Phase I Report To Cctf Camp- 031309
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ASSESSMENT OF CAMPING MINISTRY Phase I Report for the
Tennessee Conference of The United Methodist Church Nashville, Tennessee
March 2009
ASSESSMENT OF CAMPING MINISTRY Phase I Report for the
Tennessee Conference of The United Methodist Church Nashville, Tennessee
♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ This assessment of the camping ministry was completed at the request of the Conference Camps Task Force on behalf of the Tennessee Conference of The United Methodist Church. The participatory process involved the consultants, Task Force members, Committee on Camp and Retreat Ministries members, annual conference leaders and other stakeholders. This report reflects the research, analysis, conclusions and recommendations reached by the consultants.
KALEIDOSCOPE inc. 4241 Gabel Drive, Suite 1b Fayetteville, Arkansas 72703 800‐993‐7499 (phone) / 479‐443‐0479 (fax) www.kaleidoscope‐inc.com Kathleen M. Trotter , CCD Amanda Williamson, RLA Jody Oates Terri Bressler
Principal and Consultant Site Planner Consultant Office/Project Manager
All rights reserved. CONFIDENTIAL INFORMATION. Except as it is used in direct relation to the project, no part of this publication may be reproduced or used in any way without express written permission by KALEIDOSCOPE inc. and the Committee on Camp and Retreat Ministries of the Tennessee Conference of the United Methodist Church. Copyright © 2009, KALEIDOSCOPE inc.
Cedar Crest Camp & Retreat Center Aerial
TABLE OF CONTENTS I.
Introduction Context and Purpose Scope and Methodology “Begin with the End in Mind”
II.
Assessment of the Current Ministry Tennessee Conference of the UMC Summer Camp – Cedar Crest Camps and Retreats 2009 Analysis of All Use Financial Analysis Cedar Crest Property Beersheba Assembly Perspective of Stakeholders
III.
II – 1 II – 2 III – 3 II – 4 II – 6 II – 9 II – 11 11 – 12
Options for Growth in the Ministry Trends and Norms Summary of Foundations for Camp/Retreat Ministries Conclusions and Options for Growth
IV.
I – 1 I – 1 I – 3
Supporting Information
III – 1 III – 5 III – 6
INTRODUCTION
SECTION I INTRODUCTION CONTEXT AND PURPOSE It has been a privilege for the KALEIDOSCOPE consultants to assist the Camps Task Force in evaluating the camp and retreat ministry for the Tennessee Conference of The United Methodist Church. These are the issues that preceded and established the scope of work for the assessment: 1. The Tennessee Conference of The United Methodist Church owns two camp and conference/retreat center sites ‐‐ Beersheba Springs Assembly and Cedar Crest Camp and Retreat Center. 2. Organizations within the Tennessee Conference sponsor events at both sites. The offerings have varied over the past several years, but in general Camp Cedar Crest is host to the traditional resident camps for children and youth sponsored by the Committee on Camp and Retreat Ministries. They offer programs for 3rd through 12th graders, plus special camps for younger children, challenge camps for youth and several weekend events. Beersheba Springs Assembly offers a variety of events for families, adults and youth sponsored by agencies of, and affiliated with, the annual conference. 3. Camp Cedar Crest has experienced a very significant decline in camper numbers since 2000, as well as in general use. This decline has been accompanied by operational deficits, requiring unplanned subsidies by the annual conference. 4. As the situation has not corrected itself, the Cabinet called for radical action in relation to the site and the ministry. The result was the appointment by the 2008 annual conference of a Camps Task Force, under the direction of the Committee on Camp and Retreat Ministries, to conduct a thorough study of the options related to Camp Cedar Crest and to report back to the 2009 Annual Conference. 5. Because of the complexity of the situation, leaders determined that that the study should involve more than an evaluation of Camp Cedar Crest, but rather should be a review of the whole camping ministry, including the Beersheba Springs Assembly use and property. This assessment is a response to this need. SCOPE AND METHODOLOGY Below is the action taken by the 2008 Annual Conference in response to the resolution submitted by the Cabinet, establishing the identity and scope of responsibility for the Camp Task Force: Resolved, that a Conference Camps Task Force be created to make a recommendation to the 2009 Annual Conference concerning Cedar Crest Camp. Possible recommendations may include continuing its current
I-1
INTRODUCTION program, upgrading the camp, changing its mission, or liquidating the property. The members of the Task Force will be named by July 15, and will include 2 persons (lay and clergy) appointed by the chair of the Camping and Outdoor Ministries Committee; the 2 persons (lay and clergy) appointed by the chair of the Conference Board of Trustees; and up to 4 persons (lay and clergy) appointed by the Bishop, to include representatives of users of Cedar Crest. The Bishop shall name one of the members chair. The directors of Connectional Ministries and Administrative Services will provide staff support for the task force. The expenses of the task force will be paid from conference contingency funds.
The issues related to the decline in ministry participation at Cedar Crest are more involved than just an assessment of the program styles, facilities, and desires of the constituency. There is still much emotion for some persons related to the rape incidents in the early 2000’s on the camp. However, it is unclear whether these are a primary factor affecting camper participation. To address the issues raised, the consultants and Camps Task Force determined to undertake the study in two phases, which have been adjusted somewhat from the original proposal: An overview of the entire ministry, including both sites, by the Phase I: consultants. In this phase, the consultants analyzed existing information with regard to program style, marketing materials, leadership and camp/retreat participation in relation to Annual Conference membership. They reviewed the physical properties and facilities, and talked with key stakeholders to hear their perspective about the effectiveness of the current program and facilities. This overview included a meeting with the Camps Task Force and Committee on Camp and Retreat Ministries. This report contains conclusions and recommendations from Phase I based on the consultants’ observations, analysis and comparisons to norms in the camp and retreat field. The recommendations will be discussed with the Camps Task Force and Camp and Retreat Ministries Committee as a basis for their recommendations for next steps to the Annual Conference. Testing the vision and conclusions with the constituency. Phase II: Depending on the outcome of Phase I, the Camps Task Force and Committee may want to seek feedback from the constituency using an electronic survey to determine their responsiveness to proposed program changes and facility recommendations. It is likely that this phase will also include dialogue with key stakeholders to hear their ideas and perceptions. From these various sources of feedback, the consultants and Task Force and/or Committee on Camp and Retreat Ministries can develop strategic plans for taking the ministry to its next steps of growth. I-2
INTRODUCTION
“BEGIN WITH THE END IN MIND” This is a basic principle advocated by Stephen Covey to achieve effectiveness. The Camps Task Force members noted to KALEIDOSCOPE inc. that they want an “objective” view of the camping ministry and its potential – someone who can assess the issues without being biased toward one opinion or another, or affected by the history. The consultants assure leaders that they have been thorough and comprehensive in their investigation, and candid in communicating the observations and recommendations. However, persons receiving this report need to understand that the consultants do bring a particular “bias.” They have been professionals in the field of camps, conference centers, and retreat centers for more than 30 years. As such, they are very knowledgeable about the characteristics of the field, the common issues and solutions, and the changes in the industry. But they are not objective in the sense that they have a tremendous commitment to the potential for retreating and camping to be a source of life‐changing experiences for persons who participate. It is the hope of the firm that the outcome of the consultation will be concrete and practical recommendations that will lead to a VITAL and VIABLE camp and retreat ministry for The Tennessee Conference of The United Methodist Church. The ministry will be vital if it is “life‐giving” to the people it serves, to the churches and to the community beyond. The ministry will be viable if it can be sustained with planned resources available to it. With this “end” in mind, the consultants have conducted a critical assessment of the issues, and have provided conclusions and recommendations to turn these issues into workable solutions. It will ultimately be up to the respective groups involved as decision‐makers to determine whether they have the resources, time, energy and commitment to follow through with the steps that will lead to growth of this mission.
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ASSESSMENT OF CURRENT MINISTRY
SECTION II ASSESSMENT OF CURRENT MINISTRY TENNESSEE CONFERENCE OF THE UMC The consultants understand that the request from the Cabinet for an assessment of the Cedar Crest camp ministry is out of a belief and commitment that camps and retreats provide life‐changing experiences for persons in faith formation. However, because the program has not been healthy, leaders in the annual conference wish for decisive action to be taken to create a vital and viable ministry. The Tennessee Annual Conference comprises the middle counties of the state, and is divided into seven (7) districts. The graphic below indicates the approximate location of Cedar Crest and Beersheba Springs within the annual conference.
United Methodism has grown in recent years in middle Tennessee. The 2007 conference membership was tallied at 118,244, a growth of about 800 members from 2006 and about 4,500 members from 2005. The consultants conducted an assessment of the current ministry based on conversations with leaders, observation of prior and current marketing materials and a review of statistics. Neither the conference leaders nor the consultants are sure that the statistical data is totally correct because reports have not been kept consistently. The Conference Camping Director, Dickie Hinton, did his best to pull together historical material based on records that he could find. II - 1
ASSESSMENT OF CURRENT MINISTRY
The ministry review focuses primarily on the camping programs sponsored by the Committee on Camps and Retreats and held at Cedar Crest Camp. There are Conference sponsored events held at Beersheba Springs Assembly as noted on the use report, but up until 2009, there were no events sponsored specifically by the Camps and Retreats Committee. Because of leadership changes this past year, and adjustments being made to the program for 2009, the consultants will refer to many practices in the past tense.
SUMMER CAMP – CEDAR CREST The Camp and Retreat Ministry Committee has sponsored a very traditional summer camp program at Cedar Crest, using a “small group” camping model. The consultant is unclear whether this has also been a decentralized camping experience, or a centralized model simply organized around small groups. The elementary, junior high and senior high camping programs were offered for six weeks in 5‐day blocks, actually only equaling four full days (Monday morning to Friday morning). Most weeks provided experiences for multiple age groups on the camp at the same time. Additional mini camps were provided for younger children, along with several specialty camps for parents, grandparents, or as an adventure trip. The traditional programs (based on the 2007 and 2008 brochures) relied on the idea that going to camp is intrinsically understood and appealing. The brochures primarily reflect information about dates and times, logistics for registration, and fees (VERY LOW!) with little description of the kinds of activities that the campers will enjoy. Leadership for the camping program for the past approximately ten years has been provided by a quarter time conference camp and retreat director, a site manager at Cedar Crest and seasonal summer camp staff. The facilities that support the programs include basic camper cabins, a couple of lodges, a common dining center, a swimming pool, activities on the lake, arts and crafts, hiking trails, challenge experiences and sports courts and fields. The participation in this program over the approximately ten year period was as follows (assumed to be accurate, from multiple sources of data): Year # Youth # Elem Avg. # of Elem. Total # of Campers Campers Campers/week Campers 2001 184 481 80 665 2002 103 222 32 325 2003 85 237 34 322 2004 124 281 47 405 2005 127 258 43 385 2006 150 273 46 423 2007 116 323 46 435 2008 109 219 37 328 II - 2
ASSESSMENT OF CURRENT MINISTRY
An obvious concern of the Camp and Retreat Committee as well the Annual Conference is the decline in campers over the last ten years. There certainly was a precipitous decline from 2001 to 2002. One of the factors that has been blamed is the rapes that occurred in the early 2000’s. This certainly could have been a contributing factor. However, there are other factors. Across the country, camps experienced a drop in participation after the 9/11 event of 2001. Additionally, it must be noted that the style of camping and manner in which it has been packaged and marketed is significantly out of date, and many other annual conference and denominational groups experienced declines in this period if their programs were not revised to update both the content and the “look.” The consultants are confident that the reasons for the decline are complex, but certainly reflect as much about the desirability of the program offerings as any external factor. Whatever the reason, the summer camping program is at a point that it must be considered as a start up ministry to be revitalized. This will be the perspective suggested by the consultants, and they will make recommendations for the changes that have led to thriving camp ministries in other places. CAMPS AND RETREATS 2009 The consultants affirm the changes that have been made in 2009 as a starting place for revitalizing the ministry – Events are being sponsored by the Committee on Camp and Retreat Ministries at both Cedar Crest and Beersheba Springs. The events are designed with a theme and specific associated activities. The brochure identifies the events by age level, by type of event, by title and by date. The brochure also lists “affiliated programs” – by UMW, by the Board or Ordained Ministry, by the Work Area on Evangelism and special camp mission/training opportunities. These are the offerings in the 2009 brochure: At Cedar Crest: Two weekend “Mission” events – participants of all ages can ‘feast” on discipleship and service as they help prepare the camp for summer One extended weekend event for adults living with HIV/AIDS One week of Summer Staff Training A one (1) night stay for children (Kindergarten through 2nd grade) and a parent Two “camp intro” events for children (grades 2 through 3) Five week long (4 nights) events for children and youth (grades 3 – 12) with an emphasis on experiencing God’s great outdoor world One weekend ReUnion for those who attended or worked at camp during the 60’s, 70’s and 80’s II - 3
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At Beersheba Springs: One weekend “Gathering of Older Adults” Covenant Renewal Conference focused on the covenant of marriage “Ignite the Fire” event for Jr. and Sr. High youth Licensing School for certified Candidates for Ministry Two 2‐night events for Jr. and Sr. High youth – Celebration and Summer Sizzler – participants may attend either or both. Family Fellowship Weekend ReUnion weekend for those who attended Beersheba from 1955 to 1970. Ministers’ Conference on Evangelism Annual United Methodist Women’s Conference A factor that must be considered in evaluating the potential for campers in the primary programs is that there are a number of camp and retreat events for older youth sponsored by other agencies or program groups, taking place across the Conference and at Beersheba Springs. These are the recent registrations in these programs: Maxwell Chapel 100 campers Murphreesboro District 80 campers 300 campers Beersheba Week‐end Sizzler Mountain Top events 343 campers TOTAL other locations (outside Cedar Crest): 823 campers It is positive that the 2009 Camp and Retreat Committee material incorporates some of these major events. The consultants will make additional recommendations for updating the offerings by the Committee on Camp and Retreat Ministries. ANALYSIS OF ALL USE The primary reason that the Tennessee Conference owns and operates Cedar Crest and Beersheba Springs is for the purpose of supporting programs sponsored for and by United Methodists in the churches and the annual conference agencies. However, in order for the operations to be financially viable, they depend on a minimum level of income from fees, and thus the amount of use at the sites is critical to sustainability. For this reason, as well as to provide ministry through Christian hospitality, the sites seek to serve other groups whose purposes are compatible with the values and principles of the United Methodist Church. The consultants analyzed the recent use at both sites in order to understand the nature of the groups using the facilities and the volume of use and revenue being received from these sources. The consultants’ system illustrates some very particular and important factors related to the efficiency of the operations and the potential to generate revenue. The analysis is printed in Section IV, beginning with an explanation of the system and followed by statistical reports that illustrate the use at each site. II - 4
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Unfortunately the data for Camp Cedar Crest was very sketchy and therefore some of the analysis could not be completed and some of the statistics are estimates. However, the consultants believe that there is sufficient data to create an accurate picture of the current situation. Following are the consultant’s observations of the use analysis. Cedar Crest: 1. For both sites, the revenue from full service groups (food service provided by the site) offers the best support of the budget. 2. In 2007 Cedar Crest had only 21 full service groups and in 2008 only 15, if the records are accurate. Even the 2007 use of 3,203.25 user days is not sufficient to sustain an operation. 3. The lack of data regarding the nature of the full service groups and the revenue earned makes it difficult to make observations beyond the one above. 4. In addition to the 21 full service groups in 2007, the site hosted 22 overnight groups that cooked for themselves and a number of day groups. Again the lack of data does not provide a way to analyze the impact on revenue. 5. The 28 overnight groups hosted in 2008 recorded revenue ranging from $1.76 per overnight to $40.91 per overnight. The average revenue from these groups was $12.26 per overnight. This is significantly below what it costs for the site to operate. The bottom line for Cedar Crest is that the site simply does not have sufficient use to warrant its operation, and especially to sustain its budget. The benchmark used by the consultants is that a site should have a minimum of 100 campers per camp week, and a minimum of 5000 user days no matter what length of time it operates. Cedar Crest must be considered a start up operation if it is to continue in the future. Beersheba Springs Assembly: 1. As stated with Cedar Crest, it is full service (with food) usage that generates sustainable revenue for the operation. 2. Fortunately Beersheba Springs has primarily full service use. The 79 full service groups in 2007 generated 7,384.25 user days with an average revenue of $39.45 per user day. This is actually very low for an adult retreat center. 3. The use grew in 2008 to 80 full service groups with 8,073.75 user days, and so did the revenue – to $44.47 per user day, which is still very modest for an adult retreat center with semi‐private rooms. 4. Beersheba Springs is heavily used by annual conference groups. 18% of the volume of use was from retreats sponsored by conference‐affiliated groups. Another 67% of the use was from local churches. This is excellent validation of the need for the ministry. 5. The consultant is surprised at the level of family use. The 2008 analysis indicates that 61% of the volume of use is from family groups. This factor indicates that Beersheba Springs needs to be sure that it is family –friendly in its lodging, recreation and gathering areas. II - 5
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6. Beersheba Springs has an advantage of being able to accommodate large groups, and should focus its marketing effort on just that in order to boost the budget. Note that 86% of the groups were 100 persons or under, but brought to the site only 58% of the revenue. The largest groups – only 14% of the total groups served – brought to the site 42% of the revenue. Serving large groups is very important both as a unique ministry niche AND for financial viability. 7. Beersheba Springs serves only an incidental number of overnight and day groups. This is definitely an advantage. While the Beersheba Springs’ use is sufficient to be operationally viable, the site would be in the strongest position if it would increase its volume of use to over 10,000 user days, and its fees to over $50.00 average per person per day. FINANCIAL ANALYSIS The issue of viability was raised because of concern over the subsidy required by “the camps” more specifically Cedar Crest. The consultant created a chart, printed on the following page, to analyze the actual income and expense history of both sites, and also to observe the capital investment in the sites. The data was taken from the year end financial statements from the treasurer’s office of the annual conference, and hopefully the consultant has interpreted the figures accurately. The findings are revealing – 1. While clearly both sites have generated some deficits, they are proportionately greater at Cedar Crest. 2. The consultants understand that the expectation of CFA and Connectional Ministries is that the camp/retreat programs will operate within their PLANNED subsidies, which means that the sites must be able to generate the revenue projected in their budgets, and stay within the expenses. The history reveals more years that the revenue fell short of projections, and/or expenses exceeded projections. 3. The striking observation is the amount of capital invested in Beersheba Springs over the past ten years, and the corresponding increase in revenue. The consultants suggest the LACK of capital improvements, along with dated programs, is the primary reason that the ministry has languished at Cedar Crest. 4. The consultants were not able to evaluate the line item budgets to determine whether the specific expenses are within “normal” ranges. They suggest that the sites use the surveys conducted regularly by the associations (ACA, CCCA and IACCA) to determine whether expenses in particular categories are typical or atypical. 5. They also do not know whether the programming costs exceed the revenues. It is certain that the summer camp fees are VERY low, and surely require subsidy to cover costs. The consultants observe several things that should be investigated for the future as a means of establishing financial viability (continued on the next page): II - 6
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1. The cost per user day can be established in the most basic way by dividing the total number of user days on the site into the total cost. Using Beersheba Springs 2008 information, that cost would be $434,756 / 8074 user days = $53.85 per user day. This is considerably higher than the average receipt of $44.74 per user day indicated in the use analysis. The approximately $9 per user day is the subsidy required in order to break even. 2. The same process would apply to Cedar Crest. However, it is important to make sure that PROGRAM fees are added to SITE (hospitality) fees and that they are sufficient to actually cover program costs. 3. The consultant was not able to identify the specific funds paid out from the maintenance endowment, or from Advanced Special receipts. These are both very important supplements to the operations. 4. In addition to assuring that earned revenue covers the costs of the operation, the Committee on Camp and Retreat Ministries needs to establish itself in the role of a “board” from the perspective of governance and fund raising. While major funding campaigns may still be managed by the annual conference, it is critical in preparation for those events that camp leaders undertake annual campaigns as a means of nurturing donors, updating donor lists and creating a climate for major fund raising. 5. The financial reports indicate that capital funding has been a separate source of income, and capital expenditures have been recorded separately from operations. This is essential to do, as it is not possible to fund major capital investments from operations. II - 7
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CEDAR CREST PROPERTY The consultants evaluated the property from several perspectives – by reviewing the site plan created a decade ago; by personal review of the property; and by listening to the assessment of persons familiar with the site. Following are observations about the site and facilities: Cedar Crest Camp and Retreat Center is in a good location, 45 minutes from Nashville. The 475 acres of rolling forested hills and reclaimed farmland provides a good context for a summer camp with plenty of natural areas for exploration and to keep activities and camper groups separate from each other. The small lake provides opportunities for fishing, canoeing, kayaking, paddle boating and simply enjoying the beauty of the area. The consultants heard significant criticism of the site in its current configuration for two reasons – 1. It is poorly organized with no sense of “center.” The primary facilities are developed on the edges of the large open meadow with summer camp cabins and the dining hall at the front edge of the property and the Lodges across the lake at the back of the property. Using the Dining Hall for Lodge guests creates a challenge due to distance. 2. The facilities have not been maintained or updated and are in fair to poor condition. The summer cabins are basic structures that are very rustic. A separate bathhouse serves the pod of cabins. To provide safety as campers need restroom facilities at night, the camp has put a chemical toilet behind a curtain in one corner of each cabin.
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There is a very large grass field area as you enter the cabin area where programming is possible. This large open area, while good for games and group activities, is more space then necessary causing the staff to maintain a large mowed lawn and allows visual access to the cabin area from the adjoining road to the property. Two lodges ‐‐ Nickell and Paul Cecil Lodges – provide retreat style accommodations, but are situated on the far side of the lake from the dining center.
The Dining Hall seems to be at the “back” of the main area of camp, somewhat removed from everything else in camp. The exterior is attractive space, but the interior needs to be updated. The kitchen contains equipment that doesn’t function (according to the staff) and doesn’t serve well as it is laid out. There is not an adequate office on the camp property. Cedar Crest commissioned the completion of a Master Plan for the site in 1997. The plan is well done with much excellent analysis of the property and facilities. The issue with the plan is that the vision – and the resulting design ‐‐ was based on 20th century camping models that are generally outdated in the 21st century. While it is true that campers do want to have fun in the outdoors, they typically require more structured, skill‐based activities to attract and maintain their attention, and many more want indoor plumbing with lodge‐style sleeping accommodations for their overnights. The consultants do not find that the Cedar Crest PROPERTY is a bad asset. It is the development of the property that is the problem – based on a camping style that is outdated; poorly designed
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from the beginning; not regularly updated and upgraded to meet changing expectations for comfort and convenience. Their recommendation is, if the annual conference intends to rebuild its summer camp program, that the conference commit to investing significant funding into a good plan for quality facilities to build a contemporary camp and retreat center. They are confident that this investment, along with exciting programming, will lead to a thriving camp ministry. BEERSHEBA SPRINGS ASSEMBLY The observations and analysis of Beersheba Springs Assembly were completed in order for the consultants to have a comprehensive perspective on the camp and retreat ministry for the annual conference. The consultant has included in previous sections feedback on Beersheba Springs with regard to the use analysis and finances. Following is a brief assessment of the property and facilities.
1. This is an historic property that has been well cared for and is loved by the church and its users. 2. Beersheba Springs primarily serves as an adult retreat center, although this includes a significant number of family groups. While there is one building for youth (bunkhouse style), the private, hotel style rooms appeal to and serve adults well. Conversely the hotel style rooms do not serve children and youth well with regard to safety and proper supervision in accordance with child protection policies. 3. Many of the guest rooms have been renovated in recent years. The vintage rooms (those with bathrooms at the end of corridor) need to continue to be updated as much is possible. Many rooms will not be able to have a private bath due to the structural capacity of the buildings. 4. In addition to indoor décor, the Executive Director has paid great attention to the exterior ambiance, and has created a new image by hanging ferns on the porches around the quadrangle. These have become a symbol of hospitality and a welcome new experience at the site. 5. Beersheba can serve for youth retreats and short term camps in an assembly setting. The challenge in serving youth over a long term is the lack of recreational opportunities on the site. The surrounding areas could offer some adventure programming (such as rock climbing and repelling), if transportation for campers/guests were available. 6. The nearby neighbors to the property have raised concerns about security and safety of guests. A private residence by the Overlook is in the middle of the property, and several other houses at the back of the property are very II - 11
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close to the Gill Dormitory (the primary youth space). The houses along the Marvell/Brick Row/Lower Neal/Smith Row side also encroach on the sense of a retreat setting. The conference should develop a plan to purchase the adjoining properties when they become available, most critically the houses by the dormitory. 7. This operation and site have a great foundation for continuing to build a vital and viable ministry for the Tennessee Conference. The consultants heard from the Executive Director a clear vision and understanding of what constitutes excellence in a camp and retreat ministry. He has been working diligently to “catch up” on all aspects of the ministry, including programming, facilities, marketing (e.g. the image of the ministry in the conference), finances and general operations. Presently he is seen as the positive new leadership for Beersheba Springs, and the conference will benefit if he is seen as the “face” of the ministry overall. PERSPECTIVE OF STAKEHOLDERS Along with the analysis of data and personal observations, the consultants had as many conversations in person, in small groups and via e‐mail as they could in the brief time of the study. These are some of the key perceptions heard from stakeholders: Bishop Wills: The Bishop shared his vision for a vibrant children’s and youth ministry for the conference and local churches. He is excited about the new conference level staff to begin this winter in these areas. He believes that Camp & Retreat Ministry can be an integral part of these initiatives, but only if done with excellence and with a clear vision of serving local churches, making disciples for the transformation of the world. Camps Task Force: The body shared their perceptions by completing a SWOT analysis about the overall ministry ‐‐
Strengths Both sites are gorgeous sacred gifts Beersheba is a beautiful sacred space Conference leadership with vision Land available to develop at Cedar Crest Strong passions of support for both camps Connecting faith with fun (summer camp at Cedar Crest) Key leadership (Dickie Hinton) Location of Cedar Crest (near Hwy 840) The sense of no boundaries (visually the eye not bound by electrical wires)
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Weaknesses Cedar Crest lacks charm that Beersheba seems to hold Declining UM denomination (Annual Conference’s flat membership) Programming model for ministry is stagnant Limited style – seeks to remain a small group facility and nothing else Under utilization of Cedar Crest Sites designed for specific program style; Cedar Crest limited usage because of amenities and space Old facilities at Cedar Crest Food at Cedar Crest
ASSESSMENT OF CURRENT MINISTRY
Opportunities Leadership shift from former generation to new generation (that supports camp) New conference focus articulated for children and youth (with new personnel in children and youth positions) History of Cedar Crest forced look at safety Potential summer camp growth (Statistic: 2% of Conference membership in summer program for children and youth; which would be at least 2,000 campers) Passion renewed for ministry
Threats Decision makers view Cedar Crest with less commitment than Beersheba Funding not provided to camping overall Poor economy History of Cedar Crest
Mission Focus: The Committee on Camp and Retreat Ministries updated the mission statements for both sites in May 2007 as follows: For Beersheba Springs Assembly: “In keeping with the mission of the United Methodist Church to “Make disciples of Jesus Christ”, Beersheba Springs Assembly: Conference and Retreat Center provides a sacred space which fosters a hospitable community retreat experience. It offers spiritual growth in a unique historical setting, utilizing the natural beauty of the mountain and surrounding area to connect people with God and each other. Beersheba Springs Assembly is a mission outreach of the Tennessee Conference of The United Methodist Church.” For Camp Cedar Crest: “In this concrete, air‐conditioned world in which we live, Cedar Crest Camp and Spiritual Retreat Center seeks to create a unique outdoor environment where lives are transformed and brought closer to Christ. As a mission outreach of the Tennessee Conference of The United Methodist Church, its purpose is to foster Christian Community and develop programs that further the ministry of our local churches, while allowing each individual to find God amid God’s creation.” While these statements have been formally adopted, the consultant did not perceive in conversation with camp and retreat leaders that they are key drivers for the ministry as a whole or widely known by the leadership. This is an area deserving attention. Dialogue with Conference Leaders: These were concerns and perceptions shared by several conference leaders regarding the camp and retreat ministry and particularly the Cedar Crest site:
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Cedar Crest will require significant capital input and a re‐birth of trust for pastors and local churches at this location and for the ministry as a whole. The program needs to be more exciting and marketed more effectively. As financial realities are pressing the churches, there is concern about raising capital funds for a ministry that may not have a clearly articulated and accepted vision for moving forward. The leadership was very willing to work with the ministry and is very supportive of the present work being done by staff, the board, task force in conjunction with the consultation. Based on the recent decisions, the annual conference seems willing to financially support Camps and Retreat Ministries and has allocated significant funds for staffing and programming in 2009. While there is fear on the part of persons who have been involved with the camping ministry since 2000 that the incidents with campers still cause parents and pastors to not want to send campers, the consultants did not find much evidence that this is the case. Certainly camp leaders must make every effort to secure the safety of campers. But the 2000 incident can be history if the focus is on building a revitalized vision in a new place through new programs.
Realizing that the youth camping ministry is at a crossroads with Cedar Crest, individuals posed options to consider for the future. These were some of the scenarios suggested: Partner with the Memphis Conference to use Lakeshore as the children’s/youth camp (or possibly another site – local Presbyterian camp?) Build a community center at the Cedar Crest site to serve the local area (maybe still have camp setting here?) Close Cedar Crest for 1 year, re‐build, re‐name, re‐vision, begin with new program, marketing, staff, etc. Operate Cedar Crest as summer only. Find other property nearby to begin a new camp. Move all camp/retreat operations to Beersheba (or at least high school camping). Keep Cedar Crest operating – build credibility with new initiatives. Sell part of Cedar Crest to fund improvements (200 acres across road). Regardless of the logistics for creating a ministry, it is essential to articulate a clear mission and vision for a camp and retreat ministry, identifying the clear connection of support to the local church and the conference mission/initiatives.
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OPTIONS FOR GROWTH IN THE MINISTRY
SECTION III OPTIONS FOR GROWTH IN THE MINISTRY The consultants want to reaffirm a perception heard a number of times from stakeholders related to the camp and retreat ministry – the primary reason that the ministry is diminishing is that it is operating with outdated ideas with regard to programming, marketing and facilities. On the one hand, the VALUES of a camp experience don’t change – learning and growing in the faith in the context of a fun, Christian community. But what constitutes “fun,” the way that relationships are formed, the importance of accommodations to the experience, the manner in which the opportunities are communicated – these are the “packaging” for the experience and they do need to change to match the expectations of today’s youth and families. In this section the consultants will suggest some of the ways that the ministry needs to adapt to be prepared to thrive in the future. TRENDS AND NORMS It is important for leaders to understand that much of their experience is influenced by trends that are typical across the country at this time, and also that there are normative standards and principles upon which camps and centers can rely. These are some of the norms and trends observed by the consultants in recent years. 1. Mission based organizations are being forced to shape their opportunities as “products” because participants primarily respond as “consumers.” • Over the last two decades, there has been a blurring of the not‐for‐ profit and for‐profit roles, so that many educational, religious, and even charitable experiences that used to be the sole responsibility of not‐for‐profit entities are being “sold” as profitable products. • The advertising media has convinced persons that everyone deserves the best products. Therefore, no matter what the cost, the participants and recipients expect a top quality product based on consumer standards. • Consumers and participants in programs have a diminished “brand loyalty.” Regardless of the circumstances, persons make their choices based on the benefits to them. • The willingness to pay for a product is based on perceived value, not on cost. Most mission‐based organizations find that it is easier to meet the expectations for cost and fees by adding value than by attempting to reduce the overall expense/price of the experience. • The consumer orientation has created a competitive environment among not‐for‐profit service providers, and sometimes even with for‐ profit services.
III - 1
OPTIONS FOR GROWTH IN THE MINISTRY
2. Organizations who successfully reach a broadly based constituency do so with refined “niche marketing.” • According to Faith Popcorn (consumer research analyst) a characteristic of this consumer society is the belief that products and services can and should be tailored to our individual needs. We have almost come to the point, she says, that each individual person is a “market niche.” • This trend is experienced by most camps in terms of the many requests for personalized service and exceptions to the rules for individual needs. It becomes hard to impress the constituency by being responsive to these varied requests because it is now expected. • The ability to market and provide services in this climate requires flexible styles and formats with multiple options that are carefully described as different benefits to the various groups within the constituency. • It is definitely not a “one size fits all” climate. 3. Not‐for‐profit organizations are experiencing significant change in the way in which their missions and operations are financed. • Across the board, there are higher costs to provide services, with fewer cost reductions provided by the community (such as sales tax and property tax exemptions, or courtesy discounts). This is happening at the same time that the demand for quality equal to for‐profit experiences is being experienced. • Simultaneous with rising costs in the not‐for‐profit organizations, the amount of support from traditional community sources like denominational budgets, foundations, and corporations is becoming more difficult to attain. This is leading the not‐for‐profit and service organizations to need to generate revenue from their own activities in order to meet the demands for quality. • The increase in generated revenue within not‐for‐profits has caused the taxing units (IRS, state, and county) to scrutinize their practices for unfair competition with for‐profit (taxable) entities. • Philanthropic giving has shifted from giving to “needy” situations to investing in successful and strong service organizations. It is now necessary to be successful to attract funding. This puts more pressure on the organization to first of all demonstrate the ability to deliver high quality services with self generated revenues in order to attract other funding support. 4. There is a general awareness and affirmation within the society of the need for basic training in personal skills grounded in spiritual and social values. • A primary value and expectation of youth‐serving organizations is that they are a safe place for children to be. III - 2
OPTIONS FOR GROWTH IN THE MINISTRY
•
•
Parents are looking for partners who not only provide a safe place for longer hours of the day, but who teach children personal self‐ confidence and Christian values that enable them to become healthy, productive adults. Because of this values orientation, it is essential for an organization to be able to articulate its mission and express the concrete ways in which this mission is lived in the offerings made to the community.
5. There is an increased desire to relate to the out of doors, defined by the comfort level of the participant in coping with natural elements. • Persons who are interested in challenge activities in the out of doors typically evaluate the experience based on increasingly sophisticated sports. Even the “extreme sports” have been legitimized. Organizations which advertise skill training in outdoor sports and challenge experiences are expected to provide spectacular natural settings, skilled and trained leaders, quality equipment, and a progressive curriculum that allows the campers to continue to develop their interest. • Many people wish to enjoy the out of doors but do not have the interest or stamina to cope with the discomfort of the elements. Successful “camping” organizations are able to provide numerous “levels” of experience with regard to engaging in outdoor activity. • Many camping organizations that serve a broad constituency take the approach that direct interaction with the out‐of‐doors and the elements is only one part of the resident camping experience. Other values and benefits are gained from the resident living situation, the extended learning period, the community and personal relations formed, and the significant contact between trained adults and children or youth. These camping organizations develop programs that express the mission through skills and values carried out in a variety of “camp” settings with different levels of interaction with the out of doors. 6. Successful camping organizations respond to the diversity in the society and organizational environment with non‐traditional programs and services for new groups/people. • Responding to diverse needs requires multiple styles of programs, often year round. • As the program and service roles expand, it, of course, requires more staffing with broader responsibilities. • Programming and operation of the site are integrally entwined, and many of the very physical program resources require leaders who are trained and even certified in the roles. Therefore the site management staff must assume more “program” leadership as well as management of the property and services. III - 3
OPTIONS FOR GROWTH IN THE MINISTRY
KALEIDOSCOPE inc. has watched carefully those camps and centers who, in the midst of the change of the past number of years, have grown and developed a healthy ministry. Below are some of the characteristics of camps and centers who have observed the above trends and positioned themselves to respond positively. As a result they are thriving in the midst of the change. 1. Centers that thrive are MISSION FOCUSED. These camps and centers know who they are and where they are going. They can and do express succinctly their identity and their purpose to their clientele, their supporters, and their staff. They use the stated mission to choose or eliminate the many opportunities and challenges that are presented to them. 2. Successful centers understand the need for SPECIALIZED DIVERSIFICATION. They do not claim to be “everything to everybody.” There are so many needs that can be identified, so many opportunities to respond to, it is tempting to believe that a camp can do it all. Falling into this belief will result in “dabbling” so that the camp has no real identity, no special niche that makes it better than anyone else. Specialized Diversification means that the camp probably does do more than one thing – it may provide summer camps and youth retreats and school programs – but those things are carefully chosen to be done in a quality way, in facilities that are compatible with the program needs, and with leadership and administration that have credibility in those areas. It is also important that the multiple programs are compatible with each other. There are two serious threats to the future of any camp or center – of being “generic” ‐ that is having no personality or uniqueness; and of trying to serve too broad or too diverse a range of clientele to do any particular thing well. 3. Camps and centers who thrive in this climate are RIGHT SIZED. Big is not better or financially more solid. The key to financial stability is the ratio of volume of use to overhead required to provide a certain level of quality and service. (However, it is true that there is a minimum volume of use/revenue that will support all of the components of a residential facility.) Camps need to be right sized – in relation to their primary programs, in relation to the membership of the organizations, in relation to the groups who use the site and services, in relation to costs. And, the camp needs to be rightly configured in order to maximize volume through simultaneous multiple use of groups and programs. III - 4
OPTIONS FOR GROWTH IN THE MINISTRY
4. Camps and centers who thrive are COMMITTED TO QUALITY. These camps do not define quality by minimum essentials or convenience, but they let quality be defined by the customer. This means that they have regular methods to listen to, and respond to, their constituency. 5. Camps and centers who thrive in this time of change have discovered the BALANCE BETWEEN LEADERSHIP AND MANAGEMENT in the organization. On the one hand, the organization must have regular systematized processes for the analysis of data and evaluation of experience and tracking of statistics. There must be attention to policies and standards and record keeping to maintain efficiency. Simultaneously there must be the communication of vision, exploration of emerging opportunities, commitment to regular experimentation and engaging in calculated risks so that the future is being created all of the time. 6. Camps and centers who thrive do so out of a NEW PARADIGM for organizing and relating multiple and diverse factors and dynamics into a coherent powerful system of response. The consultants call this new paradigm the “LEGO MODEL” for organization. This means that the camp has learned to package its key functions, services, resources, processes, and systems into modular units which can be combined in mix and match blends to create new outcomes and opportunities in order to meet the diverse needs of an ever‐changing society. The “LEGO MODEL” provides for a high level of standardization of quality through the refining of each module of service ‐ and simultaneously provides for a great flexibility and responsiveness to individual requests as the services and resources are offered in ever changing combinations. SUMMARY OF SEVEN FOUNDATIONS FOR CAMP/RETREAT MINISTRY Along with general knowledge of the camp industry developed by the associations that serve the field, the General Board of Discipleship of the UMC is developing excellent resources for camp and retreat leaders to use in the development of their ministries. One of the most important – and basic to every United Methodist ministry – is an understanding of the Seven Foundations of UM Camp and Retreat Ministries. An elaboration of these concepts can be found on the GBOD website. They include: 1. Providing places apart 2. Extending Christian hospitality and community 3. Nurturing faith and discipleship 4. Developing Christian spiritual leaders 5. Collaborating with UM churches and agencies III - 5
OPTIONS FOR GROWTH IN THE MINISTRY
6. Teaching creation care and appreciation 7. Equipping guests to do love and justice CONCLUSIONS AND OPTIONS FOR GROWTH The consultants do not believe there is a reason that the Tennessee Conference of The United Methodist Church cannot have a thriving camp and retreat program for children and youth. Even to attract a “typical” number of campers for a mainline denomination would mean approximately 1800 campers – six times the number in 2008! Following are recommendations for next steps to consider. 1. Hone the mission and vision in relation to the annual conference, able to say concisely how it is that the camp and retreat ministry is integral to the life of the churches and the Church. 2. Determine the delivery systems to be used for this ministry. Certainly this will include the hospitality ministry offered by Beersheba Springs to adults and families. It will include direct program sponsorship of camps and retreats for all ages, especially children and youth. It is likely to include partnering with other groups that provide camps and retreats for the annual conference members. It MAY include both a summer and year round facility for children and youth, or it MAY include just a summer camp for children and youth. 3. Determine the best way to provide a location for the ministry. It is important to recognize that the conference does not currently have an adequate summer camp or youth retreat facility and must develop one for the future if there is to be a ministry. Conference leaders may choose to seek an alternative location. However, the consultants believe that Cedar Crest has the property attributes to make a good camp IF the capital is invested in a design that serves contemporary program needs. 4. Develop new program models to include these characteristics – Designed to achieve specific outcomes for each age level and program theme. Offering many skill‐based activities to interest and involve children and youth. Organized with both centralized and decentralized activities, to take place in all‐camp settings as well as small family groupings. 5. Create a multi‐faceted marketing plan – Mailing brochures and reminders directly to camper families. Mailing posters and newsletters to pastors and youth workers. Including a contemporary, interactive web site.
III - 6
OPTIONS FOR GROWTH IN THE MINISTRY
Making use of Facebook and other social networking sites to stay in touch with counselors, campers and alumni.
6. Update the master plan to reflect the ministry to be offered at the site. Establish a funding plan to be implemented over the next 5 – 8 years to build the site. The hardest question facing leaders is how to go about developing a youth camp and retreat ministry. First, the primary decisions must be made – will the annual conference commit to re‐creating and re‐visioning the ministry (and the property to go with it)? Will it be on the Cedar Crest site? When these questions are answered, leaders will need to develop an implementation plan. IF the conference is going to re‐develop Camp Cedar Crest, the consultants believe that leaders should consider seriously the option of closing the site down at the end of the summer, 2009, with a plan to introduce upgrades and improvements for the summer 2010, and to build the ministry incrementally until both the site and the operation warrant a full time director. The consultant looks forward to talking in more detail about these options.
III - 7
SUPPORTING INFORMATION
SECTION IV
SUPPORTING INFORMATION
The following materials are copied as supporting information for the Assessment of Camping Ministry report. Roster Use Analysis Explanation Use Analysis Board Source Information
page IV – 2 page IV – 3 page IV – 4 page IV – 22
IV - 1
SUPPORTING INFORMATION
CEDAR CREST TASK FORCE *Walter W. Alexander TTU Wesley Foundation 271 E. 9th St. Cookeville, TN 38501
James R. Allen Admin. Services of the United Methodist Church 304 S. Perimeter Park Dr., Ste 4 Nashville, TN 37211-4167
*Lory Brooks Columbia First UMC 222 W 7th St. Columbia, TN 38401-3234
Terry B. Carty The UM Youth Worker Movement Po Box 331927 Nashville, TN 37203-7518
John W. Casey Clarksville District Office PO Box 847 Clarksville, TN 37041-0847
*Stephen Handy 608 Logwood Briar Cir. Brentwood, TN 37027-8286
Alejandro Hinojosa PO Box 1145 Antioch, TN 37011-1145
*Richard V. Hinton PO Box 238 Beersheba Springs, TN 37305
Lori Holliman 323 N. Military Ave. Lawrenceburg, TN 38464
*Loyd E. Mabry Conference Center 304 S. Perimeter Park Dr., Ste 1 Nashville, TN 37211
Debbie C. McHaffie Office of Connectional Ministries 304 S. Perimeter Park Dr., Ste 1 Nashville, TN 37211
Sharon Peters 4811 Fairmeade Ct. Nashville, TN 37218-1601
Lanita Monroe Pride Fairfield Glade 231 Westchester Dr. Crossville, TN 38558
Debbie Robinson Miriam’s Promise 522 Russell St. Nashville, TN 37206-4114
*Cathie Leimenstoll 248 Forsyth St. Murfreesboro, TN 37127
Adam Burgett
COMMITTEE ON CAMP AND RETREATS MINISTRIES Executive Committee Libby Baxter 6455 Log Cabin Trl Brentwood, TN 37027
Billy Joe Brack Parsonage 1319 Ft. Campbell Blvd Clarksville, TN 37042-4038
Mark Thomas Carrigan 206 Chapel Dr. McMinnville, TN 37110
Henry Fitzhugh 3939 Apache Trl, Apt E9 Antioch, TN 37013-3459
Gavin Richardson 1100Birdsall St Old Hickory, TN 37138-2919
Includes Task Force members marked with *.
IV - 2
SUPPORTING INFORMATION
ANALYSIS OF USE The consultant analyzed the usage for 2007 and 2008 for Camp Cedar Crest and Beersheba Springs Assembly in a system that illustrates a variety of characteristics. The consultants used the analysis as a basis for their observations and recommendations. The charts and graphs illustrating the use analysis are copied on the following pages. The usage is calculated separately for different types of use –
Full service – includes meals, lodging and meeting space Overnight – includes lodging only Day Use – includes meeting space and food service of some type
Each of these types of uses are listed per year, and are coded with regard to age and type of group. These are the codes that are applied: 1 – Youth groups 2 – Adult groups 3 – Family or mixed age groups 0 – Unknown
A– B– C– D–
Tennessee Conference Camps Other UM Events Other Church Events Non-church Events
Following the list of users, the categories have been analyzed in these grids: ⇒ The grid marked Analysis of User Days/People Days measures the volume of use in each category. For full service users, one (1) user day is equivalent to one person for three meals and one overnight, calculated to the nearest ¼ of a user day. For either an overnight, or day use, the calculation is the cumulative number of overnights or days by that user. ⇒ The grid marked Analysis of Groups illustrates the number of groups in each category, and when compared with the volume of use generated by the same category, indicates the “efficiency” of that particular type of use for the site. The more groups required to produce a certain volume of use, the higher the cost in staff time to realize the same amount of income. ⇒ The grid marked Analysis of People indicates the impact of Camp Cedar Crest/Beersheba Springs Assembly on people in the various categories. Regardless of the type of event or duration of stay, every person tallied has been influenced by the values of the ministry. ⇒ The grid marked Analysis of $ Received indicates the income realized from that particular segment of use. A comparison of the percentages in like categories of volumes of use indicates which users generate a higher rate of income. The pages following the grids illustrate the following: • •
A chart which indicates the frequency of various group sizes. The revenue received by the groups in the various sized categories.
IV - 3
SUPPORTING INFORMATION
1= 2= 3= 0=
Camp Cedar Crest Full Service Analysis of Use January - December 2007 Month Name Jan-07 Conference Prayer Retreat Mar-07 Westend UMC Apr-07 1st Hunstville, AL May-07 Christ UMC Jun-07 Camp Okawena Jun-07 Week 1 Camp Jun-07 Week 2 Camp Jun-07 Week 3 Camp Jul-07 Week 4 Camp Jul-07 Week 5 Camp Jul-07 Week 6 Camp Jul-07 Mini Week Aug-07 MTSU Wesley Foundation Aug-07 Higher Pursuits Aug-07 Pennington UMC Sep-07 Smyrna Church of Nazarene Sep-07 Pegram FBC Oct-07 Key Stewart UMC Oct-07 Children's Ministry Institute Oct-07 Grace UMC Nov-07 Jr. High Retreat TOTALS
Youth Adult Family Don't know
Age Type Size 2 0 0 0 1 1 1 1 1 1 1 1 2 0 0 0 0 0 2 0 1 21
A B B B D A A A A A A A B D B C C B C B A
9 40 15 32 217 59 62 79 49 100 66 8 10 25 17 20 40 16 8 28 28 928
IV - 4
A= B= C= D=
TN Conf. Camps Other UM Events Other Church Events Non-church Events
# O/N
Meals
# UD
18 40 15 32 1302 236 248 316 196 400 264 24 20 25 17 40 80 16 8 56 56 3,409
36 120 30 64 3420 708 744 948 588 1200 792 48 60 75 17 60 250 16 24 84 120 9,404
13.50 40.00 11.25 24.00 1180.50 236.00 248.00 316.00 196.00 400.00 264.00 18.00 20.00 25.00 8.50 25.00 82.50 8.00 8.00 35.00 44.00 3203.25
$/Rec'd
$0.00
$/UD $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2007 Analysis of User Days TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
Youth
1722.00
0.00
0.00
1180.50
2902.50
90.61%
Adult
13.50
20.00
8.00
0.00
41.50
1.30%
Family
0.00
0.00
0.00
0.00
0.00
0.00%
Don't know
0.00
126.75
107.50
25.00
259.25
8.09%
Totals
1735.50
146.75
115.50
1205.50
3203.25
100.00%
Percent
54.18%
4.58%
3.61%
37.63%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
8
0
0
1
9
42.86%
Analysis of Groups
Adult
1
1
1
0
3
14.29%
Family
0
0
0
0
0
0.00%
Don't know
0
6
2
1
9
42.86% 100.00%
Totals
9
7
3
2
21
Percent
42.86%
33.33%
14.29%
9.52%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Youth
451
0
0
217
668
71.98%
Adult
9
10
8
0
27
2.91%
Family
0
0
0
0
0
0.00%
Don't know
0
148
60
25
233
25.11% 100.00%
Analysis of People Non-church Events Total # of People
Percent
Totals
460
158
68
242
928
Percent
49.57%
17.03%
7.33%
26.08%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Adult
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Family
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Totals
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Percent
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
FAnalysis of $ Received
IV - 5
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2007 Frequency of Group Size Group Size
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
1
2
0
0
3
14.29%
3
14.29%
10 - 19
0
1
0
3
4
19.05%
7
33.33%
20 - 29
1
0
0
3
4
19.05%
11
52.38%
30 - 39
0
0
0
1
1
4.76%
12
57.14%
40 - 49
1
0
0
2
3
14.29%
15
71.43%
$ 50 - 74
3
0
0
0
3
14.29%
18
85.71%
75 - 99
1
0
0
0
1
4.76%
19
90.48%
100 - 124
1
0
0
0
1
4.76%
20
95.24%
125 - 149
0
0
0
0
0
0.00%
20
95.24%
150 - 199
0
0
0
0
0
0.00%
20
95.24%
200 +
1
0
0
0
1
4.76%
21
100.00%
Totals
9
3
0
9
21
100.00%
21
100.00%
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
10 - 19
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
20 - 29
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
30 - 39
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
40 - 49
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
50 - 74
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
75 - 99
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
100 - 124
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
125 - 149
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
150 - 199
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
200 +
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
Totals
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
Revenue by Group Size Group Size
IV - 6
SUPPORTING INFORMATION 1= 2= 3= 0=
Youth Adult Family Don't know
Age
Type
A= B= C= D=
TN Conference Camps Other UM Events Other Church Events Non-church Events
Camp Cedar Crest Overnight without meals January - December 2007 Month
Name
Jan-07 Feb-07 Mar-07 Mar-07 Apr-07 Jul-07 Jul-07 Aug-07 Aug-07 Sep-07 Sep-07 Sep-07 Sep-07 Sep-07 Sep-07 Oct-07 Oct-07 Oct-07 Oct-07 Oct-07 Oct-07 Nov-07 TOTALS
Turtle Moon Westview UMC Little Night Bear Connell Campers Turtle Moon Theta Baptist Church Troop 555 FUMC Dickson Nashville Korean UMC Trinity UMC Little Night Bear Sigma Phi Epsilon Antioch UMC Troop 114 SCA (MMC -CCL) Lighthouse Baptist Vanderbuilt Alternative Spring Break Walker UMC Cub N Family Campout Williamson County Church Connell Croppers 2nd Mile Adventures
0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 3 0 2 0
D B D D D C D B B B D D B D D C D B D C D D
Size
# O/N
12 9 12 36 12 43 13 12 25 31 13 47 38 17 16 35 74 16 1306 14 16 17 1814
22
$/Rec'd
36 18 24 72 36 129 26 24 50 31 39 47 76 34 32 70 74 32 2612 14 48 17 3541
$/ON
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Camp Cedar Crest Day Use Groups January - December 2007 Month
Name
Jan-07 Jan-07 Jun-07 Jul-07 Jul-07 Jul-07 Aug-07 Aug-07 Aug-07 Aug-07 Aug-07 Sep-07 Sep-07 Oct-07 Oct-07 Nov-07 Nov-07 TOTALS
Brentwood Alpha Chi Omega Dickson First UMC Nickell Family Reunion Greenbrier UMC Bellevue UMC Mt. Pleasant UMC Mt. Pleasant UMC WMU Daycamp Trinity UMC Vanderbilt Alternative Spring Break Vanderbilt Alternative Spring Break Waverly UMC Waverly UMC New Life Lodge New Life Lodge New Life Lodge
Age
Type
B 3D B B B B 1D 3B 2D 2C B B C C C 5
IV - 7
Size 129 45 150 35 11 21 11 13 57 31 12 12 15 11 12 10 12 587
M
$/Rec'd 129 45 150 0 0 0 0 0 57 0 0 0 0 0 0 0 0 381
$/Person
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUPPORTING INFORMATION
1= 2= 3= 0=
Camp Cedar Crest Full Service Analysis of Use January - December 2008 Month Name Feb-08 Brentwood UMC Feb-08 Cedar Crest Retreat Mar-08 Shawnette UMC Apr-08 West End UMC Apr-08 Jordonia & Monroe St. UMC Apr-08 Christ UMC Jun-08 Week 1 Camp Jun-08 Week 2 Camp Jun-08 Week 3 Camp Jul-08 Week 4 Camp Jul-08 Week 5 Camp Jul-08 Week 6 Camp Aug-08 First Baptist Church Columbia Oct-08 St. Bethlehem UMC Oct-08 Fairview First Baptist TOTALS
Youth Adult Family Don't know
Age Type Size 3 3 2 2 3 3 1 1 1 1 1 1 2 3 2 15
B A B B B B A A A A A A C B C
A= B= C= D=
# O/N
Meals
64
128
137
30 30 25 27 84 32 59 29 49 44 30 11 40 554
30 60 50 27 336 128 236 116 196 176 60 11 80 1,634
90 90 121 54 1008 384 708 348 508 520 60 19 200 4,247
IV - 8
TN Conf. Camps Other UM Events Other Church Events Non-church Events
# UD 66.25 0.00 30.00 37.50 42.75 20.25 336.00 128.00 236.00 116.00 176.00 174.00 30.00 7.50 70.00 1470.25
$/Rec'd
$/UD
$1,475.00
$22.26
$1,020.00 $1,170.00 $1,488.00 $584.00
$34.00 $31.20 $34.81 $28.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45.33 $59.20 $20.14 $6.09
$1,360.00 $444.00 $1,410.00 $8,951.00
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2008 Analysis of User Days TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
Youth
1166.00
0.00
0.00
0.00
1166.00
79.31%
Adult
0.00
67.50
100.00
0.00
167.50
11.39%
Family
0.00
136.75
0.00
0.00
136.75
9.30%
Don't know
0.00
0.00
0.00
0.00
0.00
0.00%
Totals
1166.00
204.25
100.00
0.00
1470.25
100.00%
Percent
79.31%
13.89%
6.80%
0.00%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
6
0
0
0
6
40.00%
Analysis of Groups
Adult
0
2
2
0
4
26.67%
Family
1
4
0
0
5
33.33%
Don't know
0
0
0
0
0
0.00% 100.00%
Totals
7
6
2
0
15
Percent
46.67%
40.00%
13.33%
0.00%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Youth
297
0
0
0
297
53.61%
Adult
0
60
70
0
130
23.47%
Family
0
127
0
0
127
22.92%
Don't know
0
0
0
0
0
0.00% 100.00%
Analysis of People Non-church Events Total # of People
Percent
Totals
297
187
70
0
554
Percent
53.61%
33.75%
12.64%
0.00%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
Adult
$0.00
$2,190.00
$2,770.00
$0.00
$4,960.00
55.41%
Family
$0.00
$3,991.00
$0.00
$0.00
$3,991.00
44.59%
Totals
$0.00
$6,181.00
$2,770.00
$0.00
$8,951.00
100.00%
Percent
0.00%
69.05%
30.95%
0.00%
100.00%
FAnalysis of $ Received
IV - 9
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2008 Frequency of Group Size Group Size
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
0
0
1
0
1
6.67%
1
6.67%
10 - 19
0
0
1
0
1
6.67%
2
13.33%
20 - 29
1
0
2
0
3
20.00%
5
33.33%
30 - 39
1
3
0
0
4
26.67%
9
60.00%
40 - 49
2
1
0
0
3
20.00%
12
80.00%
$ 50 - 74
1
0
1
0
2
13.33%
14
93.33%
75 - 99
1
0
0
0
1
6.67%
15
100.00%
100 - 124
0
0
0
0
0
0.00%
15
100.00%
125 - 149
0
0
0
0
0
0.00%
15
100.00%
150 - 199
0
0
0
0
0
0.00%
15
100.00%
200 +
0
0
0
0
0
0.00%
15
100.00%
Totals
6
4
5
0
15
100.00%
15
100.00%
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$0.00
0.00%
10 - 19
$0.00
$0.00
$444.00
$0.00
$444.00
4.96%
$444.00
4.96%
20 - 29
$0.00
$0.00
$2,072.00
$0.00
$2,072.00
23.15%
$2,516.00
28.11%
30 - 39
$0.00
$3,550.00
$0.00
$0.00
$3,550.00
39.66%
$6,066.00
67.77%
40 - 49
$0.00
$1,410.00
$0.00
$0.00
$1,410.00
15.75%
$7,476.00
83.52%
50 - 74
$0.00
$0.00
$1,475.00
$0.00
$1,475.00
16.48%
$8,951.00
100.00%
75 - 99
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
100 - 124
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
125 - 149
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
150 - 199
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
200 +
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
Totals
$0.00
$4,960.00
$3,991.00
$0.00
$8,951.00
100.00%
$8,951.00
100.00%
Revenue by Group Size Group Size
IV - 10
SUPPORTING INFORMATION
1= 2= 3= 0=
Youth Adult Family Don't know
Age
Type
A= B= C= D=
TN Conference Camps Other UM Events Other Church Events Non-church Events
# O/N
$/Rec'd
Camp Cedar Crest Overnight without meals January - December 2008 Month
Name
Jan-08 Jan-08 Jan-08 Feb-08 Mar-08 Mar-08 Apr-08 May-08 May-08 May-08 Jun-08 Jun-08 Jul-08 Jul-08 Jul-08 Jul-08 Aug-08 Aug-08 Aug-08 Aug-08 Aug-08 Aug-08 Oct-08 Oct-08 Oct-08 Oct-08 Nov-08 Dec-08 TOTALS
Little Night Bear Little Night Bear Alpha Chi Omega Vanderbuilt University Simpson College McKendree UMC Connell Croppers Youth Ministries Institute Riverside UMC Tyer Eagle Court Boy Scouts of America Theta Baptist Church Bardett Family Reunion Girl Scouts of Middle TN Nickell Family Reunion Greenbrier UMC Craft-N-Camp Judson Association Day Camp Nashville Korean UMC Alternative Spring Break - Vanderbuilt Trinity UMC Bleckman UMC Cheap Hill Church of Christ Mt. Pleasant UMC Martin Methodist College Vanderbilt & Catholic College Doug Patterson Men's Retreat Paris First UMC
3 3 3 2 2 2 2 2 2 1 1 3 3 3 3 3 2 3 2 2 3 2 2 3 2 2 2 3
Size
D D D C D B D A B D D C D D D B D D B D B D C B B C B B
28
$/ON
11 27 45 20 11 25 11 15 10
33 81 45 40 66 50 33 15 10
$1,500.00 $1,500.00 $500.00 $1,000.00 $2,700.00 $900.00 $1,350.00 $450.00 $450.00
$45.45 $18.52 $11.11 $25.00 $40.91 $18.00 $40.91 $30.00 $45.00
170 50 32 25 30 18 20 15 30 25 32 32 32 22 25 20 20 40 813
850 150 64
$1,500.00 $3,000.00 $1,000.00 $375.00 $200.00 $150.00 $1,000.00 $390.00 $900.00 $90.00 $1,800.00 $450.00 $1,000.00 $275.00 $160.00 $2,000.00 $500.00 $600.00 $25,740.00
$1.76 $20.00 $15.63
30 18 40 15 60 25 64 32 64 44 50 80 20 120 2099
$6.67 $8.33 $25.00 $26.00 $15.00 $3.60 $28.13 $14.06 $15.63 $6.25 $3.20 $25.00 $25.00 $5.00 $12.26
Camp Cedar Crest Day Use Groups January - December 2008 Month Feb-08 Sep-08 Dec-08 TOTALS
Name Theosis Prayer Retreat Brentwood Academy McCrory Reunion
Age
Type 2C 1B 3D 3
IV - 11
Size
M 250 20 270
$/Rec'd
0
$1,181.00 $75.00 $1,256.00
$/Person $4.72 $3.75 $4.65
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2007 Month Name Jan-07 Jan-07 Jan-07 Feb-07 Feb-07 Feb-07 Mar-07 Mar-07 Mar-07 Mar-07 Mar-07 Mar-07 Mar-07 Apr-07 Apr-07 Apr-07 Apr-07 Apr-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 Jun-07 Jun-07 Jun-07 Jun-07 Jul-07 Jul-07 Jul-07 Jul-07 Jul-07 Jul-07 Aug-07 Aug-07 Aug-07 Aug-07 Aug-07
Salem UMC Wesley Foundation Murfreesboro First UMC Youth Committee Woodmont Hills Church of Christ United Methodist Men St. Mark's UMC Scrappin' USA Minister's Mates Retreat Murf. District Confirmation Camp Cokesbury UMC Sewanee University Allen Chapel A.M.E. Church Forest Hills UMC Bethlehem UMC Brentwood UMC Women Murfreesboro First UMC Calvary UMC Youth Ministry Institute Inglewood UMC Hickory Bend UMC Winchester First UMC Slater's Chapel UMC Grace UMC Burk's UMC Baker Donaldson Law Firm Owen's Chapel UMC Beersheba Men's Retreat Metzger Family Reunion Northside Baptist Retreat Strength for the Journey Music City Chorus Mountain T.O.P. Mt. Lebanon UMC Maxwell Chapel UMC Murfreesboro Youth Camp Mountain T.O.P. Family Fellowship Cedar Crest Sr. High Camp Community Bible Study St. Pishoy Coptic Church Summer Sizzler Bethlehem UMC Tullahoma UMC Walnut Grove UMC Salem UMC
Age Type Size 2 2 3 2 2 2 3 2 2 2 2 2 2 3 2 2 3 3 2 3 2 2 2 2 2 2 2 2 3 2 2 2 2 3 2 1 2 3 1 2 3 1 2 3 3 3
B B B A C B B D A B B D C B B B B B A B B B B B B D B D D C A C B B B B B B A C C A B B B B
23 65 72 12 19 38 46 14 40 35 22 34 20 97 22 9 226 130 11 78 11 11 8 9 9 38 24 14 9 29 49 14 17 54 40 95 39 48 23 36 124 250 7 138 38 39
# O/N 46 130 144 12 38 76 46 28 80 35 44 34 20 194 44 9 452 260 11 156 22 11 8 9 18 38 48 28 18 58 245 14 102 108 160 380 234 96 46 72 372 500 14 276 76 78
IV - 12
46 106 47 12 38 76 46 28 80 35 44 0 20 97 0 0 452 260 22 156 10 10 8 9 18 0 48 28 18 58
23 53 47 38 33 46 28 65 0 22 0 26 97 0 0 452 130 11 78 10 11 8 9 9 40 36 14 6 36
28 187 108 150 274 221 86 46 0 372 500 14 276 76 78
0 0 113 150 380 0 86 0 0 372 250 14 226 38 54
23 106 47 12 38 66 28 80 19 44 34 20 156 22 10 452 47 11 78 22 11 8 9 0 48 28 18 58 155 28 187 108 150 380 222 86 46 72 248 250 14 276 34 39
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
$/UD
34.50 98.75 71.25 9.00 38.00 62.75 34.50 28.00 76.25 22.25 38.50 17.00 21.50 136.00 16.50 4.75 452.00 174.25 13.75 117.00 16.00 10.75 8.00 6.75 13.50 19.50 45.00 24.50 15.00 52.50 100.00 17.50 119.00 109.25 152.50 353.50 169.25 88.50 34.50 36.00 341.00 375.00 14.00 263.50 56.00 62.25
$1,573.50 $4,397.00 $4,097.00 $494.00 $2,975.00 $2,792.00 $1,656.00 $1,266.00 $3,194.50 $1,044.00 $1,650.00 $922.00 $956.00 $4,355.50 $1,210.00 $540.00 $16,084.00 $6,655.00 $589.00 $4,260.00 $631.00 $437.00 $280.00 $328.00 $630.00 $2,108.00 $2,037.00 $952.00 $807.00 $2,364.00 $5,672.00 $1,010.00 $6,578.00 $3,955.00 $5,751.00 $11,812.00 $8,015.00 $3,452.00 $943.00 $1,800.00 $8,680.00 $14,850.00 $644.00 $13,246.00 $2,296.00 $2,917.00
$45.61 $44.53 $57.50 $54.89 $78.29 $44.49 $48.00 $45.21 $41.90 $46.92 $42.86 $54.24 $44.47 $32.03 $73.33 $113.68 $35.58 $38.19 $42.84 $36.41 $39.44 $40.65 $35.00 $48.59 $46.67 $108.10 $45.27 $38.86 $53.80 $45.03 $56.72 $57.71 $55.28 $36.20 $37.71 $33.41 $47.36 $39.01 $27.33 $50.00 $25.45 $39.60 $46.00 $50.27 $41.00 $46.86
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2007 Month Name Sep-07 United Methodist Women Sep-07 Carthage UMC Sep-07 Blakemore UMC Sep-07 Vandy Div. UMSA Sep-07 TN Native Plant Society Sep-07 Hillcrest UMC Sep-07 Rehoboth UMC Sep-07 Fairfield Glade Staff UMC Sep-07 Donalson Heights UMC Sep-07 Cookeville UMC Oct-07 Belmont UMC Oct-07 Shiloh UMC Oct-07 Franklin First UMC Oct-07 West End UMC Oct-07 Board of Ordained Ministry Oct-07 Cook's UMC Oct-07 Beersheba Springs Men's Retreat Oct-07 Delta State Wesley Foundation Oct-07 Conference Single Retreat Oct-07 Thomason Family Reunion Oct-07 Baker Donaldson Law Firm Oct-07 Gladeville UMC Oct-07 Jodeco UMC Oct-07 Grenville UMC Nov-07 Fellowship UMC Nov-07 Harbison Fellowshp Class Nov-07 Good Shepherd UMC Nov-07 Ruse Tucker Family Nov-07 City Road UMC Nov-07 Murf. First Men's UMC Nov-07 Cedar Grove UMC Dec-07 Murfreesboro First UM Youth Dec-07 Honston Camp Retreat TOTALS
Age Type Size 2 3 3 1 2 3 3 2 3 3 3 2 2 3 2 3 2 2 2 3 2 3 2 3 3 2 3 2 3 2 3 1 1 79
A B B B D B B B B B B B B B A B D B A D D B B B B B B D B B B B B
215 48 176 30 45 32 43 14 40 56 267 14 13 45 12 130 20 25 21 24 45 86 33 36 303 18 82 4 140 71 39 51 25 4,389
# O/N 430 96 352 30 90 64 86 28 80 112 534 28 26 90 12 260 40 75 42 24 45 172 66 72 606 18 164 8 280 142 78 102 75 9,217
IV - 13
430 362 48 0 123 123 30 30 32 90 64 32 43 55 28 12 0 35 112 36 534 534 14 14 13 13 90 52 24 12 260 130 40 20 0 0 42 21 0 24 0 45 172 86 0 0 72 0 606 411 0 18 164 90 8 4 260 166 142 71 78 39 102 50 75 50 7,794 5,636
430 52 123 0 45 38 43 28 40 112 353 14 26 90 12 102 40 75 17 0 45 86 66 45 606 0 82 8 260 71 39 102 50 6,890
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
413.00 $15,888.00 49.00 $1,777.00 180.25 $4,766.00 22.50 $599.00 64.25 $3,800.00 49.50 $2,189.00 56.75 $1,999.00 24.00 $1,154.00 38.75 $1,115.00 93.00 $3,864.00 488.75 $16,539.00 17.50 $554.00 19.50 $949.00 80.50 $2,904.00 15.00 $608.00 188.00 $6,731.00 35.00 $1,432.00 37.50 $1,700.00 30.50 $1,548.00 12.00 $1,343.00 33.75 $2,544.00 129.00 $5,024.00 33.00 $1,741.00 47.25 $2,167.00 557.25 $16,880.00 9.00 $540.00 125.00 $4,656.00 7.00 $300.00 241.50 $9,748.00 106.50 $5,079.00 58.50 $2,318.00 89.00 $3,642.00 62.50 $2,300.00 7384.25 $291,303.50
$/UD $38.47 $36.27 $26.44 $26.62 $59.14 $44.22 $35.22 $48.08 $28.77 $41.55 $33.84 $31.66 $48.67 $36.07 $40.53 $35.80 $40.91 $45.33 $50.75 $111.92 $75.38 $38.95 $52.76 $45.86 $30.29 $60.00 $37.25 $42.86 $40.36 $47.69 $39.62 $40.92 $36.80 $39.45
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2007 Analysis of User Days TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
Youth
409.50
527.50
0.00
0.00
937.00
12.69%
Adult
657.50
1079.75
165.50
229.00
2131.75
28.87%
Family
0.00
3947.50
341.00
27.00
4315.50
58.44%
Totals
1067.00
5554.75
506.50
256.00
7384.25
100.00%
Percent
14.45%
75.22%
6.86%
3.47%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
2
4
0
0
6
7.59%
Adult
7
24
5
8
44
55.70%
Family
0
26
1
2
29
36.71% 100.00%
Analysis of Groups
Totals
9
54
6
10
79
Percent
11.39%
68.35%
7.59%
12.66%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Youth
273
201
0
0
474
10.80%
Analysis of People Non-church Events Total # of People
Percent
Adult
360
577
118
214
1269
28.91%
Family
0
2489
124
33
2646
60.29%
Totals
633
3267
242
247
4389
100.00%
Percent
14.42%
74.44%
5.51%
5.63%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$15,793.00
$18,353.00
$0.00
$0.00
$34,146.00
11.72%
Adult
$27,993.50
$50,254.50
$9,105.00
$13,324.00
$100,677.00
34.56%
Family
$0.00
$145,650.50
$8,680.00
$2,150.00
$156,480.50
53.72%
Totals
$43,786.50
$214,258.00
$17,785.00
$15,474.00
$291,303.50
100.00%
Percent
15.03%
73.55%
6.11%
5.31%
100.00%
FAnalysis of $ Received
IV - 14
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2007 Frequency of Group Size Group Size
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
0
6
1
7
8.86%
7
8.86%
10 - 19
0
14
0
14
17.72%
21
26.58%
20 - 29
2
9
1
12
15.19%
33
41.77%
30 - 39
1
7
5
13
16.46%
46
58.23%
40 - 49
0
5
6
11
13.92%
57
72.15%
$ 50 - 74
1
2
3
6
7.59%
63
79.75%
75 - 99
1
0
4
5
6.33%
68
86.08%
100 - 124
0
0
1
1
1.27%
69
87.34%
125 - 149
0
0
4
4
5.06%
73
92.41%
150 - 199
0
0
1
1
1.27%
74
93.67%
200 +
1
1
3
5
6.33%
79
100.00%
Totals
6
44
29
79
100.00%
79
100.00%
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
$0.00
$2,722.00
$807.00
$3,529.00
1.21%
$3,529.00
1.21%
10 - 19
$0.00
$18,737.00
$0.00
$18,737.00
6.43%
$22,266.00
7.64%
20 - 29
$3,243.00
$14,470.50
$1,343.00
$19,056.50
6.54%
$41,322.50
14.19%
30 - 39
$599.00
$18,422.00
$11,887.00
$30,908.00
10.61%
$72,230.50
24.80%
40 - 49
$0.00
$20,961.50
$12,903.00
$33,864.50
11.63%
$106,095.00
36.42%
50 - 74
$3,642.00
$9,476.00
$11,916.00
$25,034.00
8.59%
$131,129.00
45.01%
75 - 99
$11,812.00
$0.00
$18,295.50
$30,107.50
10.34%
$161,236.50
55.35%
100 - 124
$0.00
$0.00
$8,680.00
$8,680.00
2.98%
$169,916.50
58.33%
125 - 149
$0.00
$0.00
$36,380.00
$36,380.00
12.49%
$206,296.50
70.82%
150 - 199
$0.00
$0.00
$4,766.00
$4,766.00
1.64%
$211,062.50
72.45%
200 +
$14,850.00
$15,888.00
$49,503.00
$80,241.00
27.55%
$291,303.50
100.00%
Totals
$34,146.00
$100,677.00
$156,480.50
$291,303.50
100.00%
$291,303.50
100.00%
Revenue by Group Size Group Size
IV - 15
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# O/N
$/Rec'd
Beersheba Springs Assembly Overnight without meals January - December 2007 Month
Name
Jan-07 Feb-07 Mar-07 Mar-07 May-07 May-07 May-07 Jul-07 Aug-07 Dec-07 TOTALS
Youth Ministry Institute Cook's UMC Shiloh UMC David Lipscomb University Columbia First UMC Bell Buckle UMC Promise UMC Pittman Wedding Rick Fassnacht's Memorial Greg Dugdale Properties
Age
Type 2 2 2 2 3 2 1 3 3 2
A B B D B B B D D D
2 2 3 2 3 3 3 2 2 2 2 11
C D C B D D D D D D D
Size 20 12 7 14 40 10 24 8 22 20 177
10
20 24 14 56 40 10 48 16 44 20 292
$960.00 $1,008.00 $224.00 $936.00 $960.00 $218.00 $960.00 $702.00 $1,522.00 $662.00 $8,152.00
$/ON $48.00 $42.00 $16.00 $16.71 $24.00 $21.80 $20.00 $43.88 $34.59 $33.10 $27.92
Beersheba Springs Assembly Day Use Groups January - December 2007 Month
Name
Mar-07 May-07 Jun-07 Jun-07 Jun-07 Jul-07 Aug-07 Oct-07 Oct-07 Oct-07 Nov-07 TOTALS
First Baptist Chuch Joy Club Beth Trabue's Wedding Young at Heart Brown Family Reunion South Cumberland S.R.A Clark/Weakley Wedding S.E. TN Development District Savage Gulf Preservation XYZ Group Estill Springs Leadership Grundy
Age
Type
IV - 16
Size
M
$/Rec'd
41 30 110 26 55
41 110 26 55
210 55 32 14 17 590
0 55 32 14 20 353
$410.00 $210.00 $920.00 $182.00 $413.00 $738.50 $310.00 $435.00 $322.00 $96.00 $210.00 $4,246.50
$/Person $10.00 $7.00 $8.36 $7.00 $7.51 $1.48 $7.91 $10.06 $6.86 $12.35 $7.20
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2008 Month Name Jan-08 Jan-08 Jan-08 Jan-08 Feb-08 Feb-08 Feb-08 Feb-08 Feb-08 Mar-08 Mar-08 Mar-08 Mar-08 Mar-08 Mar-08 Apr-08 Apr-08 Apr-08 Apr-08 Apr-08 Apr-08 Apr-08 May-08 May-08 May-08 May-08 May-08 May-08 May-08 May-08 Jun-08 Jun-08 Jun-08 Jun-08 Jul-08 Jul-08 Jul-08 Jul-08 Jul-08 Jul-08 Jul-08 Aug-08 Aug-08 Aug-08 Aug-08 Aug-08
Smyrna UMC Murfreesboro 1st Scrapbookers UM Hingston 1st Baptist College Retrea Fullahoma First UM Women Murfreesboro First UMW St. Mark's UMW Cabinet Wesley Foundation Conf. Retreat Fayettteville UMC Youth Ministry Institute Madison Street UMC Minister's Mates UMC Southeastern Lions Institute Board of Ordained Ministry Blakemore UMM S.E. J. Disaster Academy University of the South Hendersonville UMC Navigator's Men's Retreat Murfreesboro First UMC Belmont Graham Inquirers Class Forest Hills UMC Calvary UMC Beersheba Men's Retreat Bethlehem UMC Inglewood UMC BOM Licensing School Wulfsurg's Wedding Hamilton UMC Burk's UMC Trinity UMC Howell Family Reunion Brown Family Reunion Mountain T.O.P Aim Brazil F.B. Mission Reunion Mountain T.O.P. Family Fellowship UMC Shiloh UMC St. Pishoy Coptic Orthodox Church Community Bible Study Community Bible Study Summer Sizzler Music City Chorus Tullahoma 1st UMC Nashville Area Bishop TN Conference Cabinet
Age Type Size 1 2 2 2 2 2 2 2 2 2 3 2 2 2 2 2 2 2 2 3 3 3 3 2 2 3 2 3 3 2 2 3 3 2 3 2 3 3 3 2 2 1 2 3 2 2
B B C B B B A B B A B B D A B B D B C B B B B D B B A D B B B D D B D B B B C C C A D B A A
32 23 21 91 87 24 15 87 10 11 39 21 57 192 25 56 35 13 50 206 28 86 97 20 19 54 27 21 36 15 29 22 20 19 59 44 65 39 146 10 32 258 38 145 1 8
# O/N 64 69 42 91 174 24 15 174 10 11 78 42 171 192 50 168 35 26 150 412 56 172 194 40 38 108 162 63 108 15 58 44 20 114 118 264 130 78 438 10 64 516 38 290 1 8
IV - 17
75 0 42 91 0 24 7 170 10 11 86 42 193 192 50 201 0 26 117 405 60 172 189 40 0 101 162 78 36 15 56 20 0 120 53 264 111 86 438 12 0 516 38 264 1 8
37 23 21 91 95 24 30 85 10 11 42 42 221 197 25 201 0 13 79 402 30 184 194 20 0 61 162 0 36 0 28 20 70 0 100 0 61 44 438 12 0 258 38 142 2 15
39 69 42 75 95 0 7 87 0 11 86 42 221 187 50 201 35 13 93 402 30 184 124 40 19 98 162 78 0 15 28 20 0 100 54 220 167 88 292 0 68 258 0 397 1 8
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
53.75 40.25 36.75 87.00 91.00 18.00 14.75 129.00 7.50 11.00 73.00 42.00 201.50 192.00 43.75 192.75 17.50 19.50 109.75 405.25 44.00 178.00 175.25 35.00 14.25 92.00 162.00 54.75 45.00 11.25 42.50 26.00 22.50 83.50 81.25 187.00 117.25 74.00 401.50 8.50 33.00 387.00 28.50 273.25 1.25 9.75
$2,471.00 $2,576.00 $1,659.00 $3,891.00 $5,975.00 $960.00 $585.50 $5,820.00 $478.00 $539.00 $3,321.00 $2,058.00 $10,013.50 $9,206.00 $2,275.00 $10,041.00 $1,075.00 $1,062.00 $5,427.00 $16,547.00 $2,332.00 $7,560.00 $7,021.00 $1,416.00 $1,159.00 $3,929.00 $8,430.00 $3,408.00 $2,460.00 $474.00 $2,280.00 $953.00 $1,350.00 $4,656.00 $4,840.00 $3,828.00 $5,557.00 $3,624.00 $10,220.00 $458.00 $2,020.00 $16,840.00 $1,750.00 $15,233.00 $88.00 $692.00
$/UD $45.97 $64.00 $45.14 $44.72 $65.66 $53.33 $39.69 $45.12 $63.73 $49.00 $45.49 $49.00 $49.69 $47.95 $52.00 $52.09 $61.43 $54.46 $49.45 $40.83 $53.00 $42.47 $40.06 $40.46 $81.33 $42.71 $52.04 $62.25 $54.67 $42.13 $53.65 $36.65 $60.00 $55.76 $59.57 $20.47 $47.39 $48.97 $25.45 $53.88 $61.21 $43.51 $61.40 $55.75 $70.40 $70.97
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2008 Month Name Aug-08 Salem UMC Sep-08 Hillcrest UMC Sep-08 Crievewood UMC Sep-08 TN Conference UMW Sep-08 Evangelism Retreat Sep-08 Blakemore UMC Sep-08 Thomason Family Reunion Sep-08 Carthage UMC Sep-08 Cookeville First UMC Sep-08 Shiloh UMC Oct-08 Centenary UM Youth Oct-08 TN Conference Singles Oct-08 Belmont UMC Oct-08 Northside Baptist Women Oct-08 Beersheba Springs Men's Retreat Oct-08 Gladeville UMC Oct-08 Delta State Wesley Foundation Oct-08 Cook's UMC Oct-08 McKeedree UM Women Oct-08 St. Mark's UMC Oct-08 Franklin First Youth Nov-08 Fellowship UMC Nov-08 Christ UMC Nov-08 Harbison SS Class Benmont Nov-08 David Hawkins Scramble Nov-08 Bellshire UMC Nov-08 City Road UMC Nov-08 Hickory Bend UMC Nov-08 St. Mark's UM Youth Nov-08 Good Shepherd UMC Nov-08 Board of Ordained Ministry Dec-08 Cedar Grove UMC Dec-08 Murf. 1st UMC Men's Retreat Dec-08 Murf. 1st UMC Youth TOTALS
Age Type Size 2 3 3 3 2 3 3 2 3 3 1 2 3 2 2 3 2 3 2 2 1 3 3 2 2 2 3 3 1 3 2 3 2 1 80
B B B A A B D B B B B A B C D B B B B B B B B B A B B B B B A B B B
35 44 52 236 61 85 32 32 58 15 9 51 234 47 25 57 30 138 26 16 17 294 143 18 21 15 147 29 35 55 22 43 75 51 4,681
# O/N 70 88 104 472 122 170 64 64 116 30 9 102 468 47 50 114 90 276 52 16 34 588 286 18 21 30 294 58 70 110 44 86 150 102 9,560
IV - 18
70 35 84 84 110 62 472 472 122 61 150 85 30 0 64 33 114 58 29 0 9 9 51 26 462 234 47 47 50 25 110 57 30 0 276 138 49 26 16 16 34 17 565 572 283 143 0 14 21 0 15 12 291 145 60 29 70 35 110 110 44 22 85 43 150 110 102 56 8,757 6,340
35 84 162 472 122 207 32 32 109 16 9 51 511 47 50 55 60 138 26 16 17 440 143 0 21 0 183 31 35 110 44 43 75 56 7,638
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
52.50 $2,876.00 85.00 $3,243.00 109.50 $4,224.00 472.00 $18,812.00 106.75 $5,479.00 153.00 $6,097.00 31.50 $1,330.00 48.25 $2,449.00 99.25 $5,035.00 18.75 $851.00 9.00 $422.00 57.50 $2,324.00 418.75 $17,608.00 47.00 $2,773.00 43.75 $2,211.00 84.00 $3,856.00 45.00 $2,454.00 207.00 $8,020.00 38.25 $1,659.00 16.00 $752.00 25.50 $970.00 541.25 $19,613.00 213.75 $9,304.00 8.00 $566.00 15.75 $945.00 14.25 $943.00 228.25 $10,001.00 44.50 $2,142.00 52.50 $2,438.00 110.00 $5,394.00 38.50 $2,558.00 64.25 $2,831.00 121.25 $6,651.00 79.00 $3,638.00 8073.75 $359,027.00
$/UD $54.78 $38.15 $38.58 $39.86 $51.33 $39.85 $42.22 $50.76 $50.73 $45.39 $46.89 $40.42 $42.05 $59.00 $50.54 $45.90 $54.53 $38.74 $43.37 $47.00 $38.04 $36.24 $43.53 $70.75 $60.00 $66.18 $43.82 $48.13 $46.44 $49.04 $66.44 $44.06 $54.85 $46.05 $44.47
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2008 Analysis of User Days TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
387.00
219.75
0.00
0.00
606.75
7.52%
Youth Adult
609.25
1352.75
235.00
326.25
2523.25
31.25%
Family
472.00
3854.25
401.50
216.00
4943.75
61.23%
Totals
1468.25
5426.75
636.50
542.25
8073.75
100.00%
Percent
18.19%
67.21%
7.88%
6.72%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
1
5
0
0
6
7.50%
Adult
10
23
5
5
43
53.75%
Family
1
24
1
5
31
38.75%
Totals
12
52
6
10
80
100.00%
Percent
15.00%
65.00%
7.50%
12.50%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
258
144
0
0
402
8.59%
Analysis of Groups
Analysis of People
Youth
Non-church Events Total # of People
Percent
Adult
409
810
160
175
1554
33.20%
Family
236
2189
146
154
2725
58.21% 100.00%
Totals
903
3143
306
329
4681
Percent
19.29%
67.14%
6.54%
7.03%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$16,840.00
$9,939.00
$0.00
$0.00
$26,779.00
7.46%
Adult
$30,846.50
$65,883.00
$12,337.00
$16,465.50
$125,532.00
34.96%
Family
$18,812.00
$165,803.00
$10,220.00
$11,881.00
$206,716.00
57.58%
Totals
$66,498.50
$241,625.00
$22,557.00
$28,346.50
$359,027.00
100.00%
Percent
18.52%
67.30%
6.28%
7.90%
100.00%
FAnalysis of $ Received
IV - 19
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2008 Frequency of Group Size Group Size
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
1
2
0
3
3.75%
3
3.75%
10 - 19
1
11
1
13
16.25%
16
20.00%
20 - 29
0
12
5
17
21.25%
33
41.25%
30 - 39
2
6
4
12
15.00%
45
56.25%
40 - 49
0
2
2
4
5.00%
49
61.25%
$ 50 - 74
1
5
7
13
16.25%
62
77.50%
75 - 99
0
4
3
7
8.75%
69
86.25%
100 - 124
0
0
0
0
0.00%
69
86.25%
125 - 149
0
0
5
5
6.25%
74
92.50%
150 - 199
0
1
0
1
1.25%
75
93.75%
200 +
1
0
4
5
6.25%
80
100.00%
Totals
6
43
31
80
100.00%
80
100.00%
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
$422.00
$780.00
$0.00
$1,202.00
0.33%
$1,202.00
0.33%
10 - 19
$970.00
$11,672.50
$851.00
$13,493.50
3.76%
$14,695.50
4.09%
20 - 29
$0.00
$29,027.00
$10,185.00
$39,212.00
10.92%
$53,907.50
15.01%
30 - 39
$4,909.00
$12,624.00
$10,735.00
$28,268.00
7.87%
$82,175.50
22.89%
40 - 49
$0.00
$6,601.00
$6,074.00
$12,675.00
3.53%
$94,850.50
26.42%
50 - 74
$3,638.00
$33,284.50
$32,835.00
$69,757.50
19.43%
$164,608.00
45.85%
75 - 99
$0.00
$22,337.00
$20,678.00
$43,015.00
11.98%
$207,623.00
57.83%
100 - 124
$0.00
$0.00
$0.00
$0.00
0.00%
$207,623.00
57.83%
125 - 149
$0.00
$0.00
$52,778.00
$52,778.00
14.70%
$260,401.00
72.53%
150 - 199
$0.00
$9,206.00
$0.00
$9,206.00
2.56%
$269,607.00
75.09%
200 +
$16,840.00
$0.00
$72,580.00
$89,420.00
24.91%
$359,027.00
100.00%
Totals
$26,779.00
$125,532.00
$206,716.00
$359,027.00
100.00%
$359,027.00
100.00%
Revenue by Group Size Group Size
IV - 20
SUPPORTING INFORMATION 1= 2= 3=
Youth Adult Family
A= B= C= D=
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# O/N
$/Rec'd
Beersheba Springs Assembly Overnight without meals January - December 2008 Month
Name
Feb-08 Feb-08 Mar-08 May-08 May-08 May-08 Jun-08 Jun-08 Jun-08 Jul-08 Aug-08 Sep-08 Sep-08 Oct-08 Oct-08 Nov-08 TOTALS
Cook's UMC Centenary First UMC Murfreesboro 1st Marriage Retreat Winchester 1st UMC Rosettes (Golfers) matthew's Memoria UMC Clark's Family Reunion Pleasant View UMC Murfreesboro 1st Marriage Retreat Fairfield Glade UMC Gallatin First Baptist Murfreesboro 1st Marriage Retreat Golf - Sweet Tees John Purdue Morrisville UMC Fairfield Glade UM Youth
Age
Type 2 1 2 2 2 3 3 3 2 2 2 2 2 2 2 1
B B B B D B D B B B C B D D B B
3 2 2 2 2 5
D B A A D
Size 22 19 24 22 8 12 29 17 20 10 13 26 6 1 5 12 246
16
44 38 48 22 8 24 29 17 40 20 13 52 12 3 5 24 399
$1,144.00 $684.00 $1,248.00 $572.00 $464.00 $658.00 $1,044.00 $884.00 $1,040.00 $500.00 $260.00 $1,308.00 $360.00 $90.00 $130.00 $432.00 $10,818.00
$/ON $26.00 $18.00 $26.00 $26.00 $58.00 $27.42 $36.00 $52.00 $26.00 $25.00 $20.00 $25.15 $30.00 $30.00 $26.00 $18.00 $27.11
Beersheba Springs Assembly Day Use Groups January - December 2008 Month
Name
Jun-08 Sep-08 Sep-08 Sep-08 Oct-08 TOTALS
Hobb's Wedding Methodist Explorers Evangelism Planning Team TN Conference Cabinet Savage Gulf Conservation
Age
Type
IV - 21
Size
M 35 15 12 7 45 114
$/Rec'd 0 15 12 7 34
$270.00 $135.00 $84.00 $49.00 $730.00 $1,268.00
$/Person $7.71 $9.00 $7.00 $7.00 $16.22 $11.12
SUPPORTING INFORMATION
BoardSource is one of the best resource organizations for not-for-profit groups that I have found. The following information is taken from their web site and is a sampling of the guidance that is available there. There is a great deal of free information and much more for members. It may be worth your consideration to become a member. Look carefully at their trainings, often offered in partnership with other NFP resource groups. Kathy Trotter
What are the basic responsibilities of nonprofit boards? Ten Basic Responsibilities of Nonprofit Boards 1. Determine the organization's mission and purpose. It is the board's responsibility to create and review a statement of mission and purpose that articulates the organization's goals, means, and primary constituents served. 2. Select the chief executive. Boards must reach consensus on the chief executive's responsibilities and undertake a careful search to find the most qualified individual for the position. 3. Provide proper financial oversight. The board must assist in developing the annual budget and ensuring that proper financial controls are in place. 4. Ensure adequate resources. One of the board's foremost responsibilities is to provide adequate resources for the organization to fulfill its mission. 5. Ensure legal and ethical integrity and maintain accountability. The board is ultimately responsible for ensuring adherence to legal standards and ethical norms. 6. Ensure effective organizational planning. Boards must actively participate in an overall planning process and assist in implementing and monitoring the plan's goals. 7. Recruit and orient new board members and assess board performance. All boards have a responsibility to articulate prerequisites for candidates, orient new members, and periodically and comprehensively evaluate its own performance. 8. Enhance the organization's public standing. The board should clearly articulate the organization's mission, accomplishments, and goals to the public and garner support from the community. 9. Determine, monitor, and strengthen the organization's programs and services. The board's responsibility is to determine which programs are consistent with the organization's mission and to monitor their effectiveness. 10. Support the chief executive and assess his or her performance. The board should ensure that the chief executive has the moral and professional support he or she needs to further the goals of the organization.
IV - 22
SUPPORTING INFORMATION
What are the legal responsibilities of nonprofit boards? Under well-established principles of nonprofit corporation law, a board member must meet certain standards of conduct and attention in carrying out his or her responsibilities to the organization. Several states have statutes adopting some variation of these duties which would be used in court to determine whether a board member acted improperly. These standards are usually described as the duty of care, the duty of loyalty and the duty of obedience.
Duty of Care The duty of care describes the level of competence that is expected of a board member, and is commonly expressed as the duty of "care that an ordinarily prudent person would exercise in a like position and under similar circumstances." This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization.
Duty of Loyalty The duty of loyalty is a standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. This means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization.
Duty of Obedience The duty of obedience requires board members to be faithful to the organization's mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A basis for this rule lies in the public's trust that the organization will manage donated funds to fulfill the organization's mission.
What are the responsibilities of individual board members? Individual Board Member Responsibilities
Attend all board and committee meetings and functions, such as special events. Be informed about the organization's mission, services, policies, and programs. Review agenda and supporting materials prior to board and committee meetings. Serve on committees or task forces and offer to take on special assignments. Make a personal financial contribution to the organization. Inform others about the organization. Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization Keep up-to-date on developments in the organization's field. Follow conflict of interest and confidentiality policies. Refrain from making special requests of the staff. Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.
IV - 23
SUPPORTING INFORMATION
Personal characteristics to consider
Ability to: listen, analyze, think clearly and creatively, work well with people individually and in a group. Willing to: prepare for and attend board and committee meetings, ask questions, take responsibility and follow through on a given assignment, contribute personal and financial resources in a generous way according to circumstances, open doors in the community, evaluate oneself. Develop certain skills if you do not already possess them, such as to: cultivate and solicit funds, cultivate and recruit board members and other volunteers, read and understand financial statements, learn more about the substantive program area of the organization. Possess: honesty, sensitivity to and tolerance of differing views, a friendly, responsive, and patient approach, community-building skills, personal integrity, a developed sense of values, concern for your nonprofit's development, a sense of humor.
Q and A BoardSource has compiled the most interesting and relevant inquiries from the 6,000 calls our experts receive every year. If you have additional questions, you can ask our consultants or call 202-452-6262. (Note the following are the questions in the FUNDRAISING category with sample answers. KT)
Should all board members be required to make an annual contribution? Every board member candidate should be made aware of your organization's policy on personal contribution. Most board members understand how important personal contributions can be to carrying out their fundraising responsibilities. It is difficult to ask for a gift if you yourself have not contributed. Usually board members have differing abilities to contribute, so a standard gift is not necessarily appropriate. Instead, consider establishing a minimum gift amount, and be sure that every board member is aware of not only the responsibility to give, but the suggested amount. For further reference: Greenfield, James M. Fundraising Responsibilities of Nonprofit Boards.
How many boards require that their members make a personal contribution to the organization? Forty-eight percent of the organizations responding to a recent survey conducted by NCNB and Stanford University indicate that they have a policy requiring board members to make a personal contribution. More than one third (36%) say that they have a 100 percent participation by their board. International and arts and culture organizations have the most generous board members: over 60 percent of their board members make a personal monetary contribution annually.
What is a Donor Bill of Rights? What are restricted grants? What are the most effective solicitation methods?
IV - 24
SUPPORTING INFORMATION
How can we appropriately recognize a major donor? What is one of the most common misperceptions about fundraising? Fundraising is not begging! Start by dissipating the common belief that asking for money for an important cause is begging. No organization is able to function without money. Raising funds is one of the most natural activities a board member can engage in to show his own enthusiasm about the organization and its programs. Giving money to a cause is equally natural. However, most people do not give unless someone asks them to give.
What is a tax-deductible donation? What should be included in a receipt for a charitable donation? What is a Unified Registration Statement (URS)? What are 3 Ds, 3 Gs, and 3Ws? What do the funders want to know about your board? What are the benefits of anonymous giving? Can we raise money before receiving our determination letter? Should we send a thank you letter even if our proposal is rejected? What is a case statement? What funding resources are available for our organization? Where can I find information on a specific nonprofit to help determine whether it is a respectable organization or whether I want to make a donation? Where can I find information on and for foundations? Is there an organization that deals with board members of for-profit corporations?
Training Opportunity (sample) Principles and Techniques of Fundraising Sponsor: Location: More information:
The Fund Raising School Offered on a regular basis in locations around the country. 800-962-6692
For the last 30 years, The Fund Raising School has worked to perfect Principles & Techniques of Fundraising as a ultimate fundraising course. Recognized internationally, Principles & Techniques gives you the foundation and inspiration to lead your nonprofit to its financial goals. It provides you with the framework for operating a successful total development program. It is an intensive five day, A through Z training program that is the basis for the rest of the School’s courses. Who Should Attend This course is valuable to both new and seasoned professionals, volunteers, staff and Board members. As a professional, you’ll learn the “must know” strategies and tools of fundraising that let you hit the ground running toward success. As a Board member, you will understand why and how it is essential for the Board and staff to work together to accomplish the fund raising goals.
IV - 25
Tennessee Conference of The United Methodist Church Nashville, Tennessee
March 2009
ASSESSMENT OF CAMPING MINISTRY Phase I Report for the
Tennessee Conference of The United Methodist Church Nashville, Tennessee
♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ This assessment of the camping ministry was completed at the request of the Conference Camps Task Force on behalf of the Tennessee Conference of The United Methodist Church. The participatory process involved the consultants, Task Force members, Committee on Camp and Retreat Ministries members, annual conference leaders and other stakeholders. This report reflects the research, analysis, conclusions and recommendations reached by the consultants.
KALEIDOSCOPE inc. 4241 Gabel Drive, Suite 1b Fayetteville, Arkansas 72703 800‐993‐7499 (phone) / 479‐443‐0479 (fax) www.kaleidoscope‐inc.com Kathleen M. Trotter , CCD Amanda Williamson, RLA Jody Oates Terri Bressler
Principal and Consultant Site Planner Consultant Office/Project Manager
All rights reserved. CONFIDENTIAL INFORMATION. Except as it is used in direct relation to the project, no part of this publication may be reproduced or used in any way without express written permission by KALEIDOSCOPE inc. and the Committee on Camp and Retreat Ministries of the Tennessee Conference of the United Methodist Church. Copyright © 2009, KALEIDOSCOPE inc.
Cedar Crest Camp & Retreat Center Aerial
TABLE OF CONTENTS I.
Introduction Context and Purpose Scope and Methodology “Begin with the End in Mind”
II.
Assessment of the Current Ministry Tennessee Conference of the UMC Summer Camp – Cedar Crest Camps and Retreats 2009 Analysis of All Use Financial Analysis Cedar Crest Property Beersheba Assembly Perspective of Stakeholders
III.
II – 1 II – 2 III – 3 II – 4 II – 6 II – 9 II – 11 11 – 12
Options for Growth in the Ministry Trends and Norms Summary of Foundations for Camp/Retreat Ministries Conclusions and Options for Growth
IV.
I – 1 I – 1 I – 3
Supporting Information
III – 1 III – 5 III – 6
INTRODUCTION
SECTION I INTRODUCTION CONTEXT AND PURPOSE It has been a privilege for the KALEIDOSCOPE consultants to assist the Camps Task Force in evaluating the camp and retreat ministry for the Tennessee Conference of The United Methodist Church. These are the issues that preceded and established the scope of work for the assessment: 1. The Tennessee Conference of The United Methodist Church owns two camp and conference/retreat center sites ‐‐ Beersheba Springs Assembly and Cedar Crest Camp and Retreat Center. 2. Organizations within the Tennessee Conference sponsor events at both sites. The offerings have varied over the past several years, but in general Camp Cedar Crest is host to the traditional resident camps for children and youth sponsored by the Committee on Camp and Retreat Ministries. They offer programs for 3rd through 12th graders, plus special camps for younger children, challenge camps for youth and several weekend events. Beersheba Springs Assembly offers a variety of events for families, adults and youth sponsored by agencies of, and affiliated with, the annual conference. 3. Camp Cedar Crest has experienced a very significant decline in camper numbers since 2000, as well as in general use. This decline has been accompanied by operational deficits, requiring unplanned subsidies by the annual conference. 4. As the situation has not corrected itself, the Cabinet called for radical action in relation to the site and the ministry. The result was the appointment by the 2008 annual conference of a Camps Task Force, under the direction of the Committee on Camp and Retreat Ministries, to conduct a thorough study of the options related to Camp Cedar Crest and to report back to the 2009 Annual Conference. 5. Because of the complexity of the situation, leaders determined that that the study should involve more than an evaluation of Camp Cedar Crest, but rather should be a review of the whole camping ministry, including the Beersheba Springs Assembly use and property. This assessment is a response to this need. SCOPE AND METHODOLOGY Below is the action taken by the 2008 Annual Conference in response to the resolution submitted by the Cabinet, establishing the identity and scope of responsibility for the Camp Task Force: Resolved, that a Conference Camps Task Force be created to make a recommendation to the 2009 Annual Conference concerning Cedar Crest Camp. Possible recommendations may include continuing its current
I-1
INTRODUCTION program, upgrading the camp, changing its mission, or liquidating the property. The members of the Task Force will be named by July 15, and will include 2 persons (lay and clergy) appointed by the chair of the Camping and Outdoor Ministries Committee; the 2 persons (lay and clergy) appointed by the chair of the Conference Board of Trustees; and up to 4 persons (lay and clergy) appointed by the Bishop, to include representatives of users of Cedar Crest. The Bishop shall name one of the members chair. The directors of Connectional Ministries and Administrative Services will provide staff support for the task force. The expenses of the task force will be paid from conference contingency funds.
The issues related to the decline in ministry participation at Cedar Crest are more involved than just an assessment of the program styles, facilities, and desires of the constituency. There is still much emotion for some persons related to the rape incidents in the early 2000’s on the camp. However, it is unclear whether these are a primary factor affecting camper participation. To address the issues raised, the consultants and Camps Task Force determined to undertake the study in two phases, which have been adjusted somewhat from the original proposal: An overview of the entire ministry, including both sites, by the Phase I: consultants. In this phase, the consultants analyzed existing information with regard to program style, marketing materials, leadership and camp/retreat participation in relation to Annual Conference membership. They reviewed the physical properties and facilities, and talked with key stakeholders to hear their perspective about the effectiveness of the current program and facilities. This overview included a meeting with the Camps Task Force and Committee on Camp and Retreat Ministries. This report contains conclusions and recommendations from Phase I based on the consultants’ observations, analysis and comparisons to norms in the camp and retreat field. The recommendations will be discussed with the Camps Task Force and Camp and Retreat Ministries Committee as a basis for their recommendations for next steps to the Annual Conference. Testing the vision and conclusions with the constituency. Phase II: Depending on the outcome of Phase I, the Camps Task Force and Committee may want to seek feedback from the constituency using an electronic survey to determine their responsiveness to proposed program changes and facility recommendations. It is likely that this phase will also include dialogue with key stakeholders to hear their ideas and perceptions. From these various sources of feedback, the consultants and Task Force and/or Committee on Camp and Retreat Ministries can develop strategic plans for taking the ministry to its next steps of growth. I-2
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“BEGIN WITH THE END IN MIND” This is a basic principle advocated by Stephen Covey to achieve effectiveness. The Camps Task Force members noted to KALEIDOSCOPE inc. that they want an “objective” view of the camping ministry and its potential – someone who can assess the issues without being biased toward one opinion or another, or affected by the history. The consultants assure leaders that they have been thorough and comprehensive in their investigation, and candid in communicating the observations and recommendations. However, persons receiving this report need to understand that the consultants do bring a particular “bias.” They have been professionals in the field of camps, conference centers, and retreat centers for more than 30 years. As such, they are very knowledgeable about the characteristics of the field, the common issues and solutions, and the changes in the industry. But they are not objective in the sense that they have a tremendous commitment to the potential for retreating and camping to be a source of life‐changing experiences for persons who participate. It is the hope of the firm that the outcome of the consultation will be concrete and practical recommendations that will lead to a VITAL and VIABLE camp and retreat ministry for The Tennessee Conference of The United Methodist Church. The ministry will be vital if it is “life‐giving” to the people it serves, to the churches and to the community beyond. The ministry will be viable if it can be sustained with planned resources available to it. With this “end” in mind, the consultants have conducted a critical assessment of the issues, and have provided conclusions and recommendations to turn these issues into workable solutions. It will ultimately be up to the respective groups involved as decision‐makers to determine whether they have the resources, time, energy and commitment to follow through with the steps that will lead to growth of this mission.
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SECTION II ASSESSMENT OF CURRENT MINISTRY TENNESSEE CONFERENCE OF THE UMC The consultants understand that the request from the Cabinet for an assessment of the Cedar Crest camp ministry is out of a belief and commitment that camps and retreats provide life‐changing experiences for persons in faith formation. However, because the program has not been healthy, leaders in the annual conference wish for decisive action to be taken to create a vital and viable ministry. The Tennessee Annual Conference comprises the middle counties of the state, and is divided into seven (7) districts. The graphic below indicates the approximate location of Cedar Crest and Beersheba Springs within the annual conference.
United Methodism has grown in recent years in middle Tennessee. The 2007 conference membership was tallied at 118,244, a growth of about 800 members from 2006 and about 4,500 members from 2005. The consultants conducted an assessment of the current ministry based on conversations with leaders, observation of prior and current marketing materials and a review of statistics. Neither the conference leaders nor the consultants are sure that the statistical data is totally correct because reports have not been kept consistently. The Conference Camping Director, Dickie Hinton, did his best to pull together historical material based on records that he could find. II - 1
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The ministry review focuses primarily on the camping programs sponsored by the Committee on Camps and Retreats and held at Cedar Crest Camp. There are Conference sponsored events held at Beersheba Springs Assembly as noted on the use report, but up until 2009, there were no events sponsored specifically by the Camps and Retreats Committee. Because of leadership changes this past year, and adjustments being made to the program for 2009, the consultants will refer to many practices in the past tense.
SUMMER CAMP – CEDAR CREST The Camp and Retreat Ministry Committee has sponsored a very traditional summer camp program at Cedar Crest, using a “small group” camping model. The consultant is unclear whether this has also been a decentralized camping experience, or a centralized model simply organized around small groups. The elementary, junior high and senior high camping programs were offered for six weeks in 5‐day blocks, actually only equaling four full days (Monday morning to Friday morning). Most weeks provided experiences for multiple age groups on the camp at the same time. Additional mini camps were provided for younger children, along with several specialty camps for parents, grandparents, or as an adventure trip. The traditional programs (based on the 2007 and 2008 brochures) relied on the idea that going to camp is intrinsically understood and appealing. The brochures primarily reflect information about dates and times, logistics for registration, and fees (VERY LOW!) with little description of the kinds of activities that the campers will enjoy. Leadership for the camping program for the past approximately ten years has been provided by a quarter time conference camp and retreat director, a site manager at Cedar Crest and seasonal summer camp staff. The facilities that support the programs include basic camper cabins, a couple of lodges, a common dining center, a swimming pool, activities on the lake, arts and crafts, hiking trails, challenge experiences and sports courts and fields. The participation in this program over the approximately ten year period was as follows (assumed to be accurate, from multiple sources of data): Year # Youth # Elem Avg. # of Elem. Total # of Campers Campers Campers/week Campers 2001 184 481 80 665 2002 103 222 32 325 2003 85 237 34 322 2004 124 281 47 405 2005 127 258 43 385 2006 150 273 46 423 2007 116 323 46 435 2008 109 219 37 328 II - 2
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An obvious concern of the Camp and Retreat Committee as well the Annual Conference is the decline in campers over the last ten years. There certainly was a precipitous decline from 2001 to 2002. One of the factors that has been blamed is the rapes that occurred in the early 2000’s. This certainly could have been a contributing factor. However, there are other factors. Across the country, camps experienced a drop in participation after the 9/11 event of 2001. Additionally, it must be noted that the style of camping and manner in which it has been packaged and marketed is significantly out of date, and many other annual conference and denominational groups experienced declines in this period if their programs were not revised to update both the content and the “look.” The consultants are confident that the reasons for the decline are complex, but certainly reflect as much about the desirability of the program offerings as any external factor. Whatever the reason, the summer camping program is at a point that it must be considered as a start up ministry to be revitalized. This will be the perspective suggested by the consultants, and they will make recommendations for the changes that have led to thriving camp ministries in other places. CAMPS AND RETREATS 2009 The consultants affirm the changes that have been made in 2009 as a starting place for revitalizing the ministry – Events are being sponsored by the Committee on Camp and Retreat Ministries at both Cedar Crest and Beersheba Springs. The events are designed with a theme and specific associated activities. The brochure identifies the events by age level, by type of event, by title and by date. The brochure also lists “affiliated programs” – by UMW, by the Board or Ordained Ministry, by the Work Area on Evangelism and special camp mission/training opportunities. These are the offerings in the 2009 brochure: At Cedar Crest: Two weekend “Mission” events – participants of all ages can ‘feast” on discipleship and service as they help prepare the camp for summer One extended weekend event for adults living with HIV/AIDS One week of Summer Staff Training A one (1) night stay for children (Kindergarten through 2nd grade) and a parent Two “camp intro” events for children (grades 2 through 3) Five week long (4 nights) events for children and youth (grades 3 – 12) with an emphasis on experiencing God’s great outdoor world One weekend ReUnion for those who attended or worked at camp during the 60’s, 70’s and 80’s II - 3
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At Beersheba Springs: One weekend “Gathering of Older Adults” Covenant Renewal Conference focused on the covenant of marriage “Ignite the Fire” event for Jr. and Sr. High youth Licensing School for certified Candidates for Ministry Two 2‐night events for Jr. and Sr. High youth – Celebration and Summer Sizzler – participants may attend either or both. Family Fellowship Weekend ReUnion weekend for those who attended Beersheba from 1955 to 1970. Ministers’ Conference on Evangelism Annual United Methodist Women’s Conference A factor that must be considered in evaluating the potential for campers in the primary programs is that there are a number of camp and retreat events for older youth sponsored by other agencies or program groups, taking place across the Conference and at Beersheba Springs. These are the recent registrations in these programs: Maxwell Chapel 100 campers Murphreesboro District 80 campers 300 campers Beersheba Week‐end Sizzler Mountain Top events 343 campers TOTAL other locations (outside Cedar Crest): 823 campers It is positive that the 2009 Camp and Retreat Committee material incorporates some of these major events. The consultants will make additional recommendations for updating the offerings by the Committee on Camp and Retreat Ministries. ANALYSIS OF ALL USE The primary reason that the Tennessee Conference owns and operates Cedar Crest and Beersheba Springs is for the purpose of supporting programs sponsored for and by United Methodists in the churches and the annual conference agencies. However, in order for the operations to be financially viable, they depend on a minimum level of income from fees, and thus the amount of use at the sites is critical to sustainability. For this reason, as well as to provide ministry through Christian hospitality, the sites seek to serve other groups whose purposes are compatible with the values and principles of the United Methodist Church. The consultants analyzed the recent use at both sites in order to understand the nature of the groups using the facilities and the volume of use and revenue being received from these sources. The consultants’ system illustrates some very particular and important factors related to the efficiency of the operations and the potential to generate revenue. The analysis is printed in Section IV, beginning with an explanation of the system and followed by statistical reports that illustrate the use at each site. II - 4
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Unfortunately the data for Camp Cedar Crest was very sketchy and therefore some of the analysis could not be completed and some of the statistics are estimates. However, the consultants believe that there is sufficient data to create an accurate picture of the current situation. Following are the consultant’s observations of the use analysis. Cedar Crest: 1. For both sites, the revenue from full service groups (food service provided by the site) offers the best support of the budget. 2. In 2007 Cedar Crest had only 21 full service groups and in 2008 only 15, if the records are accurate. Even the 2007 use of 3,203.25 user days is not sufficient to sustain an operation. 3. The lack of data regarding the nature of the full service groups and the revenue earned makes it difficult to make observations beyond the one above. 4. In addition to the 21 full service groups in 2007, the site hosted 22 overnight groups that cooked for themselves and a number of day groups. Again the lack of data does not provide a way to analyze the impact on revenue. 5. The 28 overnight groups hosted in 2008 recorded revenue ranging from $1.76 per overnight to $40.91 per overnight. The average revenue from these groups was $12.26 per overnight. This is significantly below what it costs for the site to operate. The bottom line for Cedar Crest is that the site simply does not have sufficient use to warrant its operation, and especially to sustain its budget. The benchmark used by the consultants is that a site should have a minimum of 100 campers per camp week, and a minimum of 5000 user days no matter what length of time it operates. Cedar Crest must be considered a start up operation if it is to continue in the future. Beersheba Springs Assembly: 1. As stated with Cedar Crest, it is full service (with food) usage that generates sustainable revenue for the operation. 2. Fortunately Beersheba Springs has primarily full service use. The 79 full service groups in 2007 generated 7,384.25 user days with an average revenue of $39.45 per user day. This is actually very low for an adult retreat center. 3. The use grew in 2008 to 80 full service groups with 8,073.75 user days, and so did the revenue – to $44.47 per user day, which is still very modest for an adult retreat center with semi‐private rooms. 4. Beersheba Springs is heavily used by annual conference groups. 18% of the volume of use was from retreats sponsored by conference‐affiliated groups. Another 67% of the use was from local churches. This is excellent validation of the need for the ministry. 5. The consultant is surprised at the level of family use. The 2008 analysis indicates that 61% of the volume of use is from family groups. This factor indicates that Beersheba Springs needs to be sure that it is family –friendly in its lodging, recreation and gathering areas. II - 5
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6. Beersheba Springs has an advantage of being able to accommodate large groups, and should focus its marketing effort on just that in order to boost the budget. Note that 86% of the groups were 100 persons or under, but brought to the site only 58% of the revenue. The largest groups – only 14% of the total groups served – brought to the site 42% of the revenue. Serving large groups is very important both as a unique ministry niche AND for financial viability. 7. Beersheba Springs serves only an incidental number of overnight and day groups. This is definitely an advantage. While the Beersheba Springs’ use is sufficient to be operationally viable, the site would be in the strongest position if it would increase its volume of use to over 10,000 user days, and its fees to over $50.00 average per person per day. FINANCIAL ANALYSIS The issue of viability was raised because of concern over the subsidy required by “the camps” more specifically Cedar Crest. The consultant created a chart, printed on the following page, to analyze the actual income and expense history of both sites, and also to observe the capital investment in the sites. The data was taken from the year end financial statements from the treasurer’s office of the annual conference, and hopefully the consultant has interpreted the figures accurately. The findings are revealing – 1. While clearly both sites have generated some deficits, they are proportionately greater at Cedar Crest. 2. The consultants understand that the expectation of CFA and Connectional Ministries is that the camp/retreat programs will operate within their PLANNED subsidies, which means that the sites must be able to generate the revenue projected in their budgets, and stay within the expenses. The history reveals more years that the revenue fell short of projections, and/or expenses exceeded projections. 3. The striking observation is the amount of capital invested in Beersheba Springs over the past ten years, and the corresponding increase in revenue. The consultants suggest the LACK of capital improvements, along with dated programs, is the primary reason that the ministry has languished at Cedar Crest. 4. The consultants were not able to evaluate the line item budgets to determine whether the specific expenses are within “normal” ranges. They suggest that the sites use the surveys conducted regularly by the associations (ACA, CCCA and IACCA) to determine whether expenses in particular categories are typical or atypical. 5. They also do not know whether the programming costs exceed the revenues. It is certain that the summer camp fees are VERY low, and surely require subsidy to cover costs. The consultants observe several things that should be investigated for the future as a means of establishing financial viability (continued on the next page): II - 6
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1. The cost per user day can be established in the most basic way by dividing the total number of user days on the site into the total cost. Using Beersheba Springs 2008 information, that cost would be $434,756 / 8074 user days = $53.85 per user day. This is considerably higher than the average receipt of $44.74 per user day indicated in the use analysis. The approximately $9 per user day is the subsidy required in order to break even. 2. The same process would apply to Cedar Crest. However, it is important to make sure that PROGRAM fees are added to SITE (hospitality) fees and that they are sufficient to actually cover program costs. 3. The consultant was not able to identify the specific funds paid out from the maintenance endowment, or from Advanced Special receipts. These are both very important supplements to the operations. 4. In addition to assuring that earned revenue covers the costs of the operation, the Committee on Camp and Retreat Ministries needs to establish itself in the role of a “board” from the perspective of governance and fund raising. While major funding campaigns may still be managed by the annual conference, it is critical in preparation for those events that camp leaders undertake annual campaigns as a means of nurturing donors, updating donor lists and creating a climate for major fund raising. 5. The financial reports indicate that capital funding has been a separate source of income, and capital expenditures have been recorded separately from operations. This is essential to do, as it is not possible to fund major capital investments from operations. II - 7
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CEDAR CREST PROPERTY The consultants evaluated the property from several perspectives – by reviewing the site plan created a decade ago; by personal review of the property; and by listening to the assessment of persons familiar with the site. Following are observations about the site and facilities: Cedar Crest Camp and Retreat Center is in a good location, 45 minutes from Nashville. The 475 acres of rolling forested hills and reclaimed farmland provides a good context for a summer camp with plenty of natural areas for exploration and to keep activities and camper groups separate from each other. The small lake provides opportunities for fishing, canoeing, kayaking, paddle boating and simply enjoying the beauty of the area. The consultants heard significant criticism of the site in its current configuration for two reasons – 1. It is poorly organized with no sense of “center.” The primary facilities are developed on the edges of the large open meadow with summer camp cabins and the dining hall at the front edge of the property and the Lodges across the lake at the back of the property. Using the Dining Hall for Lodge guests creates a challenge due to distance. 2. The facilities have not been maintained or updated and are in fair to poor condition. The summer cabins are basic structures that are very rustic. A separate bathhouse serves the pod of cabins. To provide safety as campers need restroom facilities at night, the camp has put a chemical toilet behind a curtain in one corner of each cabin.
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There is a very large grass field area as you enter the cabin area where programming is possible. This large open area, while good for games and group activities, is more space then necessary causing the staff to maintain a large mowed lawn and allows visual access to the cabin area from the adjoining road to the property. Two lodges ‐‐ Nickell and Paul Cecil Lodges – provide retreat style accommodations, but are situated on the far side of the lake from the dining center.
The Dining Hall seems to be at the “back” of the main area of camp, somewhat removed from everything else in camp. The exterior is attractive space, but the interior needs to be updated. The kitchen contains equipment that doesn’t function (according to the staff) and doesn’t serve well as it is laid out. There is not an adequate office on the camp property. Cedar Crest commissioned the completion of a Master Plan for the site in 1997. The plan is well done with much excellent analysis of the property and facilities. The issue with the plan is that the vision – and the resulting design ‐‐ was based on 20th century camping models that are generally outdated in the 21st century. While it is true that campers do want to have fun in the outdoors, they typically require more structured, skill‐based activities to attract and maintain their attention, and many more want indoor plumbing with lodge‐style sleeping accommodations for their overnights. The consultants do not find that the Cedar Crest PROPERTY is a bad asset. It is the development of the property that is the problem – based on a camping style that is outdated; poorly designed
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from the beginning; not regularly updated and upgraded to meet changing expectations for comfort and convenience. Their recommendation is, if the annual conference intends to rebuild its summer camp program, that the conference commit to investing significant funding into a good plan for quality facilities to build a contemporary camp and retreat center. They are confident that this investment, along with exciting programming, will lead to a thriving camp ministry. BEERSHEBA SPRINGS ASSEMBLY The observations and analysis of Beersheba Springs Assembly were completed in order for the consultants to have a comprehensive perspective on the camp and retreat ministry for the annual conference. The consultant has included in previous sections feedback on Beersheba Springs with regard to the use analysis and finances. Following is a brief assessment of the property and facilities.
1. This is an historic property that has been well cared for and is loved by the church and its users. 2. Beersheba Springs primarily serves as an adult retreat center, although this includes a significant number of family groups. While there is one building for youth (bunkhouse style), the private, hotel style rooms appeal to and serve adults well. Conversely the hotel style rooms do not serve children and youth well with regard to safety and proper supervision in accordance with child protection policies. 3. Many of the guest rooms have been renovated in recent years. The vintage rooms (those with bathrooms at the end of corridor) need to continue to be updated as much is possible. Many rooms will not be able to have a private bath due to the structural capacity of the buildings. 4. In addition to indoor décor, the Executive Director has paid great attention to the exterior ambiance, and has created a new image by hanging ferns on the porches around the quadrangle. These have become a symbol of hospitality and a welcome new experience at the site. 5. Beersheba can serve for youth retreats and short term camps in an assembly setting. The challenge in serving youth over a long term is the lack of recreational opportunities on the site. The surrounding areas could offer some adventure programming (such as rock climbing and repelling), if transportation for campers/guests were available. 6. The nearby neighbors to the property have raised concerns about security and safety of guests. A private residence by the Overlook is in the middle of the property, and several other houses at the back of the property are very II - 11
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close to the Gill Dormitory (the primary youth space). The houses along the Marvell/Brick Row/Lower Neal/Smith Row side also encroach on the sense of a retreat setting. The conference should develop a plan to purchase the adjoining properties when they become available, most critically the houses by the dormitory. 7. This operation and site have a great foundation for continuing to build a vital and viable ministry for the Tennessee Conference. The consultants heard from the Executive Director a clear vision and understanding of what constitutes excellence in a camp and retreat ministry. He has been working diligently to “catch up” on all aspects of the ministry, including programming, facilities, marketing (e.g. the image of the ministry in the conference), finances and general operations. Presently he is seen as the positive new leadership for Beersheba Springs, and the conference will benefit if he is seen as the “face” of the ministry overall. PERSPECTIVE OF STAKEHOLDERS Along with the analysis of data and personal observations, the consultants had as many conversations in person, in small groups and via e‐mail as they could in the brief time of the study. These are some of the key perceptions heard from stakeholders: Bishop Wills: The Bishop shared his vision for a vibrant children’s and youth ministry for the conference and local churches. He is excited about the new conference level staff to begin this winter in these areas. He believes that Camp & Retreat Ministry can be an integral part of these initiatives, but only if done with excellence and with a clear vision of serving local churches, making disciples for the transformation of the world. Camps Task Force: The body shared their perceptions by completing a SWOT analysis about the overall ministry ‐‐
Strengths Both sites are gorgeous sacred gifts Beersheba is a beautiful sacred space Conference leadership with vision Land available to develop at Cedar Crest Strong passions of support for both camps Connecting faith with fun (summer camp at Cedar Crest) Key leadership (Dickie Hinton) Location of Cedar Crest (near Hwy 840) The sense of no boundaries (visually the eye not bound by electrical wires)
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Weaknesses Cedar Crest lacks charm that Beersheba seems to hold Declining UM denomination (Annual Conference’s flat membership) Programming model for ministry is stagnant Limited style – seeks to remain a small group facility and nothing else Under utilization of Cedar Crest Sites designed for specific program style; Cedar Crest limited usage because of amenities and space Old facilities at Cedar Crest Food at Cedar Crest
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Opportunities Leadership shift from former generation to new generation (that supports camp) New conference focus articulated for children and youth (with new personnel in children and youth positions) History of Cedar Crest forced look at safety Potential summer camp growth (Statistic: 2% of Conference membership in summer program for children and youth; which would be at least 2,000 campers) Passion renewed for ministry
Threats Decision makers view Cedar Crest with less commitment than Beersheba Funding not provided to camping overall Poor economy History of Cedar Crest
Mission Focus: The Committee on Camp and Retreat Ministries updated the mission statements for both sites in May 2007 as follows: For Beersheba Springs Assembly: “In keeping with the mission of the United Methodist Church to “Make disciples of Jesus Christ”, Beersheba Springs Assembly: Conference and Retreat Center provides a sacred space which fosters a hospitable community retreat experience. It offers spiritual growth in a unique historical setting, utilizing the natural beauty of the mountain and surrounding area to connect people with God and each other. Beersheba Springs Assembly is a mission outreach of the Tennessee Conference of The United Methodist Church.” For Camp Cedar Crest: “In this concrete, air‐conditioned world in which we live, Cedar Crest Camp and Spiritual Retreat Center seeks to create a unique outdoor environment where lives are transformed and brought closer to Christ. As a mission outreach of the Tennessee Conference of The United Methodist Church, its purpose is to foster Christian Community and develop programs that further the ministry of our local churches, while allowing each individual to find God amid God’s creation.” While these statements have been formally adopted, the consultant did not perceive in conversation with camp and retreat leaders that they are key drivers for the ministry as a whole or widely known by the leadership. This is an area deserving attention. Dialogue with Conference Leaders: These were concerns and perceptions shared by several conference leaders regarding the camp and retreat ministry and particularly the Cedar Crest site:
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Cedar Crest will require significant capital input and a re‐birth of trust for pastors and local churches at this location and for the ministry as a whole. The program needs to be more exciting and marketed more effectively. As financial realities are pressing the churches, there is concern about raising capital funds for a ministry that may not have a clearly articulated and accepted vision for moving forward. The leadership was very willing to work with the ministry and is very supportive of the present work being done by staff, the board, task force in conjunction with the consultation. Based on the recent decisions, the annual conference seems willing to financially support Camps and Retreat Ministries and has allocated significant funds for staffing and programming in 2009. While there is fear on the part of persons who have been involved with the camping ministry since 2000 that the incidents with campers still cause parents and pastors to not want to send campers, the consultants did not find much evidence that this is the case. Certainly camp leaders must make every effort to secure the safety of campers. But the 2000 incident can be history if the focus is on building a revitalized vision in a new place through new programs.
Realizing that the youth camping ministry is at a crossroads with Cedar Crest, individuals posed options to consider for the future. These were some of the scenarios suggested: Partner with the Memphis Conference to use Lakeshore as the children’s/youth camp (or possibly another site – local Presbyterian camp?) Build a community center at the Cedar Crest site to serve the local area (maybe still have camp setting here?) Close Cedar Crest for 1 year, re‐build, re‐name, re‐vision, begin with new program, marketing, staff, etc. Operate Cedar Crest as summer only. Find other property nearby to begin a new camp. Move all camp/retreat operations to Beersheba (or at least high school camping). Keep Cedar Crest operating – build credibility with new initiatives. Sell part of Cedar Crest to fund improvements (200 acres across road). Regardless of the logistics for creating a ministry, it is essential to articulate a clear mission and vision for a camp and retreat ministry, identifying the clear connection of support to the local church and the conference mission/initiatives.
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SECTION III OPTIONS FOR GROWTH IN THE MINISTRY The consultants want to reaffirm a perception heard a number of times from stakeholders related to the camp and retreat ministry – the primary reason that the ministry is diminishing is that it is operating with outdated ideas with regard to programming, marketing and facilities. On the one hand, the VALUES of a camp experience don’t change – learning and growing in the faith in the context of a fun, Christian community. But what constitutes “fun,” the way that relationships are formed, the importance of accommodations to the experience, the manner in which the opportunities are communicated – these are the “packaging” for the experience and they do need to change to match the expectations of today’s youth and families. In this section the consultants will suggest some of the ways that the ministry needs to adapt to be prepared to thrive in the future. TRENDS AND NORMS It is important for leaders to understand that much of their experience is influenced by trends that are typical across the country at this time, and also that there are normative standards and principles upon which camps and centers can rely. These are some of the norms and trends observed by the consultants in recent years. 1. Mission based organizations are being forced to shape their opportunities as “products” because participants primarily respond as “consumers.” • Over the last two decades, there has been a blurring of the not‐for‐ profit and for‐profit roles, so that many educational, religious, and even charitable experiences that used to be the sole responsibility of not‐for‐profit entities are being “sold” as profitable products. • The advertising media has convinced persons that everyone deserves the best products. Therefore, no matter what the cost, the participants and recipients expect a top quality product based on consumer standards. • Consumers and participants in programs have a diminished “brand loyalty.” Regardless of the circumstances, persons make their choices based on the benefits to them. • The willingness to pay for a product is based on perceived value, not on cost. Most mission‐based organizations find that it is easier to meet the expectations for cost and fees by adding value than by attempting to reduce the overall expense/price of the experience. • The consumer orientation has created a competitive environment among not‐for‐profit service providers, and sometimes even with for‐ profit services.
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OPTIONS FOR GROWTH IN THE MINISTRY
2. Organizations who successfully reach a broadly based constituency do so with refined “niche marketing.” • According to Faith Popcorn (consumer research analyst) a characteristic of this consumer society is the belief that products and services can and should be tailored to our individual needs. We have almost come to the point, she says, that each individual person is a “market niche.” • This trend is experienced by most camps in terms of the many requests for personalized service and exceptions to the rules for individual needs. It becomes hard to impress the constituency by being responsive to these varied requests because it is now expected. • The ability to market and provide services in this climate requires flexible styles and formats with multiple options that are carefully described as different benefits to the various groups within the constituency. • It is definitely not a “one size fits all” climate. 3. Not‐for‐profit organizations are experiencing significant change in the way in which their missions and operations are financed. • Across the board, there are higher costs to provide services, with fewer cost reductions provided by the community (such as sales tax and property tax exemptions, or courtesy discounts). This is happening at the same time that the demand for quality equal to for‐profit experiences is being experienced. • Simultaneous with rising costs in the not‐for‐profit organizations, the amount of support from traditional community sources like denominational budgets, foundations, and corporations is becoming more difficult to attain. This is leading the not‐for‐profit and service organizations to need to generate revenue from their own activities in order to meet the demands for quality. • The increase in generated revenue within not‐for‐profits has caused the taxing units (IRS, state, and county) to scrutinize their practices for unfair competition with for‐profit (taxable) entities. • Philanthropic giving has shifted from giving to “needy” situations to investing in successful and strong service organizations. It is now necessary to be successful to attract funding. This puts more pressure on the organization to first of all demonstrate the ability to deliver high quality services with self generated revenues in order to attract other funding support. 4. There is a general awareness and affirmation within the society of the need for basic training in personal skills grounded in spiritual and social values. • A primary value and expectation of youth‐serving organizations is that they are a safe place for children to be. III - 2
OPTIONS FOR GROWTH IN THE MINISTRY
•
•
Parents are looking for partners who not only provide a safe place for longer hours of the day, but who teach children personal self‐ confidence and Christian values that enable them to become healthy, productive adults. Because of this values orientation, it is essential for an organization to be able to articulate its mission and express the concrete ways in which this mission is lived in the offerings made to the community.
5. There is an increased desire to relate to the out of doors, defined by the comfort level of the participant in coping with natural elements. • Persons who are interested in challenge activities in the out of doors typically evaluate the experience based on increasingly sophisticated sports. Even the “extreme sports” have been legitimized. Organizations which advertise skill training in outdoor sports and challenge experiences are expected to provide spectacular natural settings, skilled and trained leaders, quality equipment, and a progressive curriculum that allows the campers to continue to develop their interest. • Many people wish to enjoy the out of doors but do not have the interest or stamina to cope with the discomfort of the elements. Successful “camping” organizations are able to provide numerous “levels” of experience with regard to engaging in outdoor activity. • Many camping organizations that serve a broad constituency take the approach that direct interaction with the out‐of‐doors and the elements is only one part of the resident camping experience. Other values and benefits are gained from the resident living situation, the extended learning period, the community and personal relations formed, and the significant contact between trained adults and children or youth. These camping organizations develop programs that express the mission through skills and values carried out in a variety of “camp” settings with different levels of interaction with the out of doors. 6. Successful camping organizations respond to the diversity in the society and organizational environment with non‐traditional programs and services for new groups/people. • Responding to diverse needs requires multiple styles of programs, often year round. • As the program and service roles expand, it, of course, requires more staffing with broader responsibilities. • Programming and operation of the site are integrally entwined, and many of the very physical program resources require leaders who are trained and even certified in the roles. Therefore the site management staff must assume more “program” leadership as well as management of the property and services. III - 3
OPTIONS FOR GROWTH IN THE MINISTRY
KALEIDOSCOPE inc. has watched carefully those camps and centers who, in the midst of the change of the past number of years, have grown and developed a healthy ministry. Below are some of the characteristics of camps and centers who have observed the above trends and positioned themselves to respond positively. As a result they are thriving in the midst of the change. 1. Centers that thrive are MISSION FOCUSED. These camps and centers know who they are and where they are going. They can and do express succinctly their identity and their purpose to their clientele, their supporters, and their staff. They use the stated mission to choose or eliminate the many opportunities and challenges that are presented to them. 2. Successful centers understand the need for SPECIALIZED DIVERSIFICATION. They do not claim to be “everything to everybody.” There are so many needs that can be identified, so many opportunities to respond to, it is tempting to believe that a camp can do it all. Falling into this belief will result in “dabbling” so that the camp has no real identity, no special niche that makes it better than anyone else. Specialized Diversification means that the camp probably does do more than one thing – it may provide summer camps and youth retreats and school programs – but those things are carefully chosen to be done in a quality way, in facilities that are compatible with the program needs, and with leadership and administration that have credibility in those areas. It is also important that the multiple programs are compatible with each other. There are two serious threats to the future of any camp or center – of being “generic” ‐ that is having no personality or uniqueness; and of trying to serve too broad or too diverse a range of clientele to do any particular thing well. 3. Camps and centers who thrive in this climate are RIGHT SIZED. Big is not better or financially more solid. The key to financial stability is the ratio of volume of use to overhead required to provide a certain level of quality and service. (However, it is true that there is a minimum volume of use/revenue that will support all of the components of a residential facility.) Camps need to be right sized – in relation to their primary programs, in relation to the membership of the organizations, in relation to the groups who use the site and services, in relation to costs. And, the camp needs to be rightly configured in order to maximize volume through simultaneous multiple use of groups and programs. III - 4
OPTIONS FOR GROWTH IN THE MINISTRY
4. Camps and centers who thrive are COMMITTED TO QUALITY. These camps do not define quality by minimum essentials or convenience, but they let quality be defined by the customer. This means that they have regular methods to listen to, and respond to, their constituency. 5. Camps and centers who thrive in this time of change have discovered the BALANCE BETWEEN LEADERSHIP AND MANAGEMENT in the organization. On the one hand, the organization must have regular systematized processes for the analysis of data and evaluation of experience and tracking of statistics. There must be attention to policies and standards and record keeping to maintain efficiency. Simultaneously there must be the communication of vision, exploration of emerging opportunities, commitment to regular experimentation and engaging in calculated risks so that the future is being created all of the time. 6. Camps and centers who thrive do so out of a NEW PARADIGM for organizing and relating multiple and diverse factors and dynamics into a coherent powerful system of response. The consultants call this new paradigm the “LEGO MODEL” for organization. This means that the camp has learned to package its key functions, services, resources, processes, and systems into modular units which can be combined in mix and match blends to create new outcomes and opportunities in order to meet the diverse needs of an ever‐changing society. The “LEGO MODEL” provides for a high level of standardization of quality through the refining of each module of service ‐ and simultaneously provides for a great flexibility and responsiveness to individual requests as the services and resources are offered in ever changing combinations. SUMMARY OF SEVEN FOUNDATIONS FOR CAMP/RETREAT MINISTRY Along with general knowledge of the camp industry developed by the associations that serve the field, the General Board of Discipleship of the UMC is developing excellent resources for camp and retreat leaders to use in the development of their ministries. One of the most important – and basic to every United Methodist ministry – is an understanding of the Seven Foundations of UM Camp and Retreat Ministries. An elaboration of these concepts can be found on the GBOD website. They include: 1. Providing places apart 2. Extending Christian hospitality and community 3. Nurturing faith and discipleship 4. Developing Christian spiritual leaders 5. Collaborating with UM churches and agencies III - 5
OPTIONS FOR GROWTH IN THE MINISTRY
6. Teaching creation care and appreciation 7. Equipping guests to do love and justice CONCLUSIONS AND OPTIONS FOR GROWTH The consultants do not believe there is a reason that the Tennessee Conference of The United Methodist Church cannot have a thriving camp and retreat program for children and youth. Even to attract a “typical” number of campers for a mainline denomination would mean approximately 1800 campers – six times the number in 2008! Following are recommendations for next steps to consider. 1. Hone the mission and vision in relation to the annual conference, able to say concisely how it is that the camp and retreat ministry is integral to the life of the churches and the Church. 2. Determine the delivery systems to be used for this ministry. Certainly this will include the hospitality ministry offered by Beersheba Springs to adults and families. It will include direct program sponsorship of camps and retreats for all ages, especially children and youth. It is likely to include partnering with other groups that provide camps and retreats for the annual conference members. It MAY include both a summer and year round facility for children and youth, or it MAY include just a summer camp for children and youth. 3. Determine the best way to provide a location for the ministry. It is important to recognize that the conference does not currently have an adequate summer camp or youth retreat facility and must develop one for the future if there is to be a ministry. Conference leaders may choose to seek an alternative location. However, the consultants believe that Cedar Crest has the property attributes to make a good camp IF the capital is invested in a design that serves contemporary program needs. 4. Develop new program models to include these characteristics – Designed to achieve specific outcomes for each age level and program theme. Offering many skill‐based activities to interest and involve children and youth. Organized with both centralized and decentralized activities, to take place in all‐camp settings as well as small family groupings. 5. Create a multi‐faceted marketing plan – Mailing brochures and reminders directly to camper families. Mailing posters and newsletters to pastors and youth workers. Including a contemporary, interactive web site.
III - 6
OPTIONS FOR GROWTH IN THE MINISTRY
Making use of Facebook and other social networking sites to stay in touch with counselors, campers and alumni.
6. Update the master plan to reflect the ministry to be offered at the site. Establish a funding plan to be implemented over the next 5 – 8 years to build the site. The hardest question facing leaders is how to go about developing a youth camp and retreat ministry. First, the primary decisions must be made – will the annual conference commit to re‐creating and re‐visioning the ministry (and the property to go with it)? Will it be on the Cedar Crest site? When these questions are answered, leaders will need to develop an implementation plan. IF the conference is going to re‐develop Camp Cedar Crest, the consultants believe that leaders should consider seriously the option of closing the site down at the end of the summer, 2009, with a plan to introduce upgrades and improvements for the summer 2010, and to build the ministry incrementally until both the site and the operation warrant a full time director. The consultant looks forward to talking in more detail about these options.
III - 7
SUPPORTING INFORMATION
SECTION IV
SUPPORTING INFORMATION
The following materials are copied as supporting information for the Assessment of Camping Ministry report. Roster Use Analysis Explanation Use Analysis Board Source Information
page IV – 2 page IV – 3 page IV – 4 page IV – 22
IV - 1
SUPPORTING INFORMATION
CEDAR CREST TASK FORCE *Walter W. Alexander TTU Wesley Foundation 271 E. 9th St. Cookeville, TN 38501
James R. Allen Admin. Services of the United Methodist Church 304 S. Perimeter Park Dr., Ste 4 Nashville, TN 37211-4167
*Lory Brooks Columbia First UMC 222 W 7th St. Columbia, TN 38401-3234
Terry B. Carty The UM Youth Worker Movement Po Box 331927 Nashville, TN 37203-7518
John W. Casey Clarksville District Office PO Box 847 Clarksville, TN 37041-0847
*Stephen Handy 608 Logwood Briar Cir. Brentwood, TN 37027-8286
Alejandro Hinojosa PO Box 1145 Antioch, TN 37011-1145
*Richard V. Hinton PO Box 238 Beersheba Springs, TN 37305
Lori Holliman 323 N. Military Ave. Lawrenceburg, TN 38464
*Loyd E. Mabry Conference Center 304 S. Perimeter Park Dr., Ste 1 Nashville, TN 37211
Debbie C. McHaffie Office of Connectional Ministries 304 S. Perimeter Park Dr., Ste 1 Nashville, TN 37211
Sharon Peters 4811 Fairmeade Ct. Nashville, TN 37218-1601
Lanita Monroe Pride Fairfield Glade 231 Westchester Dr. Crossville, TN 38558
Debbie Robinson Miriam’s Promise 522 Russell St. Nashville, TN 37206-4114
*Cathie Leimenstoll 248 Forsyth St. Murfreesboro, TN 37127
Adam Burgett
COMMITTEE ON CAMP AND RETREATS MINISTRIES Executive Committee Libby Baxter 6455 Log Cabin Trl Brentwood, TN 37027
Billy Joe Brack Parsonage 1319 Ft. Campbell Blvd Clarksville, TN 37042-4038
Mark Thomas Carrigan 206 Chapel Dr. McMinnville, TN 37110
Henry Fitzhugh 3939 Apache Trl, Apt E9 Antioch, TN 37013-3459
Gavin Richardson 1100Birdsall St Old Hickory, TN 37138-2919
Includes Task Force members marked with *.
IV - 2
SUPPORTING INFORMATION
ANALYSIS OF USE The consultant analyzed the usage for 2007 and 2008 for Camp Cedar Crest and Beersheba Springs Assembly in a system that illustrates a variety of characteristics. The consultants used the analysis as a basis for their observations and recommendations. The charts and graphs illustrating the use analysis are copied on the following pages. The usage is calculated separately for different types of use –
Full service – includes meals, lodging and meeting space Overnight – includes lodging only Day Use – includes meeting space and food service of some type
Each of these types of uses are listed per year, and are coded with regard to age and type of group. These are the codes that are applied: 1 – Youth groups 2 – Adult groups 3 – Family or mixed age groups 0 – Unknown
A– B– C– D–
Tennessee Conference Camps Other UM Events Other Church Events Non-church Events
Following the list of users, the categories have been analyzed in these grids: ⇒ The grid marked Analysis of User Days/People Days measures the volume of use in each category. For full service users, one (1) user day is equivalent to one person for three meals and one overnight, calculated to the nearest ¼ of a user day. For either an overnight, or day use, the calculation is the cumulative number of overnights or days by that user. ⇒ The grid marked Analysis of Groups illustrates the number of groups in each category, and when compared with the volume of use generated by the same category, indicates the “efficiency” of that particular type of use for the site. The more groups required to produce a certain volume of use, the higher the cost in staff time to realize the same amount of income. ⇒ The grid marked Analysis of People indicates the impact of Camp Cedar Crest/Beersheba Springs Assembly on people in the various categories. Regardless of the type of event or duration of stay, every person tallied has been influenced by the values of the ministry. ⇒ The grid marked Analysis of $ Received indicates the income realized from that particular segment of use. A comparison of the percentages in like categories of volumes of use indicates which users generate a higher rate of income. The pages following the grids illustrate the following: • •
A chart which indicates the frequency of various group sizes. The revenue received by the groups in the various sized categories.
IV - 3
SUPPORTING INFORMATION
1= 2= 3= 0=
Camp Cedar Crest Full Service Analysis of Use January - December 2007 Month Name Jan-07 Conference Prayer Retreat Mar-07 Westend UMC Apr-07 1st Hunstville, AL May-07 Christ UMC Jun-07 Camp Okawena Jun-07 Week 1 Camp Jun-07 Week 2 Camp Jun-07 Week 3 Camp Jul-07 Week 4 Camp Jul-07 Week 5 Camp Jul-07 Week 6 Camp Jul-07 Mini Week Aug-07 MTSU Wesley Foundation Aug-07 Higher Pursuits Aug-07 Pennington UMC Sep-07 Smyrna Church of Nazarene Sep-07 Pegram FBC Oct-07 Key Stewart UMC Oct-07 Children's Ministry Institute Oct-07 Grace UMC Nov-07 Jr. High Retreat TOTALS
Youth Adult Family Don't know
Age Type Size 2 0 0 0 1 1 1 1 1 1 1 1 2 0 0 0 0 0 2 0 1 21
A B B B D A A A A A A A B D B C C B C B A
9 40 15 32 217 59 62 79 49 100 66 8 10 25 17 20 40 16 8 28 28 928
IV - 4
A= B= C= D=
TN Conf. Camps Other UM Events Other Church Events Non-church Events
# O/N
Meals
# UD
18 40 15 32 1302 236 248 316 196 400 264 24 20 25 17 40 80 16 8 56 56 3,409
36 120 30 64 3420 708 744 948 588 1200 792 48 60 75 17 60 250 16 24 84 120 9,404
13.50 40.00 11.25 24.00 1180.50 236.00 248.00 316.00 196.00 400.00 264.00 18.00 20.00 25.00 8.50 25.00 82.50 8.00 8.00 35.00 44.00 3203.25
$/Rec'd
$0.00
$/UD $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2007 Analysis of User Days TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
Youth
1722.00
0.00
0.00
1180.50
2902.50
90.61%
Adult
13.50
20.00
8.00
0.00
41.50
1.30%
Family
0.00
0.00
0.00
0.00
0.00
0.00%
Don't know
0.00
126.75
107.50
25.00
259.25
8.09%
Totals
1735.50
146.75
115.50
1205.50
3203.25
100.00%
Percent
54.18%
4.58%
3.61%
37.63%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
8
0
0
1
9
42.86%
Analysis of Groups
Adult
1
1
1
0
3
14.29%
Family
0
0
0
0
0
0.00%
Don't know
0
6
2
1
9
42.86% 100.00%
Totals
9
7
3
2
21
Percent
42.86%
33.33%
14.29%
9.52%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Youth
451
0
0
217
668
71.98%
Adult
9
10
8
0
27
2.91%
Family
0
0
0
0
0
0.00%
Don't know
0
148
60
25
233
25.11% 100.00%
Analysis of People Non-church Events Total # of People
Percent
Totals
460
158
68
242
928
Percent
49.57%
17.03%
7.33%
26.08%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Adult
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Family
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Totals
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
Percent
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
FAnalysis of $ Received
IV - 5
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2007 Frequency of Group Size Group Size
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
1
2
0
0
3
14.29%
3
14.29%
10 - 19
0
1
0
3
4
19.05%
7
33.33%
20 - 29
1
0
0
3
4
19.05%
11
52.38%
30 - 39
0
0
0
1
1
4.76%
12
57.14%
40 - 49
1
0
0
2
3
14.29%
15
71.43%
$ 50 - 74
3
0
0
0
3
14.29%
18
85.71%
75 - 99
1
0
0
0
1
4.76%
19
90.48%
100 - 124
1
0
0
0
1
4.76%
20
95.24%
125 - 149
0
0
0
0
0
0.00%
20
95.24%
150 - 199
0
0
0
0
0
0.00%
20
95.24%
200 +
1
0
0
0
1
4.76%
21
100.00%
Totals
9
3
0
9
21
100.00%
21
100.00%
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
10 - 19
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
20 - 29
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
30 - 39
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
40 - 49
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
50 - 74
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
75 - 99
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
100 - 124
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
125 - 149
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
150 - 199
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
200 +
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
Totals
$0.00
$0.00
$0.00
$0.00
$0.00
#DIV/0!
$0.00
#DIV/0!
Revenue by Group Size Group Size
IV - 6
SUPPORTING INFORMATION 1= 2= 3= 0=
Youth Adult Family Don't know
Age
Type
A= B= C= D=
TN Conference Camps Other UM Events Other Church Events Non-church Events
Camp Cedar Crest Overnight without meals January - December 2007 Month
Name
Jan-07 Feb-07 Mar-07 Mar-07 Apr-07 Jul-07 Jul-07 Aug-07 Aug-07 Sep-07 Sep-07 Sep-07 Sep-07 Sep-07 Sep-07 Oct-07 Oct-07 Oct-07 Oct-07 Oct-07 Oct-07 Nov-07 TOTALS
Turtle Moon Westview UMC Little Night Bear Connell Campers Turtle Moon Theta Baptist Church Troop 555 FUMC Dickson Nashville Korean UMC Trinity UMC Little Night Bear Sigma Phi Epsilon Antioch UMC Troop 114 SCA (MMC -CCL) Lighthouse Baptist Vanderbuilt Alternative Spring Break Walker UMC Cub N Family Campout Williamson County Church Connell Croppers 2nd Mile Adventures
0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 3 0 2 0
D B D D D C D B B B D D B D D C D B D C D D
Size
# O/N
12 9 12 36 12 43 13 12 25 31 13 47 38 17 16 35 74 16 1306 14 16 17 1814
22
$/Rec'd
36 18 24 72 36 129 26 24 50 31 39 47 76 34 32 70 74 32 2612 14 48 17 3541
$/ON
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Camp Cedar Crest Day Use Groups January - December 2007 Month
Name
Jan-07 Jan-07 Jun-07 Jul-07 Jul-07 Jul-07 Aug-07 Aug-07 Aug-07 Aug-07 Aug-07 Sep-07 Sep-07 Oct-07 Oct-07 Nov-07 Nov-07 TOTALS
Brentwood Alpha Chi Omega Dickson First UMC Nickell Family Reunion Greenbrier UMC Bellevue UMC Mt. Pleasant UMC Mt. Pleasant UMC WMU Daycamp Trinity UMC Vanderbilt Alternative Spring Break Vanderbilt Alternative Spring Break Waverly UMC Waverly UMC New Life Lodge New Life Lodge New Life Lodge
Age
Type
B 3D B B B B 1D 3B 2D 2C B B C C C 5
IV - 7
Size 129 45 150 35 11 21 11 13 57 31 12 12 15 11 12 10 12 587
M
$/Rec'd 129 45 150 0 0 0 0 0 57 0 0 0 0 0 0 0 0 381
$/Person
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUPPORTING INFORMATION
1= 2= 3= 0=
Camp Cedar Crest Full Service Analysis of Use January - December 2008 Month Name Feb-08 Brentwood UMC Feb-08 Cedar Crest Retreat Mar-08 Shawnette UMC Apr-08 West End UMC Apr-08 Jordonia & Monroe St. UMC Apr-08 Christ UMC Jun-08 Week 1 Camp Jun-08 Week 2 Camp Jun-08 Week 3 Camp Jul-08 Week 4 Camp Jul-08 Week 5 Camp Jul-08 Week 6 Camp Aug-08 First Baptist Church Columbia Oct-08 St. Bethlehem UMC Oct-08 Fairview First Baptist TOTALS
Youth Adult Family Don't know
Age Type Size 3 3 2 2 3 3 1 1 1 1 1 1 2 3 2 15
B A B B B B A A A A A A C B C
A= B= C= D=
# O/N
Meals
64
128
137
30 30 25 27 84 32 59 29 49 44 30 11 40 554
30 60 50 27 336 128 236 116 196 176 60 11 80 1,634
90 90 121 54 1008 384 708 348 508 520 60 19 200 4,247
IV - 8
TN Conf. Camps Other UM Events Other Church Events Non-church Events
# UD 66.25 0.00 30.00 37.50 42.75 20.25 336.00 128.00 236.00 116.00 176.00 174.00 30.00 7.50 70.00 1470.25
$/Rec'd
$/UD
$1,475.00
$22.26
$1,020.00 $1,170.00 $1,488.00 $584.00
$34.00 $31.20 $34.81 $28.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45.33 $59.20 $20.14 $6.09
$1,360.00 $444.00 $1,410.00 $8,951.00
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2008 Analysis of User Days TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
Youth
1166.00
0.00
0.00
0.00
1166.00
79.31%
Adult
0.00
67.50
100.00
0.00
167.50
11.39%
Family
0.00
136.75
0.00
0.00
136.75
9.30%
Don't know
0.00
0.00
0.00
0.00
0.00
0.00%
Totals
1166.00
204.25
100.00
0.00
1470.25
100.00%
Percent
79.31%
13.89%
6.80%
0.00%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
6
0
0
0
6
40.00%
Analysis of Groups
Adult
0
2
2
0
4
26.67%
Family
1
4
0
0
5
33.33%
Don't know
0
0
0
0
0
0.00% 100.00%
Totals
7
6
2
0
15
Percent
46.67%
40.00%
13.33%
0.00%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Youth
297
0
0
0
297
53.61%
Adult
0
60
70
0
130
23.47%
Family
0
127
0
0
127
22.92%
Don't know
0
0
0
0
0
0.00% 100.00%
Analysis of People Non-church Events Total # of People
Percent
Totals
297
187
70
0
554
Percent
53.61%
33.75%
12.64%
0.00%
100.00%
TN Conf. Camps
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
Adult
$0.00
$2,190.00
$2,770.00
$0.00
$4,960.00
55.41%
Family
$0.00
$3,991.00
$0.00
$0.00
$3,991.00
44.59%
Totals
$0.00
$6,181.00
$2,770.00
$0.00
$8,951.00
100.00%
Percent
0.00%
69.05%
30.95%
0.00%
100.00%
FAnalysis of $ Received
IV - 9
SUPPORTING INFORMATION Camp Cedar Crest Analysis of Full Service Use January - December 2008 Frequency of Group Size Group Size
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
0
0
1
0
1
6.67%
1
6.67%
10 - 19
0
0
1
0
1
6.67%
2
13.33%
20 - 29
1
0
2
0
3
20.00%
5
33.33%
30 - 39
1
3
0
0
4
26.67%
9
60.00%
40 - 49
2
1
0
0
3
20.00%
12
80.00%
$ 50 - 74
1
0
1
0
2
13.33%
14
93.33%
75 - 99
1
0
0
0
1
6.67%
15
100.00%
100 - 124
0
0
0
0
0
0.00%
15
100.00%
125 - 149
0
0
0
0
0
0.00%
15
100.00%
150 - 199
0
0
0
0
0
0.00%
15
100.00%
200 +
0
0
0
0
0
0.00%
15
100.00%
Totals
6
4
5
0
15
100.00%
15
100.00%
Youth
Adult
Family
Don't know
Total #
Percent
Cum. #
Cum %
0-9
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$0.00
0.00%
10 - 19
$0.00
$0.00
$444.00
$0.00
$444.00
4.96%
$444.00
4.96%
20 - 29
$0.00
$0.00
$2,072.00
$0.00
$2,072.00
23.15%
$2,516.00
28.11%
30 - 39
$0.00
$3,550.00
$0.00
$0.00
$3,550.00
39.66%
$6,066.00
67.77%
40 - 49
$0.00
$1,410.00
$0.00
$0.00
$1,410.00
15.75%
$7,476.00
83.52%
50 - 74
$0.00
$0.00
$1,475.00
$0.00
$1,475.00
16.48%
$8,951.00
100.00%
75 - 99
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
100 - 124
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
125 - 149
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
150 - 199
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
200 +
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$8,951.00
100.00%
Totals
$0.00
$4,960.00
$3,991.00
$0.00
$8,951.00
100.00%
$8,951.00
100.00%
Revenue by Group Size Group Size
IV - 10
SUPPORTING INFORMATION
1= 2= 3= 0=
Youth Adult Family Don't know
Age
Type
A= B= C= D=
TN Conference Camps Other UM Events Other Church Events Non-church Events
# O/N
$/Rec'd
Camp Cedar Crest Overnight without meals January - December 2008 Month
Name
Jan-08 Jan-08 Jan-08 Feb-08 Mar-08 Mar-08 Apr-08 May-08 May-08 May-08 Jun-08 Jun-08 Jul-08 Jul-08 Jul-08 Jul-08 Aug-08 Aug-08 Aug-08 Aug-08 Aug-08 Aug-08 Oct-08 Oct-08 Oct-08 Oct-08 Nov-08 Dec-08 TOTALS
Little Night Bear Little Night Bear Alpha Chi Omega Vanderbuilt University Simpson College McKendree UMC Connell Croppers Youth Ministries Institute Riverside UMC Tyer Eagle Court Boy Scouts of America Theta Baptist Church Bardett Family Reunion Girl Scouts of Middle TN Nickell Family Reunion Greenbrier UMC Craft-N-Camp Judson Association Day Camp Nashville Korean UMC Alternative Spring Break - Vanderbuilt Trinity UMC Bleckman UMC Cheap Hill Church of Christ Mt. Pleasant UMC Martin Methodist College Vanderbilt & Catholic College Doug Patterson Men's Retreat Paris First UMC
3 3 3 2 2 2 2 2 2 1 1 3 3 3 3 3 2 3 2 2 3 2 2 3 2 2 2 3
Size
D D D C D B D A B D D C D D D B D D B D B D C B B C B B
28
$/ON
11 27 45 20 11 25 11 15 10
33 81 45 40 66 50 33 15 10
$1,500.00 $1,500.00 $500.00 $1,000.00 $2,700.00 $900.00 $1,350.00 $450.00 $450.00
$45.45 $18.52 $11.11 $25.00 $40.91 $18.00 $40.91 $30.00 $45.00
170 50 32 25 30 18 20 15 30 25 32 32 32 22 25 20 20 40 813
850 150 64
$1,500.00 $3,000.00 $1,000.00 $375.00 $200.00 $150.00 $1,000.00 $390.00 $900.00 $90.00 $1,800.00 $450.00 $1,000.00 $275.00 $160.00 $2,000.00 $500.00 $600.00 $25,740.00
$1.76 $20.00 $15.63
30 18 40 15 60 25 64 32 64 44 50 80 20 120 2099
$6.67 $8.33 $25.00 $26.00 $15.00 $3.60 $28.13 $14.06 $15.63 $6.25 $3.20 $25.00 $25.00 $5.00 $12.26
Camp Cedar Crest Day Use Groups January - December 2008 Month Feb-08 Sep-08 Dec-08 TOTALS
Name Theosis Prayer Retreat Brentwood Academy McCrory Reunion
Age
Type 2C 1B 3D 3
IV - 11
Size
M 250 20 270
$/Rec'd
0
$1,181.00 $75.00 $1,256.00
$/Person $4.72 $3.75 $4.65
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2007 Month Name Jan-07 Jan-07 Jan-07 Feb-07 Feb-07 Feb-07 Mar-07 Mar-07 Mar-07 Mar-07 Mar-07 Mar-07 Mar-07 Apr-07 Apr-07 Apr-07 Apr-07 Apr-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 May-07 Jun-07 Jun-07 Jun-07 Jun-07 Jul-07 Jul-07 Jul-07 Jul-07 Jul-07 Jul-07 Aug-07 Aug-07 Aug-07 Aug-07 Aug-07
Salem UMC Wesley Foundation Murfreesboro First UMC Youth Committee Woodmont Hills Church of Christ United Methodist Men St. Mark's UMC Scrappin' USA Minister's Mates Retreat Murf. District Confirmation Camp Cokesbury UMC Sewanee University Allen Chapel A.M.E. Church Forest Hills UMC Bethlehem UMC Brentwood UMC Women Murfreesboro First UMC Calvary UMC Youth Ministry Institute Inglewood UMC Hickory Bend UMC Winchester First UMC Slater's Chapel UMC Grace UMC Burk's UMC Baker Donaldson Law Firm Owen's Chapel UMC Beersheba Men's Retreat Metzger Family Reunion Northside Baptist Retreat Strength for the Journey Music City Chorus Mountain T.O.P. Mt. Lebanon UMC Maxwell Chapel UMC Murfreesboro Youth Camp Mountain T.O.P. Family Fellowship Cedar Crest Sr. High Camp Community Bible Study St. Pishoy Coptic Church Summer Sizzler Bethlehem UMC Tullahoma UMC Walnut Grove UMC Salem UMC
Age Type Size 2 2 3 2 2 2 3 2 2 2 2 2 2 3 2 2 3 3 2 3 2 2 2 2 2 2 2 2 3 2 2 2 2 3 2 1 2 3 1 2 3 1 2 3 3 3
B B B A C B B D A B B D C B B B B B A B B B B B B D B D D C A C B B B B B B A C C A B B B B
23 65 72 12 19 38 46 14 40 35 22 34 20 97 22 9 226 130 11 78 11 11 8 9 9 38 24 14 9 29 49 14 17 54 40 95 39 48 23 36 124 250 7 138 38 39
# O/N 46 130 144 12 38 76 46 28 80 35 44 34 20 194 44 9 452 260 11 156 22 11 8 9 18 38 48 28 18 58 245 14 102 108 160 380 234 96 46 72 372 500 14 276 76 78
IV - 12
46 106 47 12 38 76 46 28 80 35 44 0 20 97 0 0 452 260 22 156 10 10 8 9 18 0 48 28 18 58
23 53 47 38 33 46 28 65 0 22 0 26 97 0 0 452 130 11 78 10 11 8 9 9 40 36 14 6 36
28 187 108 150 274 221 86 46 0 372 500 14 276 76 78
0 0 113 150 380 0 86 0 0 372 250 14 226 38 54
23 106 47 12 38 66 28 80 19 44 34 20 156 22 10 452 47 11 78 22 11 8 9 0 48 28 18 58 155 28 187 108 150 380 222 86 46 72 248 250 14 276 34 39
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
$/UD
34.50 98.75 71.25 9.00 38.00 62.75 34.50 28.00 76.25 22.25 38.50 17.00 21.50 136.00 16.50 4.75 452.00 174.25 13.75 117.00 16.00 10.75 8.00 6.75 13.50 19.50 45.00 24.50 15.00 52.50 100.00 17.50 119.00 109.25 152.50 353.50 169.25 88.50 34.50 36.00 341.00 375.00 14.00 263.50 56.00 62.25
$1,573.50 $4,397.00 $4,097.00 $494.00 $2,975.00 $2,792.00 $1,656.00 $1,266.00 $3,194.50 $1,044.00 $1,650.00 $922.00 $956.00 $4,355.50 $1,210.00 $540.00 $16,084.00 $6,655.00 $589.00 $4,260.00 $631.00 $437.00 $280.00 $328.00 $630.00 $2,108.00 $2,037.00 $952.00 $807.00 $2,364.00 $5,672.00 $1,010.00 $6,578.00 $3,955.00 $5,751.00 $11,812.00 $8,015.00 $3,452.00 $943.00 $1,800.00 $8,680.00 $14,850.00 $644.00 $13,246.00 $2,296.00 $2,917.00
$45.61 $44.53 $57.50 $54.89 $78.29 $44.49 $48.00 $45.21 $41.90 $46.92 $42.86 $54.24 $44.47 $32.03 $73.33 $113.68 $35.58 $38.19 $42.84 $36.41 $39.44 $40.65 $35.00 $48.59 $46.67 $108.10 $45.27 $38.86 $53.80 $45.03 $56.72 $57.71 $55.28 $36.20 $37.71 $33.41 $47.36 $39.01 $27.33 $50.00 $25.45 $39.60 $46.00 $50.27 $41.00 $46.86
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2007 Month Name Sep-07 United Methodist Women Sep-07 Carthage UMC Sep-07 Blakemore UMC Sep-07 Vandy Div. UMSA Sep-07 TN Native Plant Society Sep-07 Hillcrest UMC Sep-07 Rehoboth UMC Sep-07 Fairfield Glade Staff UMC Sep-07 Donalson Heights UMC Sep-07 Cookeville UMC Oct-07 Belmont UMC Oct-07 Shiloh UMC Oct-07 Franklin First UMC Oct-07 West End UMC Oct-07 Board of Ordained Ministry Oct-07 Cook's UMC Oct-07 Beersheba Springs Men's Retreat Oct-07 Delta State Wesley Foundation Oct-07 Conference Single Retreat Oct-07 Thomason Family Reunion Oct-07 Baker Donaldson Law Firm Oct-07 Gladeville UMC Oct-07 Jodeco UMC Oct-07 Grenville UMC Nov-07 Fellowship UMC Nov-07 Harbison Fellowshp Class Nov-07 Good Shepherd UMC Nov-07 Ruse Tucker Family Nov-07 City Road UMC Nov-07 Murf. First Men's UMC Nov-07 Cedar Grove UMC Dec-07 Murfreesboro First UM Youth Dec-07 Honston Camp Retreat TOTALS
Age Type Size 2 3 3 1 2 3 3 2 3 3 3 2 2 3 2 3 2 2 2 3 2 3 2 3 3 2 3 2 3 2 3 1 1 79
A B B B D B B B B B B B B B A B D B A D D B B B B B B D B B B B B
215 48 176 30 45 32 43 14 40 56 267 14 13 45 12 130 20 25 21 24 45 86 33 36 303 18 82 4 140 71 39 51 25 4,389
# O/N 430 96 352 30 90 64 86 28 80 112 534 28 26 90 12 260 40 75 42 24 45 172 66 72 606 18 164 8 280 142 78 102 75 9,217
IV - 13
430 362 48 0 123 123 30 30 32 90 64 32 43 55 28 12 0 35 112 36 534 534 14 14 13 13 90 52 24 12 260 130 40 20 0 0 42 21 0 24 0 45 172 86 0 0 72 0 606 411 0 18 164 90 8 4 260 166 142 71 78 39 102 50 75 50 7,794 5,636
430 52 123 0 45 38 43 28 40 112 353 14 26 90 12 102 40 75 17 0 45 86 66 45 606 0 82 8 260 71 39 102 50 6,890
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
413.00 $15,888.00 49.00 $1,777.00 180.25 $4,766.00 22.50 $599.00 64.25 $3,800.00 49.50 $2,189.00 56.75 $1,999.00 24.00 $1,154.00 38.75 $1,115.00 93.00 $3,864.00 488.75 $16,539.00 17.50 $554.00 19.50 $949.00 80.50 $2,904.00 15.00 $608.00 188.00 $6,731.00 35.00 $1,432.00 37.50 $1,700.00 30.50 $1,548.00 12.00 $1,343.00 33.75 $2,544.00 129.00 $5,024.00 33.00 $1,741.00 47.25 $2,167.00 557.25 $16,880.00 9.00 $540.00 125.00 $4,656.00 7.00 $300.00 241.50 $9,748.00 106.50 $5,079.00 58.50 $2,318.00 89.00 $3,642.00 62.50 $2,300.00 7384.25 $291,303.50
$/UD $38.47 $36.27 $26.44 $26.62 $59.14 $44.22 $35.22 $48.08 $28.77 $41.55 $33.84 $31.66 $48.67 $36.07 $40.53 $35.80 $40.91 $45.33 $50.75 $111.92 $75.38 $38.95 $52.76 $45.86 $30.29 $60.00 $37.25 $42.86 $40.36 $47.69 $39.62 $40.92 $36.80 $39.45
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2007 Analysis of User Days TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
Youth
409.50
527.50
0.00
0.00
937.00
12.69%
Adult
657.50
1079.75
165.50
229.00
2131.75
28.87%
Family
0.00
3947.50
341.00
27.00
4315.50
58.44%
Totals
1067.00
5554.75
506.50
256.00
7384.25
100.00%
Percent
14.45%
75.22%
6.86%
3.47%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
2
4
0
0
6
7.59%
Adult
7
24
5
8
44
55.70%
Family
0
26
1
2
29
36.71% 100.00%
Analysis of Groups
Totals
9
54
6
10
79
Percent
11.39%
68.35%
7.59%
12.66%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Youth
273
201
0
0
474
10.80%
Analysis of People Non-church Events Total # of People
Percent
Adult
360
577
118
214
1269
28.91%
Family
0
2489
124
33
2646
60.29%
Totals
633
3267
242
247
4389
100.00%
Percent
14.42%
74.44%
5.51%
5.63%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$15,793.00
$18,353.00
$0.00
$0.00
$34,146.00
11.72%
Adult
$27,993.50
$50,254.50
$9,105.00
$13,324.00
$100,677.00
34.56%
Family
$0.00
$145,650.50
$8,680.00
$2,150.00
$156,480.50
53.72%
Totals
$43,786.50
$214,258.00
$17,785.00
$15,474.00
$291,303.50
100.00%
Percent
15.03%
73.55%
6.11%
5.31%
100.00%
FAnalysis of $ Received
IV - 14
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2007 Frequency of Group Size Group Size
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
0
6
1
7
8.86%
7
8.86%
10 - 19
0
14
0
14
17.72%
21
26.58%
20 - 29
2
9
1
12
15.19%
33
41.77%
30 - 39
1
7
5
13
16.46%
46
58.23%
40 - 49
0
5
6
11
13.92%
57
72.15%
$ 50 - 74
1
2
3
6
7.59%
63
79.75%
75 - 99
1
0
4
5
6.33%
68
86.08%
100 - 124
0
0
1
1
1.27%
69
87.34%
125 - 149
0
0
4
4
5.06%
73
92.41%
150 - 199
0
0
1
1
1.27%
74
93.67%
200 +
1
1
3
5
6.33%
79
100.00%
Totals
6
44
29
79
100.00%
79
100.00%
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
$0.00
$2,722.00
$807.00
$3,529.00
1.21%
$3,529.00
1.21%
10 - 19
$0.00
$18,737.00
$0.00
$18,737.00
6.43%
$22,266.00
7.64%
20 - 29
$3,243.00
$14,470.50
$1,343.00
$19,056.50
6.54%
$41,322.50
14.19%
30 - 39
$599.00
$18,422.00
$11,887.00
$30,908.00
10.61%
$72,230.50
24.80%
40 - 49
$0.00
$20,961.50
$12,903.00
$33,864.50
11.63%
$106,095.00
36.42%
50 - 74
$3,642.00
$9,476.00
$11,916.00
$25,034.00
8.59%
$131,129.00
45.01%
75 - 99
$11,812.00
$0.00
$18,295.50
$30,107.50
10.34%
$161,236.50
55.35%
100 - 124
$0.00
$0.00
$8,680.00
$8,680.00
2.98%
$169,916.50
58.33%
125 - 149
$0.00
$0.00
$36,380.00
$36,380.00
12.49%
$206,296.50
70.82%
150 - 199
$0.00
$0.00
$4,766.00
$4,766.00
1.64%
$211,062.50
72.45%
200 +
$14,850.00
$15,888.00
$49,503.00
$80,241.00
27.55%
$291,303.50
100.00%
Totals
$34,146.00
$100,677.00
$156,480.50
$291,303.50
100.00%
$291,303.50
100.00%
Revenue by Group Size Group Size
IV - 15
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# O/N
$/Rec'd
Beersheba Springs Assembly Overnight without meals January - December 2007 Month
Name
Jan-07 Feb-07 Mar-07 Mar-07 May-07 May-07 May-07 Jul-07 Aug-07 Dec-07 TOTALS
Youth Ministry Institute Cook's UMC Shiloh UMC David Lipscomb University Columbia First UMC Bell Buckle UMC Promise UMC Pittman Wedding Rick Fassnacht's Memorial Greg Dugdale Properties
Age
Type 2 2 2 2 3 2 1 3 3 2
A B B D B B B D D D
2 2 3 2 3 3 3 2 2 2 2 11
C D C B D D D D D D D
Size 20 12 7 14 40 10 24 8 22 20 177
10
20 24 14 56 40 10 48 16 44 20 292
$960.00 $1,008.00 $224.00 $936.00 $960.00 $218.00 $960.00 $702.00 $1,522.00 $662.00 $8,152.00
$/ON $48.00 $42.00 $16.00 $16.71 $24.00 $21.80 $20.00 $43.88 $34.59 $33.10 $27.92
Beersheba Springs Assembly Day Use Groups January - December 2007 Month
Name
Mar-07 May-07 Jun-07 Jun-07 Jun-07 Jul-07 Aug-07 Oct-07 Oct-07 Oct-07 Nov-07 TOTALS
First Baptist Chuch Joy Club Beth Trabue's Wedding Young at Heart Brown Family Reunion South Cumberland S.R.A Clark/Weakley Wedding S.E. TN Development District Savage Gulf Preservation XYZ Group Estill Springs Leadership Grundy
Age
Type
IV - 16
Size
M
$/Rec'd
41 30 110 26 55
41 110 26 55
210 55 32 14 17 590
0 55 32 14 20 353
$410.00 $210.00 $920.00 $182.00 $413.00 $738.50 $310.00 $435.00 $322.00 $96.00 $210.00 $4,246.50
$/Person $10.00 $7.00 $8.36 $7.00 $7.51 $1.48 $7.91 $10.06 $6.86 $12.35 $7.20
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2008 Month Name Jan-08 Jan-08 Jan-08 Jan-08 Feb-08 Feb-08 Feb-08 Feb-08 Feb-08 Mar-08 Mar-08 Mar-08 Mar-08 Mar-08 Mar-08 Apr-08 Apr-08 Apr-08 Apr-08 Apr-08 Apr-08 Apr-08 May-08 May-08 May-08 May-08 May-08 May-08 May-08 May-08 Jun-08 Jun-08 Jun-08 Jun-08 Jul-08 Jul-08 Jul-08 Jul-08 Jul-08 Jul-08 Jul-08 Aug-08 Aug-08 Aug-08 Aug-08 Aug-08
Smyrna UMC Murfreesboro 1st Scrapbookers UM Hingston 1st Baptist College Retrea Fullahoma First UM Women Murfreesboro First UMW St. Mark's UMW Cabinet Wesley Foundation Conf. Retreat Fayettteville UMC Youth Ministry Institute Madison Street UMC Minister's Mates UMC Southeastern Lions Institute Board of Ordained Ministry Blakemore UMM S.E. J. Disaster Academy University of the South Hendersonville UMC Navigator's Men's Retreat Murfreesboro First UMC Belmont Graham Inquirers Class Forest Hills UMC Calvary UMC Beersheba Men's Retreat Bethlehem UMC Inglewood UMC BOM Licensing School Wulfsurg's Wedding Hamilton UMC Burk's UMC Trinity UMC Howell Family Reunion Brown Family Reunion Mountain T.O.P Aim Brazil F.B. Mission Reunion Mountain T.O.P. Family Fellowship UMC Shiloh UMC St. Pishoy Coptic Orthodox Church Community Bible Study Community Bible Study Summer Sizzler Music City Chorus Tullahoma 1st UMC Nashville Area Bishop TN Conference Cabinet
Age Type Size 1 2 2 2 2 2 2 2 2 2 3 2 2 2 2 2 2 2 2 3 3 3 3 2 2 3 2 3 3 2 2 3 3 2 3 2 3 3 3 2 2 1 2 3 2 2
B B C B B B A B B A B B D A B B D B C B B B B D B B A D B B B D D B D B B B C C C A D B A A
32 23 21 91 87 24 15 87 10 11 39 21 57 192 25 56 35 13 50 206 28 86 97 20 19 54 27 21 36 15 29 22 20 19 59 44 65 39 146 10 32 258 38 145 1 8
# O/N 64 69 42 91 174 24 15 174 10 11 78 42 171 192 50 168 35 26 150 412 56 172 194 40 38 108 162 63 108 15 58 44 20 114 118 264 130 78 438 10 64 516 38 290 1 8
IV - 17
75 0 42 91 0 24 7 170 10 11 86 42 193 192 50 201 0 26 117 405 60 172 189 40 0 101 162 78 36 15 56 20 0 120 53 264 111 86 438 12 0 516 38 264 1 8
37 23 21 91 95 24 30 85 10 11 42 42 221 197 25 201 0 13 79 402 30 184 194 20 0 61 162 0 36 0 28 20 70 0 100 0 61 44 438 12 0 258 38 142 2 15
39 69 42 75 95 0 7 87 0 11 86 42 221 187 50 201 35 13 93 402 30 184 124 40 19 98 162 78 0 15 28 20 0 100 54 220 167 88 292 0 68 258 0 397 1 8
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
53.75 40.25 36.75 87.00 91.00 18.00 14.75 129.00 7.50 11.00 73.00 42.00 201.50 192.00 43.75 192.75 17.50 19.50 109.75 405.25 44.00 178.00 175.25 35.00 14.25 92.00 162.00 54.75 45.00 11.25 42.50 26.00 22.50 83.50 81.25 187.00 117.25 74.00 401.50 8.50 33.00 387.00 28.50 273.25 1.25 9.75
$2,471.00 $2,576.00 $1,659.00 $3,891.00 $5,975.00 $960.00 $585.50 $5,820.00 $478.00 $539.00 $3,321.00 $2,058.00 $10,013.50 $9,206.00 $2,275.00 $10,041.00 $1,075.00 $1,062.00 $5,427.00 $16,547.00 $2,332.00 $7,560.00 $7,021.00 $1,416.00 $1,159.00 $3,929.00 $8,430.00 $3,408.00 $2,460.00 $474.00 $2,280.00 $953.00 $1,350.00 $4,656.00 $4,840.00 $3,828.00 $5,557.00 $3,624.00 $10,220.00 $458.00 $2,020.00 $16,840.00 $1,750.00 $15,233.00 $88.00 $692.00
$/UD $45.97 $64.00 $45.14 $44.72 $65.66 $53.33 $39.69 $45.12 $63.73 $49.00 $45.49 $49.00 $49.69 $47.95 $52.00 $52.09 $61.43 $54.46 $49.45 $40.83 $53.00 $42.47 $40.06 $40.46 $81.33 $42.71 $52.04 $62.25 $54.67 $42.13 $53.65 $36.65 $60.00 $55.76 $59.57 $20.47 $47.39 $48.97 $25.45 $53.88 $61.21 $43.51 $61.40 $55.75 $70.40 $70.97
SUPPORTING INFORMATION
1= 2= 3=
Youth Adult Family
A= B= C= D=
B
L
D
Beersheba Springs Assembly Full Service Analysis of Use January - December 2008 Month Name Aug-08 Salem UMC Sep-08 Hillcrest UMC Sep-08 Crievewood UMC Sep-08 TN Conference UMW Sep-08 Evangelism Retreat Sep-08 Blakemore UMC Sep-08 Thomason Family Reunion Sep-08 Carthage UMC Sep-08 Cookeville First UMC Sep-08 Shiloh UMC Oct-08 Centenary UM Youth Oct-08 TN Conference Singles Oct-08 Belmont UMC Oct-08 Northside Baptist Women Oct-08 Beersheba Springs Men's Retreat Oct-08 Gladeville UMC Oct-08 Delta State Wesley Foundation Oct-08 Cook's UMC Oct-08 McKeedree UM Women Oct-08 St. Mark's UMC Oct-08 Franklin First Youth Nov-08 Fellowship UMC Nov-08 Christ UMC Nov-08 Harbison SS Class Benmont Nov-08 David Hawkins Scramble Nov-08 Bellshire UMC Nov-08 City Road UMC Nov-08 Hickory Bend UMC Nov-08 St. Mark's UM Youth Nov-08 Good Shepherd UMC Nov-08 Board of Ordained Ministry Dec-08 Cedar Grove UMC Dec-08 Murf. 1st UMC Men's Retreat Dec-08 Murf. 1st UMC Youth TOTALS
Age Type Size 2 3 3 3 2 3 3 2 3 3 1 2 3 2 2 3 2 3 2 2 1 3 3 2 2 2 3 3 1 3 2 3 2 1 80
B B B A A B D B B B B A B C D B B B B B B B B B A B B B B B A B B B
35 44 52 236 61 85 32 32 58 15 9 51 234 47 25 57 30 138 26 16 17 294 143 18 21 15 147 29 35 55 22 43 75 51 4,681
# O/N 70 88 104 472 122 170 64 64 116 30 9 102 468 47 50 114 90 276 52 16 34 588 286 18 21 30 294 58 70 110 44 86 150 102 9,560
IV - 18
70 35 84 84 110 62 472 472 122 61 150 85 30 0 64 33 114 58 29 0 9 9 51 26 462 234 47 47 50 25 110 57 30 0 276 138 49 26 16 16 34 17 565 572 283 143 0 14 21 0 15 12 291 145 60 29 70 35 110 110 44 22 85 43 150 110 102 56 8,757 6,340
35 84 162 472 122 207 32 32 109 16 9 51 511 47 50 55 60 138 26 16 17 440 143 0 21 0 183 31 35 110 44 43 75 56 7,638
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# UD
$/Rec'd
52.50 $2,876.00 85.00 $3,243.00 109.50 $4,224.00 472.00 $18,812.00 106.75 $5,479.00 153.00 $6,097.00 31.50 $1,330.00 48.25 $2,449.00 99.25 $5,035.00 18.75 $851.00 9.00 $422.00 57.50 $2,324.00 418.75 $17,608.00 47.00 $2,773.00 43.75 $2,211.00 84.00 $3,856.00 45.00 $2,454.00 207.00 $8,020.00 38.25 $1,659.00 16.00 $752.00 25.50 $970.00 541.25 $19,613.00 213.75 $9,304.00 8.00 $566.00 15.75 $945.00 14.25 $943.00 228.25 $10,001.00 44.50 $2,142.00 52.50 $2,438.00 110.00 $5,394.00 38.50 $2,558.00 64.25 $2,831.00 121.25 $6,651.00 79.00 $3,638.00 8073.75 $359,027.00
$/UD $54.78 $38.15 $38.58 $39.86 $51.33 $39.85 $42.22 $50.76 $50.73 $45.39 $46.89 $40.42 $42.05 $59.00 $50.54 $45.90 $54.53 $38.74 $43.37 $47.00 $38.04 $36.24 $43.53 $70.75 $60.00 $66.18 $43.82 $48.13 $46.44 $49.04 $66.44 $44.06 $54.85 $46.05 $44.47
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2008 Analysis of User Days TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of User Days
Percent
387.00
219.75
0.00
0.00
606.75
7.52%
Youth Adult
609.25
1352.75
235.00
326.25
2523.25
31.25%
Family
472.00
3854.25
401.50
216.00
4943.75
61.23%
Totals
1468.25
5426.75
636.50
542.25
8073.75
100.00%
Percent
18.19%
67.21%
7.88%
6.72%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total # of Groups
Percent
Youth
1
5
0
0
6
7.50%
Adult
10
23
5
5
43
53.75%
Family
1
24
1
5
31
38.75%
Totals
12
52
6
10
80
100.00%
Percent
15.00%
65.00%
7.50%
12.50%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
258
144
0
0
402
8.59%
Analysis of Groups
Analysis of People
Youth
Non-church Events Total # of People
Percent
Adult
409
810
160
175
1554
33.20%
Family
236
2189
146
154
2725
58.21% 100.00%
Totals
903
3143
306
329
4681
Percent
19.29%
67.14%
6.54%
7.03%
100.00%
TN Conf. Retreats
Other UM Events
Other Church Events
Non-church Events
Total $$
Percent
Youth
$16,840.00
$9,939.00
$0.00
$0.00
$26,779.00
7.46%
Adult
$30,846.50
$65,883.00
$12,337.00
$16,465.50
$125,532.00
34.96%
Family
$18,812.00
$165,803.00
$10,220.00
$11,881.00
$206,716.00
57.58%
Totals
$66,498.50
$241,625.00
$22,557.00
$28,346.50
$359,027.00
100.00%
Percent
18.52%
67.30%
6.28%
7.90%
100.00%
FAnalysis of $ Received
IV - 19
SUPPORTING INFORMATION Beersheba Springs Assembly Analysis of Full Service Use January - December 2008 Frequency of Group Size Group Size
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
1
2
0
3
3.75%
3
3.75%
10 - 19
1
11
1
13
16.25%
16
20.00%
20 - 29
0
12
5
17
21.25%
33
41.25%
30 - 39
2
6
4
12
15.00%
45
56.25%
40 - 49
0
2
2
4
5.00%
49
61.25%
$ 50 - 74
1
5
7
13
16.25%
62
77.50%
75 - 99
0
4
3
7
8.75%
69
86.25%
100 - 124
0
0
0
0
0.00%
69
86.25%
125 - 149
0
0
5
5
6.25%
74
92.50%
150 - 199
0
1
0
1
1.25%
75
93.75%
200 +
1
0
4
5
6.25%
80
100.00%
Totals
6
43
31
80
100.00%
80
100.00%
Youth
Adult
Family
Total #
Percent
Cum. #
Cum %
0-9
$422.00
$780.00
$0.00
$1,202.00
0.33%
$1,202.00
0.33%
10 - 19
$970.00
$11,672.50
$851.00
$13,493.50
3.76%
$14,695.50
4.09%
20 - 29
$0.00
$29,027.00
$10,185.00
$39,212.00
10.92%
$53,907.50
15.01%
30 - 39
$4,909.00
$12,624.00
$10,735.00
$28,268.00
7.87%
$82,175.50
22.89%
40 - 49
$0.00
$6,601.00
$6,074.00
$12,675.00
3.53%
$94,850.50
26.42%
50 - 74
$3,638.00
$33,284.50
$32,835.00
$69,757.50
19.43%
$164,608.00
45.85%
75 - 99
$0.00
$22,337.00
$20,678.00
$43,015.00
11.98%
$207,623.00
57.83%
100 - 124
$0.00
$0.00
$0.00
$0.00
0.00%
$207,623.00
57.83%
125 - 149
$0.00
$0.00
$52,778.00
$52,778.00
14.70%
$260,401.00
72.53%
150 - 199
$0.00
$9,206.00
$0.00
$9,206.00
2.56%
$269,607.00
75.09%
200 +
$16,840.00
$0.00
$72,580.00
$89,420.00
24.91%
$359,027.00
100.00%
Totals
$26,779.00
$125,532.00
$206,716.00
$359,027.00
100.00%
$359,027.00
100.00%
Revenue by Group Size Group Size
IV - 20
SUPPORTING INFORMATION 1= 2= 3=
Youth Adult Family
A= B= C= D=
TN Conf. Retreats Other UM Events Other Church Events Non-church Events
# O/N
$/Rec'd
Beersheba Springs Assembly Overnight without meals January - December 2008 Month
Name
Feb-08 Feb-08 Mar-08 May-08 May-08 May-08 Jun-08 Jun-08 Jun-08 Jul-08 Aug-08 Sep-08 Sep-08 Oct-08 Oct-08 Nov-08 TOTALS
Cook's UMC Centenary First UMC Murfreesboro 1st Marriage Retreat Winchester 1st UMC Rosettes (Golfers) matthew's Memoria UMC Clark's Family Reunion Pleasant View UMC Murfreesboro 1st Marriage Retreat Fairfield Glade UMC Gallatin First Baptist Murfreesboro 1st Marriage Retreat Golf - Sweet Tees John Purdue Morrisville UMC Fairfield Glade UM Youth
Age
Type 2 1 2 2 2 3 3 3 2 2 2 2 2 2 2 1
B B B B D B D B B B C B D D B B
3 2 2 2 2 5
D B A A D
Size 22 19 24 22 8 12 29 17 20 10 13 26 6 1 5 12 246
16
44 38 48 22 8 24 29 17 40 20 13 52 12 3 5 24 399
$1,144.00 $684.00 $1,248.00 $572.00 $464.00 $658.00 $1,044.00 $884.00 $1,040.00 $500.00 $260.00 $1,308.00 $360.00 $90.00 $130.00 $432.00 $10,818.00
$/ON $26.00 $18.00 $26.00 $26.00 $58.00 $27.42 $36.00 $52.00 $26.00 $25.00 $20.00 $25.15 $30.00 $30.00 $26.00 $18.00 $27.11
Beersheba Springs Assembly Day Use Groups January - December 2008 Month
Name
Jun-08 Sep-08 Sep-08 Sep-08 Oct-08 TOTALS
Hobb's Wedding Methodist Explorers Evangelism Planning Team TN Conference Cabinet Savage Gulf Conservation
Age
Type
IV - 21
Size
M 35 15 12 7 45 114
$/Rec'd 0 15 12 7 34
$270.00 $135.00 $84.00 $49.00 $730.00 $1,268.00
$/Person $7.71 $9.00 $7.00 $7.00 $16.22 $11.12
SUPPORTING INFORMATION
BoardSource is one of the best resource organizations for not-for-profit groups that I have found. The following information is taken from their web site and is a sampling of the guidance that is available there. There is a great deal of free information and much more for members. It may be worth your consideration to become a member. Look carefully at their trainings, often offered in partnership with other NFP resource groups. Kathy Trotter
What are the basic responsibilities of nonprofit boards? Ten Basic Responsibilities of Nonprofit Boards 1. Determine the organization's mission and purpose. It is the board's responsibility to create and review a statement of mission and purpose that articulates the organization's goals, means, and primary constituents served. 2. Select the chief executive. Boards must reach consensus on the chief executive's responsibilities and undertake a careful search to find the most qualified individual for the position. 3. Provide proper financial oversight. The board must assist in developing the annual budget and ensuring that proper financial controls are in place. 4. Ensure adequate resources. One of the board's foremost responsibilities is to provide adequate resources for the organization to fulfill its mission. 5. Ensure legal and ethical integrity and maintain accountability. The board is ultimately responsible for ensuring adherence to legal standards and ethical norms. 6. Ensure effective organizational planning. Boards must actively participate in an overall planning process and assist in implementing and monitoring the plan's goals. 7. Recruit and orient new board members and assess board performance. All boards have a responsibility to articulate prerequisites for candidates, orient new members, and periodically and comprehensively evaluate its own performance. 8. Enhance the organization's public standing. The board should clearly articulate the organization's mission, accomplishments, and goals to the public and garner support from the community. 9. Determine, monitor, and strengthen the organization's programs and services. The board's responsibility is to determine which programs are consistent with the organization's mission and to monitor their effectiveness. 10. Support the chief executive and assess his or her performance. The board should ensure that the chief executive has the moral and professional support he or she needs to further the goals of the organization.
IV - 22
SUPPORTING INFORMATION
What are the legal responsibilities of nonprofit boards? Under well-established principles of nonprofit corporation law, a board member must meet certain standards of conduct and attention in carrying out his or her responsibilities to the organization. Several states have statutes adopting some variation of these duties which would be used in court to determine whether a board member acted improperly. These standards are usually described as the duty of care, the duty of loyalty and the duty of obedience.
Duty of Care The duty of care describes the level of competence that is expected of a board member, and is commonly expressed as the duty of "care that an ordinarily prudent person would exercise in a like position and under similar circumstances." This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization.
Duty of Loyalty The duty of loyalty is a standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. This means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization.
Duty of Obedience The duty of obedience requires board members to be faithful to the organization's mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A basis for this rule lies in the public's trust that the organization will manage donated funds to fulfill the organization's mission.
What are the responsibilities of individual board members? Individual Board Member Responsibilities
Attend all board and committee meetings and functions, such as special events. Be informed about the organization's mission, services, policies, and programs. Review agenda and supporting materials prior to board and committee meetings. Serve on committees or task forces and offer to take on special assignments. Make a personal financial contribution to the organization. Inform others about the organization. Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization Keep up-to-date on developments in the organization's field. Follow conflict of interest and confidentiality policies. Refrain from making special requests of the staff. Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.
IV - 23
SUPPORTING INFORMATION
Personal characteristics to consider
Ability to: listen, analyze, think clearly and creatively, work well with people individually and in a group. Willing to: prepare for and attend board and committee meetings, ask questions, take responsibility and follow through on a given assignment, contribute personal and financial resources in a generous way according to circumstances, open doors in the community, evaluate oneself. Develop certain skills if you do not already possess them, such as to: cultivate and solicit funds, cultivate and recruit board members and other volunteers, read and understand financial statements, learn more about the substantive program area of the organization. Possess: honesty, sensitivity to and tolerance of differing views, a friendly, responsive, and patient approach, community-building skills, personal integrity, a developed sense of values, concern for your nonprofit's development, a sense of humor.
Q and A BoardSource has compiled the most interesting and relevant inquiries from the 6,000 calls our experts receive every year. If you have additional questions, you can ask our consultants or call 202-452-6262. (Note the following are the questions in the FUNDRAISING category with sample answers. KT)
Should all board members be required to make an annual contribution? Every board member candidate should be made aware of your organization's policy on personal contribution. Most board members understand how important personal contributions can be to carrying out their fundraising responsibilities. It is difficult to ask for a gift if you yourself have not contributed. Usually board members have differing abilities to contribute, so a standard gift is not necessarily appropriate. Instead, consider establishing a minimum gift amount, and be sure that every board member is aware of not only the responsibility to give, but the suggested amount. For further reference: Greenfield, James M. Fundraising Responsibilities of Nonprofit Boards.
How many boards require that their members make a personal contribution to the organization? Forty-eight percent of the organizations responding to a recent survey conducted by NCNB and Stanford University indicate that they have a policy requiring board members to make a personal contribution. More than one third (36%) say that they have a 100 percent participation by their board. International and arts and culture organizations have the most generous board members: over 60 percent of their board members make a personal monetary contribution annually.
What is a Donor Bill of Rights? What are restricted grants? What are the most effective solicitation methods?
IV - 24
SUPPORTING INFORMATION
How can we appropriately recognize a major donor? What is one of the most common misperceptions about fundraising? Fundraising is not begging! Start by dissipating the common belief that asking for money for an important cause is begging. No organization is able to function without money. Raising funds is one of the most natural activities a board member can engage in to show his own enthusiasm about the organization and its programs. Giving money to a cause is equally natural. However, most people do not give unless someone asks them to give.
What is a tax-deductible donation? What should be included in a receipt for a charitable donation? What is a Unified Registration Statement (URS)? What are 3 Ds, 3 Gs, and 3Ws? What do the funders want to know about your board? What are the benefits of anonymous giving? Can we raise money before receiving our determination letter? Should we send a thank you letter even if our proposal is rejected? What is a case statement? What funding resources are available for our organization? Where can I find information on a specific nonprofit to help determine whether it is a respectable organization or whether I want to make a donation? Where can I find information on and for foundations? Is there an organization that deals with board members of for-profit corporations?
Training Opportunity (sample) Principles and Techniques of Fundraising Sponsor: Location: More information:
The Fund Raising School Offered on a regular basis in locations around the country. 800-962-6692
For the last 30 years, The Fund Raising School has worked to perfect Principles & Techniques of Fundraising as a ultimate fundraising course. Recognized internationally, Principles & Techniques gives you the foundation and inspiration to lead your nonprofit to its financial goals. It provides you with the framework for operating a successful total development program. It is an intensive five day, A through Z training program that is the basis for the rest of the School’s courses. Who Should Attend This course is valuable to both new and seasoned professionals, volunteers, staff and Board members. As a professional, you’ll learn the “must know” strategies and tools of fundraising that let you hit the ground running toward success. As a Board member, you will understand why and how it is essential for the Board and staff to work together to accomplish the fund raising goals.
IV - 25
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