Premed Rec Letter

Preprofessional Advising University of Virginia

WRITING LETTERS OF RECOMMENDATION FOR APPLICANTS TO MEDICAL SCHOOL Letters of recommendation are an important and required component of a student’s application to medical school. The application process has become increasingly competitive, and a persuasive recommendation letter can have a significant impact on an applicant’s candidacy. As one of a group of letters written on behalf of UVa applicants to medical school, yours is essential to the admissions process. The Preprofessional Advising office is aware of the substantial time commitment involved in writing letters of recommendation. After reading this material, if you have questions about letter-writing or the medical school application process, contact us at 924-8900. We are located inside University Career Services at Bryant Hall. The Basics •

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Think carefully about how well you know the student who is requesting a recommendation letter. Do you know him/her well enough to write an endorsement for medical school? If for any reason you do not feel that you can write positively on a student’s behalf, be honest with him/her and decline to write the letter. We advise prehealth students to give recommenders information about their academic studies, employment history, extracurricular activities, volunteer work, and research. Ask for this material if it is not provided. Sit down with the student and discuss his/her interest in the field of medicine and reasons for pursuing a medical education. Confidentiality. It is the student’s right to decide if the letter will remain confidential or non-confidential. Confidential letters are taken much more seriously than non-confidential letters, and we strongly encourage students to keep their letters confidential. The Interfolio cover sheet, provided by the individual you are recommending, indicates if he/she has waived access to your letter. All letters should be on official letterhead. Sign your letter. Make sure to use your full name and professional title. A student may provide you with a school-specific recommendation form, including a chart or grid where you are asked to rank students. You are not required to complete this form, but you may staple the blank form behind your letter if you are submitting it by mail. All U.S. medical schools accept the collection of letters our prehealth students send from their Interfolio account.

What to Include An author’s personal style influences the format for his/her letters. However, many writers follow a composition similar to the following: • • • • •

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Express your pleasure at having the opportunity to recommend the applicant. Indicate how long and in what capacity you have known the applicant. Note that you would recommend this student specifically for medical school. Explore how this applicant compares in intellectual ability to other students you have encountered this year or in previous years. Evaluate the student’s potential in the field of medicine. How has the student demonstrated a commitment to medicine? Does he/she strike you as a compassionate individual who will make a good doctor some day? Does the student seem familiar with health care? Discuss the student’s coursework, including the nature of the course(s), difficulty of coursework/major, grades received, notable work assignments, etc. This may be a good

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opportunity to reflect on the student’s academic ability, including communication skills (oral and written), listening and observational abilities, attention to detail, capacity for hard work, foreign language skills, organizational ability, originality, and resourcefulness. Discuss a few of the student’s strengths that you know well and wish to highlight.
Intellectual ability, such as capacity for critical thinking, the ability to understand, analyze, and synthesize information, problem-solving skills, and teaching or research potential.
Interpersonal skills, including ability to collaborate and get along with peers, response to criticism, leadership, and attitude toward supervision.
Personal qualities, such as maturity, compassion, responsibility, empathy, creativity, self-awareness, demonstrated judgment, and initiative.
Extracurricular activities, including depth of involvement and achievements.
Special attributes, assets, or circumstances. All UVa students applying to medical school have a formal interview with the prehealth advisor, who writes an evaluative letter. One purpose of this letter is to explain anomalies in a candidate’s academic record or circumstances contributing to a dip in grades. However, should you feel qualified to do so, you are welcome to discuss such situations in your letter as well. There might also be special strengths or abilities that warrant mention; while not obviously relevant to the student’s interest in medicine, such talents make the candidate unique and help medical schools distinguish between applicants. You may wish to conclude your letter with a reaffirmation of your endorsement of the student’s application and an offer to answer follow-up questions if necessary.

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Don’t speculate. Be as specific and factual as possible. Give concrete examples to illustrate your characterizations of the student. Base your statements on observations and information obtained through direct contact with the student or their school record. Avoid discussing an individual’s race, color, religion, national origin, age, disability, sexual orientation, citizenship status, or marital status. Also avoid commenting on a student’s appearance, family background, health, or other personal circumstances unless they are immediately relative to their application. Students should not be asked to write their own letters of recommendation. In addition, if another person assists you in writing the letter, the pronoun “we” should be used throughout the letter and it should be co-signed. This pertains especially to situations where teaching assistants are writing letters. We advise students to request letters signed by both professor and TA, although in certain situations a letter from only a TA is acceptable to medical schools.

How to Submit Your Letter Recommendation letters are submitted to medical schools through Interfolio, an online credentials service that collects letters and distributes them to graduate schools or employers at the student’s request. You can submit your letter to Interfolio in three different ways: 1) If you have a scanned image of your signature, paste it into your letter, which should be written on electronic letterhead. You can upload this signed letter electronically to Interfolio using the “document identification number” provided by the student (on the cover sheet). If you do not have a scanned image of your signature, contact Donna Ryan (tel. 924-8914) in University Career Services for assistance. 2) Letters can also be sent via U.S. mail or expedited mail services. The student requesting the letter should provide you with a stamped envelope addressed to Interfolio in Washington, D.C. Include the cover sheet in your mailing. 3) You can fax your letter to Interfolio. Interfolio can be contacted at 877-77-FOLIO or [email protected]. Their website is: www.interfolio.com. Our thanks to Heather Bois, Graduate Intern, for her work on this project.