Project Terms

www.designabella.com : PROJECT PLAN and WORKING AGREEMENT Effective Start Date: xx-xx-xxxx Studio:

DuaDesign

Client:

Employer’s name here

PROJECT DESCRIPTION: A paragraph describing the project as understood and a breakdown of the various stages - see following. START:

xx-xx-xxxx

Stage 1 Description:

[Usually the initial presentation.]

Stage 2 Description:

[Usually the full proposed design.]

Stage 3 Description:

[Usually final print ready artwork.]

DELIVERY:

xx-xx-xxxx

ARTWORK SUPPLY: Artwork will be supplied in any or all of the formats required for printing and web use. Supply may be on CD or DVD, uploaded via FTP or small files may be emailed.

PROJECT MANAGEMENT: The Client is required notify acceptance or otherwise of each completed stage for work to proceed. APPROVALS:

Notification required of such in order to proceed with project. Email is acceptable.

AMENDMENTS: Required changes to be clearly described. TIME FRAME:

Amendments to be submitted within X business days.

Any additions to or deletions from the Project Description listed on this Agreement is a Change of Project Scope. A revised quote including additional/changed content will be submitted to the Client for approval. PROJECT START DATE: xx-xx-xxxx Deliverable 1 Delivery Date:

xx-xx-xxxx

Deliverable 2 Delivery Date:

xx-xx-xxxx

Deliverable 3 Delivery Date:

xx-xx-xxxx

PROJECT END DATE: xx-xx-xxxx

REVISIONS: Depending on the type and scope of the work, between one and three (inclusive) revisions are permitted within the Quote. Additional revisions will be costed, a quote presented for approval and charged for in addition to the Quoted amount. Please note that (inclusive) revisions to designs presented are part of the scope of the project and within the natural flow of creative progress towards the project conclusion. These are not the same as complete changes, which may be requested after the project has commenced. Changes to the project after approval of the Quote (ref: Previous clause / Project Management) will be estimated, quoted and billed in addition to the original sum quoted. It is important to note that the later in the project that changes (not revisions) are requested, the more time consuming it is to backtrack and re-start a project, and therefore price implications are higher. This is particularly so if outsourced skills, goods or services have been employed. - eg a photographic re-shoot.

PAYMENT and TERMS / TIMEFRAMES: If additional work is required due to a change in project scope, a revised Quote will be submitted to the Employer for approval and relevant alterations will be made to the time and payment schedule. Terms of payment will be discussed with the Client at Quote stage: depending on certain variables the terms may be Escrow, COD or 15 days. Variables which mandate payment terms, include: size of project, anticipated outsourcing of skills, material outcosts and other possible considerations.

PAYMENT SCHEDULE The total estimated value of this project is $xxxx.xx. X percent (or $xxx.xx) of the total charge will be paid/released X days after the Project Start Date. X percent (or $xxx.xx) of the total project value will be paid/released X days after each Deliverable’s Delivery Date. X percent (or $xxx.xx) of the total project value will be paid/released X days after the Project Completion Date. Invoicing / Payment Schedule

Milestone Description

Delivered

Invoiced

Paid

Upfront Payment

n/a

xx-xx-xxxx

xx-xx-xxxx

xxx.xx

Deliverable 1

xx-xx-xxxx

xx-xx-xxxx

xx-xx-xxxx

xxx.xx

Deliverable 2

xx-xx-xxxx

xx-xx-xxxx

xx-xx-xxxx

xxx.xx

Deliverable 3

xx-xx-xxxx

xx-xx-xxxx

xx-xx-xxxx

xxx.xx

Final Project Delivery

xx-xx-xxxx

xx-xx-xxxx

xx-xx-xxxx

xxx.xx

Total Project Value

Amount Due

xxxx.xx

If approvals or workflow of the project is delayed, Client will be billed for Work-to-Date; the balance due once work resumes.

PAYMENT OF EXPENSES:

During the scope of the project, unforeseen and reasonable out-of-pocket expenses may be incurred in connection with the performance of the duties of this project. These will be submitted for approval BEFORE being incurred - no extra amount will be billed to the Client without the Client’s prior knowledge AND signed consent. Additional expenses incurred after a project has been quoted are extremely rare for this studio. The out-of-pocket expenses for this project MAY include:

[Nil foreseen]

RIGHTS and PRIVACY: Full and unimpeded rights to the designs are extended to the Client. Material created for the Client, and paid in full, becomes the property of the Client - all rights and privacy respected. Complete confidentiality is guaranteed. Conflict of interest is vigorously avoided without exception. Work produced by the Client and in the public domain (published to print or web) will be displayed in my portfolio. Rights to all work-up visuals (alternate ideas, concepts,working visuals, presentions) remain exclusively with the Studio and this material isn’t supplied along with the final artwork. Fonts will be converted to paths, ie documents will be rendered font-free. This is a requirement of Printers to enable output consistency and avert font conflicts. Fonts will not be supplied due to both the cost and the terms of their licensing. Fonts will be listed in the Printer’s debrief document to enable the Client to specify the font to other suppliers. No work may be used until payment has been made - payment is required C.O.D. Full and exclusive rights to artwork remain with the Studio until such time as full payment has been received. Work may roll through for those clients who maintain a running account with the Studio.

TERMS OF CONCLUSION OR TERMINATION: The term of this Agreement begins on the listed Effective Date, and will continue until the project is concluded to the highest standard and full satisfaction of the Client. This Agreement may be terminated by either party with prior written notification. Disbursements for work to date will duly be noted and required to be paid, upon which material created in part may be supplied to the Client.

PLEASE NOTE: The following proviso is in place to protect the Studio creative environment from above normal levels of interruption, diversions and delay, and therefore enable the best possible product output on all projects. Experience necessitates this restriction to be noted here. Third party suppliers (those suppliers that are under contract to and receiving payment from the Client) are in association with the Client only and not with the Studio, no extra communication with third party suppliers will be entered into. Under special circumstances, Consultation time may be arranged and quoted as an additional professional service. Parallel Service Providers: ie similar agencies and design studios - will not be serviced from within the Studio. Should the Client require artwork to be ‘passed along’ this must be administered by the Client - extra copies ordered and time paid for. Unsolicited emails, phone calls and other communications from competitive suppliers, citing directives by the client, will not be attended to. Such communication will be referred back to the Client. Artwork call-offs by the Client only: requests for part elements (eg logos) or duplicates to be retrieved from archives and supplied via upload or disc, will be charged for at a rate which includes email communication time, retrieval and supply time, and any hard costs that may incur (discs, postage). Communication with Printers: To the extent that artwork requires professional debriefing for print, a document, or tabulated data on the artwork file, will accompany the finished art supply. Results can only be assured if the printer has supplied press specifications beforehand. Any print issues directly related to the professional output of the Studio will be addressed from within the Studio as per standard expectation and procedure. Communication for reasons other than print output (third parties requesting copies of artwork, alterations to artwork, following up or pressuring timelines etc) cannot be attended to and will be referred back to the Client.