Profile Galactic Media

Specialists in providing tailored event management

CONSULTING SERVICES

WHY USE US? Experience – The GALACTIC MEDIA team has an average 10 years experience organising and managing all manner of events and media solutions from large conferences and exhibitions through to small meetings and company parties. Specifications – GALACTIC MEDIA recognises that every event is different and we pride ourselves in understanding the unique rationale behind each event. Whether your event requires sensitivity, high security, tight budget management, exclusivity, legislation compliancy…GALACTIC MEDIA can assist in any way. We work in accordance with your internal processes and send you information in your preferred format. Turnaround – Sometimes events need to be organised at a moments notice. With this in mind GALACTIC MEDIA responds to your enquiry within an hour and provides you with an initial proposal within 24 working hours (48 for overseas events). For our clients on even tighter deadlines we can send a proposal within 4 hours, just let us know how urgently you need a response. Cost – Many of the services GALACTIC MEDIA offer are FREE of charge. We save you a significant amount of time which enables you to dedicate your resources elsewhere. Our collective buying power and relationships with industry contacts enable us to deliver substantially discounted rates. All the proposals we send have transparent costing and details of the savings we have negotiated on your behalf. Clients – GALACTIC MEDIA help any organisation in both public and private sector. From single managed consultancies with no events experience right through to FTSE 100 companies with event management departments, we can lend a helping hand. GALACTIC MEDIA Newsletter – We keep our clients up-to-date with developments in the events industry, from new and exciting venues to the latest refurbishments, with our monthly newsletter. For 2008 we have planned an average of 22% saving to our clients.

Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES Finally – We take pride in every event we work on to ensure that you get the best service which is why we invest time learning and understanding more about you, your organisation and your event objectives.

PORTFOLIO Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES

Whatever the location, size, style and purpose of your event (conference, seminar, business meeting, congress, exhibition, product launch, user group, award dinners) we have, and always will, endeavour to deliver above and beyond our clients’ expectations. Our team at GALACTIC MEDIA has an extensive skill set and can produce the programme, acquire your speakers and delegates, find the venue, market and sell your event, and cover as much of the event management and logistics as you require. Our areas of expertise include:

VENUE FINDING Search anywhere in the world for a venue that best fits your event. This is a FREE service. 

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For any style of event and any specifications you have we will ensure we find the most appropriate venue for your company and budget From hotels right through to the most quirky and unique venues we can find a space that will ensure your events works or simply wow your guests We will negotiate the best rates and quality from the venue and suppliers

EVENT MANAGEMENT Manage as much or little of your event as your situation dictates.    

Develop and manage the event schedule detailing individual tasks, ownership and deadlines Liaise with the venue, event support suppliers (e.g. AV) speakers and delegates Liaise with the Client on an ongoing basis (at specific times where required) to update on all aspects of the event Design and prepare all the event documentation and equipment prior to the event including delegate attendance lists, delegate packs, delegate badges, delegate evaluation feedback forms etc with input and agreement from the Client if and when necessary

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Specialists in providing tailored event management

CONSULTING SERVICES

PRODUCTION / PROGRAMME DEVELOPMENT ACQUISITION

& SPEAKER

Research and produce an event programme that aligns to your message and target audience and is enhanced by the most suitable speakers.    

For conferences we can research and devise an event programme that will be appealing to potential delegates We can source key industry experts and leading figures to speak at your event We can take an existing event programme from a client and obtain feedback to assess the validity and quality For other types of event we can find you the most entertaining after dinner speakers or comedians to enhance your events. We will work with your needs and take into consideration your company ethos to ensure we give you the right match

EVENT CONSULTANCY & UNIQUE IDEAS Help you organise an event “with a difference”.  

We can consult with you on the best format and timing for maximum effectiveness for an event We can provide you with unique ideas to maximise audience participation at your events

HOSPITALITY EVENTS AND PARTIES Ability to provide unique hospitality opportunities and parties for all scenarios;  

We can create and deliver bespoke hospitality for all your requirements We can also arrange corporate hospitality at major sporting and social events

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Specialists in providing tailored event management

CONSULTING SERVICES We will also deliver your perfect party, from Christmas Parties, Summer Parties to private dinners and all other company events _________________________________________________________________ 

LOGISTICS Provide you with individual support services for your events. 

We can provide you with individual support elements such as AV, catering, bespoke stand build, music, entertainment, teambuilding and many more, as required

DELEGATE MANAGEMENT Manage all your delegates’ needs. 

From the moment they book on until the time they leave the event we will ensure delegates have everything they need to get the most out of your event

MARKETING AND PROMOTION Increase marketing and promotional activity to a wider audience on your behalf.   

Create a marketing campaign that fits your event and organisation and your target audience Create marketing promotion and send to identified audience (post, web, email etc) Work with an existing campaign to gain feedback or to increase the audience number

DELEGATE ACQUISITION Attract delegates to your event. 

Contact potential delegates from either a clients contact list, a preferred wish-list, or a list we have identified or sourced.

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Specialists in providing tailored event management

CONSULTING SERVICES

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Contact potential delegates from an existing marketing campaign Ensure interested and confirmed delegates actual attend

RESPONSE MANAGEMENT Gain detailed insight into potential or existing customers.   

Obtain accurate feedback from recipients of a recent Direct Marketing campaign Target specific people and conduct a survey with clients’ questions Data cleansing and information verification of an internal contact list

REGISTRATION WEBSITES Design an online registration website.  

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We can create a website that incorporates the branding of either the event itself or the company as a whole Your registration site can be used as a marketing tool to find out information pre-event about attendees enabling you to tailor the event to their specific needs Delegate payments can be managed through the site

BADGE PRODUCTION AND ELECTRONIC ON-SITE TRACKING Produce bar-coded badges for your events to make tracking and registration easier. 

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Tailor-make delegate badges to include all the information required and specific design for your event. These can be either sent out pre-event or distributed as required. Uniquely Bar coded badges allowing for easy scanning of attendees into the event, breakout sessions or seminars We can provide wireless bar code scanners for your registration and any sponsors or visitors that may benefit.

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Specialists in providing tailored event management

CONSULTING SERVICES

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We can collate the data received during the event in whatever manner and format is required On site support will provide real time reports and ability to reproduce lost / forgotten badges on site

ON-SITE HOSTING Minimise permanent staffing costs while having highly experienced staff on hand during your event.  

Provide professional staff to manage the event on the day where required Manage the registration and be the main point of contact for all parties at the event including the venue and the suppliers where applicable

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Specialists in providing tailored event management

CONSULTING SERVICES

The Event

In Memory of.......! Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES This event is dedicated in memory of Y.S. Rajashekar Reddy as a mark of respect of service and dedication for Andhra Pradesh in fulfilling a commons interest and supporting their interest at fair pages. As the Chief Minister of Andhra Pradesh, Dr. Y.S. Rajashekar Reddy stands as an example the down-to-earth administrative capacities while efficiently serving the interest of the people at large.

Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES

Shri Hanuman Vyayama Shala (HVS) and Telangana Body Building Association (TBBA): Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES

For anybody who is interested in fitness, and body building in particular, it would be appropriate to know about one of the earliest and largest bodies which has been promoting the sport and the individuals who believed in it. We are talking about Shri Hanuman Vyayama Shala (HVS) and it's segment Telangana Body Building Association (TBBA). TBBA was formed in the year1976 and is an affiliate of Indian Body Building Federation (IBBF). TBBA is situated in the premises of Shri Hanuman Vyayama Shala (HVS), which has a history of a century. TBBA was formed with a noble intention of encouraging and developing body building in Telangana region, for which many body builders from HVS had represented TBBA at Junior and Senior Body building Championships, South India Body building Championships and many All India Invitational Body building Championships, in which many champions have been produced, and they were also recommended for jobs in various organizations like Railways, APSRTC and Services. The parent organization, Shri Hanuman Vyayama Shala (HVS) is an institute having a large number of sportsmen of various games, especially Indian games like Wrestling (Indian style), Kabaddi, Kho-kho, besides Body building. As mentioned already, HVS is hundred years old and has the latest and finest Gymnasium which is also the largest in the country, with an investment of 25 lakh Rupees. Besides the games mentioned above HVS also encourages games like Swimming, Power lifting, Weight lifting, Martial Arts, Table Tennis and the like. HVS has been extending it's services to the society in a wide range of fields, starting from the Liberation Movement during the Pre-Independence era, till today, where it has a Music and Dance School (Classical and Western) and Educational institutes ( HVS Public School, HVS Junior College and Degree College). To name a few of the grand events that TBBA has organized under the shadow of HVS are: Senior National Body building Championships (Mr.India), in the year 1997 Mr.South India (during late 1980's) Now TBBA is looking forward to organize Common Wealth Body building Championships in the year 2002. HVS also has excellent coaches for all the games which are mentioned above, who have extended their services in the national level. Apart from this, two of the members of HVS, Mr.S.Mohan Rao Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES (Secretary, TBBA) and Mr.Benny Francis (Technical Advisor, TBBA) have been selected as the office bearers of Indian Body Building Federation (IBBF). For what ever the shape TBBA is in today, major credit goes to Mr.S.Ratnam, Hon.Secretary of HVS and President of TBBA. Profiles of important members of TBBA: 1. Mr.S.Ratnam (Hon.Secretary, HVS; President, TBBA) Former Kabaddi player and Wrestler, who actively takes part in organizing various events at HVS, who also looks after the educational institutions in HVS. . 2.

Mr.S.Mohan Rao (Secretary, TBBA)

Senior coach for body building at HVS; E.C member of Andhra Pradesh Olympic Association and Organizing Secretary for South Indian Body building Federation.

The Venue Lal Bahadur Stadium is situated behind the police control room, between the Nizam College and Public Gardens in Hyderabad. It is the venue for many national and international sporting events, especially for football and cricket. The stadium was previously known as Fateh Maidan. It has the capacity to seat around 25,000 people. The swimming pool, shopping complex and the indoor stadium are the important aspects of this stadium. The ground has flood light facility.

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Specialists in providing tailored event management

CONSULTING SERVICES

Confidential

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Specialists in providing tailored event management

CONSULTING SERVICES

Dear Sir, In line with our discusion, we are pleased to propose the following: Name of the event Date Venue Area Hall rent Guaranteed attendees Event timings Seating style

Confidential

: Mr. ANDHRA PRADESH : 12 December 2009 : LB Stadium : 240,000 sq/metres : Rs 750,000/- plus 14.86% taxes : : 8000 and above : 0500hrs to 1100hrs) : Cabaret th

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Specialists in providing tailored event management

CONSULTING SERVICES Package for Flexi Halls (Corporate or VIP Client Interaction) (With LCD) Particulars • L C D Projector (2500 ASL) with screen • Handheld cordless mike • Cordless collar mike • Sound mixer (8 channel) • Sound amplifier • Goose neck Podium mikes • DVD player • Remote slide changer • Goose neck Podium mikes • DVD player • V G A splitter • Par cans for head table, backdrop & podium • Head table mikes • 42" plasma screen as screen monitor • Remote slide changer

Other listing of video system LCD • • • •

Projectors: LCD Projector LCD Projector LCD Projector LCD Projector

2500 3000 4500 7600

Ansi-Lumens Ansi-Lumens Ansi-Lumens Ansi-Lumens

Screens: • 4X6 Screen ,Tripod, front/Rear Projection • Mounting & Fixing of 5' X 7' Screen with 1 feet masking all around for front/Rear Projection • Mounting & Fixing of 6' x 8' Screen with 1 feet masking all around for front/Rear Projection

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Specialists in providing tailored event management

CONSULTING SERVICES • • •

Mounting & Fixing of 12' x 9' Screen with 1 feet masking all around for front/Rear Projection Mounting & Fixing of 12' x 16' screen with 1 feet masking all around for front/Rear Projection Mounting & Fixing of 18' x 24' Screen with 1 feet masking all around for front/Rear Projection

DJ party hall Particulars: • Four bin setup (JBL) with effect lights • Additional lights (Par cans) • D J (Local) NOTE: • Rates are only for local DJ. Celebrity DJ would cost depending on his/her star value. • Rates will also differ during festive season like Valentines day, Diwali, Christmas and New Year. • The rates for the festive season will be finalised only as per requirement.

Fashion show Particulars: • Models (Local) [male & female]– 15 • Choreographer (Other State)– 1 • Art Director – 1 • Coordinators – 8 • Make up artists – 4 Marketing Cost for Corporate(s), VIP’s & Locals Momentous Type Quantity Size

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: Crystal : 250 : 7” / 5” / 5”

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Specialists in providing tailored event management

CONSULTING SERVICES

Banners Type Quantity Size Frame

: : : :

220 GSM 1,000 prints 6’ / 4’ 6’ / 4’, 1,000 stands

Posters Type Quantity Size

: 180 GSM : 3,500 prints : A3

Holding Type Quantity Size

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: 220 GSM : 8 prints : 10 /15 mts

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