Mr Murphy are a few unknowns with this there explained project and asked fora 10 000 contingency Mr

Page

Murphy

2 of 4

2008 11 09

Murphy outlined other financial options concerning the project Discussion ensued and included finances the possibility of engineers omission of some ofthe particulars and researching the issue Motion by Commissioner Vath seconded by Commissioner Feind to move forward with

the

the additional work and

clearing

the

and getting the necessary power supply to the new have staff in concert if necessary with our attorney check to see if we have any recourse with any of the contractors that were involved in the fact that this work has to be done which numbers would include supplying the power at 45 955 and the cost of clearing water

the

and also

plant

easement at

also

suggested

fund

reserve

easement

to

750 19

and

a

possible contingency

in accordance with the Interim

The motion carried

cost

Manager

of

000 10 the

to extract

for

a

cost

possible

overrun

ofthis from the

and

utility

unanimously

12 RESOLUTION 2008 2007 WHICH ADOPTED THE 51 AMENDING RESOLUTION 58 FY 07 08 BUDGET

TO REFLECT A BUDGET AMENDMENT TO TRANSFER FUNDS

FROM THE GENERAL FUND TO THE CAPITAL PROJECTS FUND PROVIDING FOR CONFLICT PROVIDING AN EFFECTIVE DATE Attorney Smith read the title of the resolution into the record the

noted

Mealy

a

correction in the resolution

General Fund with Infrastructure Surtax Fund

wording

Commission

Commissioner

at

the March 13th

The difference in the

amount

meeting

Mr

to

replace

reminded the

Murphy breaking down the costs was given to them 13 meeting was noted Motion by Commissioner

document

a

since the March

seconded

51 The motion McGrew by Commissioner Feind that we adopt Resolution 2008 carried unanimously after a roll call vote The motion and the second were amended to include the

in title The amended motion carried

change

after

unanimously

a

roll call

vote

COMMISSION COMMENTS

13 COMMISSION COMMENTS Mr

commended

Hury

staff

on

Mayor

Charter Review Committee be issued the to

the

issuance of the

Mayor

on

letter from Tom

a

the

governed by

issue the passes the code would first need be out from the Finance of the print Department

into the record

Hury

Baker

Mayor

budget

pass without limitations

pier

to

Clerk

suggested the Apperson reminded

the Code and if the Commission would like

changed

Commissioner Vath asked where

expenses is located City Clerk informed him of the location Commissioner Vath inquired if Attorney Smith would

Apperson provide an agenda report It or the City Attorney feel and Smith will do museum

poster on

a

passes is

pier

Baker read

their hard work

so

He

was

the

requested

his attendance

at

give to

a consensus

The Commission reached

type sign for placement

consensus

he should

on

the Scenic

a

monthly

of the Commission when the

recommendation

place signage

consensus

to

have the

the bulletin board

Highway Meeting

at

at

the Museum Board

disco theme

billing

the

City

meeting

meeting

City

pier

City Manager agenda item Attorney

to

direct visitors

s office Clerk

create a

Commissioner Feind

He visited the Montessori

The Gala is

She attended the PAR Board

the

the Pier

Wickline Center and attended the 9 11 Memorial Mass attendance

at

to an

Commissioner on

to

the

banner

reported

School

Mealy reported

at

the

on

her

November 8 and it will have

a

70s

and wondered how Mr Smith would be

for that time Mr Smith

explained the detail the bills will indicated the Finance Department would be supplying the information to part of the Finance Departments monthly report

contain Mr

Murphy

the Commission

as

a

PUBLIC HEARING

Page

3 of 4

2008 11 09

14 FPR 01 08

A REQUEST FOR A FINAL PLAT APPROVAL TO SUBDIVIDE

2 79 ACRES INTO 10 INDIVIDUAL COMMERCIAL LOTS THE 2 79 ACRES OF BUNNELL DEVELOPMENT COMPANY PART OF TRACT 4 BLOCK D SOUTH OF SR 100 EAST OF SR 201 JOHN ANDERSON HWY WEST OF CONNECTICUT AVENUE AND NORTH OF JOYCE STREET PROPERTY ALSO KNOWN AS 2201 MOODY BLVD OWNER GREG JOHNSTON APPLICANT 2201 LLC REPRESENTED BY KAY JOHNSTON TABLED FROM 08 MGRM 28MTG This item was removed from the agenda 8 15 ORDINANCE FLAGLER

13 ADOPTING 2008

BEACH

A

COMPREHENSIVE

LARGE

PLAN

SCALE

AMENDMENT

AMENDING

FUTURE

TO

THE

LAND

USE ELEMENT POLICY A HCONSERVATION 3 1 COASTAL ELEMENT POLICY 1 11 E AND THE FUTURE LAND USE MAP BY ADDING A DOWNTOWN MIXED USE OVERLAY

ENCOMPASSING

CORRIDOR

OVERLAY

RESIDENTIAL APPROVING

9 24

ENCOMPASSING

NEIGHBORHOODS THE

A

ACRES 6 8

OVERLAY

TRANSMITTAL

OF

DOWNTOWN

THE

ACRES

SR

AND

ENCOMPASSING AMENDMENT

AlA

A

22 0

TO

RETAIL

DOWNTOWN ACRES

THE

FLORIDA

DEPARTMENT OF COMMUNITY AFFAIRS IN ACCORDANCE WITH SECTION 163 3191 FLORIDA STATUTES PROVIDING FOR CONFLICT AND SEVERABILITY AND PROVIDING AN EFFECTIVE DATE FIRST READING TABLED FROM 08 28 MTG 8 Smith read the title of the ordinance into the record Jan Hancock noted this is Attorney transmittal

hearing

She

supplied

a

Architectural Review recommended

quick

overview of the ordinance

approval

of the

The

Planning

a

and

Caryn Miller reminded the Commission that the Design Guidelines previously adopted by the

changes were being made because Commission which were found to be inconsistent with the Future Land Use Map Commissioner Vath asked what impact the amendment would have on traffic and ad valorem Jan Hancock felt there would be a positive financial impact Ms Hancock felt the ordinances issues to the downtown core may need to be revisited The public hearing was opened affecting No comments were received The public hearing was closed Motion by Commissioner seconded McGrew by Commissioner Feind we adopt Ordinance 2008 13 on first reading and some

transmit

to

DCA The motion carried

unanimously

after

a

roll call

vote

STAFF REPORTS 16 STAFF REPORTS set up on

m It p

Monday

was

Apperson

the

Interim

December

consensus

Governmental Workshops are City Manager reported the Inter March h 8 h and August 10 h and October 14 9 April 13 h at 5 30

of the Commission that the dates and time

thanked her staff for the work that

17 ADJOURNMENT

Provencher

to

adjourn

Motion

the

meeting

by at

was

were

fine

City

Clerk

done in her absence

Commissioner

McGrew seconded by Commissioner 21 p 8 m The motion carried unanimously

C ne

Page

Mealy

4 of 4

Chai

an

Angela

M

Apperson City

Clerk

2008 11 09