Personnel Manual Feb 04

PERSONNEL MANUAL

CORPORATE OFFICE

KRISHAK BHARATI COOPERATIVE LIMITED A-10, Sector-1, NOIDA – 201 301 (U.P.) FEBRUARY, 2004

i IMPORTANT The matter presented in this Manual is a ready reference and not exact reproduction of Circulars, Orders and Rules. In case of any dispute or doubt, Circulars/Orders issued on the subject matter may be referred to.

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3

4

CONTENTS CHAPTER

SUBJECT

1.0.0

POWERS & SUB-DELEGATION

1.1.0 1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 1.2.0

Delegation of Powers Powers of Board of Directors Powers of Executive Committee Marketing Sub-Committee Powers of Audit Committee Powers of Managing Director Sub-Delegation of Powers

2.0.0

RECRUITMENT & PROMOTION GUIDELINES

2.1.0 2.2.0

Recruitment & Promotion Guidelines Personal Selection Grade

3.0.0

GENERAL CONDITIONS OF EMPLOYMENT

3.1.0 3.2.0 3.3.0 3.4.0

Commencement of Service Identity Card Entry, Exit and Search Payment of Travelling & Baggage Allowance for joining KRIBHCO on first appointment Medical Fitness & Continued Medical Fitness Character Verification/ Antecedents/ Reference Checking Probation Record of Age Change of Address Hours of Work and Duty Attendance Leave Casual Leave

3.5.0 3.6.0 3.7.0 3.8.0 3.9.0 3.10.0 3.11.0 3.12.0 3.12.1

PAGE NO.

10 10 12 13 14 15 17

18 22

24 24 25 25 27 27 28 29 30 30 30 31 31

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CHAPTER

SUBJECT

PAGE NO. 32 33 34 34 35 35

3.17.0 3.18.0 3.19.0 3.20.0 3.21.0 3.22.0

Special Casual Leave Earned Leave Sick leave Maternity Leave Leave Without Pay Guidelines for Salary in case of Unauthorised Absence/ Resignation Grant of HRA and CCA during Leave without Pay Holidays Postings and Transfers Temporary Transfers Terms & Conditions of Deputation of KRIBHCO Employees to various Organisations in India Forwarding of Applications for Outside Employment Permission for further Study while in Service Seniority Rules Resignation Transfer of Earned Leave/Medical Leave/Gratuity Retirement

4.0.0

PAY, ALLOWANCES & OTHER BENEFITS

4.1.0 4.2.0 4.3.0 4.4.0 4.5.0 4.6.0 4.7.0 4.8.0

Pay Scales Perks & Allowances Increment Pay Fixation on Promotion Dearness Allowance House Rent Allowance Leased Accommodation Flat Rates of License Fee for Residential Accommodation provided in the Township City Compensatory Allowance Non-Practicing Allowance Cash Handling Allowance Shift Allowance Special Allowance for Working Longer Hours

3.12.2 3.12.3. 3.12.4 3.12.5 3.12.6 3.12.7 3.12.8 3.13.0 3.14.0 3.15.0 3.16.0

4.9.0 4.10.0 4.11.0 4.12.0 4.13.0

37 37 38 38 39 41 42 42 46 47 47

48 49 49 50 50 51 52 52 53 53 53 54 54 6

CHAPTER 4.14.0 4.15.0 4.16.0 4.17.0 4.18.0 4.19.0 4.20.0 4.21.0 4.22.0 4.23.0 4.24.0 4.25.0 4.26.0

SUBJECT

PAGE NO.

Overtime Incidental Expenses in lieu of Compensatory Off Leave Travel Concession (LTC)/Leave Travel Encashment (LTE) Medical Assistance Criteria for Dependents for Medical Assistance Office-cum-Residential Accommodation Facility for Field Staff Rules for Allotment/Change of House in KRIBHCO Township, Surat Guidelines Regarding Personal Usage of Society’s Car by the entitled Key Executives who have been provided Society’s Car Facility available for retention of Residential Accommodation on cessation of services/transfer Travelling Allowance/Daily Allowance Foreign Travel Rules Liveries Issue of Brief Case

55 56 57

5.0.0

EMPLOYEES SCHEMES

5.1.0

Productivity Linked Incentive Schemes for the employees of KRIBHCO KRIBHCO Long Service Award Schemes Award on completion of Ten Years’ Service Award on completion of Fifteen Years’ Service Incentive for Family Planning Advance Increment for Boiler Proficiency Certificate Grant of Additional Increments on acquiring B.E./AMIE/C.A./I.C.W.A. qualifications while in Service

5.2.0 5.2.1 5.2.2 5.3.0 5.4.0 5.5.0

WELFARE

&

58 61 64 64 67 68 69 77 80 82

MOTIVATION

83 93 93 94 96 97 97

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CHAPTER

SUBJECT

6.0.0

LOANS & ADVANCES

6.1.0 6.2.0 6.3.0

Salary Advance Conveyance Loan House Building Loan

7.0.0

SOCIAL SECUTITY SCHEMES

7.1.0 7.2.0 7.3.0 7.4.0 7.5.0 7.6.0

KRIBHCO Employees Provident Fund Scheme Group Gratuity-cum-Life Insurance Scheme Group Personal Accident-cum-Death Assurance Scheme Group life Assurance Policy Group Insurance Scheme for covering House Building Loan KRIBHCO Employees Benevolent Fund Scheme

8.0.0

TRAINING & DEVELOPMENT

8.1.0 8.2.0 8.3.0 8.4.0 8.5.0 8.6.0

HRD & Training Performance Appraisal System Incentive Schemes for the Progressive use of Hindi Membership of Professional Body Suggestion Scheme Workers Education Scheme

9.0.0

CONDUCT & DISCIPLINARY PROCEDURE

9.1.0 9.2.0 9.3.0 9.4.0 9.5.0 9.6.0 9.7.0

Conduct, Discipline & Appeal Rules Discipline and Conduct Employees Responsibility to Inform facts of Conviction Misconducts Unauthorised Absence from Duty Absence from Duty/Station without Permission Employment of Near Relatives of the Employees of the Society in any Company or Society or Firm Enjoying Patronage of the Society

PAGE NO.

99 99 105

116 122 123 125 125 126

128 133 148 152 152 153

156 156 158 159 166 166 166

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CHAPTER 9.8.0 9.9.0 9.10.0 9.11.0 9.12.0 9.13.0 9.14.0 9.15.0 9.16.0 9.17.0 9.18.0 9.19.0 9.20.0 9.21.0 9.22.0 9.23.0 9.24.0 9.25.0 9.26.0 9.27.0 9.28.0 9.29.0 9.30.0 9.31.0 9.32.0

SUBJECT

PAGE NO.

Taking Part in Demonstration Connection with Press or Radio/Television Criticism of Government and the Society Evidence Before Committee of any other Authority Unauthorised communication of Information Gifts Dowry Private Trade or Employment Participation in Politics, Elections Investment, Lending and Borrowing Insolvency and Habitual Indebtedness Moveable. Immovable and Valuable Property Canvassing of non-official or other influence Bigamous Marriages Consumption of Intoxicating Drinks & Drugs Suspension Subsistence Allowance Treatment of the Period of Suspension Penalty Disciplinary Authority Institution of Formal Proceedings Employees on Deputation from Central Government or the State Governments or other Undertakings, etc. Appeal/Review Grievance Settlement Procedure Code of Discipline in Industry

167 167 167 168 168 169 169 170 170 171 171 171 173 174 174 174 175 176 177 177 177 178 179 179 181

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POWERS & SUB-DELEGATION 1.1.0 DELEGATION OF POWERS In terms of provisions contained in the Bye Laws of KRIBHCO, powers have been conferred on the Board of Directors, Executive Committee of the Board and Managing Director of the society as under :1.1.1 POWERS OF THE BOARD OF DIRECTORS : The Board of Directors of KRIBHCO shall have all such powers as are considered necessary or expedient for the purpose of carrying out its functions under the Multi States Cooperative Societies (MSCS) Act and the Rules. Without prejudice to the generality of foregoing powers such powers, shall include the powers:(i)

to admit members;

(ii)

to authorise convening of meeting of the General Body;

(iii)

to fill any vacancy or vacancies in the Board by Co-option;

(iv)

to fill any vacancy or vacancies in the General Body amongst the elected delegates by Co-option;

(v)

to recommend Annual and supplementary budgets for approval by the General Body;

(vi)

to recommend to the general Body distribution of profit;

(vii)

(a)

to appoint, suspend or remove the Managing Director and to approve his salary, allowances, pension, gratuity, retirement benefits and other terms & conditions. However, as long as the Central Govt. holds 51% or more of the equity share capital of the total share of the KRIBHCO, the salary and allowances, pension, gratuity, retirement benefits and other terms and conditions of service of the Managing Director shall be such as prescribed under the Act and the Rules;

(b)

to appoint, suspend or remove the Finance Director, Marketing Director and Operations Director and to approve

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their salary, allowances, pension, gratuity, benefits and other terms & conditions of service;

retirement

(viii)

to appoint, suspend or remove Non-Board level Directors in Grade ‘B’;

(ix)

to decide matters relating to withdrawal, transfer and forfeiture of shares;

(x)

to raise funds for the business of KRIBHCO, to determine the terms and conditions therefor and to charge the assets, properties etc., of the society as security for loans that may be raised by it.

(xi)

to determine terms and conditions of collaboration with cooperatives and others in India and abroad;

(xii)

to settle the terms and conditions regarding retirement of share capital contributed by the Government of India, IFFCO, NCDC and State/Central Cooperative Banks;

(xiii)

to authorise person or persons to sign on KRIBHCO’s behalf, bills, notes, receipts, acceptances, endorsements, cheques releases, contracts and documents;

(xiv)

to appoint trustee or trustees, attorney or attorneys, agent or agents for the business of KRIBHCO;

(xv)

to refer any claims or demands by or against KRIBHCO for arbitration and to observe and perform the awards;

(xvi)

to frame, regulations of the election of delegates to the General Body Members, to the Board of Directors and for the conduct of meetings of the General Body and Board of Directors as per the Act;

(xvii)

to sanction contracts of all values unless otherwise provided for in the bye - laws;

(xviii)

to frame regulation regarding recruitments, scales of pay and service conditions of employees of KRIBHCO, in accordance with the Act/Rules;

(xix)

to sanction posts for the administration of the affairs of KRIBHCO in Grades ‘A’ to ‘C’;

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(xx)

to delegate all or any of the powers, authority and discretion vested in the Board to the Managing Director or other employee or employees of KRIBHCO subject to the ultimate control being retained by the Board;

(xxi)

to appoint such Committees, Sub-Committees or Standing Committees as may be necessary and delegate to them such powers as may be appropriate.

(xxii)

to place the Annual Report, Annual Financial Statements, Annual Plan and Budget for the approval of the General Body;

(xxiii)

to consider the Audit and Compliance Report and place the same before the General Body;

(xxiv)

to recommend to the General Body the panel of Auditors and their remuneration;

(xxv)

to examine and formulate the terms for the formation and continuance of subsidiary institutions and all matters related and incidental to it;

(xxvi)

to review membership in other cooperative;

(xxvii)

to acquire and dispose off immovable property;

(xxviii)

to take decisions regarding investment of funds of KRIBHCO in excess of powers delegated to the Managing Director.

(xxix)

To approve payment of ex-gratia amount to the employees of KRIBHCO.

1.1.2 POWERS OF EXECUTIVE COMMITTEE The Executive Committee of the Board of Directors shall be responsible for the efficient management of the Society’s various establishments / projects. It shall have the following duties and responsibilities , subject to the over all control and authority of the Board of Directors ; i)

to examine and recommend to the Board the budget estimates;

ii)

to approve all investment proposals of capital nature up to the limit of Rs. 15 crores;

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iii)

to create posts in Grades ‘F1 to D’;

iv)

to authorise execution of documents for and on behalf of the Society and authorise the use of common seal of the society as provided for in Bye-Laws;

v)

to grant loan to employees where the amount and repayment terms are not covered under the Service Rules of the Society;

vi)

to approve all revenue expenses and purchases which exceed the powers vested in the Managing Director under the Bye-laws;

vii)

to appoint Trustee or Trustees, Attorney or Attorneys, Agent or Agents for the business of KRIBHCO;

viii)

to refer any claims or demands by or against KRIBHCO for arbitration, perform awards and to negotiate the compromise, upto an amount of Rs. 50 lakhs;

ix)

to raise funds for the business of KRIBHCO and determine the terms and conditions thereof and change the assets and properties etc., of KRIBHCO as security for loans that may be raised by it provided such powers shall be exercisable with the prior approval of the Government of India, excepting matters related to short-term advances for working capital;

x)

subject to the approval of the Board, to frame and/or approve regulations, rules, manuals for the conduct, supervision and management of the business and affairs of KRIBHCO.

xi)

the Executive Committee shall have such other additional powers and functions as may be assigned to it, from time to time, by the Board of Directors for the efficient management of the Society’s various establishments/Projects.

1.1.3 MARKETING SUB COMMITTEE The Marketing sub-committee shall have the following duties and responsibilities subject to overall control and authority of the Board of Directors. i)

To formulate and recommend to the Board for approval the overall marketing policy for the sale of fertilizers and agricultural inputs.

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ii)

To lay down distribution strategy including channels and outlets for the sale of fertilizers and agricultural inputs.

iii)

To recommend to the Board of Directors for approval of matters relating to the pricing policy concerning fertilizers and allied products.

iv)

To lay down guidelines and norms for the distribution margins and credits for the sale of products.

v)

To recommend to the Board of Directors for approval/charges /modifications considered necessary in the agreement entered into between Society and its marketing associates.

vi)

To approve the norms and modifications thereof, if any, regarding sharing of the marketing costs between the Society and its marketing associates within the frame work of the Marketing Agreement.

Provided also that the Marketing Sub-committee shall have such other additional powers and functions as may be assigned to it, from time to time by the Board of Directors for the efficient management of the Marketing operations of the Society. 1.1.4 POWERS OF AUDIT COMMITTEE The Audit Committee shall have the following duties and responsibilities subject to the overall control and authority of the Board of Directors :(i)

Oversee the company’s financial reporting process and the disclosure of its financial information to ensure that the financial statement is correct, sufficient and credible.

(ii)

Reviewing with Management the annual financial statements before submission to the Board focusing primarily on -

Any change in accounting, policies and practices Major accounting entries based on exercise of judgment by management. Compliance with accounting standard. Significant adjustments arising out of audit. The going concern assumptions. Observations/comments of the Auditors in draft audit report.

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(iii)

Reviewing the half yearly and annual financial statements before submission to the Board and also ensuring compliance of internal control system. Reviewing with the management, external and internal auditors, the adequacy of internal control system.

(iv) (v)

Holding periodical discussions with the Auditors about the scope of audit including the observations of the Auditors.

(vi)

Reviewing the adequacy of internal audit function, including the structure of the internal audit department, staffing and reporting structure, coverage and frequency of internal audit.

(vii)

Discussion with internal Auditors on any significant findings and follow up thereof.

(viii) Reviewing the findings of any internal investigations by the internal Auditors into matters where there is suspected fraud or irregularity or a failure of internal control systems of a material nature and reporting the matter to the Board. The Audit Committee shall have the authority to investigate into any matter in relation to the items falling under its scope of work or refer to it by the Board. 1.1.5 POWERS OF MANAGING DIRECTOR The Managing Director shall exercise the powers and discharge the functions specified below :(i)

to have a general control over the administration and act as Chief Executive of the Society;

(ii)

to convene the meetings of the General Body / Board of Directors / Executive Committee / or any other Committee / Sub - Committee of KRIBHCO at the instance of the Chairman or, in his absence, the Vice - Chairman, and maintaining proper records of such meetings;

(iii)

to be responsible for the general conduct, supervision and management of the day-to-day business and affairs of KRIBHCO;

(iv)

to receive all moneys and securities on behalf of KRIBHCO and to make arrangements for the proper maintenance and custody of cash balance and other properties and to invest surplus funds of

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KRIBHCO as per the provisions contained in the Act, Rules and the Bye-laws; (v)

to endorse and transfer promissory notes, Government and other securities and to endorse, sign, negotiate cheques and other negotiable instruments on behalf of KRIBHCO;

(vi)

to sign all deposit receipts and operate on the account of KRIBHCO with the Bank;

(vii)

to be the Officer of KRIBHCO to sue or to be sued on behalf of KRIBHCO and sign all bonds and agreements in favour of KRIBHCO or authorise officer for the purpose;

(viii) to create, subject to budget provision, posts in Grade ‘G’ & below. (ix)

to appoint, promote, suspend or terminate employment of personnel upto and including Grade ‘C’ in accordance with the regulation framed by the Board of Directors under Bye Law No. 47 (xviii);

(x)

to determine powers, duties and responsibilities of the employees of KRIBHCO;

(xi)

to institute, conduct, defend, compound or abandon any legal proceeding by or against KRIBHCO or its officer or otherwise concerning the affairs of KRIBHCO and also to compound and allow time for payment or satisfaction of any claims or demand by or against KRIBHCO;

(xii)

subject to the regulation, if any, which may be framed by the Board of Directors, to enter into negotiation and sanction contracts during the construction phase and incur revenue expenditure upto the value of Rs. 2 crores at a time, and to rescind and vary such contracts and to all such acts, deed and things in the name of and on behalf of KRIBHCO in relation to any of the matters aforesaid for the purpose of KRIBHCO upto value of Rs. 2 crores at a time;

(xiii) to delegate all or any of the powers, authorities and discretion’s vested in him to any employees or employees of KRIBHCO subject to the ultimate control and authority being retained by him; (xiv)

to make arrangements for the proper maintenance of various books and records of the Society, to arrange correct preparation

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and finally submission of periodicals, statements and returns to various agencies as required; (xv)

to assist the Board of Directors in the formulation of policies, objectives and planning, and

(xvi)

to furnish to the Board of Directors, periodical information necessary for appraising the operations and functioning of KRIBHCO.

(xvii) To present the draft Annual Report and Financial Statement for the approval of the Board; (xviii) To appoint occupier of Factories under the Factories Act, 1948 (xix) Any other matter as may be delegated or directed to be dealt with by the General Body or by the Board of Directors. 1.2.0 SUB - DELEGATION OF POWERS In pursuance of Bye-laws no.56 (xiii), M.D. has delegated powers to Functional Directors and other Executives, which are notified separately.

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RECRUITMENT & PROMOTION GUIDELINES 2.1.0 RECRUITMENT & PROMOTION GUIDELINES Organisations are dynamic, organic on-going systems consisting of many individuals. A successful Management focuses on the individual and then attempts to relate the individual to the group and different groups to the organisation. Individuals join organisation to fulfill their goal and aspirations within the framework of the organisation. It is one of the major functions of Management to dovetail the goals and aspirations of the individual into the goals of the organsiation. KRIBHCO in its formative stages inherited rules and practices from IFFCO. Subsequently, a need was felt to streamline and standardise the existing practices and to evolve R&P guidelines for KRIBHCO. In line with the above, R & P guidelines were framed and revised from time to time. These are only guidelines for the Management and do not contain the detailed procedure to implement the same. Salient features of the guidelines are given below :GENERAL Vacant positions in Organisation Chart shall not automatically be treated as operative to be filled by recruitment or promotion. The positions shown in the chart are estimated, keeping in view current and future requirements and are to be operated only when it becomes necessary to operate them with the approval of Competent Authority. Recruitment from outside agencies shall be made when, in the opinion of the Management, suitable persons are not available within the organisation. Recruitment from outside may also be done in case of additional requirements of man-power, due to expansion of the organisation. Directors/Executive Directors are empowered to approve selection for recruitment and promotion upto ‘E’ Grade with report to M.D. However, recruitment and promotion cases in grade G-1 & above is coordinated at Head Office. 18

As far as recruitment and promotion for posts in Grade ‘D’ and above are concerned, these will be treated as selection posts and Management shall follow such specification as may be required from time to time. All existing employees of KRIBHCO shall be considered for ‘Promotion’ or ‘Direct Recruitment’ only for the next higher grade. Departmental candidates may apply against open advertisement provided they have completed one year of service in the immediate lower grade and the applicant otherwise meets the specification prescribed for the posts except age limitation. RESERVATION OF SC/ST/OBC/PHYSICAL CANDIDATES IN KRIBHCO

HADICAPPED

Though the Presidential Directive governing reservation of posts for SC/ST/OBC/PH candidates is not mandatory to KRIBHCO, the Board, in keeping pace with national policy on the subject, has directed implementation of the reservation policy in respect of SC/ST/OBC/PH candidates, as per guidelines on the subject. SOURCES OF RECRUITMENT (i)

Direct Recruitment ;

(ii)

Promotion of Departmental Candidates;

(iii)

On deputation basis from Government or other organisations;

(iv)

On contract for a specified period;

(v)

From amongst the trainees / apprentices of the Society ;

(vi)

Campus interviews as may be approved by the Competent Authority from time to time.

Panel of selected candidates drawn up for the purpose of recruitment from outside will be valid for a period of six months. The validity of the panel may be extended for another six months with the approval of the Managing Director. PROMOTIONS All promotions shall be made subject to availability of vacancies in next higher grade, suitability of the employee and needs of the society.

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The Departmental Promotion Committees (DPCs) will review cases of eligible employees twice a year, in April and October. All Officers/Employees who would have completed prescribed years of service in the lower grade as on 30th April and 31st October would be eligible for consideration. The Departmental Promotion Committee will consider the competence of the candidates to discharge higher responsibility on the basis of academic qualifications, relevant experience in and outside the Society; on the job performance, performance during the interview, suitability for the higher position and potential for future development. However, for promotion upto grade ‘G’ candidates shall be interviewed by the DPC to assess their suitability for promotion. For promotion above Grade ‘G’, DPC will consider the records of the candidates and assess their suitability for promotion. In case, Competent Authority feels necessary, candidates may be interviewed also by DPC. An employee not found suitable by a Departmental Promotion Committee will not be eligible for reconsideration by a Departmental promotion Committee for a period of one year, unless otherwise recommended by the DPC. The period of one year will be counted from the cut-off date of the Departmental Promotion Committee in which the case of the candidate was considered. Vigilance clearance for promotion is obtained in two stages as under : a)

Vigilance clearance is obtained in respect of all eligible employees to be assessed by DPC. The sealed cover procedure is adopted by DPC in respect of employees against whom vigilance/disciplinary cases are pending/being contemplated. The cases of such employees (suspect) is decided on conclusion of vigilance/disciplinary proceedings.

b)

For candidate recommended by DPC for promotion, vigilance clearance is again obtained before issuance of promotion orders.

An employee who has been punished for misconduct will be debarred from consideration for promotion for a period of one year form the date the punishment became effective. Similarly, employees who are under suspension or who are facing enquires for misconducts shall not be considered for promotion till the disposal of the cases.

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Employees will be promoted from the lower grade to the next higher grade in their own cadres only. KRIBHCO employee in equivalent Grades may also apply for lateral transfer to a post outside his own cadre and Management may allow such a transfer provided : (a)

He meets the prescribed job specifications, qualifications and experience.;

(b)

He is found suitable for the other cadre by a Committee, which is competent for promotion to the particular grade of the new cadre;

(c)

On such transfer, 50% of the service rendered in the original cadre shall count for seniority in the new cadre;

(d)

On transfer to the new cadre, he will be on probation for a period of six months during which, at the discretion of the Management, he can be reverted back to his old cadre;

(e)

Inspite of the proviso (c) above, he will not be eligible for consideration for promotion to the next higher grade in the new cadre unless he has rendered atleast one year service;

(f)

After absorption in the new cadre, the employee will have no lien or claim on his previous cadre.

Normally promotion would be effective from 1st May and 1st November as the case may be. However, on promotion, the original date of increment of the incumbent will be retained. In case an employee has not completed the prescribed period as laid down in the R & P Guidelines and he is working against the post which has multiple grades or the post is being operated at a lower grade than what is provided in the Organisation Chart, he will have to complete the prescribed period before he can be considered for promotion. Normally, relaxation in eligibility conditions laid down for various posts will not be granted. However, in exceptional cases where an individual has shown outstanding merit, relaxation of specifications may be considered by the Managing Director. An employee on deputation or having lien in any other Organisation may be considered for promotion if otherwise eligible but he will not be given regular appointment to the higher post until he has severed his

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connections with the parent organisation, subject to the rules of the Government / previous employer, as are applicable on the date of absorption / promotion. 2.2.0 PERSONAL SELECTION GRADE (PSG) 1.

‘Personal Selection Grade’ (PSG) would be given only once in the entire service career of the employees, subject to the following conditions:(a)

The employees have been stagnating on account of nonfulfillment of educational qualifications for at least 8 years as on 30th April / 31st October (That is, 8 years elapsed after the employee has reached the maximum level of career growth in his cadre as per his qualification).

(b)

The employees though qualified have been stagnating on account of non-availability of vacancies for atleast 7 years as on 30th April / 31st October.

(c)

Performance of the employees should be good consecutively for preceding 5 years.

(d)

There is no disciplinary, vigilance case pending and/or contemplated against the employee.

(e)

The employees are otherwise suitable for shouldering higher responsibilities.

(f)

‘PSG’ shall be personal to the employees.

(g)

They would carry new designation, but, shall continue to do the existing job.

(h)

Service rendered in ‘PSG’ shall be reckoned for the purpose of promotion, to next grade subject to other rules.

(i)

Employees who are to be promoted under PSG Scheme will be counted against their existing positions and there will not be any resultant vacancy in the lower grade until cessation of their employment and/or on their regular promotion to next higher grade.

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2.

PSG, subject to other stipulation, would be given to all employees for promotion upto Grade ‘F’ only. ***************************************************************

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GENERAL CONDITIONS OF EMPLOYMENT 3.1.0 COMMENCEMENT OF SERVICE Except otherwise provided by or under the Rules, ‘Service’ of an employee shall be deemed to commence from the working day on which he reports for duty in terms of the offer of appointment covered by the Service Rules /Standing Orders, as the case may be, at the place intimated to him, if he reports for duty before noon of the working day. In the event of his reporting for duty in the afternoon, commencement of service shall be from the next working day. 3.2.0 IDENTITY CARD Every employee shall be provided with a non-transferable Identity Card. The Identity Card shall incorporate the following :(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x)

Issue No. Name Date of Birth Designation Personal Number Photograph Res. Address Blood Group Date of Issue Holder’s Signature

Every Identity Card shall be signed by the Competent Authority duly authorised in this behalf. Every employee while entering, leaving or inside the work premises on demand, at any time, shall show his Identity Card to the Authorised Personnel. If an employee loses his Identity Card, he shall immediately report the loss to the Issuing Authority/Security Officer and Incharge of his Section. In such a case, a new Identity Card shall be issued to the concerned employee on payment of an amount as may be fixed by the Management.

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If the identity Card becomes illegible or is disfigured due to natural wear and tear, Management will replace it without any charge. It will be the responsibility of the employee to apply for a fresh Identity Card and deposit the disfigured one with the Competent Authority. It will, however, be the duty of every employee to keep his identity card with due care. No employee shall be allowed to enter or to work in the premises of the Society unless he possesses an Identity Card. The Identity Card shall not be used to enter or pass through the Establishment while not on official duty, unless authorised by the Competent Authority. The identity card issued to any employee shall be surrendered by him on the cessation of his service. 3.3.0 ENTRY, EXIT AND SEARCH All employees shall enter and leave the KRIBHCO premises only through the gates and time specified for the purpose by the Management. The specified gates may be kept closed during working hours at the discretion of the Management. The employees must not leave their working places during working hours without permission of the superior authorised to grant such permission. On entering or leaving KRIBHCO premises and at any time at the discretion of the Management, all employees are liable to be detained and searched by KRIBHCO security staff or any persons authorised by the Management for this purpose. Female employees are similarly liable to be detained and searched by female security staff or any other person authroised by the Management for this purpose. Any employee having, in his possession, any article belonging to him which is also being used in the KRIBHCO premises shall, on entry, deposit the same with the Security Staff. 3.4.0 PAYMENT OF TRAVELLING AND BAGGAGE JOINING KRIBHCO ON FIRST APPOINTMENT

ALLOWANCE

FOR

The reimbursement of Travelling and Baggage allowance to new appointees in KRIBHCO in Grade ‘H’ and above shall be made as under :REIMBURSEMENT OF TRAVEL/TRANSPORATION COST : Reimbursement of cost of travel and transportation of household goods shall be made on production of money receipts.

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The controlling authorities will reimburse only such amount subject to the limits and conditions laid down. The reimbursement shall be made only after an employee is confirmed on satisfactory completion of his probation period. All claims admissible should be submitted within one month of joining. These benefits shall not be admissible to an appointee whose place of last employment happens to be within the municipal Limits of his place of posting in KRIBHCO. Reimbursement of train fare on account of Travelling expenses shall be made for travel from the nearest Railway Station of the place of last employment or place of residence declared in his application, as the case may be, to the nearest Railway Station of the place of posting in KRIBHCO for self and dependent family members by the shortest route as under :GRADE

CLASS

G & Above

First Class (Non A/C)

H / G2 / G1

IInd Class (Non A/C)

Actual cost of freight on transportation of personal effect by Goods train from the railway station nearest to the place of last employment or place of residence declared in his application as the case may be to the railway station nearest to the place of employment in KRIBHCO shall be reimbursed at actuals subject to the following limits : CATEGORIES 0F EMPLOYEES UNIT OF GOODS Grade Without Family With Family ‘D’ & above

2000Kgs.

Full Wagon

‘G’ to ‘E’

1000 Kgs.

3000 Kgs.

H/G2/G1

750 Kgs.

1500 Kgs.

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An appointee owing and possessing Motor Car or Motor Cycle / Scooter in his name shall also be reimbursed the actual cost of transportation of the conveyance by passenger train as follows : Grade ‘G1’ and above

:

One Motor Cycle/Scooter

Car

or

Grade H/G2

:

One Motor Cycle/Scooter

One

Motor

A fixed sum of Rs 250/- will be granted towards the cost of local transportation and for other incidental and miscellaneous expenses on account of shifting. 3.5.0 MEDICAL FITNESS & CONTINUED MEDICAL FITNESS No person shall be appointed as permanent employee or probationer in the service of KRIBHCO unless such a person has been medically examined and found fit as per the required medical standards of the organisation, by a medical authority designated by KRIBHCO. The medical fees for the medical examination shall be borne by KRIBHCO. No travelling allowance shall, however, be paid for any journey performed for the purpose of getting medically examined. At any time, while in KRIBHCO’s employment, any employee may be required by KRIBHCO at their cost to appear for medical examination before a Medical Officer designated for the purpose and produce a certificate of fitness from the said Medical Officer. If the employee is found medically unfit for further continuance in KRIBHCO ‘s employment at any time during the course of his employment with KRIBHCO by the designated Medical Officer, the services of the employees may be terminated by the Management by giving one month notice or pay in lieu of the notice period. 3.6.0 CHARACTER CHECKING

VERIFICATION

/

ANTECEDENTS

/

REFERENCE

Confirmation of an employee in KRIBHCO service and his continuance shall be subject to his character/antecedents/reference being found satisfactory. KRIBHCO Management may verify the character, antecedents and performance by making reference to the referees and also to previous employers and check antecedents of the selected candidates and employees in any manner as it may deem fit from time to time.

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However, in case of persons who are selected from Govt./Semi Govt./PSUs, copies of the verifications reports or a certificate to that effect is obtained from his previous employer before the employee is confirmed. Such verification, if considered necessary may be obtained subsequently at any time during the course of employment. In case the Character Verification Report of the appointee is found unsatisfactory in any manner, whatsoever, his services will be summarily terminated by KRIBHCO Management. KRIBHCO Management will be the sole arbitrator to say whether CVR received is satisfactory or unsatisfactory. 3.7.0 PROBATION All persons appointed to permanent posts in KRIBHCO, on fresh appointment, promotion or lateral transfer, shall be on probation for a period of six months from the date of such appointments. The period of probation may be further extended by a period of three months at a time and total probation period not exceeding one year, at the discretion of the Management. In case of workman who are governed by the Standing Orders, the period of probation will be as prescribed in the Standing Orders. At any time during the period of probation (including extensions thereof, if any) or at the end of such period if in the opinion of the Management, an employee’s work or conduct has not been satisfactory, his services may be terminated without notice and without assigning any reasons, provided that if he had been in KRIBHCO's permanent employment immediately prior to the appointment in question, he may be reverted to such earlier post or a post equivalent thereto without notice and without assigning any reason. On the completion of the period of probation, including extensions thereof, if any, the performance shall be reviewed, and if the Management is so satisfied, a written communication shall be issued to the employee to the effect that the period of probation has been satisfactorily completed. Until a written communication is issued by the Management on satisfactory completion of the initial or subsequently extended probationary period it will be presumed that the probationary period has been extended.

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Notwithstanding anything contained in the rules, the following employees will be exempted from the requirement of the probation rule : (a)

Permanent employees of the Government who join initially on deputation / foreign service for an initial specified period and on completion of such period are absorbed in the same post in KRIBHCO.

(b)

Employees appointed to the post of General Manager or equivalent post or above.

3.8.0 RECORD OF AGE Each person entering service of the Society shall, in proof of the date of birth, submit Matriculation/School Final Examination Certificate or equivalent examination or School Leaving Certificate or University Certificate wherein the Date of Birth is recorded. Those persons who have not passed Matriculation/School Final Examination or not entered any school, primary or otherwise and, therefore, are unable to produce document as above, any one of the following documents containing his date of birth will be accepted as evidence of age : i)

Attested extracts from Registrar of Birth & Death duly authenticated by appropriate authority.

ii)

A certificate from the Medical Officer of the Society.

In case an employee produces more than one documentary evidence in support of his date of birth/age, the certificate indicating the highest age shall be accepted and recorded by the Society. Once the date of birth is accepted and recorded as above, at the time of joining or thereafter it shall become final and binding. However, the Society reserves the right to ask at any time an employee to produce documentary evidence of his date of birth on the basis of additional information/evidence subsequently which may come to the notice of Management and if any discrepancy is noticed, Management may change the date earlier recorded after giving due notice to the employee. This is without prejudice to Management’s right to take other disciplinary action as per rules.

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3.9.0 CHANGE OF ADDRESS All employees shall, on their appointment, notify to the Management their local and permanent addresses. It shall be the responsibility of the employee to notify any change of address to the Management promptly. Any communication sent by the Management to the last communicated address by the employee, shall be treated as the communication duly served on the employee. 3.10.0 HOURS OF WORK AND DUTY The working hours, weekly hours, shift timing, interval for rest, spreadover, etc. for different categories of employees shall be notified from time to time by the Management at its sole discretion depending upon the requirements of work. 3.11.0 ATTENDANCE All employees shall follow instructions or rules or regulations or circulars as may be issued by the Management from time to time in respect of time keeping, marking of attendance etc. Attendance shall be marked by employees daily according to the method, manner and place prescribed by the Management from time to time. All employees must report to work and be ready to start work at the time and place notified by the Management punctually by the starting time of the shift or working hours and after getting their attendance marked, in the manner as determined by the Management. No employee shall leave his place of work or stop working untill the end of his working time & untill the change of work has been taken over by the employee of the next shift, as the case may be, and only thereafter he shall change his clothes, etc., and punch his attendance card or get his attendance marked. Mere presence in KRIBHCO premises will not be treated as attendance or presence by the employee unless the period required to gain full attendance is devoted to work, for which the employee is employed. An employee shall not leave his place of duty at the end of his working hours without the permission (which may be general or special ) of his incharge/superior and/or until the employee of the next shift has taken over the charge from him.

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Any employee who is not found present at his work place during his working time, without sufficient justification, shall be treated as absent and is liable for punishment. Any employee who after presenting himself for work is found absent from work or his proper place or place of work during working hours without permission shall be treated as absent for the whole day, in case his absence is detected before half time and for half day in case his absence is detected after half time. This will be without prejudice to any other disciplinary action which may be taken against him. Without prejudice to the right of the Management for taking disciplinary action for late coming or absence or for an employee not performing the duty in the manner required for which he has been employed, the employee coming late or not being present at his work place will be liable to the deduction of wages/salary for the period of late coming and absence from duty. 3.12.0 LEAVE Leave cannot be claimed as a matter of right but may be sanctioned, refused, curtailed, revoked or postponed by the Management according to the exigencies of work. Leave will not be granted to a person under suspension. Application in prescribed form for leave of absence (inclusive of holidays) for a period upto three days shall be submitted two days in advance and for leave of more than three days, atleast seven days in advance. An employee will not proceed on leave until his leave is sanctioned. Any employee, who proceeds on leave without sanction, will be guilty of ‘misconduct’ and besides being considered as absent without pay, will be liable for disciplinary action. No employee either on leave or holiday or otherwise shall leave station without prior permission of his Departmental/Sectional Head and without giving full addresses on which he is likely to be available. Following types of leave are admissible to the employees :3.12.1 CASUAL LEAVE Casual leave is admissible to permanent employees to the extent of 14 days in calendar year. Causal leave cannot be combined with any other

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kind of leave and any unutilised balance of leave shall lapse at the end of the calendar year. New recruitees who join in KRIBHCO during any part of the calendar year shall be granted casual leave proportionately for the remaining part of the year. Holidays and Weekly-Off days falling before, during and after the casual leave will not be counted as part of leave. Casual leave not more than 10 days will be permissible at one stretch. However, under special circumstances at the discretion of the Management Casual Leave beyond 10 days may also be considered. 3.12.2 SPECIAL CASUAL LEAVE (a)

An employee who donates blood at any working day may be granted special casual leave for that day only.

(b)

If an employee undergoes sterilization operation (Vasectomy or Salpingectomy), he is entitled to be granted special casual leave not exceeding 6 days inclusive of the days of operation and holidays falling in between. If the wife of an employee undergoes non puerperal sterilization operation, the employee is entitled to total of 7 days Special Casual Leave (inclusive of holidays falling in between) for looking after his wife and family members due to temporary disablement of his wife on account of operation.

(c)

Female employees who undergo non puerperal sterilization operation after 5 days of delivery and thereafter shall be granted special casual leave not exceeding 14 days (inclusive of the day of operation). No special casual leave shall be granted to female employees who undergo puerperal sterilization operation within two to five days after delivery.

(d)

For insertion of IUCD, female employees are entitled to one day’s special casual leave for the day of insertion of IUCD if it is done on the working day.

(e)

Special casual leave for curfew shall be granted to the employees subject to the following conditions :The curfew should have been imposed in the area where the employee lives.

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The timings of curfew should be such that it is not possible for the employee to come out of his residence and civil authorities should have refused to issue curfew passes for attending to his duties. The concerned employee must submit a certificate from the Local Authorities with regard to the imposition of curfew in the area where the concerned employee lives. An employee who was already on leave when the curfew was first clamped would not be entitled to special casual leave. The Competent Authority for grant of Special Casual Leave on account of curfew shall be General Manager and above. (f)

Special Casual Leave for exercising franchise in the event of Election to the Parliament and to the Legislative Assemblies shall be granted in accordance with the Government Guidelines/Directives.

(g)

Special Casual Leave shall be granted to the employees who participate in State/National/International level sports events which project the image of the Organisation.

3.12.3 EARNED LEAVE Permanent employees are eligible for 33 days Earned Leave in a year at the rate of one day for every 11 working days. For the purpose of calculation of Earned Leave due, the period of unauthorised absence, period of leave without pay, strike and lay-off shall be excluded. Sundays, holidays and off-days falling before, during and after the Earned Leave will not be counted as a part of Leave provided permission is taken, for these days. Earned Leave due to an employee would be credited to Earned Leave Account subject to a maximum of 300 days. The accumulated earned leave lying in the credit of the employee’s Earned Leave Account would be allowed to be encashed twice in a calendar year upto a maximum of 60 percent of the total leave at his credit subject to the condition that there must be a minimum balance of 15 days left in his account at the time of encashment. Encashment of Earned Leave is worked out on the basis of last drawn (Basic Pay + DA + CCA + P.P.) multiplied by number of days of Earned Leave and divided by 26.

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3.12.4 SICK LEAVE Permanent employees are eligible for Sick Leave at the rate either 20 days on half pay or 10 days on full pay in a calendar year for every completed year of service on medical grounds. Sick Leave will be allowed for accumulation without limit. However, the total duration of Earned Leave and commuted half pay Sick Leave availed in conjunction shall not exceed 300 days. Any employee who proceeds on leave on ground of sickness will be allowed to resume duty only on production of a medical-cum-fitness certificate from an Authorised Medical Attendant, in case the Sick Leave is for 3 days or more at a time. Sick Leave standing to the credit of an employee subject to a maximum of 120 days (FP) can be encashed at the time of superannuation, voluntary retirement, resignation or death. Encashment of Sick Leave will not be available in case of termination of service consequent upon disciplinary action, loss of lien etc. At the time of cessation of employment, the entire quantum of Sick Leave to the credit of an employee will be commuted to full pay. However, encashment of Earned Leave and Sick Leave put together will not exceed 300 days on full pay of which the Sick Leave component will not exceed 120 days on full pay. The salary component for calculating the amount of encashment of Sick Leave will be the same as in the case of encashment of Earned Leave. 3.12.5 MATERNITY LEAVE Female employees are entitled to Maternity Leave for a period upto 90 days from the date of its commencement or confinement. Employees who are covered under any law regarding Maternity Leave would be granted Maternity Leave as per such law. In case of miscarriage, including termination of pregnancy, Maternity Leave shall be granted for a period not exceeding 45 days subject to the condition that the application for such leave is supported by the certificate from an Authorised Medical Attendant. Maternity Leave may be combined with any other kind of leave, except Casual Leave provided that the same is supported by a certificate from an Authorised Medical Attendant.

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3.12.6 LEAVE WITHOUT PAY In case of prolonged sickness or for any other genuine reason, Management at its discretion may grant Leave Without Pay (LWP) to an employee. However, LWP will not be granted if Earned Leave is due to the employee. Similarly, no LWP will be granted on medical grounds if Medical Leave is due. 3.12.7 GUIDELINES FOR SALARY ABSENCE/RESIGNATION

IN

CASE

OF

UNAUTHORISED

Where an employee unauthorisedly overstays or absents himself from duty continuously for a period of eight days or more or where an employee overstays unauthorisedly for a very long period and subsequently submits his resignation, salary and other benefits of such employee are to be regulated as under : SALARY : In case the unauthorised absence/overstay of sanctioned leave is beyond eight days, advice shall be sent that employee is absenting unauthorisedly. In case the employee returns to resume duties subsequently and submits his explanation to the satisfaction of the approving authority and is allowed to resume duties, advice for release of salary should be sent on such terms and conditions as may be decided by the approving authority. LEAVE : No leave should be sanctioned by the leave sanctioning authority unless he is satisfied with the reasons/explanations submitted by the concerned employee for his absence and the same should be recorded in writing. In case, the employee does not turn up to resume duties, and subsequently submits his resignation, the entire period of his unauthorised absence should not be regularised under any circumstances whatsoever and no leave in credit should be adjusted against the period of his unauthorised absence. L. T. C./L.T.E : No LTC/LTE shall be sanctioned for the concerned employee or his family members during the period of unauthorised absence.

35

PROVIDENT FUND : Since no salary would be payable for the period of unauthorised absence, there would be no contribution towards CPF during the period. GRATUITY The period of unauthorised absence would not count for the purpose of calculation of Gratuity. OUTSTANDING LOAN / ADVANCE : If any loan/advance is outstanding against an employee who is on unauthorised absence, penal interest at the rate of 18% per annum shall be charged on the total amount (Principal + interest, in case of house Building Loan and Conveyance Loan) for the period of his unauthorised absence. No fresh loan/advance including from provident fund shall be granted to the employee during the period of unauthorised absence . UNIFORM/LIVERIES : An employee who is absenting unauthorisedly or submits resignation while on unauthorised absence, shall not be issued uniform, liveries, protective clothing, etc. nor shall he be made any reimbursement on this account. In case, such employee is allowed to resume duties , his entitlement to issue/reimbursement towards liveries, etc. shall be processed as per rules. BONUS / INCENTIVE / AWARD : No Bonus/Incentive/Award, etc, shall be released to an employee who is on unauthorised absence. Entitlement to the withheld amount shall be considered as per rules, in case he is allowed to resume duties subsequently. In case, an employee submits resignation while on unauthorised absence, withheld amount on account of Bonus/Incentive/ Award etc. shall be released to him as per rules on submission of ‘No Dues Certificate’ from all concerned. H.R.A / TOWNSHIP ACCOMMODATION : House Rent Allowance (HRA) payable to the employee should be stopped if an employee unauthrosidly remains absent beyond a period of eight days. HRA would be released only in case the employee returns and

36

explains his absence satisfactorily and the same is regularised by the approving authority. In case absence is not regularised, HRA will not be payable for the period of unauthorised absence beyond eight days. As regards retention of Society’s accommodation in Township/leased accommodation maximum retention upto one month in case of unauthorised absence/resignation can be permitted. In case an employee while on unauthorised absence submits resignation, market rent should be recovered from him beyond eight days of unauthorised absence. RESIGNATION : In case it is decided to accept the notice for resignation received from an employee absenting unauthrisedly, the same should be only from the date resignation is actually received by the office. In no case resignation should be accepted from a retrospective date. As regards notice period, one month’s notice pay shall be recovered from the employee who has remained on unauthorised absence prior to submission of notice of resignation and he would not be allowed to resume duties in lieu of notice pay. 3.12.8 GRANT OF HRA AND CCA DURING LEAVE WITHOUT PAY If an employee avails leave without pay for more than 120 days, he shall not be entitled to House Rent Allowance and City Compensatory Allowance during the period of leave without pay exceeding 120 days. In case of prolonged sickness due to serious ailment of self provided it is certified by the doctor specially designated by KRIBHCO for this purpose and subject to the approval of Managing Director, HRA & CCA may also be granted during leave without pay exceeding 120 days in relaxation of foregoing provision at the sole discretion of the Management. 3.13.0 HOLIDAYS Employees are allowed 14 holidays as per rules and regulations of the Society. A notice indicating holidays declared by the Society in a calendar year is displayed on the notice board at the beginning of the calendar year or at any time thereafter, if necessary.

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3.14.0 POSTINGS AND TRANSFERS Management may at its sole discretion, transfer an employee from one post to another equivalent post or from one place to another or from one establishment to another which may be in existence or may come into existence on a future date anywhere in India or abroad. On such transfer, the concerned employee will be governed by terms and conditions applicable to his category of personnel to the post and for establishment at the place of his transfer/posting. Employees who are transferred from one location to another by the Management shall be entitled to the following benefits : (i)

6 days joining time

(ii)

Settling Allowance

(iii)

Daily Allowance for self and family members for journey period

(iv)

Expenses for transportation of personal effects as per entitlement provided in TA/DA rules and costs incurred on the transportation of vehicle entitled under the Conveyance Advance Rules.

However, the above mentioned benefits will not be extended to employees who are transferred from existing location to desired location on their own request and will be entitled only for journey fare. 3.15.0 TEMPORARY TRANSFER On a specific work requirement when an employee is temporarily transferred from one station to another for a period not exceeding 180 days, the following benefits shall be extended to him : (i)

Retention of township accommodation/company leased accommodation on usual rent recovery. In cases where the same has not been provided, the employee will continue to draw HRA as applicable to his category of employees posted at original Head quarter.

(ii)

Lodging facilities as applicable under TA/DA Rules subject to a maximum period of 180 days.

(iii)

Cash allowance as applicable under TA/DA Rules shall be allowed in the following manner :-

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(iv)

For First 30 days

Full cash allowance

Beyond 30 days & upto 180 days

Half of cash allowance

Beyond 180 days

NIL

Travelling Allowance and Daily Allowance for self only as per entitlement.

No joining time shall be allowed on temporary transfer except actual journey period. 3.16.0 TERMS AND CONDITIONS FOR DEPUTATION OF EMPLOYEES TO VARIOUS ORGANISATIONS IN INDIA

KRIBHCO

The Employees who are deputed to other organisations in India shall be governed under the following terms and conditions : COST OF DEPUTING KRIBHCO PERSONNEL The borrowing organisation shall pay to KRIBHCO at the rates notified from time to time for each day an employee works with that organisation. The rates will be payable by the borrowing organisation for the following days : (a)

for every working day

(b)

for the journey period, before joining and after leaving the borrowing organisation

(c)

for all intervening, preceding and succeeding holidays. The specified rates shall not be payable if employees remain on earned leave, casual leave or sick leave.

The above charges shall be remitted by the borrowing organisation to KRIBHCO every month in advance. DAILY ALLOWANCE The borrowing organisation shall also pay directly to the deputed employees daily allowance at the rates, as notified from time to time, for all days worked but not for the period of casual leave, earned leave or sick leave.

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OVERTIME For working beyond 8 hours a day and on holidays or off days, overtime shall be paid directly to the employees at the rates, as notified from time to time. COST OF TRAVEL Cost of Travel of the individual and his family members, as the case may be and also the cost of transportation of household goods for joining his duties with the borrowing organisation and back shall be paid by the borrowing organisation as per the employee’s entitlement in KRIBHCO. The employee shall submit his bills to KRIBHCO, who will claim it from the borrowing organisation. The employees shall be entitled to Travelling Allowance/Daily Allowance from the borrowing organisation for travel on duty, as per his entitlement in KRIBHCO or as per the rules of the borrowing organisation, whichever is beneficial to him. LEAVE SALARY Leave salary contribution @ 11% of salary (Basic + DA+CCA) of an employee will be remitted to KRIBHCO by the borrowing organisation. INSURANCE KRIBHCO employees during deputation period will continue to be covered under various group KRIBHCO Insurance Schemes and for which borrowing organisation will remit @ 15% of the monthly basic salary of the deputed employees for the period concerned. ACCOMODATION Employees deputed for 6 months or less shall be provided free furnished single accommodation. Employees deputed for more than 6 months shall be provided free furnished family accommodation appropriate to the employee’s status. SAFETY All employees working with the borrowing organisation shall be provided with the protective clothings and equipments as may be necessary for the job requirements.

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The borrowing organisation shall bear full cost of any disability arising out of and in the course of employment and for the days it manifests even after the employee returns back from the borrowing organisation. WELFARE FACILITIES Facilities like canteen, recreation club, etc., shall be provided to the employees by the borrowing organisation as are provided for their own employees. HOLIDAYS/OFF DAYS Weekly off, holidays etc., shall be allowed to the employees as per the law and rules of the borrowing organisation. 3.17.0 FORWARDING OF APPLICATIONS FOR OUTSIDE EMPLOYMENT The following guidelines shall apply :(a)

Applications from employees for employment outside the Society will be forwarded only to Central Government / Public Sector Undertaking / Quasi Government / National and State Level Cooperative Sector Organisations.

(b)

Applications from employees for higher posts outside the Society will not be forwarded until the concerned employee has completed probation period.

(c)

On completion of probation period, not more than four applications (including for foreign assignments) in a Calendar Year will ordinarily be forwarded for employment outside KRIBHCO.

(d)

Applications of employees under bond and applications of trainees for outside employment would not be forwarded during the period they are liable to serve the society.

(e)

In case of employees who have already completed more than 5 years service in the same scale of pay, their applications shall be forwarded for outside employment without any restriction on number of applications in a Calendar Year.

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3.18.0 PERMISSION FOR FURTHER STUDY WHILE IN SERVICE An employee desirous of joining any part-time, full time or correspondence course of studies shall seek the written permission of the Management. The Management at its sole discretion, may or may not grant permission to the employee to pursue such course. Permission granted shall be subject to the following conditions :(i)

The work of KRIBHCO shall always have priority over and above anything.

(ii)

The management shall have full right to withdraw the permission once granted without giving any notice or assigning any reason thereof.

(iii)

Permission once granted will lapse if not availed or after the completion of the course for which the permission was granted.

The permission will be further subject to the conditions laid down by the management from time to time. 3.19.0 SENIORITY RULES The seniority list of all employees falling within the Zone of consideration, as specified below, shall be prepared cadre-wise. 01.

Employees in Gr. `G-1’ & above

:

at Corporate level

02.

Employees in Gr. `G-2’ & below

:

at Unit level

a) Employees posted at H.O. b) Employees posted at Plant c) Employees posted at Mktg.

: : :

Head Office Plant Office Central Mktg. Office

SENIORITY OF DIRECT RECRUITS 1.1

The seniority of direct recruits shall be determined, at first instance, with reference to Merit, i.e. position in the Selection Panel, provided the date of joining of the new entrant is within 90 days from the issue of appointment offer. However, if the joining is beyond the period of 90 days, seniority shall be determined from the date of joining.

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1.2

The relative seniority of all new recruits who have joined on the same date shall be determined with reference to order of merit in which they are selected for such appointment on the recommendation of the Selection Committee.

1.3

Where persons recruited initially on a casual or contract basis are absorbed subsequently, their seniority shall be determined by the order of merit recommended by the Selection Committee at the time of their absorption.

1.4

The seniority of employees initially recruited as Trainees shall be determined with reference to the merit in which they are placed as a result of their performance in the Absorption Test/Interview.

1.5

In the case of an employee who is initially taken on deputation and absorbed later, his seniority in the grade in which he is absorbed will be counted from the date he was holding the post on deputation. However, if he is absorbed in higher grade, his seniority will be counted from the date of his absorption in KRIBHCO.

SENIORITY OF TRANSFEREES 2.1

2.2

2.3

The relative seniority of employees transferred from one Unit (Zone) to another shall be determined on the basis of reasons of his transfer, viz., 2.1.1

if transferred on the request of the employee, then on transfer to new Unit (Zone), his seniority will be placed below all employees appointed/promoted to that grade in that cadre.

2.1.2

if the employee is transferred by the Management for administrative interests, his seniority in the grade will be protected on such transfer.

The above clause 2.1 shall not be applicable in case of employees in grades `H’ and above, as their Seniority List would be prepared on All India Basis at Corporate level. In case of lateral transfer on request, i.e., change of cadre, 50% of service rendered in the previous cadre shall count for seniority in the new cadre, if selected in the same grade. If, on change of cadre, the employee is allowed higher grade,

43

his seniority will be counted from the date of his selection in the new cadre and no previous seniority benefit will be allowed. SENIORITY OF PROMOTEES 3.1

If the date of entry into the present grade of two or more employees is the same, the relative seniority of such employees shall, at first instance, be determined by the order of merit recommended by DPC. However, in the absence of merit of DPC, the date of entry into previous grade will be considered.

3.2

If the date of entry into previous grades is the same in respect of two employees, their seniority at the time of joining in KRIBHCO shall be considered.

3.3

If the date of joining is also the same, then the age of such employees shall be taken into consideration in determining relative seniority. The employee who is older (in age) shall be treated as senior.

3.4

If the dates of birth of such employees are same, then alphabetical order of their names (first name, middle name and surname) shall be considered in determining relative seniority.

GENERAL 4.1

4.2

4.3

The grant of an initial pay higher than the minimum of the scale will not in itself confer on an employee’s seniority above those who are drawing lower pay in the particular category of post, except in cases where weightage of the past service has been allowed by the Management. Candidate selected for appointment at an earlier panel shall be senior to those selected later, irrespective of the date of their joining, provided the candidate selected joins not later than three months from the date of issue of the appointment letter. If an employee who acquires qualification in between, the eligibility criterion shall be based on the date of his eligibility for promotion to next grade, as per the R & P Guidelines and

44

not from the date of promotion to his existing grade. The same is elucidated by the example given below : An Employee say ‘A’ a) Date of promotion to 01/05/1992 to Gr. ‘F-1’. b) Qualification

B.Sc.

c) Length of service required to be put in Gr. ‘F-1’ as per guidelines for promotion to Gr. ‘F’.

5 years

d) Date on which employee became eligible for promotion

Another Employee say ‘B’

.

01/11/1992 B.Sc. +B.E.(acquired subsequently) 4 years

01/05/1997

01/11/1996

e) Date of counting 01/05/1997 seniority in Gr.’F-1’ for the purpose of promotion to Gr. ‘F’.

01/11/1996

From the above illustration, it may be seen that though ‘A’ was promoted in Gr. ‘F-1’ earlier than ‘B’, but on the basis of his qualifications, ‘B’ had become eligible for promotion earlier than ‘A’ for the purpose of promotion to Gr. ‘F’. 4.4

In case of employees with different prescribed qualification as per R & P Guidelines are considered for promotion to the next higher grade on same date, the criterion of seniority will be the professional qualification, i.e., the one with professional qualification or higher qualification as stipulated in R & P Guidelines shall be treated senior to other.

45

4.5

4.6

4.7

Where an employee is considered as unfit for promotion and is superseded by a junior, such employee shall not, if he is subsequently found suitable and promoted, take seniority in the higher grade over the junior person who had superceded him. If a suspended employee is completely exonerated upon conclusion of the enquiry, his seniority shall be restored as if he had never been suspended. In case upon conclusion of enquiry, the suspended employee is imposed the penalty of reduction to a lower grade/post, the seniority of the employees be fixed by giving credit for the period of service rendered by him in the higher grade/post. However, such employee shall not be considered for promotion to next grade before the expiry of one year from the date the punishment became effective.

3.20.0 RESIGNATION A permanent employee who desires to leave KRIBHCO service has to give one month notice in writing or pay to KRIBHCO an amount equivalent to his salary/wages for the notice period. On receiving the resignation, it will be ensured as to whether the employee has taken any advance and if so whether any balance is outstanding against him. If any balance is due from the employee, he will be advised to deposit the balance amount. Resignation from KRIBHCO service shall be accepted by the competent authority. Resignation shall become effective only after acceptance by the Competent Authority and no employee will be relieved from his duties unless “no dues clearance” is given by all concerned departments. No fresh advance of any kind, LTC/LTE, Liveries shall be granted/issued to the employee after he has tendered his resignation. If an employee has stood surety for any advance of loan availed by any other employee, the latter will be asked to furnish alternate surety. If an employee has been provided leased accommodation by KRIBHCO, notice of termination of agreement will be given to the landlord. If the notice period runs short of the lease agreement period due to employee’s resignation necessary recovery will be made from the employee before he is relieved of his duties from KRIBHCO.

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If any item of furniture / telephone or office equipment has been issued to the employee concerned, the same will be taken back from him before relieving order is issued. 3.21.0 TRANSFER OF EARNED LEAVE / MEDICAL LEAVE / GRATUITY In the event of movement of an employee from KRIBHCO to another Public Sector Undertaking / Cooperative Sector or vice-versa with the consent of Management of both the enterprises, accumulated EL and ML standing to the credit of such employee at the time of leaving the organisation can be transferred. Only those employees will be extended this facility, who apply for employment through proper channel. On the same lines, gratuity is also transferable. On such transfer of EL/ML/Gratuity, a lumpsum payment in respect of leave/gratuity shall be made by the relieving organisation to the organisation where the employee joins. 3.22.0 RETIREMENT In terms of ‘Service Rules for Employees of KRIBHCO’, the normal age of retirement for KRIBHCO employee shall be 58 years i.e. from the afternoon of the last day of the month in which the employee completes the age of 58 years. In case the date of birth falls on the 1st day of the month, the employee shall retire on the afternoon of the last day of the preceding month. KRIBHCO may, at its discretion, retire a person after a total service of 30 years or on attaining the age of 55 years on a notice of 3 months being given to the employee or payment of Pay + D.A. in lieu of the notice period. Similarly, an employee who has put in 30 years of service with KRIBHCO or has reached the age of 55 years may voluntarily opt for retirement from KRIBHCO’s service after giving notice of 3 months or on payment of Pay + D.A. in lieu of the notice period. In case of workmen governed by Standing Orders, the provisions governing retirement age shall be applicable as provided under Certified Standing Orders. ******************************************************************

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PAY, ALLOWANCES & OTHER BENEFITS 4.1.0. PAY SCALES The existing pay scales of different categories of employees are given below :CATEGORY

GRADE

BOARD LEVEL DIRECTORS :

A

27750-750-31500

B

25750-650-30950

NON-BOARD LEVEL DIRECTORS

B

23750-600-28550

OFFICERS

C

21500-600-26300

D

20000-500-25000

E

18500-450-23900

F

17500-400-22300

F1

16000-400-20800

G

14500-350-18700

G1

13500-350-18050

G2

10750-300-16750

H

9100-250-14600

H1

8200-220-12380

I

7600-210-11590

J

7100-175-10425

WORKMEN

SCALES OF PAY (RS.)

J1

6600-150-9450

K

6400-130-8870

L

6050-110-8360

L1

5650-100-7750

M

5300-90-7190

N

4900-80-6580

O

4100-70-5570

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4.2.0 PERKS & ALLOWANCES S. NO

ALLOWANCE/ PERQUISITES

PERIODICITY OF PAYMENT

01.

CONVEYANCE ALLOWANCE

MONTHLY

02.

TRANSPORT ALLOWANCE

MONTHLY

03.

CANTEEN SUBSIDY

MONTHLY

04.

WASHING ALLOWANCE

05.

PERCENTAGE OF BASIC PAY IN DIFFERENT GRADES GR. GR. GR. GR. A & B B(NB), C D to H H1to O (Board Level) & D(JGM) 12%

12%

3%

5%

7%

7%

5%

MONTHLY

3%

3%

4%

NEWSPAPERS & PERIODICALS

MONTHLY

3%

3%

4%

06.

EDUCATION ALLOWANCE

MONTHLY

2%

2%

2%

07.

FURNISHING ALLOWANCE

MONTHLY

---

---

08.

LTC/LTE T OT AL

YEARLY

-------

30%

-----

15% 20%

20%

20%

18%

50%

50%

50%

50%

4.3.0 INCREMENT Employees shall be entitled to annual increment in accordance with the incremental rates specified in various pay scales. The first increment shall be awarded to KRIBHCO employees on initial appointment subject to satisfactory completion of probation period in the following manner :-

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FOR EMPLOYEES JOINING BETWEEN

DATE OF INCREMENT

(a) 1st January to 30th June

1st January

(b) 1st July to 31st December

1st July

In case of promotion to the next higher grade, the date of increment of an employee arrived at on his initial appointment in KRIBHCO shall remain unaltered throughout his service career in KRIBHCO unless otherwise specifically ordered by the Management to take care of the anomaly in pay fixation and Leave Without Pay/Absence from Duty. If an employee remain absent from duty on account of Leave Without Pay, Unauthorised Absence, the date of award of next annual increment shall be postponed by the corresponding period for which he remained on LWP/unauthorized absence. On appointment or promotion, the annual increment will be awarded only after confirmation in the service/grade and it will be deferred by the period of extension (s) of the probation. 4.4.0 PAY FIXATION ON PROMOTION The pay on promotion shall be fixed in promoted scale of pay at the stage next above the pay notionally arrived at by adding one notional increment to the last drawn basic pay in the pre-promoted scale. 4.5.0 DEARNESS ALLOWANCE Dearness Allowance will be on Industrial Pattern. It is linked with All India Consumers’ Price Index number (Base Year 1960=100) on Simla Series. DA is admissible to both Officers and Workmen and is nil at AICPI 1708 for the quarter 01/01/1997 to 31/03/1997. Beyond AICPI 1708, the percentage neutralisation is 100 percent in all grades and is reviewed quarterly from 1st January, Ist April, Ist July and 1st October based on the quarterly average of AICPI (1960=100) for the preceding corresponding quarters September-November, DecemberFebruary, March-May and June-August, respectively.

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4.6.0 HOUSE RENT ALLOWANCE KRIBHCO employees shall be entitled to House Rent Allowance at the following rates depending on their place of posting or actual rent paid, whichever is less, subject to the condition that 10% of their basic pay shall be borne by the employee : CLASSIFICATION CITIES/TOWNS

RATES OF HRA

A-1

30% of Basic pay

Ahmedabad, Bangalore, Hyderabad, Kanpur, Lucknow & Nagpur.

25% of Basic Pay

A, B-1, B-2 and Ajmer, Aligarh, Amravati, 15% of Basic Pay Bhavnagar, Bhubaneshwar, Bikaner, Cuttack, Durgapur, Guntur, Jamshedpur, Kolhapur, Kozhikode, Moradabad, Mysore, Raipur & Warangal. Other places

10% of Basic Pay

The classification of cities for the purpose of payment of HRA as notified by the Govt. of India from time to time is to be followed. Employees staying in their own houses or in the houses owned by his/her spouse or dependent children are also entitled to HRA at 100%. Where both the husband and wife are employed in KRIBHCO but none of them has been provided with residential accommodation, only one of them will be entitled to House Rent Allowance at full rate and the other will be allowed HRA at half the rate, at their option. It will be the responsibility of the employee concerned to intimate KRIBHCO immediately on employment of his/her spouse by KRIBHCO, and to exercise a joint option by husband and wife as to who will draw House Rent Allowance at full rate and who will draw at half the rate. However, both will get full HRA if they are not posted at the same location. Where both husband and wife are employed in KRIBHCO and one of them has been provided with residential accommodation or leased accommodation, the other spouse will not be entitled to House Rent Allowance.

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Where an employee’s spouse is employed with Government or QuasiGovernment, Autonomous Body, Public Sector Undertaking, Cooperative Society, or other determinable sources and the spouse is provided with residential accommodation by his/her employer, the KRIBHCO employee, staying with the spouse, will not be entitled to House Rent Allowance from KRIBHCO. For drawing HRA from KRIBHCO, such employee will have to furnish an undertaking that his/her spouse has not been provided with accommodation by his/her employer. 4.7.0 LEASED ACCOMMODATION Key Officials of the Society holding in grade E to A are entitled to Society Leased/self Leased Accommodation at the following rates in different class of cities : GRADE

PLINTH AREA

Board Level A 1900 sft B 1900 sft Non-Board B C D E

Level 1900 1200 1200 1200

sft sft sft sft

MONETARY CEILING PER MONTH A-1 CITIES A CITIES OTHERS Rs.21000/Rs.19600/Rs.19600/Rs.12000/Rs.11250/Rs.10500/-

----Rs.9400/Rs.8200/Rs.7200/Rs.7000/-

----Rs.6800/Rs.5800/Rs.5200/Rs.5000/-

Officers in other grades (H & above) are also entitled to Society Leased/Self Leased Accommodation which is equivalent to the entitled rate of HRA plus employee’s contribution of 10% of Basic Pay. Officers in grade G1 & above, are also entitled to additional 5% of Basic Pay in case of Society Leased Accommodation. 4.8.0 FLAT RATES OF LICENCE FEE FOR RESIDENTIAL ACCOMODATION PROVIDED IN THE TOWNSHIP The Licence Fee for Society’s accommodation in Township will be computed and charged based on the formula given in FR 45A, as amended from time to time and the notification issued thereunder by the Govt. of India.

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4.9.0 CITY COMPENSATORY ALLOWANCE City Compensatory Allowance is payable at the following rates : BASIC PAY PER MONTH

A-1

CLASS OF CITIES A B-1

B-2

Below Rs.4000 4000 – 5250 5251 – 6499 6500 & above

90 125 200 300

65 95 150 240

25 35 65 120

45 65 100 180

The classification of cities for payment of CCA as notified by the Govt. of India from time to time shall be followed. 4.10.0 NON-PRACTICING ALLOWANCE Non-Practicing Allowance for Medical Doctors is payable as under : BASIC PAY RANGE (RS.) upto 5000 5001 - 6500 6501 - 9500 9501 & above

ENTITLEMENT(RS.) 1000/1250/1330/1500/-

NPA will count as pay for the purpose of D.A., Gratuity and P.F. 4.11.0 CASH HANDLING ALLOWANCE Employees who are handling cash at HO/CMO/SMOs/Area Offices/KBSKs and Plant at Surat are entitled to Cash Handling Allowance at the following rates with effect from 01/04/2003 : Amount of monthly cash disbursed

Rate of Cash Handling Allowance

a)

Upto Rs. 50,000/-

Rs. 75/- p.m.

b)

Over Rs. 50,000/- and upto Rs.5,00,000/-

Rs. 200/- p.m.

c)

Over Rs.5,00,000/-

Rs.250/- p.m.

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Cash Handling Allowance will not be treated as part of wages. It will be payable so long as a person handles cash. Cash Handling Allowance will not be payable to Imprest Account Holders and to those who draw advance for purchases/expenses etc. Employees drawing Cash Handling Allowance, will not be eligible for the same in case they are on leave or due to any other reason they do not handle cash for a period of 15 days in a month. In such an eventuality, payment will be made on pro-rata basis. 4.12.0 SHIFT ALLOWANCE Employees of KRIBHCO who are required to work on Shift Duties other than those coming in break shift shall be paid shift allowance at the following rates : 1st Shift Morning

Rs. 30.00 per shift

2nd Shift Evening

Rs. 30.00 per shift

3rd Shift Night

Rs. 50.00 per shift

Employees of Medical Department who are coming in break shift and are attending duties from 8.30 A.M. to 1.00 P.M. and 4.30 P.M. to 7.00 P.M. shall be paid Break Shift Allowance @ Rs.7/- per day subject to the following conditions : 01.

Doctors who are being paid Non-Practice Allowance will not be eligible for Medical Duty Allowance.

02.

Employees of Medical Department who are in receipt of Shift Allowance will not be eligible for Medical Duty Allowance.

03.

Medical Duty Allowance to the eligible employees would be payable only for full day attendance and shall not be applicable on the day of leave/half day leave, etc.

4.13.0 SPECIAL ALLOWANCE FOR WORKING LONGER HOURS Employees of Plant who are required to work for 48 hours in a week, shall be entitled to Special Allowance on the following terms and conditions : 01.

Special Allowance to the unionised category of employees (Grade N to H1) shall be at the rate of 1.30 times of the highest increment

54

admissible in the respective scales of pay (grade) held by the employees. However, in respect of officers, Special Allowance shall be restricted to the amount as applicable to the highest O.T. category of employees. 02.

The Special Allwance will be admissible only till an employee continues to work under the system of 48 hours weekly working and shall cease to be paid to an employee from the date he is shifted to a system of less than 48 hours of work in a week.

03.

The Special Allowance shall not count for computation of any other allowance or perquisite or entitlement or for any other purpose whatsoever.

04.

As and when the pay scales are revised, the Special Allowance shall also be revised with reference to 1.30 times of the highest rate of increment in each revised pay scale.

4.14.0 OVERTIME The Management reserves the right to require any workman to work on overtime including work on weekly holidays and festivals holidays in accordance with the instructions of the Management issued from time to time. He is also liable to be called for duty at any time. GENERAL PRINCIPLES The overtime work and payment of overtime pay is regulated by the provisions of the Factories Act, in case of Plant; Delhi Shops & Establishments Act in case of Delhi Offices, and State Shops and Establishment Act in case of State Offices. A worker should be detained on overtime work only when it is required to meet and exceptional contingency, e.g., to complete an urgent work which is not expected to be completed during normal working hours and which cannot be deferred. Overtime work should be an exception and not the rules. Only the work done in excess of the prescribed norms of work on any working day shall be treated as “overtime” work and the incumbent will be entitled to overtime pay for that period.

55

ELIGIBILITY FOR OVERTIME PAY The workmen of all the departments both in Administrative offices and in Plant in grade H1 and below shall be entitled to overtime pay for the work done beyond normal working hours. OVERTIME WORKS ON NATIONAL FESTIVAL HOLIDAYS If a workman works on a declared national festival holiday, “Double Overtime” or OT at single rate plus a compensatory off shall be allowed. If a workman works on a declared national festival holiday which happens to be his weekly off, OT at double rate plus a compensatory off shall be allowed. OVERTIME TO DRIVERS ATTENDING DUTIES OUTSIDE STATION In case Drivers has to work for more than the period of normal duties while attending outside duties with officers on tour, he shall be eligible for payment of OT as per rules. The touring officer can at his discretion split the working hour of the driver in one day or more than one day by giving interval in between the total working hours. The time spent for joining duty and for returning after leaving the place of duty shall not be counted for the purpose of calculation of OT on duty. However period of driving during the tour and waiting period as per instruction of the touring officer shall only be counted as duty hours. The driver shall be deemed to have relieved from duty immediately on close of duty as per the instruction of the touring officer on the day of tour. 4.15.0 INCIDENTAL EXPENSES IN LIEU OF COMPENSATORY OFF If a workman in Head Office/ Marketing Office is asked to perform duties on a holiday/weekly off day, he shall be entitled for a compensatory off or payment of incidental expenses in lieu of OT as under. The Departmental/Sectional Heads shall ensure that atleast 4 hours is required to be put in by the employee concerned on that day. GRADE O/N/M/L1 L/K J I

AMOUNT Rs. Rs. Rs. Rs.

240/300/360/400/-

56

4.16.0 LEAVE TRAVEL CONCESSION (LTC) / LEAVE TRAVEL ENCASHMENT (LTE) The permanent employees of KRIBHCO are entitled to LTC/LTE. An employee on his first appointment in the regular scale of pay with the Society would be eligible for first LTC/LTE on completion of one year’s service. 1.0

Entitlement

The entitlement of an employee for LTC/LTE would be as under :1.1

Limited to 18% of annual basic pay for employees in grades H1 and below.

1.2

Limited to 20% of annual basic pay for employees in grades H and above.

Note: Annual basic pay would mean the actual basic pay drawn for and pertaining to the preceding 12 months from the month in which application for grant of LTC/LTE is submitted. For the purpose, basic pay shall be reduced proportionately for any period of leave without pay/absence, if any, during the preceding 12 months. 1.3

In case where husband and wife both are employed in KRIBHCO, only one spouse will be entitled to avail LTC and the other spouse will have to necessarily avail LTE. However, if both husband and wife wish to avail LTE the same will be permissible.

1.4

In case of an employee having partly employed in grade H1 and below, and partly in grade H or above, during a calendar year, the entitlement will be reckoned with reference to the grade held on the date of application for availing LTC/LTE. However, in case of retrospective promotions, past cases of LTC/LTE already settled, will not be reopened.

2.0

Frequency

2.1

LTC/LTE will be available once in a calendar year.

2.2

There will be no grace period for availing LTC/LTE. In other words, even for rejection of leave applied for, there will be no extension of LTC/LTE beyond the calendar year for which it is accrued. The employee concerned will be responsible to plan his/her leave/LTC in such a manner that the work of the Society does not suffer.

57

4.17.0 MEDICAL ASSISTANCE 1.0

An employee shall, in respect of any ailment, disease, injury or disability, befalling him or any member of his family, be eligible for the reimbursement of: (a)

Fee paid by him to an Authorised Medical practitioner for consultation at his clinic and at the employee’s residence, in case of emergency whether at his clinic or at the employees’ residence.

(b)

Fee paid for injections, dressing or minor surgery;

(c)

Fee paid for Radiology and Pathological tests etc. However, claims exceeding Rs.500/- should be supported with a copy of Investigation Report;

(d)

The cost of medicines except the items of inadmissible medicines/preparations, drugs, preparations classified as food, tonics, toilet preparations, disinfectants, laxatives or other elegant preparations. However, the cost of vitamins, glucose or any other item required and which are a must for treatment of certain diseases for saving the life of patient shall be reimbursed on prescription of AMP/ Specialists/medical Officer.

2.0

The reimbursement of medical expenses for routine treatment to an employee shall be a maximum of Rs.4,500/- for a family of 3 or more member and a maximum of Rs.2,250/- for a family of two and below, per financial year. This entitlement of routine treatment will only be at half the rates of entitlement for those who take medicines/treatment from the hospital/dispensary of KRIBHCO in the Township or residing in Township. This limit is exclusive of expenses for pathological examination or X-Ray or consultation with specialists and Specialised treatment. The expenses for routine medical treatment within the annual ceiling mentioned above can be claimed under any of two medical schemes viz. “A” or “B” as detailed below :

2.1

MEDICAL SCHEME ‘A’ The amount of expenses incurred by an employee for taking medical treatment for routine disease will be reimbursed to him subject to submission of medical bills alongwith the followings:

58

2.2

(i)

Prescription of the Authorised Medical Practitioner where the cost of medicines exceed Rs.180/-.

(ii)

Cash Memo/Receipts from the AMP/Chemist towards consultation fee and Medicines purchased or supplied with.

MEDICAL SCHEME ‘B’ The amount of expenses incurred by an employee/his dependent family members of taking treatment for routine type of diseases shall be reimbursed to him on submission of self certificate every month to the effect that he has spent the amount towards the medical treatment of self/his dependent family members. Such reimbursement every month shall not exceed 1/12th of the limit prescribed by the Management from time to time. At the time of joining the services of the Society, an employee will have to exercise his option to claim Medical expenses for routine treatment either under Medical Scheme A or B. Options so exercised can be changed at the beginning of a Financial Year, if desired by an employee, after a period of 3 years.

3.0

SPECIALISED TREATMENT In addition to the Medical Assistance as detailed above, and an employee or his dependent family member suffering from Chronic/Prolonged Illness/preventive vaccination or the prescribed diseases may get the medical treatment for such diseases from Specialist/ Medical Officer/Nursing Home/Hospital or Hospitalisation or any treatment taken with the reference/prescription of Medical Officer of KRIBHCO. For such specialised medical treatment, the employee is required to apply for grant of Special Medical Sanction in advance.

4.0

An employee and the dependent members of his family shall ordinarily be entitled to medical assistance and treatment as is available in KRIBHCO Township Hospital on production of Identity Card/Medical Card. In case medical facilities for specialised treatment are not available in KRIBHCO Township Hospital, an employee may take specialised treatment outside KRIBHCO Township Hospital on reference of Medical Officer and with prior permission. In case of outstation emergency, employees have to inform at the earliest opportunity available.

59

5.0

In case of dependent parents, the reimbursement shall be restricted to Rs.40,000/- per annum. Full reimbursement in this regard shall be made for the initial expenses of Rs.15,000/- and subsequently, 50% reimbursement of the expenditure over and above this amount, subject to the limit of KRIBHCO’s total contribution of Rs.40,000/in a year. However, in deserving cases, the sanctioning authority may relax limitation of 50% of reimbursement of the expenditure beyond Rs.15,000/-. But the overall ceiling of KRIBHCO’s contribution would continue to be Rs.40,000/- in a year, in such cases.

6.0

Apprentices, who are taken on apprenticeship training under the Apprentice Act 1961 and the trainees who are taken on training under a specific training programme of the Society for a specific period, will be provided medical assistance/benefits for self only as admissible to other KRIBHCO employees and not for any other dependent family members.

7.0

KRIBHCO may at its discretion authorise:(a)

Grant of travelling expenses to an employee as well as his dependent family members to enable him to consult Specialist/Hospital for obtaining medical treatment at any place other than the place where he is stationed/posted provided it is certified by a Specialist/Medical Officer that the facility for a particular treatment is not available at the place of posting of an employee.

(b)

In case of emergency and where it is unsafe for the patient to travel unattended, grant of travel expenses, as per entitlement of the employee, to an Authorised Medical Practitioner or Specialist or attendant/escort to undertake the journey to and from the place of treatment or illness alongwith the patient provided it is certified by Specialists/Medical Officer that the patient is not in a position to travel alone and subject to prior approval of Competent Authority.

(c)

Grant of local travel expenses within the city for carrying the patient between the Station/Airport etc, and place of treatment/residence. However, no daily allowance or any other incidental will be allowed for such travel.

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4.18.0 CRITERIA FOR DEPENDENTS FOR MEDICAL ASSISTANCE Family for the purpose of admissibility of Medical Assistance means the wife or husband (as the case may be ) of the employee and children and/ or parents of the employee where children and/or parents of the employee are completely dependent on such employee. The following criteria shall be the general application regarding the admissibility of Medical Assistance to father, mother, sons and daughters who are completely dependent on the employee . I.

II.

Father shall be treated as dependant only if; (a)

he is above the age of 58 years unless he is disabled to the extent that he is unfit for any suitable employment;

(b)

he is not employed or engaged in any full time gainful employment and/or vocation;

(c)

he normally resides with the employee;

(d)

his total annual income including the income of his wife (employee’s mother) does not exceed Rs.18,000/-;

(e)

he is not entitled to any medical assistance from any source, whatsoever, except the normal medical facilities provided by the State to general public; and

(f)

he is not dependent on his wife or any other son or daughter, or anyone else, whosoever.

Mother shall be treated as dependent only if; (a)

her husband (employee’s father) is dependent on the employee or she is a widow.

(b)

she is not employed or engaged in any full time gainful employment and/or vocation;

(c)

she normally resides with the employee;

(d)

her annual income together with her husband’s (employee’s father) does not exceed Rs.18,000/-;

61

III.

(e)

she is not entitled to any medical assistance from any other source, whatsoever, except the normal medical facilities provided by the State to general public and

(f)

she is not dependant on any other son or daughter or anyone else, whosoever.

Daughter shall be treated as dependent only if she is; (a) (b) (c) (d) (e)

Unmarried Not more than 28 years of age; Earning less than 1,500/- per month; not dependant on anyone else; and not entitled to medical assistance from elsewhere;

Provided that, in case daughter is suffering from permanent total disability, the age limit can be relaxed with the approval of the Managing Director. IV.

Son shall be treated as dependent only if he is; (a) (b) (c) (d) (e)

Unmarried Not more than 28 years of age; Earning less than 1,500/- per month; not dependant on anyone else; and not entitled to medical assistance from elsewhere;

Provided that, in case son is suffering from permanent total disability, the age limit can be relaxed with the approval of the Managing Director. NOTE: Lumpsum non-recurring income e.g. Contributory Provident Fund benefits, Govt. of India price Bonds, Gratuity/Commuted pension/insurance benefits etc., shall not be regarded as ‘Income’ for the purpose of this Rule. Recurring monthly incomes from sources such as house, business, landholding, agriculture, investment in banks/Post Office/ Financial Institutions, Fixed deposits, shares, debentures pension (only basic pension drawn monthly), etc., shall, however, be taken into account for the purpose of assessing income. Pension of the parents shall also not include dearness allowance payable on a monthly basis. It shall be the responsibility of the concerned employee to intimate any change regarding dependency of the parents and children as and when the same occurs.

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V.

VI.

VII.

Female employee shall be given a choice to include either the parent or parents-in-law (who are fully dependent on her) as dependent family members for the purpose of availing Medical Assistance being provided by the Society. Such female employees shall be allowed to change her option only once during the entire period of her service in Society. When both husband and wife are employed :1.

In cases, where both the husband and wife are employed in different organisations and one (husband or wife) as the case may be is not entitled to medical assistance under the Rules of the respective employer/organisation, then the husband or wife as the case may be, who is employed in KRIBHCO will be entitled for reimbursement of medical expenses incurred on the spouse and other dependent family members as per rules. In this regard, the employee shall require to furnish a declaration from spouse’s employer.

2.

In cases, where husband and wife are employed in different organisations and both are entitled to Medical Assistance under the Rules of the respective employer/organisation, they shall furnish KRIBHCO a Joint Declaration as to who will prefer the claim for reimbursement of medical expenses incurred on self and dependents. This declaration shall remain in force till the time it is revised on the express request in writing by both husband and the wife. Option so exercised can be changed at the beginning of financial year.

3.

In cases where both husband and wife are KRIBHCO employees, they may be allowed option to avail of the medical assistance by either one of them. For this purpose, they should furnish a Joint Declaration to their respective authorities as to who will prefer the claim for reimbursement of medical expenses incurred on self and eligible dependents. The above declaration should be submitted in duplicate and a copy shall be recorded in the personal files of each of them in their respective offices.

Family means employee’s spouse (wife or husband, as the case may be) and the children including legally adopted and/or parents of the employee and where children and/or parents of the employee are completely dependant on such employee. The term family does not include any other dependant relations such as brother, sister, widowed sister etc.

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VIII.

Employee has to furnish declaration at the time of joining the service of KRIBHCO, about his dependents as per the criteria laid down in the prescribed form. Any change in the original declaration shall be promptly intimated to the Management.

4.19.0 OFFICE-CUM-RESIDENTIAL ACCOMODATION FACILITY FOR FIELD STAFF Field Marketing Executives, Sr. Field Representatives/Field Representatives/Jr. Field Representatives/Field Representative (Trainees) posted at locations other than KRIBHCO offices shall be provided officecum-residential accommodation and they shall be paid in addition to their entitled HRA an additional allowance at the following rates :(a)

State Capital /Divisional Head Quarter

Rs. 700/- p.m.

(b)

Other places

Rs. 625/- p.m.

4.20.0 RULES FOR ALLOTMENT/CHANGE TOWNSHIP, SURAT. (i)

OF

HOUSES

IN

KRIBHCO

ENTITLEMENT (a)

Employees belonging to the essential categories will be given preference for allotment of houses in KRIBHCO Township. The decision regarding any employee being classified as essential category shall rest with the Management.

(b)

Allotment of the houses will be on the basis of grade seniority.

(c)

Grade wise entitlement of houses are given hereunder : GRADES J&K G2, H, H1 & I G1, G & F1 D, E & F JGMs C & Above

TYPE OF QUARTER A & A1 B & B1 C & C1 D & D1 Deluxe Bungalow Executive Bungalow

The entitlement shown in para (c) above is eligibility of entitlement of an employee. However, if entitled class of

64

houses are not available, the employee will be allotted a house of next below category. (d)

(ii)

Employee who accepts a house of lower category due to non availability of entitled class, will have preference for allotment over his other colleagues in the same grade who have refused allotment of lower category house alongwith him and may be senior to him as per the date of appointment. Such employees will also have preference over employees who are staying outside the township and opt for the house in township e.g. if an employee entitled for ‘B’ type is staying in ‘A’ type, in case the ‘B’ type house is available, he will be allotted the house in preference to newly entitled employees in same grade or those employees who are staying outside the township, in same grade or those employees who have refused accepting lower category house allotted by Society.

ALLOTMENT (a)

Allotment of quarters will be strictly on the basis of grade seniority at KRIBHCO, Surat. In case there is a tie between employees whose date of joining/promotion in grade is the same, the date of joining/promotion of such employees will be taken in previous grade. In case date of joining & subsequent promotions etc. Are same, then occupancy of quarter in township will be taken for allotment of houses.

(b)

If an employee is entitled for higher type of quarter, but the same is not available for allotment due to shortage, such employees will get first preference for allotment of houses of entitled category, whenever available.

(c)

If an employee on allotment of quarter is not willing to occupy, the same will be allotted to the next employee and the employee who refuses to take possession of the quarter will be debarred for future allotment to any type of house for a period of one year of debarring and the employee will fall in the seniority list alongwith all other eligible employees thereafter.

(d)

While allotting quarters, date of joining/promotion in the grade will be considered. In case there are candidates in different scale of pay entitled for the same type of house i.e. on promotion from G2, H, H1 grade to G grade entitled for ‘C’ type quarters, employees in (previous grade) G2 will be given

65

preference. H and H1 grade will be considered at par (common seniority).

(iii)

(e)

While allotting houses, date of joining in grade at Surat will be considered. In case there are candidates in different scale of pay entitled for a particular type of houses, the employee in higher grade will get first opportunity for allotment of house i.e. if two employees, one belonging to H/H1 grade and other belonging to I grade, for allotment of B type quarter the employee in H/H1 grade will be considered first.

(f)

Other terms and conditions regarding allotment and occupation shall be laid down by the Management from time to time.

CHANGE OF HOUSES (a)

In case a particular quarter falls vacant and more than one employee apply for change of quarter, the rules as applicable for fresh allotment of quarters will be followed.

(b)

Change of house of a particular type will be permissible only once e.g. ‘X’ staying i Qr. No. B-108, he will be allowed to change this only once for another B type house. The same principle will follow for other type of houses.

(c)

All the vacant C & D type quarters shall be notified for change and shall be allotted to senior-most person as per the allotment seniority.

(d)

All the vacant A, B, and C type quarters of 1+1 and ground floor quarters of 1+2 shall be notified for change. First floor and Second floor of 1+2 A, B and C type quarters shall be allotted directly without notification.

(e)

No change of quarter from 1+1 to 1+1 in A & B type will be allowed.

(f)

Change shall not be permissible before completion of six months of occupations in the same type of quarter.

(g)

No mutual change is permissible.

66

(h)

Request for change of quarter shall be received in prescribed form within stipulated period after the notice has been put on the Notice Board.

(i)

After letters of allotment/change are issued, the concerned employee should shift to the allotted quarter within seven days positively, failing which the allotment/change shall be cancelled he may be debarred from such allotment/change for a period of one year.

(j)

In case employee desirous for change of quarter on medical grounds requests for own self, a committee consisting of GM (P & A), CMO, Representatives from KOA and KKS will examine the case and if found suitable will recommend to competent authority i.e. OD for his approval. No allocation/change will be permitted on medical ground for dependents.

RESERVATION

(iv)

4 Nos. of houses each in A & B Types, 3 Nos. of houses in C type and 2 Nos. of houses in D type will be kept aside and allotment of these houses will be done at the discretion of Competent Authority. 4.21.0 GUIDELINES REGARDING PERSONAL USAGE OF SOCIETY’S CAR BY THE ENTITLED KEY EXECUTIVES WHO HAVE BEEN PROVIDED SOCIETY’S CAR Executives in the rank of JGMs and above are entitled to personal use of Society’s car provided to them. This facility is regulated as per the guidelines provided hereunder:(i).

Society’s car provided to the executives in the rank of JGMs and above can be utilised for personal use upto a maximum of 1000 kms in a month for those posted at Delhi and 900 kms for other eligible officers working at Hazira, Surat or any other place.

(ii).

The above facility can be availed on payment of Rs.900/- p.m. for using Society’s car with driver and Rs.600/- p.m. without driver.

(iii).

Un-utilised mileage can be carried forward and such accumulation can be utilised in succeeding months within the same calendar year. However, any excess use beyond the

67

available mileage (including any accumulation) in a month shall be recovered on monthly basis. Recovery shall be on the then prevailing rate on which KRIBHCO hires private vehicles from outside agencies. Un-utilised mileage for personal use pertaining to a calendar year will not be permitted to be carried forward under any circumstances during the subsequent years. If not utilised by 31st December of the year, the unutilised kilometers shall stand lapsed. 4.22.0 FACILITIES AVAILABLE FOR RETENTION OF RESIDENTIAL ACCOMODATION ON CESSATION OF SERVICE/TRANSFER Employees on cessation of their service shall be allowed to retain the company leased/self leased/township accommodation on the occurrence of any of the events specified below :EVENTS

PERMISSIBLE PERIOD

Resignation, Dismissal or Removal from Service, Termination of Service or unautho-rised absence without permission Retirement / end of tenure

One month

Four months

Death of the Allottee

Six months

Transfer

Two months

Besides the above, the following facilities to executives in the rank of JGM and above shall also be available on their superannuation/after completion of tenure. JGMs in grade D and above are also entitled to facility of car for local running for a maximum period of 4 months from the date of superannuation/completion of tenure. This facility shall be regulated as per the guidelines provided hereunder:(i).

In case of superannuation/completion of tenure of Executives in the rank of JGMs in grade D and above, facility of car for local running at the last place of posting, can be availed for a maximum of 1000/900 kms per month (as per the entitlement

68

during service period) for a maximum period of 4 months from the date of cessation of service. (ii).

The above facility can be availed on payment of Rs.900/- p.m. for using Society’s car with driver and Rs.600/- p.m. without driver. A request shall be obtained from the entitled officers before cessation of service and an amount of Rs.15,000/- will be withheld from the dues payable to the concerned officer to meet the final adjustment, if any.

(iii).

In addition, any un-utilised mileage accumulated during the calendar year of superannuation/cessation of service can also be availed during these 4 months.

(iv).

In case, the mileage utilised in a month is less than the entitled kms as provided above, the balance would be carried forward to the succeeding months within the 4 month period after cessation of service.

(v).

Any excess use beyond the available mileage (including any accumulation) in a month shall be recovered on monthly basis. Recovery shall be on the prevailing rate at which KRIBHCO hires private vehicles from outside agencies. The facility of car as above shall cease to exist on the day the officer concerned avails travel expenses to Home Town for settlement on superannuation or on completion of 4 months period whichever is earlier.

All Trunk Calls and long distance through STD made from the Telephone shall be paid for by the officer concerned. The above guidelines will also apply to cases where an officer has been appointed as Consultant/ Advisor after his superannuation in KRIBHCO without any break in his services in KRIBHCO and the effective date in such case will be from the date he ceases to function as Consultant/Advisor. 4.23.0 TRAVELLING ALLOWANCE / DAILY ALLOWANCE Employees while on tour shall be entitled to Travelling and Daily Allowances as per the rules on the subject. The salient features of the same are given below :-

69

SANCTION FOR TRAVEL Every employee proceeding on tour shall get his tour programme approved by his Controlling Officer before proceeding on tour. MODE OF JOURNEY Employees, while on tour, shall be entitled to travel by the mode or class provided in Schedule I, and shall be reimbursed the actual Air fare/Rail/Bus fare by the shortest route. Any surcharge/reservation and sleeper charge, if incurred by the employee, shall also be reimbursed at actuals. The shortest and most usual route and the most usual means of transport shall ordinarily be used. However, in emergent and special circumstances, and in the exigencies of work, the Controlling Officer may permit an employee to travel by a mode other than to which he is ordinarily entitled to as laid down in Schedule I provided that for journeys by train an employee shall under no circumstances be allowed to travel by a class higher than his own entitlement. For the purpose of mode and class of travel, the employees have been classified into various categories as given in Schedule I. CASH ALLOWANCE Rates of Lodging and Cash Allowance admissible to different categories of employees have been mentioned for each category in Schedule II. Cash Allowance is to be calculated for the period of absence of an employee from the Headquarters. For working out the time of departure of an employee from the Headquarter, the scheduled time or the actual time of departure, whichever is later, of Bus/Train/Flight shall be taken into account. For working out the time of arrival of an employee, the Scheduled time or the actual time of arrival, whichever is later, of Train/Bus/Flight, shall be taken into account. Employees living in peripheral or satellite towns of the place of posting, the cash allowance shall be calculated on the basis of the time of departure/arrival of train/bus/flight from/at the main location, as per the formula stated above. The duration of time spent in travel between the actual place of residence/office and the place of boarding the train/bus/flight shall be ignored for the purpose of Cash Allowance. Cash allowance will be calculated on the basis of a Calendar day beginning and ending at mid-night. For broken period (provided the employee does not return on the same date) the Cash Allowance will be calculated at the following rates :

70

Upto 6 hours

25%

More than 6 hours & upto 12 hours

50%

More than 12 hours

100%

If the employee who proceeds on official tour and returns to the Headquarters on the same day, Cash Allowance for broken period will be calculated on the following basis : Upto 6 hours

NIL

More than 6 hours & upto 12 hours

50%

More than 12 hours

100%

Headquarter shall mean the place of work where an employee is posted and shall include the area covered by the project site/plant/other offices, the related township and the adjacent urban agglomeration/airport /railway station, if any. In other words, an employee deputed on duty from his usual place of work to connected township or to adjacent urban agglomeration or to various places/areas state above and vice versa will not be treated as an tour and will not be entitled to any Cash Allowance ; For e.g., an employee working at Hazira Plant goes to Surat or working at Delhi goes to Gurgaon or Faridabad or Ghaziabad or goes to any Airport from the main city and vice versa even if these are outside the municipal limits, for official purposes he will not be treated as on tour and will not be entitled to any Cash Allowance. Normally no break in journey is allowed to the employees unless he has to perform an official work at the intervening station. In case the employee plans to break the journey on the way to the destination or on return journey, details regarding break of journey and halt at intervening station shall be mentioned specifically in the tour programme. Otherwise no claim for boarding, lodging and conveyance for that period will be admissible. The Cash allowance rate mentioned in column 6 of the Schedule II includes local conveyance expenses which an employee may be required to incur while on tour. However, where an employee has to incur onerous expenses on local conveyance, the Controlling Officer may sanction reasonable actual conveyance expenses on submission of full details by touring official. Where actual expenses on local conveyance are allowed by the Controlling Officer, a recovery @ 10% of the Cash Allowance shall be made from the employee. 71

Reasonable conveyance expenses to and fro Airport/Railway Station/Bus Terminal at Headquarter or Outstation shall be reimbursed as per entitlement of the employee in terms of Schedule I, and shall not form part of the Cash Allowance and will be allowed additionally. Where official conveyance at the station of halt has been provided by KRIBHCO or any other organisation, then a deduction @ 10% will be made from the Cash Allowance. This will also apply to cases where KRIBHCO’s transport is used for the purpose of travelling by the employee or where the employee uses his own conveyance while on tour and claims mileage as per rules. Where an employee is sponsored for attending residential seminars and the fee paid for the participation in the seminar includes lodging and boarding, the employee shall be eligible for 35% of the Cash Allowance admissible to him. If any employee while on tour spends the night in travel, he will be entitled only for the Cash Allowance and not for any Lodging charges. Lodging charges shall be paid only from the time of reaching the destination station. The employee will not be treated on official tour and would not be eligible for TA/DA, Conveyance and Hotel/Guest House expenses for the days of leave, whether spent at the touring station or otherwise and for intervening/preceding and succeeding holidays/weekly off days spent away from the touring station. The bed roll charges incurred by the employee will be reimbursed subject to production of receipt issued by the Railways. ACTUAL EXPENSES TA claims may be sanctioned on the basis of actual expenses in special cases, subject to the condition that the exigencies of work and the expenses incurred are reasonable. TRAVEL ON TRANSFER If an employee is transferred from one station to another he shall be entitled to the actual fare for the employee and his family by the same class and mode of travel to which he is entitled to travel for his official journeys. However, if he travels by a class lower than his entitlement, he will be reimbursed only the actual expenses.

72

The employee while on transfer will be entitled to settling allowance and actual baggage allowance by Rajdhani Parcel Service subject to the maximum limits as specified below : GRADE/PAY RANGE

SETTLING ALLOWANCE

BAGGAGE ALLOWANCE (KG) WITH WITHOUT FAMILY FAMILY

(i)

A, B, C & D

1500

6000

3000

(ii)

E&F

1500

4000

3000

(iii) F1, G & G1

1050

3000

2250

(iv) Employees drawing basic pay of Rs. 7100/- & above

1050

2000

1500

(v)

Employees drawing basic pay of Rs. 6400/to Rs. 7099/-

525

1000

750

vi)

Employees drawing basic pay of Rs. 6399/- & below

525

800

600

The employee shall also be entitled for grant of Cash Allowance for each day of travel for himself and for each member of his family at the same rates to which he is entitled to, while on tour for official business. Employees on transfer may transport their personal effects by road subject to the cost not exceeding the cost of transportation of the maximum permissible quantity by Rajdhani Parcel Service. The employees will also be reimbursed the actual freight paid or cost incurred on the transportation of a ‘Conveyance’ owned by the employee not exceeding the freight payable on the transportation, provided that such employees will be allowed the cost of transport of car/scooter/moped who own the vehicle in his own name and who is entitled to reimbursement of Local Travelling Expenses as per his entitlement. Employees will also be entitled to reimbursement of actual expenses of loading, unloading, cartage and packing charges on production of receipt 73

subject to a maximum of half month’s basic pay. In addition, the employee will be reimbursed the cost of insurance of goods to be transported at actuals on production of receipts. (A)

TRAVEL TO HOME TOWN ON SUPERANNUATION If any permanent employee superannuates from the service of KRIBHCO and desires to return to his declared HomeTown, he shall be paid in advance i.e. on the date of his superannuation, before the commencement of the journey on the basis of a certificate indicating the cost of travel for himself and his dependent family members, the entire cost of transporting his personal effects, packing, loading, unloading and insurance etc. At such rate and entitlement as would have been entitled to him on his permanent transfer.

(B)

TRAVEL TO HOME TOWN BY DEPENDENT FAMILY MEMBERS IN THE EVENT OF UNTIMELY DEATH OF THE EMPLOYEE The dependent family members of an employee, in case of death of an employee while in the service of KRIBHCO, would also be entitled to return to the declared Home Town of the deceased employee and shall be paid in advance, before the commencement of the journey on the basis of a certificate indicating the cost of travel for dependent family members, the entire cost of transporting his personal effects, packing, loading, unloading and insurance etc., at such rate and entitlement as would have been entitled to him on his permanent transfer. For the purpose of releasing the cost of journey etc., in advance, a certificate that the superannuated employee/the dependents of the deceased employee along with other dependent family members undertaking the journey to the home town will be submitted by the claimant and no other documentary evidence/proof will be required for payment and the entire amount payable will be released on the date of superannuation of the employee and on submission of the certificate by the dependents in the case of untimely death of the employee. The certificate will be countersigned by the respective Controlling Officer.

74

SCHEDULE

I

TRAVELLING ALLOWANCE TO EMPLOYEES OF KRIBHCO GRADE/SALARY/ PAY RANGE

CLASS BY WHICH ENTITLED TO TRAVEL

Officers in Grades F1 and above drawing a basic pay of Rs.17,500/- per month or more Officers in Grades F1 drawing a basic pay less than Rs.17,500/- per month, G and G1 Officers in Grade G2 and H and other employees drawing Basic pay of Rs. 7275/- and above. Employees drawing Basic pay in the range of Rs.6400/- to Rs.7274/-

By Air or AC Ist Class by Train

VEHICLE BY WHICH ENTITLED TO TRAVEL BY ROAD Public Taxi/own car

Ist Class/II AC by Train

Public Taxi/own car

Ist Class/II AC by Train

Employees drawing Basic pay of Rs.6399/- and below

Second class / Sleeper class (non AC)

3 Wheeler Auto Rickshaw/Cycl e Rickshaw Public Bus / Auto rickshaw where available / Cycle Rickshaw. Public Bus / Cycle Rickshaw.

Second Sleeper (Non AC)

Class/ class

75

SCHEDULE II Category

Grade

Class of Cities

03.

Lodging charges against receipt 04.

Lodging charges without receipt 05.

Cash Allowance (boarding, conveyance & incidental) 06.

01.

02.

I-A

A, B & C

A, B, C & D

At actual

325/-

490/- or *

I-B

D&E

A B C D

At actual Equivalent to 3/4 Star Hotel

175/175/175/175/-

390/340/300/265/-

II-A

F

A B C D

1600/1700/960/640/-

145/145/145/145/-

390/340/300/265/-

II-B

F1

A B C D

1200/920/715/495/-

125/125/125/125/-

300/265/245/210/-

III

G,G1,G2 & H

A B C D

960/720/580/385/-

90/90/90/90/-

245/210/175/145/-

IV

H1 &I

A B C D

720/540/435/285/-

60/60/60/60/-

175/145/135/125/-

V

K, J & J1

A B C D

400/300/245/160/-

45/45/45/45/-

155/135/110/90/-

VI

L & BELOW

A B C D

320/245/190/130/-

45/45/45/45/-

135/110/90/90/-

NOTES : 01.

The Ceiling rates of accommodation charges are exclusive of service charges, taxes which are reimbursable.

02.

When boarding charges are claimed on actuals in special cases only 35% of column 6 is admissible as Cash Allowance.

76

03.

When Conveyance is also claimed on actuals or provided by the office besides boarding charges at actuals, only 25% of column 6 is admissible.

04.*

Officer’s in Grade A, B & C shall have the option to claim boarding & loading expenses at actuals or at rates applicable to them.

4.24.0 FOREIGN TRAVEL RULES KRIBHCO Foreign Travel Rules shall apply to all employees who are on the permanent rolls and members of the Board of Directors of KRIBHCO who are undertaking journey to foreign country for attending training programme/seminars/conferences/Study Tours and for business assignments and such other purposes as may be approved by the Competent Authority. These rules are as under : PERIOD OF TOUR Employees shall be treated on duty while on tour abroad for the period of actual duration of stay abroad for the approved purposes of travel. The tour programme of the employees proceeding abroad for official tour will require prior approval of the Competent Authority. ENTITLEMENT OF AIR JOURNEY 1.

Chairman/Vice Chairman/Managing Director

:

1st Class

2.

Directors including Functional Director/ Executive Directors/General Managers

:

Business Class

3.

Other Employees

:

Economy Class

DAILY ALLOWANCE FOR DIFFERENT PURPOSES OF FOREIGN TOURS The entitlement of Daily Allowance for different purposes of Foreign tour will be as per Annexure given herein below. The amount of foreign exchange released would cover room rent, local transport expenses on official journey, airport taxes out of India, contingency expenditure, official telephone calls, food, etc. and the same is to be accounted for in the following manner on return from the foreign tour : 1.

ROOM RENT The claim for room rent including any taxes on room rent shall be supported by vouchers. The room rent should not be less than 25% of the per diem rate allowed.

77

2.

LOCAL TRANSPORT, EXPESNES

TELEPHONE

CALLS

&

CONTIGENCY

Expenses on account of local transport, telephone calls, airport taxes outside India and contingency expenses shall be restricted upto 20% of the per diem rate without any documentary evidence. In case the expenditure on these accounts exceed 20% of the per diem rate allowed, the statement of expenditure is to be supported with vouchers. 3.

EXPENSES ON ACCOUNT OF FOOD ETC. Expenses on account of food etc. shall be restricted upto 30% of the per diem rate, without any documentary evidence. In case the expenditure on this account exceeds 40% of the per diem rate allowed, the statement of expenditure is to be supported with documentary evidence.

In any case the total expenditure on room rent including any taxes thereon, food, local transport, telephone calls, airport taxes outside India and the contingency expenses mentioned above shall not exceed the per diem rate allowed to the employees as per this entitlement. Any unspent amount after meeting the these expenditure shall be refunded by the employee to KRIBHCO in foreign currency. In the event of shorter stay abroad than the approved tour programme, the employee will surrender to KRIBHCO the Daily Allowance proportionately in foreign currency. The touring official shall be eligible for reimbursement in full on account of Airport Tax in India. Visa Fee, free foreign exchange available at the Airport in India from time to time as also expenses for overseas medi claim insurance for countries as per the itinerary approved by Competent Authority. 4.

ENTERTAINMENT EXPENSES Advance drawn for Entertainment Expenses by the officers eligible to incur such expenditure, shall submit account with supported documents and the unspent amount is to be returned to KRIBHCO in Foreign Exchange only.

78

5.

KIT ALLOWANCE Kit allowance shall be admissible at the rate of Rs.1500/- for the first visit and Rs.750/- for subsequent visits.

6.

CHARGES FOR EXCESS BAGGAGE Expenditure on excess baggage, if any, will be admissible only with the approval of Competent Authority. ANNEXURE

DAILY ALLOWANCES FOR DIFFERENT PURPOSES OF FOREIGN TOUR S. NO.

PURPOSE OF TRAVEL

MAXIMUM DURATION

1.

Business

45 Days

2.

Conference /Seminar

500

350

280

245

3.

Study Tour

Actual No. Of days of Conference plus one day each transit both ways 30 Days

300

300

240

210

4.

Specialised Training Registratio n fee for Conference /Seminar Course fee for Training Entertainment Expenses

30 Days

200

200

175

150

5.

6. 7.

ENTITLEMENT FOR COUNTRIES OTHER THAN NEIGHBOURING COUNTRIES (IN US $) Chairman/ GMs in JGMs to Other M.D./ Gr. C Mgrs. Gr. Officials Dir./ED F to D upto F1 500 350 280 245

At actuals on documentary evidence

i.

Maximum of US $ 5000 US $ 2000 or the amount requested for whichever is less to Chief Executive each time for business visit. In case of KRIBHCO, it is Managing Director

ii. US $ 2000 or the amount requested for whichever is less to the leader of the delegation-persons should not be less than 79visits. a Functional Director for Conference

8.

Incidental Expenses

Note : (i)

1.

whichever is less to the leader of the delegation-persons should not be less than a Functional Director for Conference visits. US $ 300 only maximum, where full hospitality (Boarding, Lodging and to & fro Air Tickets) is provided by the Host Organisations abroad including visits for Board/Technical Committee Meetings of the Joint Venture Compliance

The quantum of Exchange to be released from neighbouring countries i.e. Pakistan, Afghanistan, Sri Lanka, Bangladesh and Burma will be as under :-

Business

45 Days

US $ 375

US $ 265

US $ 205

US $ 120

2.

Conference Actual No. US $ 375 /Seminar of days

US $ 265

US $ 205

US $ 120

3.

Study Tour

US $ 225

US $ 175

US $ 100

30 Days

US $ 225

(ii)

Where foreign hospitality is provided in full, whether in neighboring countries or in other countries, admissible DA will be 25% of the full daily rate and where lodging only is provided, the admissible DA will be 50% of the full daily rate.

(iii)

DA for the transit day would be extended as per rules irrespective of the time of return to the homeland by the touring official.

(iv)

Approval of Reserve Bank of India is necessary for travel abroad for different purposes if the period stipulated above exceeds the stipulated period and the quantum at exchange to be released by RBI will be permissible to employees including DA and incidental expenses.

4.25.0 LIVERIES Regular employees of KRIBHCO are issued uniform/protective clothings. The scale of uniform/protective clothing being issued are as under :-

80

S. NO.

*

ITEM Sleeves)

QTY.

FREQUENCY

3 Nos. 3 Nos.

Yearly Yearly

01.

Shirt (Full (Gents)* Sarees (Ladies)

02.

Pants (Gents)* Blouse Piece (Ladies)*

3 Nos. 3 Nos.

Yearly Yearly

03.

Shoes/Sandal (for Non Tech staff)

1 Pair

Half -Yearly

04.

Shoes/Safety Shoes (for Tech. Staff)

1 Pair

Half-Yearly

05.

Socks

2 Pairs

Half-Yearly

06.

Jersy / Cardigan

1 No.

Once in 3 years

07.

Woolen Clothing

1 No.

Once in 3 years

08.

Rain Suit

1 No.

Once in 3 years

09.

Gum Boot for Employees at Site

1 Pair

Once in 2 years

10.

Towel

As per norms

Half-Yearly

11.

Apron for Para Medical Staff

3 Nos.

Yearly

12.

Crash Helmet # /Turban Cloth

1 Nos.

Once in 4 years

Pullover

/

Stitching charges for Shirts/Pants and Blouses shall be paid at the rate decided by the Management from time to time or actual amount spent by the employee, whichever is less.

# Employees who are entitled and owning Auto Two-wheeler Vehicles are issued a Crash Helmet/Turban Cloth.

81

4.26.0 ISSUE OF BRIEFCASE Officers in Grade G and above are entitled to brief case for official use as per the details given below :GRADE

MAX. COST OF THE BRIEF CASE

E&D

Upto Rs. 910.00

F

Upto Rs. 770.00

F1

Upto Rs. 700.00

G/G1

Upto Rs. 630.00

Field Representatives shall be allowed to have brief case for their official use. The value of brief case to be provided to FRs shall not exceed Rs. 350.00 inclusive of taxes. This facility would be extended once in 4 years. ******************************************************************

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EMPLOYEES WELFARE & MOTIVATION SCHEMES 5.1.0 PRODUCTIVITY LINKED INCENTIVE SCHEME Productivity linked Incentive Scheme is in operation for the employees of KRIBHCO. The performance related payment under the Scheme shall not exceed 5% of the distributable profits of the Society for the relevant financial year. The Scheme Consists of two components namely Group Motivator and Individual Motivator. While the Group Motivator is aimed at promoting team spirit and enhancing group performance, the individual Motivator would promote a positive differentiation between the average performer and the star performer. This will also encourage individual initiative, creativity and drive for excellence. 1.0

GROUP MOTIVATOR Upto 4.5% of the Distributable Profit will be distributed amongst all the employees as certain percentage of their standard salary for the relevant financial year depending upon the Performance Index. This percentage may vary depending upon the amount of distributable profit for the relevant financial year. DEFINITIONS Year shall mean the financial year. Distributable Profit for the purpose of this Scheme shall mean the Net Profit of KRIBHCO for the relevant year after deducting corporate revenue and interest income on investment of surplus funds. Rated Capacity: The rated capacity shall be 14.52 lakhs MT per annum for KRIBHCO existing Plant. Achievement of Targeted Production : In respect of production unit shall mean the weighted average of the actual production of the Plant as percentage of the weighted average of the target production in the Plant during the relevant financial year. 83

Standard Salary: means the monthly emoluments (Basic Pay + Dearness Allowance) admissible to an individual employee for the month of March in the relevant financial year. Standard Man days: means the Sanctioned Man Power of the Unit/Marketing Profit Centre multiplied by 300. Actual Man days: means the actual Man power of the Unit/Marketing Profit Centre multiplied by 300 plus the total Overtime hours divided by 8. APPLICABILITY AND ELIGIBILITY: The Scheme shall apply to all categories of regular employees, excluding Trainees and Apprentices, who are on the rolls of the society and have worked for not less than 30 days in the relevant financial year and are not disqualified under the scheme. Where an employee has not worked on all the working days in the relevant financial year, the incentive payable to him shall be reduced proportionately. DISQUALIFICATION FOR RECEIVING INCENTIVE a)

Incentive shall not be payable to an employee for the financial Year in which he has been awarded a major penalty as per KRIBHCO service Rules.

b)

If any employee has been awarded minor penalty, in a financial year, he will be paid only 50% of the incentive payable for that financial year.

c)

Incentive shall not be paid to an employee who is placed under suspension. On conclusion of the disciplinary proceedings and revocation of suspension the payment of incentive for the period of suspension, shall be regulated as under:i)

On dismissal/removal no incentive shall be payable.

ii)

On award of major penalty no incentive shall be payable for the year in which the punishment is awarded. Incentive payment for the rest of the period of suspension shall be released.

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iii)

On award of minor penalty , only 50% of the incentive payable for that year shall be paid. Incentive payment for the rest of the period of suspension shall be released.

iv)

Incentive shall not be paid to an employee who has remained absent or on leave without pay for more than 180 days in the relevant financial year.

v)

If any employee has remained absent or on leave without pay for a period between 91 days to 180 days, in a financial year, he will be paid only 50% of the incentive payable for that financial year.

vi)

If any employee has remained absent for a period between 30 to 90 days, in a financial year, he will be paid only 75% of the incentive payable for that financial year.

COMPOSITE PERFORMANCE INDEX (CPI): The Productivity Linked Incentive shall be payable to the employees based on the Composite Performance Index (CPI) calculated by taking into account the various factors as listed herein below. The Composite Performance Index (CPI) shall consist of 100 points which will be allocated to various factors depending upon the weightage given to each factor. For this purpose each Manufacturing Unit is considered as a profit center. Like wise, each State is considered as a marketing Profit Center. The Composite Performance Index (CPI) in respect of Manufacturing Unit/ Marketing Profit center is arrived at by adding up all the points awarded to the respective factors. Factors for Manufacturing Unit (MU) and their weightage: Factor a) Achievement of targeted production b) Specific Energy Consumption c) Safety, Health & Environment d) Human Resource Index e) Achievement of overall sale target

Maximum Points 50 points 20 points 10 points 10 points 10 points

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RATING SYSTEM FOR EACH FACTOR Rating system for each factor with reference to different levels of performance and grading them in terms of points for each factor shall be as under : (a)

Achievement of Targetted Production (ATP) : Points will be computed on ATP in the manner indicated below: Achievement of Targeted Production (in terms of %age) Below 80% At 80%

Points Earned

Nil 10 points (minimum).

For the increase in ATP by each percentage point beyond 80%, a weightage of two points shall be given subject to a maximum of 50 points. (b)

Specific Energy Consumption Index (SECI) : Emphasis has been laid on material utilisation also so as to attain the optimum production at a reasonable cost. Yields from primary raw materials in terms of energy and consumption of other important utilities are considered relevant in determining the specific Energy Consumption Index. The Specific Energy Consumption Index (SECI) in respect of Hazira Unit will be obtained by using the following formula:Standard Consumption G.Cal/MT SECI = ---------------------------------------- x 100 Actual consumption G.Cal / MT The points awarded to Specific Energy Consumption Index (SECI) at different levels are as under:SECI 70 and below 71

Points Nil 1 point

For the increase in SECI by each percentage point beyond 70%, a weightage of one point shall be given subject to a maximum of 20 points.

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Standard Consumption Average overall Energy per MT of Urea Produced shall be 6.320 G.Cal PMT of Urea (c)

Safety, Health & Environment (10 points): Safety & Health : Maximum 6 points may be earned when there is no loss of life and/or permanent total disability during the relevant financial year due to any accident at work place. In the event of death due to accident at work place during the relevant financial year, a reduction by one point for each loss of life will be effected. Similarly, a reduction by half point will be effected for each case of permanent total disability caused due to accident at work place. Environment : Four points for meeting the prescribed standards in respect of all emissions and discharges from the Plant. A reduction of one point will be made for every reportable deviation of the consent conditions during the year.

(d)

Human Resource Index: The HR Index can be obtained by using the formula Standard man days HR Index = ---------------------Actual man days

x 100

HR index can be related to the points as shown below: H R Index(%) Above 100 96-100 91-95 86-90 80-85 Below 80 (e)

Points 10 points 8 points 6 points 4 points 2 points(Min) Nil

Achievement of Overall Sales Target Upto 80%

Nil

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Beyond 80%, it will be 0.5 point for each percentage increase in the achievement of overall sales targets subject to maximum a of 10 points. Factors for Marketing Profit Centre (MPC): Each State is considered as a separate profit center. Factor a) Sales Target b) Marketing Cost (Handling & Storage) c) Sales Realisation d) Agriculture Development e) Cooperative Development f) Human Resource Index g) Achievement of overall Production Target

Maximum Points 50 points 10 points 10 points 5 points 5 points 10 points 10 points

RATING LEVELS FOR EACH FACTOR Giving weightage to different levels of performance and grading them in terms of points for each factor shall be as under : (a)

Sales Target : (50 points) Sales targets are fixed well in advance (before each season) i.e. Kharif and Rabi seasons) as per the Allocations made under Essential Commodities Act. The total quantity of Urea sold shall be taken into consideration. Maximum 50 points are allowed if the sales target for the year (both seasons taken together) is met, as indicated in the table given below: Achievement of Targeted sales

Points

Below 80% 80

Nil 10 points (min.)

For the increase in the achievement of sales target by each percentage beyond 80%, a weightage of 2.5 points shall be given subject to a maximum of 50 points. (b)

Marketing Cost (per MT): (10 points) The Marketing Cost Index (MCI) shall be worked out by using the following formula.

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MCI =

Standard Cost ----------------- x 10 Actual Cost

The Standard cost shall be the Average cost for three years i.e. 1996-97, 1997-98 and 1998-99 and will comprise of the following:i) ii) iii) iv)

Salary & Wages Overheads / Admn Expenses Warehousing, Handling and primary freight). Discounts / Rebates & Credits. MCI 5 & below

Transport

(excluding

Points 5 points (min)

For the increase in the MCI by each point beyond 5, a weightage of 1 point shall be given subject to a maximum of 10 points. (c)

Sales Realisation: (10 points) Sales Realisation Index (SRI) will be calculated by adopting the following formula: SRI = SRI 5 & below

Actual Realisation -------------------------Standard Realisation

x 10

Points 5 points (min)

For the increase in the SRI by each point beyond 5, a weightage of 1 point shall be given subject to a maximum of 10 points. (d)

Agriculture Development: (5 points) The activities namely Demonstrations, field Days, Crop Seminars, Sale Point personnel training, special campaigns, benefit to Farmers, T & V, village Adoption Programme, Promotion of Balanced use of Fertilizers, Special projects and

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Social Schemes are considered as Agriculture Development Activities. The Agriculture Development Index (ADI) can be obtained with the help of the following formula: No. of Activities conducted ------------------------------------ x 5 No. of Activities planned

ADI =

The rating levels of the ADI for the purpose of giving points shall be as under:ADI 1 & below

Points 1 point (min)

For the increase in the ADI by each point beyond 1, a weightage of 1 point shall be given subject to a maximum of 5 points. (e)

Cooperative Development : ( 5 points) The cooperative development Index will be calculated as under:

No. of societies Adopted + No. of Storage-cum-comm Centres (SCC) constructed and put to use CDI = ------------------------------------------------------------------------- x 5 Targeted No. of Coop. Societies and SCCs The rating levels of the CDI for the purpose of giving points shall be as under:CDI

Points

1 & below

1 point (min)

For the increase in the CDI by each point beyond 1, a weightage of 1 point shall be given subject to a maximum of 5 points. (f)

Human Resource Index : ( 10 points) The HR Index can be obtained by using the formula :

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HR Index =

Standard Man days ------------------------- x 100 Actual Man Days

HR index can be related to the points as shown below:-

(g)

H R Index(%)

Points

Above 100 96-100 91-95 86-90 80-85 Below 80

10 points (max) 8 points 6 points 4 points 2 point (Min) Nil

Achievement of overall production target: Upto 80%

Nil

Beyond 80% it will be 0.5 point for each percentage increase in the achievement of overall production target subject to maximum of 10 points. Factors for Corporate Unit (CU): The Head office, Marketing Central office and Project Offices are placed in this category for the purpose of payment of incentive. These offices mainly comprise of the Sr. Executives/Officers belonging to various service departmental exercising overall control & supervision and provide guidance to Hazira Manufacturing Unit (MU) and Marketing Profit Centres (MPCs). The composite Performance index of Manufacturing Unit (MU) and Marketing Profit centres (MPCs) taken together. For calculating the Composite Performance Index of the Corporate Unit the following formula is used. CPI of CU=

CPI of Hazira MU + Avg.CPI of all MPCs ----------------------------------------------------------2

Rate of Incentive: Within the overall limit of 4.5% of distributable profit to be distributed as incentive amongst all the employees of KRIBHCO, the quantum of Productivity Linked Incentive payable to the employees

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of a particular unit shall depend upon the Composite Performance Index (CPI) of that Unit/Marketing Profit Centre. The incentive percentage payable for the relevant years shall be computed in the following manner:i)

No incentive is payable on Composite Performance Index(CPI) upto 70 points.

ii)

Incentive percentage for CPI beyond 70 points shall be worked out by using the following formula:-

Incentive (%) =

(CPI – 70) ------------30

X

4.5 X Distributable Profit ----------------------------------Composite Standard Salary

Incentive Amount: Incentive for each employee shall be calculated as incentive (%) X Standard Salary of the employee and shall be subjected to a minimum of statutory minimum bonus payable to the eligible employees under Payment of Bonus Act, 1965. 2.0

INDIVIDUAL MOTIVATOR/ SMALL TEAM MOTIVATOR Upto 0.5% of distributable Profit shall be allocated every year for rewarding the individual employees/small teams for their distinguishable efforts towards achievement of Organisational Excellence. The rewards in respect of employees in the rank of General Manager and below will be decided by a committee consisting of all the Functional Directors and Executive Directors. Head of corporate P&A department would be the Member Secretary of the committee. The rewards in respect of Executive Directors and Functional Directors will be decided by the Board of Directors or a Committee constituted by the Board. The Committee will consider the cases of distinguished performers/small teams keeping in view the following aspects of performance: a) b) c)

Outstanding achievements Positive attitudes Sincerity and dedication

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d) e) f) g) h)

Creativity Initiative and drive Good conduct Promotion of best practices National & International recognitions.

The interpretation/clarification by the Managing Director, of any issue arising out of this scheme shall be binding on all concerned. The Management reserves the right to amend/alter/add/delete/ modify this Scheme at any time, without any notice. 5.2.0 KRIBHCO LONG SERVICE AWARD SCHEMES KRIBHCO Management has introduced two Schemes on “KRIBHCO Long Service Awards”, one on completion of 10 years of service and the second on completion of 15 years of service to recognise the distinguished service rendered by the permanent employees and reward them suitably in token of appreciation of their services. 5.2.1 AWARD ON COMPLETION OF TEN YEARS’ SERVICE An employee who has completed 10 years of uninterrupted service in the society as regular employee will be eligible for the Award under the scheme. For the purpose of 10 years of uninterrupted service, an employee should have put in atleast 240 days attendance in each calendar year . In case of part of calendar year, the employee should have put in attendance for 2/3rd of the number of days of service. While computing 240 days attendance in calendar year, the following periods shall be excluded : (a)

All periods of leave without pay inclusive of intervening, preceding and succeeding Sundays and holidays.

(b)

All period of unauthorised absence inclusive of intervening preceding, and succeeding Sundays and holidays.

(c)

All periods of service put in by the employee with any other employer even if the employee had kept lien in KRIBHCO except the period spent by the employee on deputation with other Organisation provided the deputation is on organisation to organisation basis.

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(d)

All periods of suspension as punishment.

(e)

All periods of legal /illegal strike.

(f)

Period of Training & apprenticeship

10 year’s service in the case of those employee who were earlier on deputation and have since been absorbed will be counted from the date of their initial date of joining KRIBHCO on deputation provided they did not revert to their parent organisation after their initial joining and continued to work with KRIBHCO on deputation until their permanent absorption. The following categories of employees will not be entitled to the Award:(a)

Employees who have maintained their lien in KRIBHCO and are serving with other Organisation whether in India or abroad.

(b)

Those employees who are under suspension or against whom disciplinary proceeding are pending will not be entitled to the Award . The Award will be given to them when they are absolved of the charges levelled against them or the disciplinary proceedings have been dropped subject to their fulfilling other conditions as stipulated herein above.

(c)

Employees whose services are terminated for any reason whatsoever before actually receiving the award will not be entitled to the same notwithstanding their having completed 10 years services.

THE AWARD The award shall consist of a suitable Gold Medallion (5 gms. Tirupati make). The Award will be given every year on 1st January and 1st July, to the eligible employees who complete 10 years of service on 31st December and 30th June respectively. 5.2.2 AWARD ON COMPLETION OF 15 YEARS’ SERVICE. Employees who have completed 15 years of satisfactory service on the permanent rolls of the Society and should have been working in the time actually receiving the award are entitled for the award. However, employees who have retired/expired from the Society after completion of 15 years service will also be entitled for the award.

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Following category of employees will not be entitled for the award.:01.

Employees of other organisations, who are on deputation with the Society or who are serving the Society on contract basis or as Advisor/Consultants/Part-time employees.

02.

Employees whose services are terminated for any reason whatsoever before actually receiving the award notwithstanding they have completed 15 years service.

03.

Employees who are under suspension or against whom disciplinary proceedings are going on will not be entitled to the award. They will be entitled to the same as and when they are absolved of the charges levelled against them or the disciplinary proceeding has been dropped, subject to the fulfillment of the other conditions

For the purpose of counting 15 years of interrupted service employee should have put in atleast 240 days attendance in each completed years of service . However, the period shall not be counted as a part of 240 days as detailed below: a.

all periods of unauthorised absence , leave without pay, illegal strike, legal lock-out and legal closures including intervening, preceeding and succeeding holidays.

b.

all period of suspension and punishment.

c.

period of training and apprenticeship.

While computing the period of 15 years , the service period put in by an employees in KRIBHCO on deputation before the date of permanent absorption in KRIBHCO shall not be counted. Similarly, if an employee goes on deputation from KRIBHCO to other organisation or does not substantially work for KRIBHCO for any period ( even if he maintain lien in KRIBHCO ) then such period of deputation /lien will not be counted for computing the minimum period of 15 years. THE AWARD The award shall consist of a suitable item worth Rs.2000/-. The eligibility for the award shall be determined on 30th June and 31st December each year. However, those employees retiring from the service

95

of KRIBHCO after completing 15 years of service shall be given the same at the time of their retirement irrespective of the above date. 5.3.0 INCENTIVE FOR FAMILY PLANNING 1.

To augment the national efforts in the Family Welfare Programme and to encourage the KRIBHCO employees to pursue the Small Family norms, the employee who gets sterilisation operation (Vasectomy/Tubectomy/ Salpingectomy/Non-Puerperal operation etc.), will be allowed Personal Pay on flat rate of Rs. 100/- per month. This incentive is given in addition to incentive to which an employee may be entitled from other sources.

2.

The entire cost of sterilisation operation (Vasectomy/ Tubectomy/ Salpingectomy/ Non-Puerperal operation etc.) of the employee of his/her spouse will be met by KRIBHCO.

3.

In addition to above, an employee is entitled to Special Casual Leave as mentioned hereunder :

4.

-

If an employee undergoes sterilisation operation (Vasectomy or Salpingectomy), he is entitled to be granted Special Casual Leave not exceeding six days inclusive of the day of operation.

-

If the wife of an employee undergoes non puerperal sterilisation operation the employee is entitled to total of 7 days Special Casual Leave (inclusive of holidays falling in between) for looking after his wife and family members due to temporary disablement of his wife on account of the operation.

-

Female employees who undergo non-puerperal sterilisation operation after 5 days of delivery and thereafter, shall be granted Special Casual Leave not exceeding 14 days (inclusive of the day of operation).

-

For insertion of IUCD, female employees are entitled to 1 day’s Special Casual Leave for the day of insertion of IUCD if it is done on the working day.

-

Holidays falling on the day of operation and during and after the rest period of operation, etc. shall be counted as part of Special Casual Leave.

The incentive for family planning is subject to the following :

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(a)

The employee must be within the reproductive age group. In the case of male employee, he should not be over 50 years and his wife should be between 20 to 45 years of age. In the case of a female employee, she must not be above 45 years and her husband must not be over 50 years of age.

(b)

At the time of operation, the number of living children of the employee should not be less than one/more than three.

5.4.0 ADVANCE INCREMENT FOR BOILER PROFICIENCY CERTIFICATE The Operator/Shift Engineer while in the services of KRIBHCO who acquires first or second class Boiler Proficiency Certificate or equivalent will be entitled to the benefit of one advance increment from the date of declaration of the result. However, his next annual increment will be drawn according to his normal date of increment i.e. 1st January and 1st July as the case may be. This increment benefit can be availed only once by an employee. 5.5.0 GRANT OF ADDITIONAL INCREMENTS ON ACQUIRING BE/AMIE/ CA/ICWA QUALIFICATIONS WHILE IN SERVICES Employees in Grade H/H1 and below who acquire qualifications of BE/AMIE/CA/ICWA or equivalent thereof, during service in KRIBHCO shall be granted two advance increments. The grant of increment shall be subject to the following conditions :01.

The advance increment will be granted from the date of declaration of the result.

02.

The increment will be granted only if the qualification acquired by the employee is functionally relevant and related to the duties being performed.

03.

The increment will be granted only once in the entire period of service with the Society. An employee desirous of acquiring such higher qualifications must obtain prior permission of the Society before registering himself with any Institution.

04.

Application for increment must be made within one month from the date of declaration of result, through proper channel, to the Management together with adequate proof of having acquired such qualifications.

97

05.

No advance increment will be granted to an employee who has reached the maximum of the scale of pay of his post but will be given once an amount of Rs. 1,000/- lumpsum (in lieu of increment).

Employees who acquire or have acquired BE/AMIE/CA/ICWA qualifications shall be allowed to compete with outsiders for placement in Grade “G2” against open recruitment for the position, subject to their meeting the advertised specifications except age limit. ******************************************************************

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LOANS & ADVANCES 6.1.0 SALARY ADVANCE Permanent employees of KRIBHCO may be allowed to draw an advance not exceeding one month’s salary (Basic Pay + Dearness Allowance) last drawn, once in a period of 12 months. This advance is free of interest subject to the following conditions : (a)

The advance installments.

shall

be

recoverable

in

“Ten”

equal

monthly

(b)

Second advance shall not be granted unless the earlier advance is fully repaid and until “Twelve” months have been passed from the date of receipt of the earlier advance.

6.2.0 CONVEYANCE LOAN Advance for the purchase of Motor Car, Motor Cycle, Scooter, Moped/Auto Vehicle or Bicycle may be sanctioned by the Competent Authority, at its discretion, if it is satisfied that : (i)

the possession of a conveyance is necessary for the efficient discharge of the official duties of the employee;

(ii)

the employee has the capacity to repay the advance and;

(iii)

the quantum of Conveyance Advance will be computed in such a manner so that carry home pay after deduction of monthly loan installment shall not be less than 50% of Gross Salary of Rs. 1000/-, whichever is less.

ELIGIBILITY The Conveyance Advance may be granted to : (a)

Employees of KRIBHCO who have been appointed against a regular post and have satisfactorily completed probation period.

(b)

Notwithstanding anything contained above (i)

The condition of being a confirmed employee may not be insisted upon by considering his request for grant of

99

conveyance loan, as per the revised entitlement, to an employee who has been promoted to the next higher Grade. (ii)

FRs who have not been confirmed in the service of KRIBHCO may be allowed to draw Conveyance Loan for purchase of Motor Cycle/Scooter as per their entitlement.

(iii)

Field Representative Trainees who are not having their own transport may be allowed to draw conveyance loan for purchase of Motor Cycle/Scooter as per rules, during training period.

ENTITLEMENT OF LOAN (a)

The amount of advance, the employees entitlement to draw loan and the period of recovery shall be as under :

S. NO

CATEGORY OF VEHICLE

ENTITLEMENT AMOUNT ADVANCE

OF PERIOD OF RECOVERY

01.

Motor Car

Employee in Actual cost of 108 Equal Grade “G1” & Car or Rs.1.8 installments above lac, which-ever is less.

02.

Motor Cycle

Employee Grade “L1” above

in Actual cost of 72 Equal & Motor Cycle or installments Rs.40,000/whichever is less.

03.

Scooter of 98 cc Employee & above. Grade “L1” above

in Actual cost of 60 Equal & Scooter or Rs. installments 30,000/-, whichever is less.

04.

Moped

Employees Grade “N” above

in Actual cost of 50 Equal & Moped or Rs. installments 20,000/-, whichever is less.

05.

Bicycle

Employees Grade “N” above

in Actual subject to 50 Equal & a max. Of Rs. installments 3,000/-.

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SECOND ADVANCE (a)

An employee will be eligible to draw second loan by opting any of the following three methods : (i)

Method - I With adjustment of resale value/Insurance value of old vehicle. Second loan will be admissible to an employee with adjustment of resale value, as assessed by Insurance Company of his old vehicle, from his loan entitlement provided a period as mentioned below his elapsed :

(ii)

Car

:

60 Months

Motor Cycle/Scooter/Moped

:

36 Months

Method - II Second loan will be admissible to an employee without adjustment of resale value of old vehicle from his loan entitlement provided a period mentioned below has elapsed : Car

:

108 Months

Motor Cycle/Scooter

:

72 Months

Moped

:

60 Months

:

50 Months

Bicycle

(Auto Vehicle)

Provided further that no loan shall be admissible unless the employee has repaid the earlier loan with interest thereon in full. (iii)

Method - III In case where the employee is saddled with bad vehicle (after getting satisfied to the genuineness of the case), Management may at its discretion, allow him for change of vehicle subject to the following conditions :

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1.

Resale value as assessed by the Insurance company of the old vehicle, shall be deducted from the loan entitlement.

2.

The vehicle to be purchased shall be new brand of any make.

3.

The new vehicle should be purchased within 15 days of the sale of the first vehicle, otherwise he should deposit the sale proceeds with KRIBHCO.

4.

The amount, so deposited, will be released alongwith the balance loan, entitlement, at the time of purchase of new vehicle.

Employees who by virtue of their promotion/appointment to the next higher grades become eligible to purchase higher category of vehicle before expiry of the minimum period, as specified above, may be allowed loan subject to the following conditions :

(b)

(i)

The employee repays the balance loan together with interest thereon on the date of drawal of loan.

(ii)

The resale value, as assessed by Insurance company, after repaying the loan and interest thereon of the existing vehicle being adjusted from the total quantum of loan admissible to him on promotion to the higher Grade.

(iii)

Where the outstanding loan is higher than the Insurance value of the vehicle, the Insurance value of the vehicle will be deducted from the loan entitlement and he will repay the outstanding loan along with interest.

In case the vehicle purchased by an employee by availing conveyance advance from Society, is stolen or totally damaged, (i)

no second advance shall be granted and the employee can utilise the proceedings of the insurance compensation for purchase of another vehicle.

(ii)

As soon as the compensation is received, the total insurance compensation shall be deposited with KRIBHCO.

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(iii)

In case the insurance compensation received is less than the outstanding balance of the principal amount plus interest, the shortfall shall also be deposited within one week of the receipt of compensation.

(iv)

For purchase of another vehicle, the amount so deposited as above, can be drawn by the employee and KRIBHCO will not pay any additional liability.

(v)

The employee concerned shall have to purchase the vehicle within 15 days of the drawal of the amount and will have to execute usual documents including hypothecation and comprehensive insurance of the vehicle.

(vi)

The cost of the vehicle so purchased shall in no case be less than the principal amount plus interest outstanding at the time of theft/damage.

(vii)

Recovery shall continue to be made as per rules and rates applicable at the time of originally drawing the advance.

(viii) Such employees shall be eligible for second loan as per their original entitlement without taking into account change of vehicle. RATE OF INTEREST (i)

The loan advance shall carry simple interest of 5% per annum. The interest will be calculated on the balance outstanding on the last day of each month and shall be recovered in installments from the month following which the payment of principal has been completed.

(ii)

No interest shall be charged in case of advance for Bicycle.

RECOVERY (i)

The recovery of loan together with interest thereon will be planned in such a manner that the entire amount of loan and interest is recovered before superannuation of the employee.

(ii)

Recovery shall be made from the pay and leave salary payable to the employee.

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(iii)

Recovery shall start from the month following in which the advance is drawn.

(iv)

Recovery of Conveyance Loan granted to Field Representative Trainees will commence from the month following which the Field Representative Trainee is absorbed against a regular post.

(v)

In the event of an employee who ceases to be in the employment of KRIBHCO before the advance is completely recovered, the outstanding loan with interest thereon shall be recovered in lumpsum.

GENERAL (i)

In case of purchase of old vehicle the amount of loan should not exceed the Insurance value of the vehicle. For this purchase, the norms as worked out by the Insurance company from time to time shall be followed. In case of any doubt, KRIBHCO may at its sole discretion ask for a valuation certificate from a valuer of the Insurance company/s. In such a case the amount of loan granted shall be the cost, as determined by the valuer or the market price fixed by the Insurance Company, whichever is less.

(ii)

The loan amount must not be drawn from KRIBHCO until the payment is actually required to be made for the purpose for which the loan is sanctioned. The loan amount drawn by the employee must be utilised within two weeks of the drawal of the same.

(iii)

No sooner it is known that the loan is not likely to be utilised within two weeks from the date of drawal, the same should be refunded forthwith and the loan may be redrawn when the payment is actually required to be made.

(iv)

The employee will be required to submit the copy of the receipt from the seller of the vehicle and refund the unspent amount within 3 days of the purchase of vehicle.

(v)

Where loan has been drawn for booking a new vehicle the employee will be required to submit proof of having deposited the amount within 3 days of withdrawal of the same.

(vi)

In case of default by the employee in complying with the above provisions, the following penalties will be levied :

104

(a)

Total salary and other payment etc., payable to the employee shall be withheld and appropriated against the loan taken by him, until the total amount is recovered from the employee.

(b)

An interest @ 18% shall be charged for the duration for which the employee retained the loan from the date of drawal of loan.

An employee who has been granted conveyance loan originally and who intends to purchase a new vehicle (from the manufacturer or Authorised Dealer) for which allotment has been made to him, may be allowed to dispose of his/her existing vehicle and purchase new vehicle allotted to his/her name without grant of additional advance and without insisting for expiry of 3 years for Motor Cycle/Scooter and 5 years for Car, from the date of sanction of initial loan. On availing above facilities i.e. when an employee purchases a new vehicle out of the proceeds of existing vehicle, such employee will not be allowed to dispose of the new vehicle and go in for another vehicle unless the minimum period of 8 years in case of Car and 5 years in case of Motor Cycle/Scooter etc., has expired from the date of purchase of a new vehicle. The vehicle in the name of an employee should be registered as a private vehicle and not as taxi or public vehicle. The vehicle should not be used for hire or reward either by employee concerned or by anybody else. The vehicle purchased should be a vehicle i.e. Motor Car/Van/Motor Cycle/Scooter/Moped/Cycle as commonly understood by the terms Car, Motor Cycle, Scooter, Moped or Bicycle and not a vehicle like Matador, Station Wagon or Jeep. 6.3.0 HOUSE BUILDING LOAN KRIBHCO has formulated House Building Loan Scheme for its employees, so that its employees can own dwelling units through loan facilities. Main features of the Scheme are given below :ELIGIBILITY House Building Loan may be granted to a permanent employee who has rendered not less there 3 years of continuous service with KRIBHCO on the date of applying for the loan. Housing Building Loan will not be

105

granted to an employee who has to render less than 5 years service (as on date of applying for the Loan) before retirement. In case where both husband and wife are employees of KRIBHCO and are otherwise eligible for the grant of loan, the loan shall be admissible to only one of them and not both. Neither the applicant, nor the applicant’s wife/husband/minor child should own the house. However, this condition may be relaxed by the Sanctioning Authority at his sole discretion in exceptional circumstances as for example, if the applicant or the applicant’s wife/husband/minor child owns a house in a village and the applicant desires to settle down in a town; or where an applicant happens to own a house jointly with other relations etc. and he desires to build a separate house for himself. CONDITIONS FOR THE GRANT OF LOAN The applicant should not have availed of any loan or advance in the past for the acquisition (by purchase or construction) of a house from any Govt. source or Life Insurance Corporation of India or Bank or Cooperative Society or any other Government or Semi-Government Authority or KRIBHCO either directly or indirectly. In case of purchase of a ready-built house from a private individual, the agreed sale price of the land and the house built thereon must separately be worked out and be got certified by an approved property valuer or a qualified Architect/Engineer. The employee must establish a clear title to the property/land in his or in the joint names of himself and his wife which enables him/them to mortgage the property to KRIBHCO. In case of a ready-built house/flat or land the purchase should be an outright one and not on hire-purchase basis. If the employees form a Cooperative Housing Society exclusively for the employees of KRIBHCO, KRIBHCO may sanction loan, subject to limitations prescribed in these rules, to the employees or to the Cooperative Society or to the employees through the Cooperative Society in such a manner and on such conditions as may be expedient, depending upon the law of the state in which the Cooperative Society is formed, provided KRIBHCO’s interest is fully safeguarded. The grant of loan shall be subject to the availability of budget provisions and funds as well as Loan Repaying Capacity of the applicant.

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The employee shall furnish a permission from the respective Housing Boards/Development Auhority/Cooperative Housing Societies etc. That the land/house, (loan for acquisition of which is applied for) can be mortgaged by him in favour of KRIBHCO as per the rules prescribed by KRIBHCO. However, in case of direct allotment of land/flat by Delhi Development Authority (DDA), Delhi, such mortgage permission shall not be required since DDA have granted, in general, such mortgage permission to KRIBHCO employees in case of direct allotment of property to them by DDA. Employee will be granted House Building Loan as under during total period of service : (i)

Firstly, loan will be granted for acquiring the house/land/ construction of house including cost of stamp duty, registration/ transfer charge, etc.

(ii)

Second loan will be granted for either wood-work or extension/ enlargement/completion of the existing house.

(iii)

Third loan will be granted for major repairs and renovations of the house acquired by availing House Building Loan from KRIBHCO.

(iv)

Forth loan will be granted for repair/re-construction of house damaged/demolished by natural calamity of large magnitude.

Entitlement of the employees for grant of HBL will be calculated as on date of making applications for such loans. PURPOSE FOR WHICH THE LOAN MAY BE GRANTED (i)

For the purpose of land and construction of a new house thereon at the place of duty or intended place of residence after retirement, loan may be granted for construction of house on a plot of land already acquired by the employee in his name or joint names of himself or his wife without having availed any loan for the purpose and the land is free from all encumbrance certified by the Local Authorities prescribed for this purpose.

(ii)

For an outright purchase of a ready-built house/flat from a Government or Autonomous Organisation e.g. Improvement Trust/ Development Authority/ Housing Board/ Semi-Government Organisation/ Registered Cooperative Housing Society or from any Private Agency.

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(iii)

For initial deposit for registration with an Improvement Trust/ Development Authority/ Housing Board/ Cooperative Housing Society for acquisition of land/ready-built house/flat, loan upto an amount not exceeding 2/3rd of the amount prescribed by the concerned authority for Initial Deposit.

(iv)

For completion/enlargement or extension accommodation that may be owned by an employee.

(v)

Loan may also be granted for carrying out wood-works like Cupboards, Racks, Pelmets, painting and Polishing etc. In the house/flat acquired from any Development Authority/ Housing Board/ Cooperative Housing Society / Private Agency.

(vi)

For meeting the actual cost of Stamp Duty, registration charges and execution of Title Deed/Lease Deed/Conveyance Deed/Transfer charges other than the fees paid to legal consultants, subject to overall limits prescribed under the rules.

of

existing

QUANTUM OF LOAN (i)

For acquisition of land and construction of house thereon and for acquisition of ready-built house/flat : The maximum amount of loan under the rules for purchase of land and construction of house thereon or for purchase of a ready-built house/flat including the loan for completion/enlargement/ extension of the house or for carrying out wood-works in the house/flat, directly allotted to the employee by Development Authority/Housing Board/Private Agency/Cooperative Housing Societies, as also for Stamp duty and registration/transfer charges, and initial deposit, if any, shall not exceed 115 months pay of the employee at the time of applying for the loan or the actual cost of the land/house/flat, or Rs. 5,00,000/- whichever is less. The quantum of loan for purchase of land out of the total loan entitlement of an employee shall be restricted to the following limits: For Calcutta, Delhi, Mumbai and Chennai (Metropolitan Area) and within 30 Kms. Of the outer limits of such cities

50% of the entitlement

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(ii)

For other “A” class cities and all “B” class cities (Metropolitan Area) and within 15 Kms. Of the outer limits of such cities

40% of the entitlement

For “C” class cities and within 10 Kms. Of the outer limits of such cities

30% of the entitlement

All other places

20% of the entitlement

For Completion/Enlargement/Extension of House : The maximum quantum of loan for completion/ enlargement/extension of existing accommodation that may be owned by an employee, shall not exceed (a) 50% of the loan entitlement of the employee as on date of applying for the loan or (b) the actual cost of completion/enlargement/extension of the house or (c) Rs. 1,00,000/- whichever is less.

(iii)

For carrying out wood-works : Where the loan is requested by the employee for carrying out only wood-works like Cupboards, Racks, Pelmets, Painting and Polishing etc. In the house/flat directly allotted to the employee by Development Authorities/Housing Board/Private Agency/ Cooperative Housing Society, the quantum of loan shall be limited to the extent of Rs. 1,00,000/- or the actual cost of such works whichever is less. The loan for completion/enlargement/extension of the house or for carrying out wood-work shall be sanctioned subject to the following conditions : (a)

Loan for the purpose of completion/enlargement/extension/ wood-works of existing accommodation shall be granted once as per rules.

(b)

The property should have been mortgaged with KRIBHCO as security against the loan already availed. No request for loan shall be considered for completion/enlargement/extension/ wood-work unless the employee has mortgaged the property with KRIBHCO.

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(iv)

(c)

The completion/enlargement/extension/wood-work should not have been competed prior to the date of making application for the loan.

(d)

The request made by the employee for grant of loan to meet the cost of wood-works, painting and polishing will be processed only after the premises are inspected by an official as may be nominated by the respective Loan Sanctioning Authorities, to confirm that the wood-work, painting and polishing is required in the house.

For major repairs/renovations of the house/flat to the employees provided : (a)

The maximum loan sanctioned/to be sanctioned would be Rs. 1.5 lacs which shall be within the overall limit of the maximum permissible limit of Rs. 5 lacs.

(b)

Five years have elapsed after purchase/completion or taking possession of the house/flat.

(c)

The house/flat has been mortgaged to KRIBHCO.

(d)

For availing the loan, employees shall have to furnish the required documents to the Management and the procedure for disbursement of loan shall be the same as being followed for grant of second loan towards wood-work/additions/ alterations of the property which is as under : (i)

The loans shall renovations only.

be

strictly

for

major

repairs/

(ii)

The loan shall be disbursed in three installments in the ratio of 30:40:30 respectively as in the case of second loan.

(iii)

The recovery schedule shall be reworked and recovery at the enhanced rates as may be required shall be affected immediately after the drawal of third installment or after completion of six months following the month in which the first installment was disbursed, whichever is earlier.

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DISBURSEMENT OF LOAN For the purpose of disbursement of the sanctioned loan for purchase of land and construction of a house thereon the following schedule shall be followed : (a)

The total cost of land subject to limit prescribed shall be released after the employee concerned has entered into an agreement with KRIBHCO in a prescribed form, undertaking to abide by the conditions of loan to be granted for purchase of land and the house to be constructed thereon and has furnished such other documents as may be prescribed.

(b)

The first installment representing 30% of the loan for construction shall be released to the employee after the employee concerned has submitted the building plan duly approved by the Competent Local Authority and after the land and house to be constructed thereon has been mortgaged in favour of KRIBHCO.

(c)

The second installment representing 40% of the loan for construction shall be released after the construction of the house has reached the plinth level.

(d)

The last installment representing 30% of the loan shall be released after the construction work has reached roof level, or if the house contains more than one story, the roof level of the highest storey, and a certificate to this effect is furnished by the employee concerned.

The loan sanctioned for completion/extension/enlargement of an existing accommodation or for carrying out wood-work shall also be disbursed in three installments i.e. 30%, 40% and 30% as is done in respect of the loan availed for construction of house, as per the following schedule : (i)

The first installment of the loan shall be released on the applicant’s executing required documents in favour of KRIBHCO and submission of a copy of approved plan for enlargement/extension/completion duty certified by a Civil Engineer/Architect.

(ii)

The second and third installment will be released on receipt of certificate from a Civil Engineer/Architect and inspected by an Officer of KRIBHCO nominated for the purpose about the actual progress made.

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For the purchase of ready-built house/flat, KRIBHCO will sanction payment of the entire amount required by an employee subject to his entitlement, in one lumpsum to the applicant after executing the required documents in favour of KRIBHCO pending completion of mortgage formalities. In case an employee does not utilise the amount within 3 months of its drawal he would be liable to refund the entire amount of loan together with interest thereon, unless an extension of time limit for its utilisation is granted by the Competent Authority. INTEREST The interest on the loan granted under these Rules shall be charged @ 5.5% per annum. If an employee takes loan from KRIBHCO and deposit the amount with any Housing Board or any other similar agency and earns interest thereon, the rate of interest charged by KRIBHCO on the amount of loan deposited with such agency will not be less than the interest earned by the employee on such deposits. Further, the employee will, without delay, deposit with KRIBHCO the total interest as and when received by him against such deposit, which will be credited to his loan account. CONSTRUCTION, MAINTENANCE, INSURANCE ETC. The construction of the house shall be carried out exactly in accordance with the approved plan and specifications on the basis of which the amount of loan has been sanctioned. Further, the work should be completed within 18 months of the date of which the first installment is paid to the employee concerned. When loan is availed for completion or extension/ enlargement on existing accommodation, the work should be completed within 9 month of the date on which the first installment is paid to the employee concerned. The period for completion of job of wood-works, painting and polishing will be three months from the date of drawal of the first installment. The employee shall obtain completion certificate form the concerned Local Authority within three months of the completion of the work and a copy duly verified by officers KIRBHCO thereof shall be furnished to the loan sanctioning authority for records.

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The employee concerned shall maintain the house/flat in good condition and shall arrange to pay promptly local, Municipal and other taxes and will intimate the same to the Management if any default is made. The employee shall keep the land/house/flat free from all encumbrances till such time the loan and interest thereon have been repaid in full in KRIBHCO. The employee shall insure the house/flat at his own cost with the General Insurance Corporation of India for sum not less than the Principal loan amount outstanding with interest there on, against the risk of fire, earthquake, cyclone, lightning, riots, strike and Malicious damages. The policy should be endorsed in the name of KRIBHCO every year within one month of effecting/renewing the insurance as long as the property remains mortgaged with KRIBHCO. INSPECTION KRIBHCO shall arrange to inspect the House/flat as and when found necessary and the employee concerned shall afford full facility for such inspection of the house/flat. Employee shall be given one week prior notice for such inspection. REPAYMENT OF LOAN The employee shall repay the loan within period not exceeding 20 years, as may be fixed in accordance with the repayment plan detailed below. The interest on the loan shall be payable by the employee within a further period not exceeding five years by equal monthly installments. The period of recovery of loan and interest shall not extend beyond the date of retirement of the employee concerned. In the case of an employee who is due to retire in period less than 25 years, the loan and interest thereon shall be recovered in suitable monthly installments, so as to ensure that full dues are recovered on month before that date of retirement of the employee concerned. Loan sanctioned for completion/enlargement/extension of an existing accommodation shall be recovered alongwith the original loan in suitable installments commencing immediately from the month following the 9th month of drawal of the first installment, or completion of the work , whichever is earlier. Where the employee applies for such loan without having availed the loan earlier, the period of the repayment shall be 5 years for the principal and 1-1/4 years for the interest except that the recovery shall commence immediately from the month of the drawal of the first installment, or completion of the work, whichever is earlier. Provided

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further that the installment of repayment of this loan alongwith earlier loan, if any, will be so fixed that the total recovery is effected atleast one month before the date of retirement of the employee concerned. Recovery of loan shall be made from the monthly pay bills/salary bills of employee concerned commencing from the month following the month in which the full loan has been paid of purchase of a ready-built house/flat or for purchase of land and in the case of loan for construction of house with effect from 19th month following the month in which first installment of the loan was paid of completion of the house, whichever is earlier. The loan granted for wood - works in the house/flat shall be recovered from the 4th month from the drawal of first installment. The recovery of second loan will be combined with the first loan after expiry of three months in the cases of wood - work and 9 months in the case of loan for completion/enlargement extension from the date of drawal of first installment or completion of the work, whichever is earlier. The recovery of the original loan will continue during the above period which is allowed to him for completion/enlargement/extension/wood-work of house. No moratorium would be granted in the recovery of the original loan and the two loans would be recovered simultaneously in accordance with there payment schedule. The repayment of loan for making initial deposit under schemes other than Self Financing Housing Scheme of Delhi Development Authority shall be made in 48 equal monthly installments commencing from the month following the month of drawal of the loan. However, if such loan is availed for Registration under Self Financing Housing Schemes of government Housing Boards, then the loan for initial deposit shall be recovered @ 5% of Basic pay + DA of the Borrower from time to time and not in 48 equal monthly installments. RELIEF FOR REPAIR/RE-CONSTRUCTION OF HOUSES DAMAGED DUE TO NATURAL CALAMITY An employee whose house get damaged/demolished by natural calamity of large magnitude, the following relief is available in the House Building Loan : a)

Interest free advance upto 8 months’ salary (Basic + D.A.) subject to a maximum of Rs.1.0 lakh for repair of damaged houses, recoverable in 40 monthly instalments or within a period of actual balance service left, whichever is less.

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b)

Interest free advance upto 20 months’ salary (Basic + D.A.) subject to a maximum of Rs.2.50 lakhs for re-construction of totally demolished and inhabitable houses, recoverable in 100 monthly instalments or within a period of actual balance service left, whichever is less.

The advance would be over and above the normal House Building Loan entitlement. Security of interest free advance will be ensured by taking a surety from another permanent employee pf the Society. ONE-TIME PERMISSION FOR CHANGE OF HOUSE Employees can avail one time permission for change of existing house acquired by them by availing House Building Loan (HBL) from KRIBHCO, as follows : a)

Employees who have purchased/constructed houses after availing of HBL from KRIBHCO and intend to purchase house elsewhere, are given one time opportunity in their entire service period, to sell the property and invest the sales proceeds thereof for construction/purchase of another house. In such a case, the employee need not refund the outstanding loan to KRIBHCO, provided he/she furnishes an undertaking of utilizing the sale proceeds to construct/purchase a house elsewhere within a period of six months from such transaction.

b)

The recoveries will continue to be made from their salaries in usual instalments, as per rules.

c)

The outstanding loan shall be secured by mortgaging the new house in favour of KRIBHCO.

REDEMPTION AND RECONVEYANCE OF PROPERTY As soon as the loan together with interest thereon is fully repaid, KRIBHCO shall release the mortgage on the property in favour of the employee or his successors as the case may be.

***************************************************************

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SOCIAL SECURITY SCHEMES 7.1.0 KRIBHCO EMPLOYEES PROVIDENT FUND KRIBHCO has its own Contributory Provident Fund Scheme under which it has established its Rules and Trust. Under the Rules there is a centralised Provident Fund for all units/ projects/ establishments of KRIBHCO. This fund came into force with effect from 1st March, 1985. KRIBHCO Provident Fund Trust The custody, control, management and administration of the Provident Fund is vested in the Provident Fund Trust constituted under the Provident Fund Rules. The Trust comprises of Board of Trustees constituted in accordance with the Rules and consists of a minimum of 4 and maximum of 8 Trustees. The tenure of Board is for three years. Half the number of Trustees of the Board is nominated by the Management of KRIBHCO and the remaining are nominated by the Recognised Unions (s) or elected from among the members as per the election procedure laid down for the purpose. If for any reason a vacancy of Trustee falls vacant, the same is filled up by direct nomination by KRIBHCO Management if the vacancy relates to employer’s representative. In case, such vacancy relates to employees’ representative, the same is filled up by co-option by the Board of Trustee from among the members in accordance with the PF Rules. Such Trustees(s) will hold office for the remaining period of the terms. The Board of Trustees in consultation with the Management of KRIBHCO and vice-versa subject to the approval of Commissioner of Income-Tax and/or Regional Provident Fund Commissioner concerned as the case may be, may from time to time delete, repeal, add to , vary or alter the PF Rules as may be necessary. Further, amendments suggested by RPFC and/or Commissioner of Income TAX from time to time , in conformity with the EPF Scheme or any other statutory amendment will always be effected by the Board of Trustees. The costs, charges and expenses of administering the Fund and other incidental expenses will be met and paid for by KRIBHCO.

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MEMBERSHIP OF THE FUND Every employee employed in or in connection with the work of KRIBHCO will be entitled and required to become a member of the Provident fund immediately with effect from the date of joining the services of KRIBHCO. For becoming the member of the fund, an employee will be required to furnish the complete particulars as required under the rules in prescribed format. In case an employee who joins from another organisation and desires transfer of his PF Accumulations from his previous employer, he will have to furnish all particulars to KRIBHCO PF Trust and his request would be processed in accordance with the rules. CONTRIBUTIONS TO THE PROVIDENT FUND Every member will be entitled and required to contribute 12% of his monthly emoluments consisting of Basic Pay plus DA to the fund. Such contribution of each member will be deducted by KRIBHCO from the member’s pay and will be paid to the Fund within 15 days of making such deductions. KRIBHCO will pay to the Fund its share of contribution at the same rate as required to be compulsorily contributed by the employee within 15 days of each wage period or alongwith the payment of employee’s contribution. EMPLOYEES PENSION SCHEME 1995 Eligibility All employees Provident Fund subscribers contributing to the Employees Family Pension 1971 and all new entrants to the EPF Scheme 1995 from 16/11/1995 onwards automatically become eligible to join the Pension Scheme. Contribution The rate of contribution towards the Employees Pension Fund is @ 8.33% of the pay (Basic Pay + DA) and this contribution is to be diverted from the Employer’s share of the provident fund subject to Rs. 541/- on a Standard

117

Salary of Rs.6,500/-. The Central Government shall contribute @ 1.16% of the pay of the member which comes to Rs. 75/-. Types of Pension Monthly Member’s Pension

On service

superannuation/retirement/short

Monthly Widow’s Pension

After death in or out of service or death after retirement of the member

Monthly Children’s Pension

After death of member to two children alongwith widow/widower upto the age of 25 years.

Monthly Orphan’s Pension

After death of widow/widower

Disablement Pension

On permanent and during employment

the

member

total

and

disablement

Formula For Calculation Of Pension Member’s Pension (p.m.) =

Pensionable Salary X Pensionable Service 70

Where, Pensionable Salary

Pensionable Service

=

=

The average pay drawn in a span of last 12 months is to be taken to determine Pensionable Salary The total service rendered by the member for which the contributions are received

Benefits (a)

A member can receive pension after putting in 10 years of service.

(b)

The period of minimum service of 10 years is not applicable in the case of Widow Pension/Disablement Pension/Children Pension/Orphan Pension.

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(c)

A member can opt for discounted/reduced pension before the age of 58 but not earlier than 50 years.

(d)

If a member opts for reduced pension, his/her nominee or the widow/widower shall get Capital Return Benefit equal to 100 times of monthly pension in lumpsum alongwith pension.

(e)

On completing 33 years of pensionable service the member shall be entitled for 50% of the member’s pay at the time of retirement and on completion of 40 years of pensionable service the pension shall be fixed at 60% of member’s pay.

(f)

Family pension cover for widow/widower for life or until her/his remarriage and to two children upto 25 years of age upon death of the member, be it in service, out of service or after receiving the pension on retirement.

Mode of Payment The pension shall be disbursed through the designated Post Offices, Nationalised Bank or The Treasury. In addition to the compulsory contribution, a member of the Fund has the option to subscribe voluntarily to the Fund. However, such voluntary contribution will not earn any contribution from KRIBHCO but will be allowed to earn the interest at the usual rate. INTEREST OF MEMBERS ON CONTRIBUTIONS The total contribution as mentioned above including compulsory contribution, employer’s contribution and voluntary contribution if any in the account of the member will earn interest at the rate fixed in accordance with the Rules. The interests rate to be credited to the member’s account will not be below the rate of interest as prescribed by Central Government from time to time. FACILITY OF WITHDRAWAL/LOAN FROM PROVIDENT FUND TO THE MEMBERS Members of KRIBHCO Employee’s Provident Fund are entitled to grant of non-refundable and refundable advance for purposes specified in the Rules. Briefly they are as under:

119

1.

Non-Refundable Advances (i)

For purchase of a House/Flat or for construction of a house including acquisition of land for the purpose : Subject to fulfillment of terms and conditions, a member is entitled to non-refundable advance from his provident fund account for the purposes mentioned above. The maximum amount of advance available to a member will not exceed more than 36 months basic pay and dearness allowance or the total contribution available on account of member and employer’s share and interest thereon or the cost of the house/plot/construction, whichever is least. The grant of advance will be subject to the condition that the member has put in a minimum 5 years membership and member’s own share of contribution together with interest there on is not less than Rs. 1,000/-

(ii)

For making substantial alteration/additions to the existing house owned by the member : Subject to fulfillment of terms and conditions, a member is entitled to additional non-refundable advance for making alterations/ addition/enlargement in his existing house owned by him. The maximum advance available to the member for the purpose is upto 12 months basic pay+DA or member’s own contribution with interest there on, whichever is less. A member would be entitled for this advance only after a minimum period of 5 years from taking the first nonrefundable advance for purchase of a house/flat or for construction of a house including acquisition of land as mentioned at serial No. (i) above.

(iii)

For the marriage of self/daughter/son/ sister/ brother or for the post matriculation education of children : A member is entitled to non-refundable advance upto 50% of his own contribution alongwith interest accrued thereon for the marriage of self, daughter, son, sister, brother or for the post matriculation education of his own children.

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A member would be entitled to the aforesaid advance only if he has put in a minimum of 5 years membership of the fund. Such advances are available to a member upto a maximum of 3 times in the total period of service. 2.

Refundable Advances (i)

Refundable advance in certain cases : In certain cases for example to meet the cost of passage to a place out of India for member or members family etc. a member is entitled to refundable loan limited to a maximum of 6 month Basic Pay + DA or his own share of contribution with interest thereon whichever is least.

(ii)

Refundable Advance for meeting expenses in connection with religious ceremonies etc. A member is entitled to refundable advance limited to 4 months basic pay + DA or members own share of contribution, whichever is least, to meet expenses in connection with religious ceremonies. General condition for Grant of Refundable Advance : Second refundable advance will not be normally permitted unless the amount first withdrawn has been fully repaid. A member will pay interest on the advances at the rate which is 1% above the rate declared by the Board of the members on their own accumulation in the preceding financial year. Normally refundable advances alongwith interest will be recovered from the member in 48 equal monthly installments.

3.

Payment of Provident Fund Accumulations to the Members Full accumulation standing to the credit of a member including KRIBHCO’s contribution and interest thereupon will be permitted to the withdrawn by the member or his nominee or legal heirs, as the case may be, at the time of retirement and under such other conditions as specified in the Rules.

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4.

Transfer of Provident Fund Accumulations In respect of an employee who ceases to be on rolls of the Society and takes employment with anther organisation covered under Employees Provident Fund Act. 1952 within a period of 60 days, the total accumulation including share of employee, employer and interest thereon will be transferred to the new employer.

7.2.0 GROUP GRATUITY-CUM-LIFE INSURANCE SCHEME : KRIBHCO has taken Group Gratuity-cum Life Insurance scheme for its employees. Under the scheme, all permanent employees who have put in a minimum of six months service in KRIBHCO will be covered. Employees are entitled to payment of gratuity in normal circumstance as per provisions of Payment of Gratuity Act 1972 as extended to all permanent employees. The qualifying period of Gratuity as laid down in the Act is minimum of 5 years continuous service subject to other provisions of payment of Gratuity Act, 1972. The gratuity will be calculated on the basis of last drawn monthly Basic plus DA of an employee divided by 26 days and multiplied by 15 days for each completed year of service . In the event of death of an employee before the date of superannuation, while he is in the services of KRIBHCO, the employees nominee(s)/dependent (s) as specifically declared by him will be paid an amount which he would have got had he worked till the date of his retirement on the basis of his salary/wages drawn at the time of death. All employees have to declare nominee (s) to whom benefits are payable under the scheme. The term ‘Nominee” for the purpose of KRIBHCO Employees Group Gratuity-cum-Life Insurance Scheme is defined as under :-

In case of male member, his wife, his children, whether married or unmarried, his dependent parents and the widow and children of his predeceased son. If any, and :

-

In case of female member, her husband, her children whether married or unmarried, her dependent parents and dependent

122

parents of he husband and the widow and children of her predeceased son, if any. -

The scheme is ”Non-contributory” and KRIBHCO shall bear all expenses for administration of the Scheme.

7.3.0 GROUP PERSONAL ACCIDENT-CUM DEATH ASSURANCE SCHEME The Group Personal Accident-cum-Death Insurance scheme is intended to provide for the payment of certain defined benefits in the event of the insured employee sustaining death or disablement by accidental injury and for payment of medical expenditure for the treatment, of injuries suffered on account of accidents. Salient features of the scheme are as under :(i)

The scheme is a non-contributory. KRIBHCO shall pay all premium in respect of the insurance of each eligible employee.

(ii)

All regular employees of KRIBHCO are eligible to be insured under the scheme.

(iii)

Risk covered of each employee under Group Personal Accident-cumDeath Insurance scheme is for all the 24 hours and not merely duty hours. The cover would extend to all types of accidents that employee may meet anywhere with certain specified exceptions such as suicide, insanity, etc.

(iv)

Capital sum Insured in respect of each eligible employee has been kept 45 times the mean basic pay of the pay scale of each employee.

(v)

Certification of Permanent/Temporary or Total / Partial disablement can be got done by any Registered Medical Practitioner.

Scales of Benefits admissible under the KRIBHCO Group Personal Accident-cum-Death Insurance Scheme are as enumerated below :RISK

BENEFIT

Death by Accident only

200% of capital sum Insured

Loss of two limbs, two eyes or one limb and one eye

100% of capital sum Insured

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Loss of one limb or one eye

50% of the sum Insured

Permanent total disablement 100% of capital sum Insured Injuries other than above Permanent disablement

partial %age of compensation depending upon the disablement.

Temporary Disablement

Total @ 1% of Capital sum Insured upto 104 week (Maximum weekly benefit not exceeding Rs. 5,000/- per week)

Reimbursement of Medical Expenses

Reimbursement of medical expenses @ 2/5 of the capital sum insured or 25% of the admissible claim amount or actual, whichever is less.

There is a provision in the Scheme that all employees shall declare nominee (s) from his family to whom the benefits under Employees Group Personal Accident-cum-Death Insurance Scheme shall be payable after the untimely death of the employee. Family for the purpose of group Personal Accident-cum-Death Assurance Scheme shall include :-

In the case of a male employee, his wife, his children whether married or unmarried, his dependent parents and the widow and children of his predeceased son, if any.

-

In the case of a female employee, her husband, her children whether married or unmarried, her dependent parents and the dependent parents of her husband and the widow and children of her predeceased son, if any.

-

The employees who do not have a family at the time of making a nomination may make the nomination in favour of any person or persons. However, such employees will make a fresh nomination within 90 days of acquiring a family in the prescribed form, as specified.

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7.4.0 GROUP LIFE INSURANCE POLICY : KRIBHCO has taken Group Life Insurance Policy from Life Insurance Corporation of India which shall also cover the benefits under EDLI Scheme. Salient features of the scheme are as under :The scheme is non-contributory. KRIBHCO will pay all the premium in respect of the coverage of all KRIBHCO employees under the Group Life Insurance Scheme. All employees from the date they joined KRIBHCO are eligible for coverage under this scheme. Risk covered under Group Life Insurance scheme is for 24 hours and not merely duty hours in respect of each employee. Upon the death of any KRIBHCO employee insured under the above scheme, coverage to the extent of 15 months salary (Basic +DA) as on the annual renewal date subject to a maximum of Rs. One lakh (Rs.62,000/- towards EDLI plus Rs.38,000/-) will be extended to his/her nominee)s). Family for the purpose of Group Life Assurance Scheme shall include in the case of male employee, his wife his children whether married or unmarried, his dependent parents and widow and children or his predeceased son if any. In case of female employee, her husband, her children whether married or unmarried, her dependent parents and the dependent parents of her husband and widow and children of her pre-deceased son, if any. The employee who does not have a family at the time of making nomination may nominate in favour of any person / persons. However, such employee will make a fresh nomination within 90 days of acquiring a family in the prescribed form. 7.5.0 GROUP INSURANCE FOR HOUSE BUILDING LOAN SCHEME All KRIBHCO employees who have availed House Building Loan are insured under this scheme from the date of grant of House Building Loan. The premium under the Scheme is borne by KRIBHCO.

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Coverage under the scheme is taken to the extent of House Building Loan granted to an employee limited to a maximum of Rs. 5,00,000/- or 115 months pay (Basic Pay plus DA) whichever is less. In the event of death of borrower employee, there is no liability on the employee’s family to return the balance loan amount, and the loan amount is recovered by KRIBHCO from the Insurance company. 7.6.0 KRIBHCO EMPLOYEES BENEVOLENT FUND SCHEMES With a view to provide financial assistance to the nominees of an employee who dies while in the service of KRIBHCO, and medical assistance to employees after superannuation, ‘KRIBHCO Employees Benevolent Fund’ has been formed. The Fund has been managed by a Trust, ‘KRIBHCO Benevolent Fund Trust’. The Trust comprising of representatives of Workmen, Officers and the Nominees of the Management. The Board of Trustees of the Fund shall manage its affairs and suitably frame the detailed Rules and regulations for the purpose of administration of the Fund. All employees on permanent rolls of KRIBHCO are members of the Schemes. At present, there are two schemes which are being administered by the Trust. Under the Death Benefit Scheme, each employee contributes Rs.20/- per month and KRIBHCO also contributes Rs. 20/- per employees per month. Under the Post=Retirement Medical Assistance Scheme, each employee contributes Rs.20/- per month and KRIBHCO contributes Rs.40/- per employee per month. Benefits under these schemes are as under :01.

Death Benefit Scheme : Under this Scheme, financial assistance of Rs.1,75,000/- lumpsum is provided to the nominee of the employee who dies while in service.

02.

KRIBHCO Scheme

Employees

Post-Retirement

Medical

Assistance

ELIGIBILITY The Scheme is applicable to all regular employees who retire from service on attaining the age of superannuation after rendering a minimum of 5 years continuous service in KRIBHCO and Board

126

level appointees (Full time) on completion of their tenure in KRIBHCO. COVERAGE The members are covered through Group Medi-claim Insurance Policy (hereinafter called Policy) of the Insurance Company notified by the Trust from time to time. Policy covers reimbursement of Out-Patient Department (OPD) and Hospitalisation Charges for illness/disease or injury sustained by the insured person. In the event of any claim becoming admissible under the Policy, the Insurer will pay to the insured member the amount of such expenses as incurred anywhere in India, but not exceeding Hospitalisation charges of Rs.1.5 lakhs per annum and OPD charges @ Rs.2000/- per annum. There will be no coverage for the free treatment taken in KRIBHCO‘s own dispensary/hospital. Each member has to contribute at least for five years before retirement. In case the retiring employee has contributed for less than 5 years he/she has to pay lump-sum amount of Rs.1,500/- at the time of retirement. However, total amount of the contribution paid during employment will be adjusted against the lump-sum contribution of Rs.1500/- and the balance amount has to be deposited by the member. Further, KRIBHCO shall also contribute at double the amount by the retiring employee in the above referred clause. This provision shall be applicable in case Board level appointees (Full time) also. ******************************************************************

127

TRAINING & DEVELOPMENT 8.1.0 HRD AND TRAINING Organisations become dynamic and grow through zeal, caliber and vision of their Human Resources. A healthy climate of trust in organisation is essential for developing Human Resources. KRIBHCO has always considered development of Human Resources as its most important responsibility because this alone ensures the well-being and growth of the organisation. Training & Development activities of society form a part of continuos process in integrating the organisational needs and the needs of individuals. “Willingness to change” for betterment is the pre-requisite for moving towards excellence. OBJECTIVES OF HRD The objectives of HRD are to:(i)

Ensure selection and induction of personnel of the requisite caliber, temperament and integrity.

(ii)

Adopt training, job rotation and motivational practices to enable employees to achieve their full potential and make their best contributions to corporate success and family welfare.

(iii)

Develop the employees as a total person

(iv)

Promote work culture based on : -

Dedication to pursuit of excellence

-

Achieving goals within normative time and cost

-

Individual and group initiative

-

Personal integrity

-

Self reliance

-

Self awareness

-

Service before self

128

-

Multi-cooperation and team spirit; and

-

Concern for individual as a human being

OBJECTIVE OF TRAINING To orient the employees to the needs of the Society and provide opportunities for them to improve their performance on the job :-

To minimise the time gap in learning new development.

-

To equip the participants with requisite ability so that they can work with minimum supervision.

-

To enable employees to update their knowledge and increase the level of performance on their present job assignment as well as channelise their inherent potential, in order to make him a Holistic Person.

-

To foster initiative, self confidence and to overcome manpower obsolescence occurring due to age, temperament, lack of motivation or inability of person to adopt to changes.

-

To impart training to new entrants to enable them to take up their assignment effectively.

-

To create an environment of “We feeling” and enhance accountability of people.

IDENTIFICATION OF TRAINING NEEDS. A Committee has been constituted at Head Office for identification and assessment of training needs of each employee posted at HO/CMO/SMOs. On the basis of specific recommendations of Head of Departments, the Committee would nominate employees for various Seminar/Training Programmes/Conferences etc., either in India or abroad to meet the development needs. In house Training Programmes After identification of the training needs of employees and keeping in view the requirements of the Society, the In-house Training Programmes are organised. In such training programmes, faculties are drawn from within the organisation and from outside also.

129

The infrastructure facilities for in-house training programmes at Plant, Surat, include : (i)

An auditorium with a capacity of 500 persons

(ii)

Two air conditioned lecture halls to accommodate 50 persons each.

(iii)

Full-fledged library

The infrastructure facilities for in-house training programmes at Head Office, Noida include : (i)

‘Padam Shri Paul Pothan Multi-Purposes Auditorium’ having capacity to accommodate 300 persons. The Auditorium is furnished with State-of-Art equipments to organize Talks/Lectures/Seminar and various cultural programmes.

(ii)

An Air-conditioned Conference Hall with capacity to accommodate upto 25 persons. The Hall is well furnished & equipped for organising Training Programmes, Talks/Lectures within the office premises from time to time.

Training programmes are conducted keeping in view the needs of the society. Efforts are made to avail sponsorship from Organisation like ILO, ICA, British, Council, IMF, EEC etc. Submission of Training Report After attending the programme, the employees are required to submit within a week’s time a brief report about the training highlighting its usefulness. Employees deputed for foreign training are required to give a presentation about their experiences. Induction Training New appointees are imparted Induction Training covering KRIBHCO’s aim, objectives and achievements, work culture, office procedures and job responsibilities. Normally internal faculty is drawn for such training. New appointees are put on the job only after necessary induction training. Similarly, special programmes are being designed for the employees who are being promoted to Officer category in the recent past.

130

Honorarium Employees who are required to be associated as Internal Faculty in Inhouse Training Programmes/Seminars, etc., are paid Honorarium, as decided by the Management from time to time. Training Schemes Graduate Engineer/Management Training Scheme Degree holders in chemical/Mechanical/ Electrical Engineering/ Instrumentation/ Computer technology are recruited on all India basis. They are given intensive training for a period of 1½ years in their respective specialised field after brief induction and orientation in the general areas of operation of KRIBHCO. They are subsequently assessed for absorption in KRIBHCO subject to vacancy and suitability. Operator/Technician Training Scheme (B.Sc./DIP / ITI) The Management selects Science Graduates, Diploma Holders in Engineering Branches and certificate Holders in various ITI Trades on the basis of their performance in written test, personal interview and medical fitness. The focus is “on the job training” and shouldering responsibility. The duration of training is two years & three years in respect of Diploma/ B.Sc and ITI respectively. After satisfactory completion of training, they are offered absorption in KRIBHCO services, subject to vacancies. Vocational Training On the request from Educational Institutions, facilities of Vocational/ Summer training are provided to the students sponsored, to enable them to have the practical experience. Society Training Scheme Trainees may be inducted and considered for placement in regular grades after successful completion of training period. Number of trainees to be recruited in each discipline/trade will be determined on the basis of Man Power Planning/likely vacancies/ expansion requirements of the Society from time to time. Categories in which trainees may be inducted are as under :

131

S.No

Discipline

Qualification

Training period limit

Max. age limit

Design. on absorption

1.

Engg. Management services-I

Engg. Graduate

1½ yrs

25 yrs.

Asst. Engr.

2.

Engg. suborn innate Services-II

Eng.Dip. Holders

2 yrs

23 yrs.

Opts/Tech

3.

Mgt. Services

MBAs from IIMs Ahmedabad, Bangalore Calcutta and Lucknow

---

To be inducted as Jr. Manager in Gr. G2

4.

Pers. & IR

PG Dip. Business Mgt. with specialisation in Personnel./IR from XLRI, Jamshedpur

1 yr.

24 yrs.

Jr. Manager In Gr. H.

5.

Agri. Graduate Trainees

B.Sc. Agri. with Ist class

1½ yrs.

25 yrs.

Field Rep.

MBA with 55% marks other than IIMS /XLRI

2 yrs.

25 yrs.

Asstt. Gr.-1

Master Degree in Social work with Min 55% marks / PG Dip. in PM/IR / Social Welfare/ DSW / LSW /DLL from recognised Institution.

2 yrs.

25 yrs.

Asstt. Gr-1

Graduate

1 yr.

25 yrs.

Clerk

6.

7.

8.

Commercial Subordinate Services

Admn. Subordinate Services

Jr. Commercial Services

---

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8.2.0 PERFORMANCE APPRAISAL SYSTEM Performance Appraisal is the process through which an individual employee’s behavior and performance over a fixed time period is measured and evaluated. It is a systematic and objective way of finding the relative worth or ability of an employee in performing the task. it helps to identify those who are performing their tasks well from those who are not and also indicates the reasons for such performance. Uses of Appraisals System It provides information of paramount importance/ assistance in making decisions such as promotion, additional charge etc. As such, through the system, ability of an individual can be recognised. Every employee wants to know how he is performing on the job and what his superiors feel about his performance. Performance appraisal plays a very important role to meet this requirement of the employee through feed-back system. The systems help considering employees suitability for different types of assignments, transfers and placement. Appraisals Report written objectively can reduce grievances and develop better relationship. Keeping in view its various uses in relation to the developmental needs of the employees, the Appraisal System of KRIBHCO is being revised and developed from time to time. The main features of the existing system are as under :Forms of Appraisal (a)

Appraisal Form No. 1 This form is used for employees in Grade ‘O’ to Grade ‘I’. This has a forced rating scale.

(b)

Appraisal Form No. 2 This form is used for employee in Grade H1, H, G2, G1 & G. Rating on various performance factors is on a four point scale.

133

(c)

Appraisal Form No. 3 Devised for executives in grade F1, F and E.

(d)

Appraisal Form No. 4 This has been devised for executives in Grade ‘D’ and above. It has provision for self appraisal by appraisee which is required to be evaluated by the Appraising Officer.

General Instructions for filling up Appraisal Forms 1.

To be filled up with a high sense of responsibility.

2.

Objective is not fault finding but identifying the strengths, weaknesses and potential of the employee.

3.

Not to fill up hurriedly but with due care and attention.

4.

Although performance appraisal is an annual exercise, the Appraising Authorities are to review the performance periodically and take corrective steps.

5.

to depict true picture of the appraisee.

6.

Assessment to be confined to the period of report only.

7.

Some posts of the same rank may be more exacting than others. The degree of stress and strains are to be borne in mind while appraising.

8.

After completion of appraisal report, Appraising Officer may discuss the same with appraisee highlighting his strengths and weaknesses. This may be done in the presence of Reviewing Officer, if he is in station at the same location.

9.

Report to be filled up annually (April to March).

10.

Appraisal is to be made only if the employee has worked for more than three months during the appraisal period. In case, where an employee has worked under two Appraising Offices during one appraisal year, appraisal is to be made by the officer under whom he has worked for more period during the year.

134

Filling up of Reports In applying and using the appraisal system it will have three phases :(a) (b) (c)

Reporting Evaluation; and Follow - up

The rating of the employee should be done annually at one time. The first page of the appraisal format is to be filled by the Personnel Department and passed on to the Appraising officer by 1st week of April who will give his rating by 10th April and send it to the Reviewing officer and from him to the Accepting officer. The Accepting Officer after recording his observation on the appraisal of the employee will send the report to personnel Department latest by the end of April. The instructions provided in the appraisal form have to be carefully gone through by individual appraiser. In case of disagreement among the Appraising and Reviewing Officer, the Accepting Officer should hold discussions with all of them and finalise rating. In case performance of the employee is ‘Below Average”, same shall be communicated by Personnel Department after the appraisal is accepted by the Competent Authority. Competent Authority to Appraise/Review / Accept the Report The Authorities to appraise/ review / accept the appraisal report of the employee are given hereunder :-

135

FOR - PERSONNEL & ADMINISTRATION – HO GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

O, N, M, L1

Sr. ASSTT. MGR (G)

DY. MGR. (F1)

MGR. (F)

L, K, J, I

Sr. ASSTT. MGR. (G)

DY. MGR. (F1)

SR. MGR. (E)

H, G1, G2

DY. MGR. (F1)

MGR. (F)

CH. MGR. (D)

G, F1

MGR. (F)

SR. MGR. (E)

GEN. MGR (C)

F

SR. MGR/CH. MGR (E/D)

GEN. MGR. (C)

DIR. (B)

E/D

GEN. MGR (C)

DIR. (B)

M.D. (A)

C

DIR. (B)

-

M.D. (A)

NOTE :

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

136

FOR FINANCE & ACCOUNTS - H.O. GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

O, N, M, L1

Sr. ASSTT. MGR (G)

DY. MGR. (F1)

MGR. (F)

L, K, J, I

Sr. ASSTT. MGR. (G)

DY. MGR. (F1)

SR. MGR. (E)

H, G1, G2

DY. MGR. (F1)

MGR. (F)

CH. MGR. (D)

G, F1

MGR. (F)

SR. MGR. (E)

GEN. MGR (C)

SR. MGR/CH. MGR (E/D)

GEN. MGR. (C)

DIR. (B)

E/D

GEN. MGR (C)

DIR. (B)

M.D. (A)

C

DIR. (FIN.) (B)

-

M.D. (A)

F

NOTE :

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

137

FOR TECHNICAL/MISC DEPARTMENTS (INCLUDING MATERIAL, COMPUTERS) - H.O. GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

O, N, M, L1, L

A.E/JR. MGR (H/G2)

Sr. ASSTT. MGR/ENGR. (G)

MGR. (F)

K, J, I

AE/JM/ENGR./A M (H/G2/G1/G

DY. MGR./SR. ENGR. (F1)

SR. MGR. (E)

H, G1, G2

Sr.AM/ENGR./ DM/SE(G/F1)

MGR. (F)

CH. MGR. (D)

G, F1

MGR. (F)

SR. MGR. (E)

GEN. MGR (C)

F/E

CH. MGR (D)

GEN. MGR. (C)

DIR. (B)

D

GEN. MGR (C)

GEN. MGR. (C)

M.D. (A)

C

DIR. (B)

-

M.D. (A)

B (NONFUNCTIONAL)

MD (A)

-

M.D. (A)

NOTE :

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

138

FOR CENTRAL MARKETING DIVISION (OTHER THAN P&A / F&A DISCIPLINE) GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

O, N, M, L1,L

Sr. ASSTT. MGR (G)

DY. MGR. (F1)

MGR. (F)

K, J, I

Sr. ASSTT. MGR. (G)

DY. MGR. (F1)

SR. MGR. (E)

H, G1, G2

DY. MGR. (F1)

MGR. (F)

CH. MGR. (D)

G, F1

MGR. (F)

SR. MGR. (E)

GEN. MGR (C)

F

SR. MGR/CH. MGR (E/D)

GEN. MGR. (C)

DIR. (B)

E/D

GEN. MGR (C)

DIR. (B)

M.D. (A)

C

DIR. (B)

-

M.D. (A)

NOTE :

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

139

FOR CENTRAL MARKETING DIVISION (F&A DISCIPLINE) GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

O, N, L1, L, K, J, I

Sr. ASSTT. MGR (A/CS) (G)

DY. MGR. (A/CS) (F1)

SR. MGR. (A/CS) (E)

H, G1, G2

DY. MGR.(A/CS) (F1)

MGR. (F)

CH. MGR. (FIN.) (D)

G, F1

MGR. (A/CS) (F)

CH. MGR.(A/CS) (E)

GEN. MGR (A/CS) (C)

F

SR. MGR/CH. MGR (A/CS) (E/D)

GEN. MGR. (A/CS) (C)

DIR. (B)

E/D

GEN. MGR (A/CS) (C)

DIR. (B)

M.D. (A)

C

DIR. (B)

-

M.D. (A)

NOTE :

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

140

FOR MARKETING DIVISION - STATE MARKETING OFFICES/ AREA OFFICES (OTHER THAN P&A / F&A DISCIPLINE)

GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

O, N, M, L1, L

AREA MGR (G)

JT. S.M.M./S.A.M. (F1)

S.M.M. (F)

K, J, I

AREA MGR. (G)

JT. S.M.M./S.A.M. (F1)

S.M.M./SR. S.M.M. (F/E)

H, G1, G2

JT. S.M.M./S.A.M. (F1)

S.M.M. (F)

GEN. MGR. (C)

G, F1

S.M.M. (F)

SR. S.M.M./CH. MGR. (E/D)

GEN. MGR (C)

F

SR. S.M.M. (E/D)

GEN. MGR. (C)

DIR. (B)

E/D

GEN. MGR (C)

DIR. (B)

M.D. (A)

NOTE :

Wherever JT. S.M.M./SR. A.M. are reporting to S.M.M., report will be initiated by S.M.M. irrespective of Grade. Whether Accepting Officer is not in position, the reports will be accepted by the next higher Officer. Additional report on Field Representative to be obtained from Area Manager duly reviewed by the S.M.M. in the prescribed format.

141

FOR MARKETING DIVISION - SMM OFFICES F&A DISCIPLINE GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

L, K, J, I

JM(A/CS)/ AM(A/CS)/ SAM(A/CS) (H/G2/G1/G)

JT. S.M.M./S.M.M. (F1/F)

SR. MGR(A/CS) (E)

H, G2, G2, G

JT. SMM./SMM/SAM (F1/F)

(I) SR. MGR (F&A)-(E) (II) GEN. MGR (A/CSMKTG.) (C)

GEN. MGR (M) (C)

F1

SR. S.M.M. (E)

(I) CH. MGR (A/CS)-(D) (II) GEN. MGR (A/CSMKTG.) (C)

GEN. MGR (M) (C)

NOTE :

Wherever Initiating or Reviewing Officer is not in a position either the higher or the next below officer will be the Initiating/ Reviewing Officer.

142

FOR MARKETING DIVISION - SMM OFFICES (P & A DISCIPLINE) GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

L, K, J, I

JR. MGR (PERS) (H)

JT. SMM./SMM (F1/F)

SR. MGR(PERS) (E)

H, G1, G2, G

JT. SMM./SMM/SAM (F1/F)

SR. MGR (P&A) (E)

GM (P&A)/GM (C)

F1

SMM/ SR. SMM. (E)

CH. MGR (P&A) (D)

GM (P&A)/GM (C)

NOTE :

Wherever Appraising or Reviewing Officer is not in a position either the higher or the next below officer will be the Appraising / Reviewing Officer.

143

FOR MARKETING DIVISION - AREA OFFICES (F & A DISCIPLINE) GRADE

APPRAISING OFFICER

REVIEWING OFFICER

ACCEPTING OFFICER

L, K, J, I

AREA MGR. (G)

JT. SMM./SMM (F1/F)

SR. MGR(A/CS) (E)

NOTE :

Wherever Initiating or Reviewing Officer is not in a position either the higher or the next below officer will be the Initiating / Reviewing Officer.

144

PLANT COMPLEX - FINANCE & ACCOUNTS / PERS. & ADMN. GRADE

APPRAISING OFFICER

REVIEWING OFFICER FIRST SECOND

ACCEPTING OFFICER

O, N, M, L1, L

S.A.M. (G)

D.M./MGR (F1/F)

SR. MGR (E)

C.M. /G.M. (D/C)

K TO G1

S.A.M. (G)

D.M. / MGR. (F1/F)

SR. MGR (E)

C.M./G.M. (D/C)

G

D.M. (F1)

MGR (F)

SR. MGR (D)

GEN. MGR (C)

F1

MANAGER (F)

CHIEF MGR (D)

GEN. MGR (C)

F

SR. MGR (E)

CHIEF MGR (D)

GEN MGR (C)

RIS. DIR (B)

E

CHIEF MGR. (D)

G.M./RD (C) / (B)

FIN. DIR (B)

M.D. (A)

D

G.M. (C)

O.D. (B)

FIN. DIR (B)

M.D. (A)

C

O.D. (B)

FIN. DIR (B)

-

M.D. (A)

NOTE :

SR. MGR (E)

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

145

PLANT COMPLEX - MATERIALS / TRAFFIC GRADE

APPRAISING OFFICER

O, N, M, L1, L

S.A.M. (G)

D.M./MGR (F1/F)

S.M./C.M. (E)/(D)

GEN MGR (C)

K TO G1

S.A.M. (G)

D.M. / MGR. (F1/F)

S.M./C.M. (E)/(D)

GEN. MGR. (C)

G

D.M. (F1)

MGR/SR. MGR (F)/(E)

C.M./G.M. (D)/(C)

R.D. (B)

F1

MANAGER (F)

SR. MGR (E)

C.M./G.M. (D)/(C)

R.D. (B)

F

SR. MGR (E)

CHIEF MGR (D)

GEN MGR (C)

R.D. (B)

E

CHIEF MGR. (D)

D

G.M. (C)

NOTE :

REVIEWING OFFICER FIRST SECOND

G.M. (C) (B)

R.D.

R.D. (B)

ACCEPTING OFFICER

M.D. (A) -

M.D. (A)

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

146

PLANT COMPLEX - TECHNICAL / PRODUCTION / MAINTENANCE / P&D GRADE

APPRAISING OFFICER

REVIEWING OFFICER FIRST SECOND

O, N, M, L1, L

Sr.ENGR (G)

Dy. Mgr (F1)

.

MANAGER (F)

K TO H1

Sr.ENGR. (G)

DM / MGR. (F1/F)

SR. MGR (E)

G/G1/G2

ACCEPTING OFFICER SR. MGR (E) CHIEF MGR. (D)

Dy. MGR. (F1) MGR/SR. MGR (F)/(E)

CHIEF MGR (D)

GEN. MGR (C)

F1

MANAGER (F)

CHIEF MGR (D)

GEN. MGR (C)

F

SR. MGR (E)

GEN MGR (C)

R.D. (B)

E

CHIEF MGR. (D)

G.M. (C)

D

G.M. (C)

R.D. (B)

C

R.D. (B)

NOTE :

SR. MGR (E) CHIEF MGR (D)

-

R.D. (B)

M.D. (A) -

M.D. (A)

-

M.D. (A)

Wherever specified Appraising Officer/Reviewing Officer is not in position, either higher or next below Officer will be the Appraising Officer/Reviewing Officer.

147

8.3.0 INCENTIVE SCHEMES FOR PROGRESSIVE USE OF HINDI 1.

The purpose of the scheme is to encourage the employees of KRIBHCO to perform their official work in Hindi.

2.

There are two categories of training namely : (a)

Training by nomination to the Centres run by Government of India (i)

The Society may nominate its employees whose mother tongue is not Hindi and who have not qualified the exam or equivalent thereof to the course like Prabodh, Praveen and Pragya for training in Hindi at Centres run by Hindi Teaching Scheme, Govt. of India.

(ii)

Employees who are working as English Typists/English Stenographers and have working knowledge of Hindi will be eligible for being nominated for Hindi typewriting/ Stenography training at the Centres run, by Govt. of India.

(iii) Necessary fee for training / examination will be paid by KRIBHCO. Course books will be provided by KRIBHCO on a returnable basis. Conveyance expenses irrespective of grade will be reimbursed to the trainees for attending classes / for appearing examination as under :1.

For Distance upto 1 Km

-

Nil

2.

For Distance between 1 Km to 3 Kms

-

Rs. 6/- per day

3.

For Distance beyond 3 Kms

-

Rs. 10/- per day

(iv) After completion of training course, the employees will have to pass the prescribed examinations within a maximum period of 15 months for grant of incentives prescribed under the Scheme.

148

(b)

Training by own efforts Employees who cannot undergo regular training due to absence of training centres at their place of posting or for certain other reasons and have passed the above prescribed examination of Prabodh / Praveen / Pargya / Hindi typewriting / Hindi Stenography will be granted the following lump sum amount to cover the expenses of tuition fee, etc. payable after passing the examinations : (a)

For Prabodh examination Rs. 375/-

(b)

For Praveen examination Rs. 375/-

(c)

For Pragya examination Rs. 450/-

(d)

Hindi Typewriting examination Rs. 200/-

(e)

Hindi Stenography examination Rs. 500/-

In addition to above, examination fee will be paid/reimbursed. Actual conveyance charges from the place of residence to the Examination Centre for the days of examination and the fare from the residence to outstation Examination Centre and back shall be paid according to KRIBHCO TA/DA Rules. 3.

Cash Incentives (a)

Lump sum cash incentive of an amount equal to 12 times of last rate of increment drawn by the employees will be granted on passing the prescribed examination(s)

(b)

In case of an employee passing Hindi Pragya, the Hindi typewriting or the Hindi Stenography examination simultaneously or in quick succession. Lump-sum cash incentive will be granted to him separately for each examinations.

(c)

Steno-Typist and Stenographer whose mother tongue is not Hindi will be granted lump sum cash incentive double in amount granted to the Steno-Typist/Stenographer whose mother tongue is Hindi passing the Hindi Stenography examination.

(d)

Incentive shall not be granted to an employee :

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4.

i.)

(i)

Who knows ‘Devnagari’ typewriting/Hindi Stenography at a speed of 25 / 30 words per minutes or more before joining the employment of KRIBHCO; or

(ii)

Who had passed the prescribed Hindi Exams before joining the employment of KRIBHCO.

Besides the above, the following cash award will also be given to employees. (a)

For passing Pragya examination employees will be given the following cash awards on acquiring merit in Pragya examination :-

(i)

Cash prize of Rs. 600/- each for securing 70% or more marks.

(ii)

Cash prizes of Rs. 400/- each for securing 60% or more marks but less than 70% marks.

(iii)

Cash prizes of Rs. 200/- each for securing 55% or more marks but less than 60% marks.

(b)

For passing Hindi Shorthand/typing examination

Cash prizes of Rs. 600/- each

Hindi Typing

Hindi Stenography

For securing 97% or more marks

For securing 95% or more marks.

ii) Cash prize of

For securing 95% For securing 92% or or more marks but more marks but less less than 97% marks than 95% marks.

iii) Cash prizes of

For securing 90% For securing 88% or or more marks but more marks but less less than 95% marks than 92% marks.

Rs. 400/- each

Rs. 200/- each

5.

In order to make effective use of the training provided to the employees in Hindi workshop and to encourage Hindi writing / noting / drafting, a scheme of cash award has been formulated as under :-

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(a)

(b)

Eligibility (i)

Employees who are expected to do original noting / drafting in official work can participate in this scheme.

(ii)

Employees working in Hindi Cell who generally do their work in Hindi will not participate in the scheme.

Prizes The following cash awards will be given to the participants every year according to the work done by them in Hindi. (i)

First prize - Rs. 1000/- each for 20,000 words (2 prizes)

(ii)

Second prizes - Rs. 600/- each for 15,000 works (3 prizes)

(iii)

Third prizes prizes)

(iv)

Commendatory letter - for less than 10,000 words

-

Rs. 300/- each for 10,000 words (5

A special allowance of Rs. 160/- per month and Rs. 120/- per month shall be granted to the English Stenographer and Typist respectively for doing their office work in Hindi in addition to English. Only those English Stenographer / Typists shall be entitled for the allowance who type on an average of 5 notes / drafts / letters in Hindi in a day or about 300 notes / drafts letters in Hindi in quarter. This special allowance will not be treated as pay and no DA, HRA or other allowance shall be admissible on this account. A special incentive scheme has also been introduced for officers who give dictation in Hindi. The scheme is restricted to officers in Grade “G” and above who generally have the facility of Hindi knowing Steno. The prizes are as under : (a) First prize (5) for 500 notes/letters in a year

: Rs. 500/-

(b) Second prize (10) for 400 notes/letters in a year

: Rs. 400/-

(c) Third prize (30) for 300 notes/letters in a year : Rs. 300/-

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Officers, who declared home town is in ‘C’ States shall get 20% discount in the criteria in number of notes / letters. The record of Hindi notes/ letters shall be kept by their PAs and verified by the officers concerned themselves and record of all copies typed shall be kept in a separate file for verification by the Assessment Committee to be constituted by the approval of M.D. These prizes shall be given in cash. The year for this purpose shall be the Financial Year. 8.4.0 MEMBERSHIP OF PROFESSIONAL BODY In order to update the knowledge, skill and to keep pace with changing environment and Management Techniques, employees in Grade ‘H’ and above are encouraged to become members of Professional Institution / Body either in India or abroad concerning the employee’s field of specialisation / profession. For this purpose, the expenses towards membership fee/subscription are met by KRIBHCO. In addition, employees in Grade ‘G’ and above are entitled to become a member of Fertiliser Association of India (FAI) and expenses towards this membership shall be reimbursed. 8.5.0 SUGGESTION SCHEME 1.

Aims and Objectives : The main aims and objectives of the scheme are to bring out the hidden talents/resources of employees by way of constructive suggestions for the common benefit of the organisation as well as Employees. This will also create a sense of belongingness amongst the employees towards the organisation.

2.

Eligibility : The basic criteria for determining eligibility is to confirm that the suggestion has come out beyond the call of individual’s normal duties. All the employees in Grade ‘F’ and below are eligible to participate under the scheme.

3.

Kind of Suggestion : Any constructive suggestion for making improvement which either increases productivity, marketing efficiency or saves the cost or

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eliminates waste or cost reduction or improves the office working will be considered. 4.

Suggestion Box & submission of suggestions : For the above purpose, sealed suggestion boxes shall be placed in various departments. Employees may drop their suggestions in this Box under sealed cover. The suggestion can be written in English or Hindi on plain white paper. Drawings/sketches can be attached to express suggestion in a comprehensive manner. The suggestion should indicate and describe the existing manner, if any, the proposed method and benefit from the implementation of the proposed suggestion. The suggestion may also indicate, wherever possible, the cost of implementation, savings and any additional manpower requirement.

5.

Processing of Suggestion : All the suggestions received shall be opened and entered in a Register maintained by Personnel Department and will be acknowledged. All the suggestions which are received shall be put up before a preliminary Committee constituted for the purpose from time to time. The recommendations of this committee will be finally put up to the Management for its consideration.

6.

Awards : Employees suggestions which are accepted will be awarded with Certificate of Appreciation. Cash awards may also be given, the value of which will range from Rs. 101/- to Rs. 1001/-. The exact amount of the Cash Award will be determined by the Management. All the accepted suggestions shall be the property of KRIBHCO.

8.6.0 WORKERS EDUCATION SCHEME It was realised by Industry and the Govt. that the educated workmen contribute to sound labour-managment relations. Relations. They can actively participate in industry and in productivity programmes. Workers education can thus accelerate economic development. This necessitated Govt. of India to set up Central Board for Workers Education, a tripartite body, in September 1958 for administering the Workers Education Programme.

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The Basic purpose of this scheme is to stimulate and promote strong, free and responsible Trade Union movement which is conducive to healthy industrial relations. Great stress is laid in the education programme about their duties and responsibilities. The important objectives of Workers Education Scheme are : 1.

To equip all sections of workmen for their intelligent participation in social & economic development of this country.

2.

To develop among workmen a greater understanding of the problems of their social and economic environment, their rights and obligations as citizens and also as workers in industry, as members or officials of their Trade Union.

3.

To develop leadership from among the rank and file of workmen themselves.

4.

To develop strong, united and more responsible trade unions through more enlighten members and better trained officials.

5.

To strengthen democratic process of traditions in the Trade Union Movement.

6.

To enable trade Unions themselves to take over ultimately the functions of Workers Education.

7.

To strengthen among all sections of workmen, a sense of patriotism, national integrity, unity, amity, communal harmony, secularism and pride in being an Indian.

As part of the educational programme, Worker Teachers are selected from Worker Education Trainees sponsored by the recognised Trade Union and then training in a Regional Centre of C.B.W.E. It is a full time training course of 3 months duration and the trainees are released by the employers with full wages and are treated as on duty. In the syllabus emphasis is given on Trade Unionism, Union-Management relations, labour Laws, Productivity, Education, Workers participation in industry, etc. The Worker Teachers on completion of training revert to their respective places of employment and conduct programmes called Unit Level Class for all the workmen in their enterprises. The duration of the training course at Unit Level is usually 3 months (part-time), one hour a day for five days in a week. Educational visits are arranged for Unit Level trainees to Union

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Offices, factories and multipurpose plan projects. One visit is to the local industries and another longer trip is organised for visiting factories in other industries are run and by their interaction with the workmen & Managerial personnel. They also get outside exposure and widen their horizons. Realising the utility of Workers Education Scheme and Unit Level Classes towards better and improved industries, KRIBHCO introduced this Scheme on 7.7.86 after the factory went into commercial production. All facilities and encouragement are extended by Management to make this scheme successful. While primarily, the workmen are the beneficiaries, KRIBHCO also stands to gain by having an education Scheme has certainly promoted healthy industrial climate which is free from strife and this has helped greater productivity and ultimately production. *****************************************************************

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CONDUCT, DISCIPLINE & APPEAL RULES 9.1.0

CONDUCT, DISCIPLINE AND APPEAL RULES All workmen at Plant, who are covered within the definition of ‘WORKMEN’ as defined under section 2 (i) of The Industrial Employment (Standing Orders) Act, 1946 will be governed by the Rules and Procedures laid down under the Certified Standing Orders of KRIBHCO’s Hazira Fertiliser Complex. All other employees posted at Plant, Corporate Office, Central Marketing Office and Field Marketing Offices are governed by the Rules and Procedures laid down under the Service Rules for employees of KRIBHCO. GENERAL Every employee of the society shall at all time i) ii) iii)

9.2.0

maintain absolute integrity: maintain devotion to duty: and do nothing which is unbecoming of an employee or detrimental to the interest of the society.

DISCIPLINE AND CONDUCT 1.

An employee shall, at all times, conduct himself soberly and temperately and show proper respect and civility to his superiors and all persons having any official dealings with KRIBHCO.

2.

An employee shall serve honestly and faithfully and shall use his utmost endeavors to promote the interest of the organisation.

3.

An employee shall, at all times, hold himself in readiness to diligently, carefully and with a sense of responsibility perform any duty required of him by Management and his superiors and to the best of his ability and skill and shall devote his time and interests for KRIBHCO and shall attend to his duties punctually, at the place or places where he may be required from time to time.

4.

All employees shall be full time employees of KRIBHCO and will devote themselves exclusively to the duties assigned to them from

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time to time when required to do so by the Management due to exigencies of work and circumstances. 5.

No employee shall use for his own purpose or disclose or cause to be disclosed in any manner, whatsoever, during his service with KRIBHCO or after leaving the service of KRIBHCO, except in the official discharge of his duty, any secret or confidential matter or any other information concerning KRIBHCO about drawings, sketches etc. or any plant, or process, or work or about the cost of production of any or all organisation’s intermediate or final products or about purchases made or the contracts entered into for the project/plant or any other information out of law court, or to Government authorities or to any organisation or to any individual or group of individuals, whether employees of KRIBHCO or not, or to any newspapers or journal or book or pamphlet or leaflet or to anyone whosoever.

6.

No employee shall take with him for his own personal use, any photographs, sketches etc. regarding any business or activity of the organisation, building, plant process work etc. of the office premises or keep copies of organisation’s official papers with him for his personal use irrespective of the fact that these are prepared by the employee.

7.

No employee shall use organisation’s name or properties etc. for his personal use or benefits.

8.

No employee either on leave or on holiday, shall leave station without prior permission of his Department/Sectional Head and without giving full address, on which he is likely to be available in emergency to the Department/Sectional Head.

9.

No employee shall refuse to do any alternative work/duties which in the opinion of the Management, the employee is capable of doing as and when required by the Management to do so depending on the exigencies of work, provided that the employee gets the same emoluments. Refusal to do alternative work/duties will be treated as misconduct. The Management will be the sole and final authority to decide whether the employee is capable of performing the alternative assigned work/duties or not.

10.

An employee shall not create unsanitary or unhealthy conditions inside or around the office, project, establishment or in the residential colony or other premises of the organisation and shall

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utilise the spittoons, waste bins, urinals and latrines etc. when needed.

9.3.0

11.

All employees must inform the Medical Officer of the organisation immediately of any occurrence in his house of any contagious or epidemic disease such as Cholera, Small Pox, Measles, Leprosy, Diptheria, Cerebrophinel, Meningitis, Plague, Yellow fever, typhoid, Mumps etc. and in such a case, he shall follow such instructions as may be issued by the Medical Officer or by the Management to prevent the spreading of such disease to other employees and to the residents of the colony.

12.

No employee shall engage or cause to engage in any trade union activity during working hours and/or within the KRIBHCO premises.

13.

An employee shall keep himself upto date with the knowledge, skill, information, ability etc. required for performance of his category of job.

14.

All books, drawings, sketches, photographs etc. and other papers containing notes or information relating to KRIBHCO’s affairs or operations, shall always be treated as organisation’s property whether prepared by the employee or otherwise.

15.

No employee shall indulge in any kind of unwelcome sexually determined behaviour, whether directly or by implication, which may cause sexual harassment to women employees of the Society, whether within the KRIBHCO premises or outside, whether on duty or otherwise.

16.

No employee shall have any private dealings, whatsoever, whether financial or otherwise, with those individuals institutions, firms, company, business organisation, etc. who have any business dealing with the organisation except with the prior permission of the Management.

EMPLOYEES RESPONSIBILITY TO INFORM FACTS OF CONVICTION It shall be the duty of the employee who may be arrested or convicted in a criminal case to inform the Management of the facts of his arrest or conviction. Failure on the part of any employee to inform KRIBHCO will be regarded as suppression of material information and shall be a misconduct on the part of the employee.

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9.4.0

MISCONDUCTS Without prejudice to the generality of the term “misconduct” the following acts of omission and commission shall be treated as misconduct : 1.

Breach or habitual breach of any of the provisions provided in the Service Rules or any rules framed or instructions or orders issued by the Management from time to time and in force.

2.

Insubordination or refusal to obey, whether alone or in combination with another employee or employees, any instruction or lawful order of his superior(s) including the order to work on overtime and extra hours or on weekly off or holidays.

3.

Violation of any condition or term contract or employment.

4.

Abetment of, or attempt to commit or commission or any act or indiscipline or misconduct or any act subversive of discipline or of good behaviour.

5.

Disregard of any operational or maintenance instruction or carelessness in operation and maintenance.

6.

Acting in a manner prejudicial to the interest or reputation of the organisation.

7.

Leaving work or place of duty without permission.

8.

Interference in the work of other employees.

9.

Slowing down of work or sabotage or abatement or instigation thereof.

10.

Negligence of duty or laziness or inefficiency or incompetence or malingering or neglect of work or carelessness in work.

11.

Refusal to work on a job or machine to which one is assigned.

12.

Striking work or refusing to work whether individually or alongwith others in contravention of any law, statute, rules, enactment or of any award, agreement, settlement, or decision made from time to time or Service Rules, inciting one or more employees, while within the work premises of the KRIBHCO or outside, to strike work.

159

13.

Taking recourse to, or inciting, or trying to incite others to take recourse to (a) coercion (b) intimidation or wrongful confinement or wrongful restraint or gherao or (c) go-slow work or illegal strike including sit down strike, stay in strike and hunger strike or (d) any form of physical duress or assault (e) demonstration or any other activity which may disturb normal working of the organisation /plant /department etc. or of any or more employees or (f) interference with, or disturbance to, normal work whether alone or in a group, whether with other employees or with outsiders whether within KRIBHCO premises or outside or residential colony of KRIBHCO in respect of any employee or his family members.

14.

Participation in illegal strike or, not attending to his duties, during such strikes, or instigation, abatement or incitement thereof or going on strike without due notice and without exhausting peaceful avenues of settlement.

15.

Assaulting or threatening or man-handling or intimidating or abusing or insulting or misbehaving or behaving in indisciplined manner with any officer or employee of the organisation or his family member, whether within the KRIBHCO premises or outside whether on duty or otherwise.

16.

Violation of rules or conditions governing organisation's quarters/house/plots.

17.

Entering or leaving or attempting to enter or leave KRIBHCO premises except in accordance with the rules and by the specified gate or gates.

18.

Drunkenness or fighting or riotous or disorderly or indecent behaviour within the work premises or within the KRIBHCO premises, or outside such premises where such behaviour is related to, or connected with the employment during or outside the working hours.

19.

Sleeping while on duty or lying down while on duty.

20.

Taking or giving bribe or illegal gratification either in cash or kind whatsoever or indulging in any mal-practices or corrupt practices.

21.

Dealing in, or involving in any type of business or private dealing within KRIBHCO premises whether during working hours or after working hours.

the

allotment

of

160

22.

Gambling or speculation of any type within KRIBHCO premises whether during working hours or after working hours.

23.

Theft or fraud or dishonesty or deception or corrupt practices in connection with the organisation's business or property, or property of another person within the work premises or taking out any article without a gate pass issued by the Competent Authority or unauthorised use of Society's property.

24.

Misappropriating organisation's funds.

25.

Possession of another employee's attendance card or attempting to punch the same or punching the same.

26.

Causing damage to work in progress or to any property organisation.

27.

Sabotage of or interference with the safety devices installed in plant, work premises, office or township or contravention of any safety rules., regulations and instructions.

28.

Disregard of sanitary instructions within KRIBHCO premises and Township either by committing any nuisance or by keeping milch or other cattle or in any other manner whatsoever.

29.

Collecting signatures for representations during working hours or within the KRIBHCO premises.

30.

Holding meetings and shouting slogans within the KRIBHCO premises including Township.

31.

Distribution or exhibition in or about the work premises or KRIBHCO premises or precincts or precincts, of any newspaper, handbill, pamphlet or poster etc.

32.

Smoking and spitting in the work premises except where it is permitted.

33.

Refusal to accept or receive a charge sheet/show-cause notice or any other notice or letter or communication or instruction whatsoever, from the Management, or not giving receipt after receiving the same or not replaying to the same, if required to do so.

of the

161

34.

Writing of anonymous or pseudonymous letters to Management or any other employee of the organisation or any other authority.

35.

Spreading false rumors or giving false information or making defamatory statements, whether written or oral, or making defamatory speeches or issuing defamatory pamphlets, handbills, etc. which tend to bring Management or its official into disrepute.

36.

Commission of any act, or conviction by an Court of Law for an act which amounts to a criminal offence involving moral turpitude or conduct in private life prejudicial to the reputation of the organisation.

37.

Making any mis-statement or false or untrue statement or suppressing any information and /or facts etc. regarding his name, age, father’s name, qualification, previous service, conduct etc. or any other information which has been enquired of him in his application for employment or at the time of interview in support of his candidature for the post or at any time thereafter during the period of his employment with KRIBHCO.

38.

Leaving headquarter/station without written permission, whether on authorised leave or holidays or otherwise.

39.

Approaching authorities through outsiders for promotion or seeking any other personal favour or gain or in connection with any representation.

40.

Writing a letter or application to the Management or its officials containing disrespectful or improper language.

41.

Absence without permission.

42.

Habitual late attendance.

43.

Carrying of any concealed weapons, whether licensed or unlicensed in the KRIBHCO premises.

44.

Engaging in any other trade or business within the KRIBHCO premises whether during working hours or otherwise.

45.

Burning fire within KRIBHCO premises.

162

46.

Not coming on duty in protective clothings or uniforms etc. if supplied by organisation to any employee. Using protective clothing or uniforms supplied by the organisation while not on duty.

47.

Canvassing for union membership or collection of union dues or conducting any union activity during working hours or in any work place.

48.

Handling or interfering with any machine or apparatus or document or life or any other property unauthorised/allowing persons in an unauthorised manner to operate or ride organisation vehicle/machinery.

49.

Falsifying records or giving wrong testimony or refusing to give testimony when accidents or any other matters, such as acts of misconduct etc. are being investigated.

50.

Poor or unsatisfactory performance.

51.

Not starting work by starting time of duty hours, or leaving work before the working hours are over and/or without handing over the charge to the incoming employee of the following shift.

52.

Loitering during working hours.

53.

Absence from place of duty after reporting for work.

54.

Making false or untrue statements in the application for leave or any other application or letter to the Management.

55.

Unauthorised communication or removal of official documents or information or confidential or secret papers, information and instructions etc. Disclosing to any unauthorised person any information in regard to the processes or any interest of the Society which may come into possession of the employee in the course of his employment.

56.

Purchasing properties, machinery, stores etc. or selling properties, machinery, stores etc. to the organisation.

57.

Manufacturing or attempting to manufacture through subordinate staff, unauthorised articles or doing private or personal work with materials belonging to organisation within the precincts of the organisation or outside.

163

58.

Willful disfigurement, destruction or alteration of any records of the organisation.

59.

Carrying unauthorised persons in organisation's vehi cle or allowing unauthorised person(s) to operate organisation's vehicles or equipments.

60.

Making false or malicious statement, public or otherwise, against the organisation or any officer of the organisation.

61.

Sale or canvassing for sale of any tickets, articles or commodity within the precincts of the organisation.

62.

Failure or refusal to present himself for medical examination when so required by the Management.

63.

Reading, writing or making while on work, literary materials other than pertaining to organisation's business.

64.

Taking to the place of work, articles, goods or any other materials, not permitted by Management.

65.

Occupying or taking possession in an unauthorised manner or refusal to vacate or deliver possession or organisation's quarters or land or any property or any document or any of its premises thereof when required to do so by the organisation.

66.

Resorting to dharna or hunger strike or gheraos alone or in combination with others.

67.

Breach of any law applicable to the project or any other rules orders issued by the Management from time to time.

68.

Coercing, assaulting or intimidating employees/superior officers inside or outside the work premises.

69.

Absence without authorised leave or overstaying the sanctioned leave without sufficient grounds or proper of satisfactory.

70.

Plying vehicle under intoxication.

71.

Gheraoing/blocking/damaging or tampering with the means of communication of the organisation.

164

72.

Pasting/Displaying/Affixing of any notice/circular/communication on the notice board of the organisation.

73.

Intentional non-submission/late submission of immovable property return in the manner prescribed under these rules or concealment/misdeclaration or non-submission of full & complete account of moveable or immovable properties acquired by the employee or concealment of any material fact or facts relating to acquisition of such properties.

74.

Misbehaving, resulting in sexual harassment with women employees by physical contact and advances, a demand or request for sexual favours, sexually coloured remarks, showing pornography and any other unwelcome physical, verbal or non-verbal conduct of sexual nature.

75.

Possession of pecuniary resources or property disproportionate to the known sources of income by the employee or on his/her behalf by another person, which the employee cannot satisfactorily account for.

76.

“Using naked lighter” or smoking within the premises, where it is prohibited.

77.

Collection without the permission of the competent authority of any money within the premises of the Society except as sanctioned by any law of the land for the time-being in force or rules of the Society.

78.

Commission of any act subversive of discipline or of good behavior or discrimination on the grounds of caste, creed, state, language or community and spreading such feelings among employees.

79.

Seeking job in other Government/Public Sector Organisation including foreign assignments without obtaining prior permission of the Competent Authority.

80.

Acceptance of any other employment while in service of the Society without proper permission of the Competent Authority.

81.

Levelling false or malicious allegation.

82.

Failure to submit the prescribed documents within the stipulated period to secure loan and advances granted by KRIBHCO.

165

Note : The above instances of misconduct are illustrative in nature and not intended to be an exhaustive list. 9.5.0

UNAUTHORISED ABSENCE FROM DUTY If any employee remains absent without prior permission/sanction or without leave beyond the period of leave originally granted or subsequently extended, he shall lose his/her lien on the post and will be deemed to have voluntarily abandoned his/her employment and his/her name shall be struck off from the rolls of the Society unless :

9.6.0

a)

he/she returns within 8 days of the expiry of leave or commencement of the absence as the case may be and gives explanation to the satisfaction of the competent authority of his/her inability to be present.

b)

he/she submits necessary medical certificate from the treating physician alongwith leave application, if the absence is on account of sickness.

ABSENCE FROM DUTY/STATION WITHOUT PERMISSION An employee shall not absent himself/herself from his/her duties without having obtained prior permission of the competent authority. No employee shall leave the station, where he/she is posted, without obtaining previous permission of the competent authority unless or otherwise so authorised by such authority, in writing.

9.7.0

EMPLOYMENT OF NEAR RELATIVES OF THE EMPLOYEES OF THE SOCIETY IN ANY COMPANY OR SOCIETY OR FIRM ENJOYING PATRONAGE OF THE SOCIETY No employee shall use his/her position or influence directly or indirectly to secure employment in the Society for any person related, whether by blood or marriage to the employee or to the employee’s wife or husband, whether such a person is dependent on the employee or not. No employee shall, except with the previous sanction of the Competent Authority permit his son, daughter or any member of the family to accept employment with any company or firm with which he has official dealing, or with any company or firm, having official dealing with the Society;

166

Provided that where the acceptance of the employment cannot await the prior permission of the Competent Authority, the employment may be accepted provisionally subject to the permission of the Competent Authority to whom the matter shall be reported forthwith, No employee shall in the discharge of his/her official duties deal with any matter or give or sanction any contract to any company or firm or any other person if any member of his/her family is employee in that company or firm or under that person or if/she or any member of his/her family is interested in such matter or contract in any other matter and the employee shall refer every such matter or contract to his/her official superior and the matter or the contract shall thereafter be disposed of according to the instructions of the authority to whom the reference is made. 9.8.0

TAKING PART IN DEMONSTRATIONS No employee of the Society shall engage himself/herself or participate in any demonstration which involves incitement to an offence.

9.9.0

CONNECTION WITH PRESS OR RADIO/TELEVISION No employee of the Society shall, except with the previous sanction of the competent authority, own wholly or in part, or conduct or participate in the editing or Management of any newspaper or other periodical publication. No employee of the Society shall, except with the previous sanction of the competent authority or the prescribed authority, or in the bonafide discharge of his/her duties, participate in a radio/television broadcast/telecast or contribute any article or write any letter either in his/her own name or anonymously, pseudonymously or in the name of any other person to any newspaper or periodical, provided that no such sanction shall be required if such broadcast or such contribution is of a purely literary, artistic or scientific character.

9.10.0 CRITICISM OF GOVERNMENT AND THE SOCIETY No employee shall, in any radio broadcast or in any document published under his/her name or in the name of any other person or in any communication to the press, or in any public utterances, make any statement : a)

which has the effect of adverse criticism of any policy or action of the Central or State Government, or of the Society, or

167

b)

which is capable of embarrassing the relations between the Society and the public.

Provided that nothing in these rules shall apply to any statement made or views expressed by an employee, of a purely factual nature and nonconfidential, in his/her official capacity or in due performance of the duties assigned to him/her. Provided further that nothing contained in this clause shall apply to bonafide expression of views by him/her as an office-bearer of a recognised/registered trade union/association for the purpose of safeguarding the conditions of service of such employee or for securing an improvement thereof. 9.11.0 EVIDENCE BEFORE COMMITTEE OF ANY OTHER AUTHORITY Save as provided hereinabove, no employee of the Society shall, except with the previous sanction of the competent authority, give evidence in connection with any enquiry conducted by any person, committee or authority. Where any sanction has been accorded hereinabove, no employee giving such evidence shall criticize the policy or any action of the Central Government or of a State Government or of the Society. Nothing in this rule shall apply to: a)

Evidence given at any enquiry before an authority appointed by the Government, Parliament or a State Legislature or the Society:

b)

Evidence given in any judicial enquiry: or

c)

Evidence given at any departmental enquiry ordered by authorities subordinate to the Government.

9.12.0 UNAUTHORISED COMMUNICATION OF INFORMATION No employee shall, except in accordance with any general or special order of the Society or in the performance in good faith of the duties assigned to him/her communicate, directly or indirectly, any official document or any part thereof or information to any Officer or other employee, or any other person to whom he/she is not authorised to communicate such documents or information.

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9.13.0 GIFTS Save as otherwise provided in these rules, no employee of the Society shall accept or permit any member of his/her family or any other person acting on his/her behalf, to accept any gift. Explanation : An employees of the Society shall avoid acceptance of lavish or frequent hospitality from any individual or firm having official dealings with him/her. On occasions such as weddings, anniversaries, funeral or religious functions, when the making of gifts is in conformity with the prevailing religious or social practice, an employee of the Society may accept gifts from his/her near relatives but he/she shall make a report to the competent authority if the value of the gift exceeds the following limit: GRADE H & above L1 & above upto H1 Below L1

VALUE OF GIFT Rs.5000/Rs.3000/Rs.1000/-

In other cases an employee of the Society may accept gifts from his/her personal friends having no official dealings with him/her but he/she shall make a report to the competent authority if the value of any such exceeds Rs.1000/-. In any other case, an employee of the Society shall not accept or permit any member of his/her family or any other person acting on his/her behalf to accept any gifts without the sanction of the competent authority, if the value thereof exceeds Rs.1000/-. Provided that when more than one gift has been received from the same person/firm within a period of 12 months, the matter shall be reported to the competent authority if the aggregate value of the gifts exceeds Rs.1000/-. 9.14.0 DOWRY ‘No employee of the Society shall’, i)

give or take or abet the giving or taking of dowry; or

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ii)

demand, directly or indirectly, from the parent or guardian of a bride or bride-groom, as the case may be, any dowry.

9.15.0 PRIVATE TRADE OR EMPLOYMENT No employee of the Society shall, except with the previous sanction of the competent authority engage himself/herself directly or indirectly in any trade or business or undertake any other employment. Provided that an employee may, without such sanction undertake honorary work of a social or charitable nature or occasional work of a literary, artistic or scientific character, subject to the condition that his official duties do not thereby suffer. Every employee of the society shall report to the competent authority if any members of his/her family is engaged in a trade or business or owns or manages an insurance agency or commission agency. No employee of the Society shall, without the previous sanction of the competent authority, except in the discharge of his/her official duties, take part in the registration, promotion or management of any bank or other company which is required to be registered under the Companies Act, 1956(1 of 1956) or any other law for the time being in force or any cooperative society for commercial purpose. Provided that an employee of the Society may take part in the registration, promotion or management of a consumer/House Building Cooperative Society substantially for the benefits of the employees of the Society registered under the Cooperative Societies Act, 1912(2 of 1912) or any other law for the time being in force, or of a literary, artistic, scientific or charitable society registered under the Societies Registration Act, 1860(21 of 1860) or any corresponding law in force. No employee of the Society may accept any fee or any pecuniary advantage for any work done by him/her for any public body or any private person without the sanction of the competent authority. 9.16.0 PARTICIPATION IN POLITICS, ELECTIONS Except in so far as may be authorised by any law, no employee shall be a member of or otherwise be associated with any political party or any organisation which takes part in politics or assist any political movement or activity or stand for election, without the permission of the Society, as a member of any legislature or local authority or parliament.

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9.17.0 INVESTMENT, LENDING AND BORROWING No employee shall, save in the ordinary course of business with a Bank, Life Insurance Corporation or a firm of standing borrow money from or lend money to or otherwise place himself/herself under pecuniary obligation to any person with whom he/she has or is likely to have official dealings or permit any such borrowings, lending or pecuniary obligation in his/her name or for his/her benefits or for the benefit of any member of his/her family. 9.18.0 INSOLVENCY AND HABITUAL INDEBTEDNESS An employee of the Society shall avoid habitual indebtedness unless he/she proves that such indebtedness or insolvency is the result of circumstances beyond his/her control and does not proceed from extravagance or dissipation. An employee of the Society who applies to be, or is adjudged or declared insolvent shall forthwith report the fact to his/her competent authority. 9.19.0 MOVEABLE, IMMOVABLE AND VALUABLE PROPERTY Every employee in grade H and above shall, on first appointment in the Society, submit a return of assets and liabilities in the prescribed form giving the particulars regarding (i)

the immovable property inherited by him/her, or owned or acquired by him/her, held by him/her on lease or mortgage, either in his/her name or in the name of any member of his/her family or in the name of any other person;

(ii)

shares, debentures, and cash including bank deposits inherited by him/her or similarly owned, acquired, or held by him/her;

(iii)

other movable property inherited by him/her or similarly owned, acquired or held by him/her if the value of such property exceeds Rs. 15,000/-;

(iv)

debts and other liabilities incurred by him/her directly or indirectly.

Every employee in grade H and above shall submit a return by 31st January every year in such form as may be prescribed by the Society in this regard giving full particulars regarding the immovable property

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inherited by him/her or owned or acquired by him/her or held by him/her on lease or mortgage either in his own name or in the name of any member of his family or in the name of any other person. No such employee shall, except with the previous knowledge of the competent authority, i.e., the M.D. or any other authority prescribed by him, acquire or dispose of any immovable property by lease, mortgage, purchase, sale, gift or otherwise, either in his/her own name or in the name of any member of his/her family. Provided that the previous sanction of the prescribed authority shall be obtained by the employee if such transaction is with a person having official dealing with him. Where such employee enter into a transaction in respect of moveable property either in his own name or in the name of the member of his family, he shall, within one month from the date of such transaction, report the same to the prescribed authority, if the value of such property exceed Rs.15,000/-. The above monetary limit is subject to change, as notified from time to time. Provided that the previous sanction of the prescribed authority shall be obtained by the employee if any such transaction is with a person having official dealing with him. The competent authority may, at any time, by general or special order require an employee to submit, within a period specified in the order a full and complete statement of such movable or immovable property held or acquired by him/her or on his/her behalf or by any member of his/her family as may be specified in the order. Such statement shall, if so required by the competent authority, include details of the means by which, or the source from which such property was acquired. Explanation for the purpose of this rule The expression ‘movable property’ includes (i)

Jewellery, Insurance policies the annual premium of which exceeds Rs.15,000/-, shares, securities and debentures.

(ii)

All loans, whether secured or not, advanced or taken by the KRIBHCO employees.

(iii)

Motor cars, Motor cycles, Horses or any other means of conveyance.

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(iv)

Refrigerators, Radiograms, Television sets, VCR etc.

Note :

(a)

Prescribed authority means as decided by the Management.

(b)

Transactions entered into by the spouse or any other member of the family of KRIBHCO employee out of his or her own funds (including stridhan, gifts, inherited etc.) as distinct from the funds of the KRIBHCO employee himself in his or her own name and in his or her own right does not attract above rule.

9.20.0 CANVASSING OF NON-OFFICIAL OR OTHER INFLUENCE No employee shall bring or attempt to bring any outside influence to bear upon any superior authority to further his/her interests in respect of matters pertaining to his/her service in the Society. If any outside influence is received in respect of matters pertaining to service of an employee, it will be presumed that the same is within the knowledge of the employee and has been caused at his/her instance. An employee, for whose interests, in the matter pertaining to his/her service, outside influence is brought upon, will be debarred from consideration for promotion for a period of one year and such other action as may be deemed fit. Note : To regulate the above, following procedure would be adopted : a)

A show-cause notice shall be issued to such employee in whose case any outside influence/recommendation is received for any favourable consideration pertaining to service matters.

b)

The explanation received by the concerned employee shall be examined, processed and put up to the Disciplinary Authority for due consideration.

c)

Having considered the explanation of the employee, Disciplinary Authority will take a decision in the matter which shall be implemented.

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9.21.0 BIGAMOUS MARRIAGES No employee shall enter into, or contract, a marriage with a person having a spouse living; and No employee, having a spouse living, shall enter into or contract, a marriage with any person: Provided that the M.D. may permit an employee to enter into, or contract any such marriage as is referred to hereinabove, if he is satisfied that: a)

Such marriage is permissible under the personal law applicable to such employee and the other party to the marriage; and

b) there are other grounds for doing so. Any employee of the Society who has married or marries a person other than of Indian Nationality, shall forthwith intimate the fact to the Competent Authority. 9.22.0 CONSUMPTION OF INTOXICATING DRINKS & DRUGS An employee of the Society shall not be under the influence of any intoxicating drink or drug during the course of his/her duty and take due care that the performance of his/her duties is not affected in any way by the influence of any intoxicating drink or drug, refrain from consuming any intoxicating drinks or drugs in a public place. He/she Shall not appear in a public place in a state of intoxication. He/she Shall not use any intoxicating drink or drug in excess. Explanation : For the purpose of this rule “Public Place” means any place or premises including clubs, even exclusively meant for members where it is permissible for the members to invite non-members as guests, bars and restaurants, conveyance to which the public have or are permitted to have access, whether on payment or otherwise. 9.23.0 SUSPENSION The appointing authority or any authority to which it is subordinate or the disciplinary authority or any other authority empowered in that behalf by

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the Competent Authority by general or special order may place an employee under suspension; a)

where a disciplinary proceeding against him/her is contemplated or is pending; or

b)

where a case against him/her in respect of any criminal offence is under investigation or trial.

An employee who is detained in custody, whether on a criminal charge or otherwise, for a period exceeding 48 hours shall be deemed to have been suspended with effect from the date of detention by an order of the appointing authority, and shall remain under suspension until further orders. Where a penalty of dismissal or removal from service imposed upon an employee under suspension is set aside on appeal under these rules and the case is remitted for further inquiry or action or with any other directions, the order of his/her suspension shall be deemed to have continued in force and from the date of the original order of dismissal or removal and shall remain in force until further orders. Where a penalty of dismissal or removal from service imposed upon an employee is set aside or declared or rendered void in consequence of or by a decision of a court of law and the disciplinary authority, on consideration of the circumstances of the case, decides to hold a further inquiry against him/her on the allegations on which the penalty of dismissal or removal was originally imposed, the employee shall be deemed to have been placed under suspension by the appointing authority from the date of the original order of dismissal or removal and shall continue to remain under suspension until further orders, unless it is contrary to the orders of the Court of Law. As order of suspension made or deemed to have been made under this Rule may any time be revoked by the authority which made or is deemed to have made the order or by any other authority to which that authority is subordinate. 9.24.0 SUBSISTENCE ALLOWANCE As employee under suspension shall be entitled to draw subsistence allowance equal to 50 percent of his/her basic pay provided the disciplinary authority is satisfied that the employee is not engaged in any other employment or business or profession or vocation. In addition he/she shall be entitled to Dearness Allowance admissible on such

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subsistence allowance and any other compensatory allowance of which he/she was in receipt on the date of suspension provided the suspending authority is satisfied that the employee continues to meet the expenditure for which the allowance was granted. Where the period of suspension exceeds three months, the authority which made or is deemed to have made the order of suspension shall be competent to vary the amount of subsistence allowance for any period subsequent to the period of first three months as follows : (i)

The amount of subsistence allowance may be increased to percent of basic pay and allowances thereon if, in the opinion of said authority the period of suspension has been prolonged reasons to be recorded in writing not directly attributable to employee under suspension.

75 the for the

(ii)

The amount of subsistence allowance may be decreased to 25 of basic pay and allowances thereon if, in the opinion of the said authority the period of suspension has been prolonged for reasons to be recorded in writing directly attributable to the employee under suspension.

(iii)

With regard to other allowances, perks and benefits to be extended during the period of suspension, detailed regulations shall be formulated and issued by the Managing Director.

If an employee is arrested by the Police on a criminal charge and bail is not granted, no subsistence allowance is payable. On grant of bail, if the competent authority decides to continue the suspension, the employee shall be entitled to subsistence allowance from the date he is granted bail. 9.25.0 TREATMENT OF THE PERIOD OF SUSPENSION Where the employee under suspension is reinstated, the competent authority may grant to him/her the following pay and allowance for the period of suspension : (i)

If the employee is exonerated and not awarded any of the penalties, the full pay and allowance which he/she would have been entitled to if he/she had not been suspended, less the subsistence allowance already paid to him/her; and

(ii)

If the employee is awarded any penalty other than removal from service and dismissal, the full pay and allowances which he/she

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would have been entitled to if he/she had not been suspended, less the subsistence allowance already paid to him/her. The period of absence from duty will be treated as a period spent on duty in the above cases. If the employee is removed from the service or dismissed, he/she will not be entitled to any pay and allowance for the period of suspension other than the subsistence allowance already paid to him/her. The period of absence will not be treated as period spent on duty. If the employee is suspended as a measure of punishment, he/she will not be entitled to any pay and allowances for the period of such suspension. 9.26.0 PENALTIES The following penalties may be imposed on an employee, as hereinafter provided, for misconduct committed by him or for any other good and sufficient reasons. (i)

Minor Penalties a) b) c)

(ii)

Censure Fine; withholding of increments of pay with or without cumulative effect;

Major penalties a) b) c)

reduction to next lower grade or post, or to a lower stage in a time scale; removal from service which shall not be a disqualification for future employment; dismissal

9.27.0 DISCIPLINARY AUTHORITY The Disciplinary Authority (as provided under the Service Rules/Certified Standing Orders of the Society) or any authority higher than it, may impose any of the penalties specified hereinabove on any employee. 9.28.0 INSTITUTION OF FORMAL PROCEEDINGS Once a decision has been taken, that a prima facie case exists and formal disciplinary proceedings should be instituted against a delinquent

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employee, the disciplinary authority will need to decide whether proceedings should be taken for imposing a minor penalty or imposing a major penalty. Thereafter, proceedings shall be initiated as per procedure given the Services Rules/Certified Standing Orders. 9.29.0 EMPLOYEES ON DEPUTATION FROM CENTRAL GOVERNMENT OR THE STATE GOVERNMENT OR OTHER UNDERTAKINGS ETC. Where an order of suspension is made or disciplinary proceedings are instituted against an employee, who is on deputation to the Society from the Central State Government or another public sector undertaking, or a local authority, the authority lending his services (hereinafter referred to as the “Lending Authority”) shall forthwith be informed of the circumstances leading to the order of his suspension, or the commencement of the disciplinary proceedings, as the case may be. In the light of the findings in the disciplinary proceedings taken against the employee : (a)

If the Disciplinary Authority is of the opinion that any of the minor penalties should be imposed on him, it may pass such orders in the case, as it deems necessary after consultation with the Lending authority. Provided that in the event of a difference of opinion between the Disciplinary and the Lending Authority, the services of the employee shall be placed at the disposal of the Lending Authority.

(b)

If the Disciplinary Authority is of the opinion that any of the major penalties should be imposed on him, it should place his services at the disposal of the Lending Authority and transmit to it the proceedings of the enquiry for such action as it deems necessary.

If the employee submits an appeal against an order imposing a penalty on him, it will be disposed of after consultation with the Lending Authority. Provided that if there is a difference of opinion between the Appellate Authority and the Lending Authority, the services of the employee shall be placed at the disposal of the Lending Authority, and the proceedings of the case shall be transmitted to that authority for such action as it deems necessary.

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9.30.0 APPEAL/REVIEW An employee may appeal against the order of penalty imposed upon him and the same will be disposed off as per provisions in the Service Rules/Certified Standing Orders amended from time to time. 9.31.0 GRIEVANCE SETTLEMENT PROCEDURE The following Grievance Settlement Procedure has been introduced for workman upto Grade H1 posted at Plant, Hazira, Surat. SCOPE -

This procedure will cover only individual grievances/complaints and will exclude such matters which fall within the purview of collective bargaining and which matters of general nature.

-

Cases of grievance arising out of discharge, dismissal and disciplinary action will also be outside the purview of the Grievance Procedure.

-

Individual grievance will, inter-alia, include the following : (a)

Payment of wages and other dues.

(b)

Implementation of any condition of employment in any individual case.

(c)

Recovery of dues.

(d)

Working conditions

(e)

Grant of leave

(f)

Promotion

(g)

Medical facility

(h) Transfer (i)

Seniority

Functioning Although the Grievance Procedure is a multi-level system, attempt will be made to settle the grievance at the lowest level.

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Stage - I An aggrieved employee shall first present grievance verbally to his Sectional Head who will discuss the matter with the employee and give a satisfactory reply within 48 hours on presentation of complaint. Stage - II If the employee is not satisfied with the decision of the officer at Stage - 1 or fails to receive and answer within the stipulated period, he shall either in writing through Sectional Head or in person, present his grievance to the Head of the Department. The departmental head shall give his answer within 3 days or the presentation of grievance. If action can not be taken within the period, the reason for delay should be recorded. Stage - III If the aggrieved employee is not satisfied with the reply of the Head of the Department, he may through proper channel further appeal to the concerned GM/OD. while forwarding the application of GM/OD, the Departmental Head will give his comment thereon and furnish all the relevant papers and previous correspondence. GM/OD will then examine the matter and reply to the applicant within 2 weeks of the receipt of the application. If necessary, GM/OD may constitute a Committee of Sr. Executives to examine grievance and to give its findings to GM /OD for his consideration/decision. -

In calculating the various time intervals, holidays shall not be reckoned.

-

There shall be a time limit within which an appeal shall be taken from one stage to another. For this purpose, the aggrieved employee shall within 3 days of receipt of decision at one stage submit his appeal with the authority at the next higher stage, should he feel inclined to appeal.

-

If any grievance relates to policy matter, then officer handling the grievance at Stage -1 & II should necessarily refer the same to OD through GM(P&A) for his approval before the same is communicated to the employee.

-

In all matters, decision of GM/OD will be final.

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-

During the pendency of the ‘Grievance’ under this machinery, no party shall take up the case with Labour Department or any other external authority.

-

While representing the case, an employee may take assistance of any other employee of KRIBHCO.

-

An employee shall be responsible for ensuring that he/she follows the proper procedure in representing his /her grievance. In other words, a grievance shall not be examined /considered if the employee has by-passed level of authority at any stage in his/her representation.

-

An employee shall bring up his/ her grievance immediately or in any case within one month of the grievance arising; otherwise it shall be deemed to be time-barred.

-

An employee shall not agitate in any manner regarding any alleged grievance unless, in the first instance, he/she has explored all the avenues open to him/her under this Grievance Procedure.

9.32.0 CODE OF DISCIPLINE IN INDUSTRY (a)

KRIBHCO has recognised Unions and has adopted Code of Discipline as under:(1) Management and Union(s) Agree (i)

that no unilateral action should be taken in connection with any industrial matter and that dispute should be settled at appropriate level;

(ii)

that the existing machinery for settlement of disputes should be utilized with the utmost expedition;

(iii) that there should be no strike or lock-out without notice; (iv) that affirming their faith in democratic principles, they bind themselves to settle all future difference. disputes and grievances by mutual negotiation, conciliation and voluntary arbitration; (v)

that neither party will have recourse to (a) coercion, (b) intimidation, (c) victimisation or (d) go-glow;

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(vi) that they will avoid (a) litigation, (b) sit-down and stay-in strikes and (c) lockouts; (vii) that they will promote constructive cooperation between their representatives at all levels and as between workers themselves and abide by the spirit of agreements mutually entered into; (viii) that they will establish upon a mutually agreed basis, a grievance procedure which will ensure a speedy and full investigation leading to settlement; (ix)

that they will abide by various stages in the grievance procedure and take no arbitrary action which would by-pass this procedure and

(x)

that they will educate the management personnel and workers regarding their obligations to each other.

(11) Management Agree (i)

not to increase work-load unless agreed upon or settled otherwise;

(ii)

not to support or encourage any unfair labour practice such as (a) interference with the right of employees to enroll or continue as union members, (b) discrimination, restraint or coercion against any employee because of recognised activity of trade unions and (c) victimisation of any employee and abuse of authority, if any

(iii) to take prompt action for (a) settlement of grievance and (b) implementation of settlements, awards, decisions and orders; (iv) to display in conspicuous place in the organisation the provisions of the Code in local language(s); (v)

to distinguish between actions justifying immediate discharge and those where discharge must be preceded by a warning, reprimand, suspension or some other form of disciplinary action and to arrange that all such disciplinary action should be subject to an appeal through normal grievance procedure;

(vi) to take appropriate disciplinary action against its officers and members in case where enquiries reveal that they were

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responsible for precipitate indiscipline; and

action

by

workers

leading

to

(vii) to recognise the union in accordance with the criteria evolved at the 16th session of the Indian Labour Conference held in May 1958. (III) Union(s) Agree (i)

not to engage in any form of physical duress;

(ii)

not to permit demonstrations which are not peaceful and not to permit rowdyism in demonstration;

(iii) that their members will not engage or cause other employees to engage in any Union activity during working hours, unless as provided for by law, agreement or practice; (iv) to discourage unfair labour practices such as (a) negligence of duty, (b) careless operation, (c) damage to property, (d) interference with or disturbance to normal work and (e) insubordination; (v)

to take prompt action to implement awards, agreements, settlements and decisions;

(vi) to display in conspicuous places in the union offices, the provisions of the Code in the local language(s); and (vii) to express disapproval and to take appropriate action against office bearers and members for indulging in action against the spirit of this Code. ******************************************************************

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