References

REFERENCES A. Books Joaquin, Ma. Ernita T., Padilla Perfecto L., Santiago, Eden V. and Tapales, Proserpina D. Modern Management in Philippine Local Government. Philippines: RoMa Graphics and Co., Inc., 1996. Osborne, David and Gaebler Ted. Reinventing Government: How the Entrepreneurial Spirit is Transforming the Public Sector. USA: Addison-Wesley Publishing Company, Inc., 1992. The International Bank for Reconstruction and Development/ The World Bank. Development in Practice, Governance, The World Bank Experience. USA, 1994. The International Bank for Reconstruction and Development/ The World Bank. World Development Report, the State in a Changing World. USA: Oxford University Press, 1997. The World Bank, Philippine Country Management Unit. Combating Corruption in the Philippines. East Asia and Pacific Region, 2000. B. Other Sources COA Circular No. 92-386, Rules and Regulations on Supply and Property Management for Local Governments, 1992. COA Circular No. 2001-005, New Government Accounting System for Local Government Units, 2001. Government Accounting and Auditing Manual (Vols. I, II and III), 1992. Organization for Economic Cooperation and Development, Asian Development Bank. Combating Corruption in Asian and Pacific Economies, Papers Presented at the Joint ADB-OECD Workshop. Asian Development Bank Headquarters, Manila, 1999. Philippine Daily Inquirer, Inc., Vol. 17, No. 104. Private Firms Eye Anticorruption Fund., March 22, 2002. P.R.I.S.M. Update, Volume 2, Issue 1, 1st Quarter, 2002. A publication of the Procurement Watch, Inc.

The Philippine Star, Vo. XVI, No. 238. A War Chest Against Corruption. Manila: Philstar Daily, Inc., March 23, 2002. The Philippine Star, Vo. XVI, No. 226. Singapore, Japan and Hongkong have the Least Corrupt Economies. Manila: Philstar Daily, Inc., March 11, 2002. Transparency International – Philippine Chapter Workshop Documents, 2002 Transparency International – Philippine Newsletter, Vol. 2, No. 1, 2001.

September 10, 2002 Dear Respondent, This questionnaire is aimed at obtaining vital information from your end including your perception in relation to my study on the current procurement system in the Island Garden City of Samal after which an appropriate model will be proposed if the findings so warrant. In view hereof, all of your answers will be treated with utmost confidentiality, hence, I hope that you will respond to the questions to the best of your knowledge. Thank you for your cooperation and support. Very truly yours, PERCENITO O. BUSTAMANTE MPA – USEP QUESTIONNAIRE (Government Personnel) Part I : Respondents Profile A. Personal Background Highest Educational Attainment: _________________ Age (Please Ckeck)

( ) 20 – below ( ) 21 - 30 ( ) 31 - 40 ( ) 41 - 50 ( ) 51 - 60 ( ) 61 – above Civil Status (Please Check) ( ) Single

( ) Separated ( ) Married ( ) Widow B. Government Agency/Organization Represented (Please Check) ( ) Local ( ) National Number of Years in the Agency/Organization : ___________ Position (Please Check) ( ) Department Head/Agency Head or Representative ( ) National Government Agency Representative ( ) Supply Officer/Designated Supply Officer ( ) Administrative Officer/Designated Administrative Officer/Records Officer ( ) Procurement Processing Personnel

Part II: Question Proper

1. From the scale of 5-Very Responsive; 4-Responsive; 3-Moderately Responsive; 2-Less Responsive and 1-Not Responsive, how do you rate the level of responsiveness of the public procurement system in the three (3) phases: (Please put a corresponding check mark on the space provided for) 5 4 3 2 1 Pre-Procurement Phase  accomplishment of the supplies availability inquiry (SAI)

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 preparation of purchase request

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 approval of purchase request

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 preparation of allotment obligation slip (ALOBS)

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Procurement Phase  evaluation, acceptance and recording of purchase request for transaction

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 preparation and Serving of Canvass and/or Bid Forms  conduct of canvass and/or bidding  preparation of abstract of quotation (includes minutes if mode of procurement is through Bidding)

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 evaluation and awarding

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 approval of the abstract of quotations

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 preparation of purchase order

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 approval of purchase order

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 serving of purchase order

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 monitoring of compliance to period of delivery

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 delivery of goods and services

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 inspection and acceptance of goods and services

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Post Procurement Phase  preparation of documents required for payments of goods and services  post delivery inspection and evaluation

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2. From the scale of 5-Very Timely/Highly Significant; 4-Timely/Significant; 3-Not so Timely/Moderately Significant; 2-Untimely/Less Significant and 1-Very Untimely/Insignificant, how do you rate the timeliness in responding to the following procurement processes and their significance to your Office/Agency operations? (Please put a corresponding check mark on the space provided for) Significance of the timeliness of Response to your Agency/ Organization Operations

Timeliness of Response 5

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availability inquiry (SAI)

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Pre-Procurement Phase

 accomplishment of the supplies

 preparation of allotment obligation slip (ALOBS)  approval of purchase request

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Procurement Phase  evaluation, acceptance and recording of purchase request for transaction --

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 preparation and serving of Canvass and/or Bid Forms

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 conduct of canvass or bidding (after Purchase Request accepted and recorded for transaction)  preparation of abstract of quotation

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minutes if mode of procurement is through Bidding)

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 evaluation and awarding

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 approval of abstract of quotations --

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 preparation of purchase order

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 approval of purchase order

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 serving of purchase order

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Significance of the timeliness of Response to your Agency/ Organization Operations

Timeliness of Response 5

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 monitoring of compliance to period of delivery  delivery of goods and services

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 inspection and acceptance of goods and services

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Post Procurement Phase  preparation of documents required for payments of goods and services

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3. Usually, how long does it take for the personnel, officials or individuals concerned to respond to the procurement tasks as shown below: (Please respond using the following choices as expressed in terms of number of days) • • •

Less than a day 1-15 days Beyond 15 days

Pre-Procurement Phase  accomplishment of the supplies availability inquiry (SAI)

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 preparation of purchase request

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 approval of purchase request

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 preparation of allotment obligation slip (ALOBS)

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Procurement Phase  evaluation, acceptance and recording of purchase request for transaction

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 preparation and Serving of Canvass and/or Bid Forms

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 conduct of canvass and/or bidding (from the time the Purchase Request is accepted and recorded for transaction)

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 preparation of abstract of quotation including minutes if mode of procurement is through Bidding (after conduct of canvass/bidding)

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 evaluation and awarding (after conduct of canvass/bidding)

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 approval of the abstract of quotations (after conduct of canvass/bidding

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 preparation of purchase order (after approval of abstract of quotation)  approval of purchase order

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 serving of purchase order

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 delivery of goods and services

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 inspection and acceptance of goods and services

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Post Procurement Phase  preparation of documents required for payments of goods and services

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 post delivery inspection and evaluation 4. From the scale of 5-Very Adequate/Very Effective; 4-Adequate/Effective; 3-Moderately Adequate/Moderately Effective; 2-Less Adequate/Less Effective and 1-Inadequate/Ineffective, how do you rate the adequacy and effectiveness of the following systems and mechanisms in relation to the City Public Procurement System: (Please put a corresponding check mark on the spaces provided for) Adequacy Level Effectiveness Level 5  tracking system to facilitate the monitoring of the flow of the procurement documents --

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 policy measures to preserve the integrity of the procurement process ----

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 skills training for those involved in the procurement process ---

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 values formation for those involved in the procurement process ---

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 feedbacking among those involved in the procurement process ---

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 systems and procedures to fast track the procurement processes ---- measures to maintain timeliness, fair price and quality of deliveries ----- measures to promote a professionalized relationship between and among the suppliers and the City Government ------

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 post-procurement mechanisms to cover analysis as to compliance to procedures, analysis on price level, quality and timeliness of deliveries and effects on office operations in the context of service delivery -----

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 transparency and confidentiality mechanisms ----

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July 8, 2002 Hon. Rogelio P. Antalan City Mayor Island Garden City of Samal Davao del Norte Sir: The undersigned is currently undertaking a study on the existing public procurement system in the Island Garden City of Samal after which an appropriate model if the findings so warrant will be proposed. Relative hereof, I would like to request permission for the conduct of research and interviews with the concerned personnel in this Agency who are directly involved in the preparation and/or acting of procurement documents. Sets of questionnaires shall be distributed to the identified respondents to obtain vital information relative to the concerns of the study. Hoping for your favorable action on this request.

Respectfully yours.

PERCENITO O. BUSTAMANTE MPA – USEP

PERMISSION GRANTED: ______________________ Date: _________________