Purchased Nonconforming Product Report

Purchased Nonconforming Product Report Date:

NCR #:

Planner/Buyer:

P.O. #

Supplier:

RGA #:

Contact:

$ @ STD:

Part Number:

Quantity:

Supplier Agreement: (Check one only) Supplier Rework / Replace

Rework in house (I/R)

Supplier Disagrees

Credit due from Supplier

Other (explain)

Physical Disposition: (Check one only) Return to Supplier

Rework

Discard

Use As Is (Design Engineering approval required)

Other (explain)

Data Entry Disposition: (Check one only) Adjust Rework Job

Close Job / Charge Back

Close Job / Scrap

NCR Responsibility: (Check one only) A – Assembly

CR - Customer

DT – Destructive Test

E - Engineering

F - Fabrication

FD – Freight Damage

M – Machine Shop

ME – Manf. Engineering

P – Purchasing

PC - Planning

QA – Quality Assurance

SM – Sales / Marketing

TR - Testing

U – Unidentified

V - Supplier

Shipping Instructions: (Shipping Documentation Attached) Supplier Will Call (Store)

Supplier Will Call (Shipping)

Carrier (Shipping)

None

Work Instruction Explanation of terms: Revision -

Date:

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Purchased Nonconforming Product Report Supplier Agreement: •

Supplier Rework/replace – orders – see sample.

•

Rework in House (I/R) – Use when Supplier agrees to pay for rework performed by Ingersoll-Rand. A Debit Memo must be issued.

•

Supplier Disagrees Use when the Supplier will not accept responsibility for the nonconformance. If the dollar value of the raw purchased parts at Standard is below $500, the Planner can proceed with work order by buying more parts, etc. at their own discretion. If the dollar value is greater than $500, DO NOT proceed with the work order or order more parts. All Supplier Disagrees must be elevated, with all supporting documentation, to the Senior Buyer or higher.

•

Credit due from Supplier – Use when the Supplier chooses to issue credit instead of rework or replace. A Debit Memo must be used. Replacement product must be received under a RW PO to standardize our receiving process.

Use when we issue a RW purchase order for rework or replacement. RW PO’s are non-stock purchase

Physical Disposition:

•

Return to Supplier –

•

Rework Agreed upon by the Planner and Quality Assurance (QA). Use with any Supplier agreements except rework/replace. The Supplier must agree before costs are charged to the Supplier. Such charges require a Debit Memo.

•

Discard -

•

Use as Is Agreed upon by the Planner and QA. Design Engineering must approve ALL Use as Is dispositions. Use with Supplier Disagrees or Credit Due from Supplier.

Use with any Supplier agreement except Rework in House. A RW PO must be issued.

Agreed upon by the Planner and QA. Use with any Supplier Agreement except Rework in House.

Data Entry Disposition:

• • •

Adjust RW Job Requires a RW PO. Change completion date to correspond with RW PO due date. May only be used with Rework/Replace. Performed by Planning. When product is received against the RW PO, the rework job should be closed. Close Job / Scrap Close job and use scrap procedure. Use only with Supplier Disagrees. May use with Physical Disposition Discard. Performed by QA/data entry. Close Job / Charge Back Close job and move completed quantities to the vendor charge back account. Use only with Credit Due from Supplier. Performed by QA/data entry. Requires a Debit Memo.

WORK RULES: • • • • • • •

QA opens a Rework Job using the NCR number as the Job number, and forwards a copy of the NCR with any supporting documentation to Planning. Planner/Buyer is responsible for product involved receives NCR, makes a copy, dates the copy with receipt date and files the copy in the NCR File by NCR number. Planner/Buyer evaluates NCR and contacts Supplier within 24 hours of receipt date to discuss corrective action. When Supplier agrees to corrective action, Planner/Buyer issues Rework PO or Debit Memo. The RW Job # is used as the PO number in system. The NCR number is used as the Debit Memo number. Rework PO’s do not use the system part number. Instead, it resembles and Outside Processing PO. It should include ship-to address, method of shipment, etc. and, with copies of the NCR and Purchased Nonconforming Product Report, is the Shipping documentation. Within five days of receipt by Planner/Buyer of NCR, a Purchased Nonconforming Product Report (R40) will be completed and returned to QA. Planner/Buyer follows up on RW PO’s and RW Jobs and changes dates in system as required.

Revision -

Date:

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