Ppt Correspondence
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PUNCTUATION 1)
OPEN PUNCTUATION
2)
MIXED PUNCTUATION
3)
CLOSED PUNCTUATION
OPEN PUNCTUATION The modern tendency is to omit unnecessary commas and full stops, and to use what is called Open punctuation. In this style, no commas and full stops are used in any part of the letter except in the body, in which the usual punctuation marks are used.
MIXED PUNCTUATION Another punctuation style is known as Mixed. In it a comma is put after the date, the house number (if any), the salutation, and the complimentary close, and a full stop follows the last line of the inside address.
CLOSED PUNCTUATION The third style is called Closed punctuation. It is the oldest and conventional form of punctuation. In it the main parts are punctuated at random pace.
TYPES OF LETTERS 1.
Formal Letters- These are written on formal occasions and for very practical purposes. It is mainly divided into two categories:
(a)
Business Letters-It cover all sorts of business communication like business correspondence, letters among the professionals, ordering of goods etc.
(b) Official Letters- It include the correspondence of the Government departments, public bodies & institutions etc. 2.
Informal Letters- These type of letters are also called private or personal letters. When we are expressing our personal feelings, emotions or ideas to some intimate friends, relatives, parents, cousins etc. in words, it is said to be a personal letter.
MEMORANDUM (MEMO) Within the same company or organization, routine communication or daily transmission of information, among different units, sections, departments is carried through short informal reports and memoranda (memos).
CHARACTERISTICS OF A MEMO There is no prescribed limit with regard to the length of
a memo or a memo report.
It may vary from a few words to about three pages. The ‘Format’ of a memo is usually like an unindented
form of a business or official letter.
CHARACTERISTICS (Cont.) The writer follows all the conventions of writing a
letter, such as punctuation, capital letter, spacing, margin, etc., but still, often being informal. The date may be put either at the right top or at the
left top. Contents are generally indicated under the ‘subject’.
OPEN PUNCTUATION
2)
MIXED PUNCTUATION
3)
CLOSED PUNCTUATION
OPEN PUNCTUATION The modern tendency is to omit unnecessary commas and full stops, and to use what is called Open punctuation. In this style, no commas and full stops are used in any part of the letter except in the body, in which the usual punctuation marks are used.
MIXED PUNCTUATION Another punctuation style is known as Mixed. In it a comma is put after the date, the house number (if any), the salutation, and the complimentary close, and a full stop follows the last line of the inside address.
CLOSED PUNCTUATION The third style is called Closed punctuation. It is the oldest and conventional form of punctuation. In it the main parts are punctuated at random pace.
TYPES OF LETTERS 1.
Formal Letters- These are written on formal occasions and for very practical purposes. It is mainly divided into two categories:
(a)
Business Letters-It cover all sorts of business communication like business correspondence, letters among the professionals, ordering of goods etc.
(b) Official Letters- It include the correspondence of the Government departments, public bodies & institutions etc. 2.
Informal Letters- These type of letters are also called private or personal letters. When we are expressing our personal feelings, emotions or ideas to some intimate friends, relatives, parents, cousins etc. in words, it is said to be a personal letter.
MEMORANDUM (MEMO) Within the same company or organization, routine communication or daily transmission of information, among different units, sections, departments is carried through short informal reports and memoranda (memos).
CHARACTERISTICS OF A MEMO There is no prescribed limit with regard to the length of
a memo or a memo report.
It may vary from a few words to about three pages. The ‘Format’ of a memo is usually like an unindented
form of a business or official letter.
CHARACTERISTICS (Cont.) The writer follows all the conventions of writing a
letter, such as punctuation, capital letter, spacing, margin, etc., but still, often being informal. The date may be put either at the right top or at the
left top. Contents are generally indicated under the ‘subject’.
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