Pending Requests To Administration
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Information requests from City Council to Administration during budget hearings
Request
Requested by Requested to
Net savings of 311 after backing-out startClarke up costs. Total dollar value of contracts the City plans to issue during Five Year Plan (FYP) and percent of contracts (numerically and Goode dollar-value) that it aims to allocate to disadvantaged businesses. Base growth assumptions, by year, for different General Fund taxes (i.e., Green supporting schedules for revenue projections). Detailed data re assumptions underlying real estate transfer tax projections, including both sales volume and transaction price assumptions.
MDO
Date Date requested returned
Comments
3/25/2009
Commerce/Financ 3/25/2009 e/Chief of Staff
4/29/2009
Response indicates that OEO "does not make a practice of projecting participation over the life of the Five-Year Plan."
Finance
4/8/2009
Base growth assumptions provided for wage tax only.
3/25/2009
"Real Estate Transfer Tax assumptions in the FY10-14 Five Year Plan include a 20% decline in prices and transactions will not rebound substantially." No further detail provided re sales volume/price assumptions.
Green
Finance
3/25/2009
Breakdown of the efficiencies included in the $39 million per year in efficiencies and Green revenue enhancements included in the November re-balancing plan.
Finance
3/25/2009
4/8/2009
Cite to PDF on City's website.
Copies of all extenal consultant studies regaring IT-related savings to the City.
Division of 3/25/2009 Technology (DOT)
4/8/2009
Copy of Deloitte & Touche report from 2002 provided.
Copies of all internal studies regarding ITGreen related savings to the City.
DOT
3/25/2009
4/8/2009
Detail behind the savings assumptions for the items listed in the "Moving Forward" Green section on page 50 of the FYP.
DOT
3/25/2009
4/29/2009
Green
Prepared by Sophie Bryan 05/04/2009
Response indicates that DOT only aware of one study -- the Deloitte one -- on the issue. Response describes three areas in which "substantial savings" assumed -consolidation of common IT support functions; IT sourcing; and technology infrastructure and communications network refresh -- but does not put a dollar figure on the savings either in toto or for the constituent parts of the initiatives.
Page 1
Information requests from City Council to Administration during budget hearings
Current tax delinquency rate on real estate Green tax bills. Current tax delinquency rate for residential Green real estate tax bills.
Finance
3/25/2009
Finance
3/25/2009
Green
Finance
3/25/2009
4/8/2009
"At this time, the City is unable to determine if a correlation exists. We would need to undertake an extensive study to establish such a correlation."
Whether the revenue projections based on the proposed higher real estate tax rates also include assumptions about increased Green tax delinquencies and, if so, what those delinquency assumptions are.
Finance
3/25/2009
4/8/2009
FY09 delinquency rate = 11%; FYP assumes delinquency rates of 14.6% in FY10, 13.7% in FY11, and 11% in FY12.
Correlation between tax delinquency and home value or household income.
Green
Finance
3/25/2009
4/29/2009
Response notes that "all real estate tax delinquencies can lead to Sheriff's sale," and indicates that since fall 2007, when the city announced a new collection initiative, outside counsel has filed for Sheriff's sale for 3,000 of the 23,00 delinquent properties targeted for collection.
Extent to which the FYP takes into account collateral costs related to tax-related Green foreclosures.
Finance
3/25/2009
4/8/2009
FYP does not take these costs into account.
The protections currently in place for lowincome and/or fixed-income homeowners Green with respect to increased property tax bills.
Finance
3/25/2009
4/8/2009
N.B. Response does not include discretionary deferral of increases > 15% by Revenue Dept.
4/8/2009
Administration "intends to work with the State legislature to develop a plan to protect low income taxpayers from the impact of the increase."
The percentage of tax delinquencies that lead to foreclosure.
The Administration’s plan for protecting these homeowners from the potentially devastating consequences of significant increases in their property tax bills.
Green
Finance
3/25/2009
Prepared by Sophie Bryan 05/04/2009
Page 2
Information requests from City Council to Administration during budget hearings
If the Administration's plan includes use of a homestead exemption, how it plans to deal with the provision in the Pennsylvania constitution section regarding homestead Green exemptions that reads: “A local taxing authority may not increase the millage rate of its tax on real property to pay for [the homestead exemption].”
Finance
3/25/2009
4/8/2009
See above.
Green
Finance
3/25/2009
4/8/2009
"To the best of our knowledge, there is no empirical analysis to date that evaluates the impact on business location or resident location decisions from a temporary increase in property or real estate transfer taxes. However, property tax increases have a smaller impact than wage tax increases."
Impact on residential location decisions of Green temporarily raising real estate transfer tax.
Finance
3/25/2009
4/8/2009
See above.
Green
Finance
3/25/2009
4/8/2009
Green
Finance
3/25/2009
4/8/2009
$38 million in FY10.
Green
Finance
3/25/2009
4/8/2009
$23.5 million in FY10 from 0.5 mill increase
Greenlee
Managing Director's Office (MDO)
3/25/2009
4/8/2009
RDA owns 5,500 properties; land/building values determined by appraisals; RDA does not obtain appraisals until actively marketing the property for sale.
Impact on business and residential locations decisions of temporarily raising real estate tax.
Study re long-term impact of temporary slowing of reduction to wage tax rate. Revenue generated by .1% increase in wage tax. Revenue generated by 5 mill increase in gross receipts portion of BPT. Cost-savings of 311 system.
Dollar value of City-owned property.
Jones
Chief of Staff
3/25/2009
Prepared by Sophie Bryan 05/04/2009
Page 3
Information requests from City Council to Administration during budget hearings
Re unpaid/delinquent taxes, detail re amount owed by businesses; amount owed by property owners. Requested data re people who have been delinquent for years, rather than those who fell behind only recently due to the economic downturn. Number of homeowners in Philadelphia who are senior citizens. Number of these senior citizen homeowners who participate in the state property tax/rent rebate program. Number of these senior citizen homeowners who are PACENET eligible (and those eligible for property tax freezes). Data, broken down by neighborhood, showing when the Board of Revision of Taxes (BRT) most recently assessed property. If the proposed real estate tax increase is approved, percent of property-owners who will be eligible for the state property tax/rent rebate. Fixed monthly costs to operate 311. If milliage for gross receipts portion of Business Privilege Tax (BPT) is increased, and exemptions are included for manufacturers and retailers, inancial impact based on 2008 receipts. [MQS to have follow-up conversation with Finance to confirm data requested.]
Kelly
Finance
3/25/2009
Kenney
Finance
3/25/2009
Kenney
Finance
3/25/2009
Kenney
Finance
3/25/2009
Miller
Finance
3/25/2009
Rizzo
Finance
3/25/2009
Rizzo
MDO
3/25/2009
Sanchez
Finance
3/25/2009
4/8/2009
Prepared by Sophie Bryan 05/04/2009
18.6% of total accounts not assessed since 2004.
Page 4
Information requests from City Council to Administration during budget hearings
City's success rate in collecting on demolition liens.
Of all no-bid contracts for capital projects let between 2006 and 2009, a breakdown of the dollar amount that went to MBE/WBE firms.
Assessment of costs of mothballing Rec. Dept. pools this summer.
Verna
Brown/Miller
Clarke
[Request to be made during hearing on FY11 capital budget: How the structure of capital spending reflects the Green findings/recommendations of the March 2009 Econsult study re commercial corridors.]
Licences and 3/25/2009 Inspections (L&I)
DPP
Budget
3/31/2009
3/31/2009
Commerce/Philad elphia City Planning Commission 3/31/2009 (PCPC)/Departme nt of Public Property
4/29/2009
Response indicates that from 2004 to March 2009, the combined total billed for demo-related work by L&I and NTI was $78M of which $1.3M, or 1.76%, has been collected. Response notes that "collection of liens occurs when ownership of properties change[s] hands, unless there is a negotiated settlement. . . . The low percentage reflects properties staying with the owner and not being transfered to other ownership."
4/28/2009
Response indicates that capital funds "are largely spent through contracts with nonprofit vendors, who are exempt from participation requirements" and that Commerce is "working with our nonprofit vendors to collect the requested information for the previous years and will forward it within the next week."
4/28/2009
Budget Office will provide this information prior to the Rec. Dept. budget hearing. Response provided a week after the Rec. Dept. budget hearing. Response indicates that "mothballing" does not have a significant cost.
4/28/2009
Response notes that report is "less valuable in informing City capital investment than in guiding program investments, because the City did not make many capital investments on corridors during the period under examination." Response notes that Commerce "is already incorporating Econsult's findings into our programmatic investments."
Prepared by Sophie Bryan 05/04/2009
Page 5
Information requests from City Council to Administration during budget hearings
Copy/status of the "complete review of facilities that have been identified [by PICA] as warranting consideration for replacement or significant renovation" that Green the Capital Programs Office (CPO) said it would perform and would report back to Council on by the end of FY08. Whether the RDA knows the "location, value, and status" of all City-owned Green property. The status of a citywide database reflecting the above information for all City-owned Green property. Details about pre-financed loan for Pier 11 Green project.
Department of Public Property (DPP)/Budget
3/31/2009
DPP/RDA
3/31/2009
DPP/RDA
3/31/2009
Commerce
3/31/2009
4/28/2009
Response does not provide details re Pier 11 project; response lists completed projects w/capital funding from prefinanced loans. Requested spreadsheet be provided prior to DPP's budget hearing. Response is a "summary of our comprehensive evaluation." Provided the day after DPP's budget hearing.
Copy of the spreadsheet reflecting DPP's Green analysis of the PICA report re City facilities.
DPP
3/31/2009
4/28/2009
Copy of capital eligible guidelines.
Green
Budget/Departme nt of Technology 3/31/2009 (DOT)
4/28/2009
Green
Budget/DOT
Jones
DPP/Redevelopm ent Authority 3/31/2009 (RDA)
Jones
DPP/RDA
3/31/2009
Jones
DPP/RDA
3/31/2009
Analysis of DOT blueprint presented by Allan Frank in December 2008 showing what components of plan can and cannot be financed with capital funds and why. The amount of commercial property in the City-owned property inventory; the value of that property; and the projected ability of that property to create tax revenue. The amount of the above-referenced property that is ready for disposition or development? A breakdown of the above information by Councilmanic district.
3/31/2009
Prepared by Sophie Bryan 05/04/2009
Page 6
Information requests from City Council to Administration during budget hearings
Breakdown of Neighborhood Commercial Center carry-forward funding by Councilmanic district.
Jones
Commerce
3/31/2009
Impact of budget cuts on the ability of the City to bid/execute capital projects and how Jones the City will be able to ramp up again when economic stimulus funding comes in.
Commerce
3/31/2009
Jones
Deputy Mayor Culter
3/31/2009
Miller
Commerce
3/31/2009
Miller
Commerce
3/31/2009
Miller
Commerce
3/31/2009
Miller
Commerce
3/31/2009
4/28/2009
Miller
Commerce
3/31/2009
4/28/2009
Reynolds Brown
DPP
3/31/2009
4/28/2009
DPP (which will forward question to Streets and Water Departments)
3/31/2009
4/28/2009
Rizzo
Streets
3/31/2009
4/17/2009
Sanchez
DPP
3/31/2009
Sanchez
DPP/Mayor's Office of Sustainability (MOS)
3/31/2009
Report on bridge conditions from CSX and Amtrak. Number of Commercial Corridors in the City. Number of Commercial Corridor projects is going to fund. Maximum funding amount per Commercial Corridor project. Data re job creation from development at Navy Yard. Data re efforts to connect Workforce Development Board, et al., to jobs created at Navy Yard. Names of the contractors/sub-contractors on the Dell project and rates of MBE/WBE participation.
Whether the problem of water run-off onto Kelly Drive will be remediated by the work Rizzo to the Dell and, if not, what the plan is for addressing this issue. Who regulates/inspects private bridges in Manyunk. MBE/WBE participation rates for CPO in FY09. List of capital budget projects potentially eligible for Economic Recovery Act funding.
4/28/2009
4/17/2009
Prepared by Sophie Bryan 05/04/2009
Page 7
Information requests from City Council to Administration during budget hearings
Cost estimate for upgrading the lighting throughout City Hall to the level now present on the 4th floor of the building. Budget for Robin Hood Dell renovations, scheduled time period for completion of work, information about any issues that may come up w/the schedule. Amount of Act 71 money spent on Youth Study Center. Whether the capital budget will be amended to provide funding for boiler replacement at Eastwick branch library in FY10.
Tasco
DPP
3/31/2009
4/28/2009
Tasco
DPP/Budget
3/31/2009
4/28/2009
Response does not indicate when work will be completed, nor does it reference any anticipated problems.
Verna
DPP/PCPC
3/31/2009
Verna
DPP
3/31/2009
4/28/2009
Response indicates that decision needs to be made, based on information pending from PGW, re type of boiler to use.
Board of Ethics
4/6/2009
4/8/2009
Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
MOCS
4/6/2009
List of staff positions, with job descriptions. ? Breakdown of M/WBE contracts showing how many were primary contracts and how Brown many were sub-contracts. Update regarding the Administration's strategic plan for investing in the creative Brown economy. Details re success rate/track record of Brown Fatherhood Initiative Program. Breakdown of M/WBE contracts showing how many were primary contracts and how Brown many were sub-contracts. Names of staffers from Managing Director's Office/Deputy Mayors' offices Clarke who were/should have been with Mayor at neighborhood clean-up in 5th District. Response to Councilman Clarke's analysis of the changes in staff level and funding in Clarke the Mayor's Office from FY08, FY09, and FY10. Whether the Philadelphia Housing Authority can exercise power of eminent Clarke domain.
Office of Housing and Community 4/6/2009 Development (OHCD) Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
OHCD
4/6/2009
5/1/2009
4/17/2009
Prepared by Sophie Bryan 05/04/2009
Response notes that "members of the Mayor's Office staff were on hand," as was Streets Commissioner Tolson, but does not provide names.
Page 8
Information requests from City Council to Administration during budget hearings
Copy of 2005 housing reorganization Clarke study. Explanation re use of over $1 million in NTI funds for foreclosure prevention via Clarke Neighborhood Stabilization Program.
OHCD
4/6/2009
OHCD/Mayor's Office
4/6/2009
List of all RDA transactions from 2007-09. Clarke
OHCD/RDA
4/6/2009
M/WBE participation rates within the Goode contracts awarded by OCHD to non-profits.
OHCD
4/6/2009
Re the 19 NTI/Empowerment Zone staff whose positions are listed as being eliminated in the FY10 budget, a personby-person description of where the person Green is being reassigned within City government, including job title, department, salary, and job duties.
Mayor's Office
4/6/2009
5/1/2009
Councilman Clarke indicated that he would make the request in writing as well.
Comparison of Class 200 spending for FY09 and FY10 for both the Office of Green Inspector General (OIG) and Office of Arts, Culture, and Creative Economy (OACCE).
Mayor's Office
4/6/2009
4/17/2009
Response from OIG indicates FY09 Class 200 spend; Mayor's Office response indicates no Class 200 transfer to OACCE and that Mayor's Office reduction, leaving out transfer of Class 200 funds to new OIG division, = $87,877.
Total budget for OIG, broken down by class, within Mayor's Office budget in FY09.
Mayor's Office
4/6/2009
4/17/2009
Response from OIG notes only Class 100 and 200 amounts.
4/17/2009
Response from OIG provides breakdown of enterprise funding only for Class 100 spending and notes salaries "prior to the Mayor's Office salary reductions and the additional furlough reductions."
Green
Breakdown of all enterprise funding for OIG in FY09 and FY10.
Green
Mayor's Office
4/6/2009
For each department, a detailed list of all budgetary increases and decreases compared to FY09 (i.e., the supporting information underlying the "Departmental Summary Increases and Decreases All Funds").
Green
Mayor's Office
4/6/2009
Prepared by Sophie Bryan 05/04/2009
Requested that detailed information be provided one week prior to each department's budget hearing.
Page 9
Information requests from City Council to Administration during budget hearings
Detail re class 100 funds being transferred to the OIG from other departments, broken down by department, and including Green information about amount of transfer, type of funds (General Funds, grants revenue, etc.), positions being funded, etc. Copy of any Memoranda of Understanding (MOUs) between the OIG and operating Green departments. Number of staff in the OIG, and job titles thereof, at the time the office investigated Green DHS. Detailed information about grants funding used for the Mayor's Office of Sustainability (MOS), including grant name, Green amount, purpose, and what positions funded within MOS. Purpose of the new "General" division Green within the Mayor's Office. Llist of all City employees working on the labor negotiations, including name, department, job title, annual salary, role in Green negotiations, and percent of time spent per week on negotiation-related work. List of the outside contractors involved in the labor negotiations, including name of contractor, scope of work, term of contract Green and when it was last renewed, and contract cost. Identify where in the FY10 budget money Green is allocated for labor contract negotiations. Number of employees trained by OLR in FY09; goal for number of employees to be Green trained by OLR in FY10.
Mayor's Office
4/6/2009
4/17/2009
Response for FY09 only and does not indicate type of funds, just departments (DHS, Health, and Water) the funds came from.
Mayor's Office
4/6/2009
4/17/2009
Copies of MOUs with Police, Prisons, and DHS (apparently signed on April 14, 2009) provided; no written agreements provided for Health and Water, which provided funding to OIG in FY09.
Mayor's Office
4/6/2009
4/17/2009
Response from OIG only notes number of staff (10), not job titles.
Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
OLR
4/6/2009
OLR
4/6/2009
OLR
4/6/2009
OLR
4/6/2009
4/17/2009
4/17/2009
Prepared by Sophie Bryan 05/04/2009
Response lists contractors and spend (presumably for FY09), but does not provide the other requested information.
Page 10
Information requests from City Council to Administration during budget hearings
Number of clients the Community Engagement Unit (CEU) within MOCS helped with applications for LIHEAP and Green Crisis utility grants, PACE, property tax/rent rebates, and water discounts last year. Information re efforts to help Philadelphians obtain benefits, including a breakdown of what City employees in what departments worked on this effort, the response rate, the type/amount of benefits secured, and the funding source for the effort. Information re what MOCS does that is proactive rather than reactive to citizen requests. Re the citizens MOCS assisted last year, a breakdown of proactive vs. reactive service delivery. Information about what system MOCS uses to track information regarding the citizens it has helped; its assessment of their needs and the benefits they might be eligible for; and any benefits received due to MOCS' efforts. Estimated cost of implementing an automated system to track outcomes achieved by MOCS for its clients and expected efficiencies from moving to an automated system. Number of additional Philadelphians who will be eligible for services from MOCS funded by economic stimulus funding (i.e., number of Philadelphians between 125% and 200% of the poverty level). MOCS' plan for ramping up to serve this expanded pool of people eligible for MOCS' services.
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Prepared by Sophie Bryan 05/04/2009
MOCS stated that it would provide a business plan, including whether the implementation of technology would help with the ramp-up.
Page 11
Information requests from City Council to Administration during budget hearings
4/6/2009
MOCS stated that the needs assessment was not complete but that it would provide Council a copy when it was finished.
4/6/2009
MOCS stated that the review was "ancedotal," but that it would put the conclusions in writing and forward to Council.
OHCD
4/6/2009
5/1/2009
Response notes that CCCF also funded by Wm. Penn Foundation and that "if necessary, the City will meet with leadership at the William Penn Foundation to ensure that reduced City Funding does not effect funding from the Foundation."
Green
OHCD
4/6/2009
5/1/2009
TRF also funds child care facility improvements.
Green
OHCD
4/6/2009
5/1/2009
Response indicates that "OHCD expects this reduction to have no impact on services' b/c it "expects that other resources," likely federal stimulus money, "will be available to fund CLS's services."
Copy of "needs assessment" being Green completed for MOCS by Temple University.
Conclusions of "best practices" review undertaken by MOCS.
Green
Impact on external funding of proposed reduction in funding to Child Care Facilites Green Fund (CCFF).
Other funding sources work capital funding/technical support provided by CCFF. Whether there is sufficient capacity in licensed child care facilities for all Philadelphia school-children.
MOCS
MOCS
Estimate of the number of additional foreclosures that will result from reduction in City funding to Community Legal Services.
Green
OHCD
4/6/2009
Whether the RDA knows the "location, value, and status" of all City-owned property.
Green
RDA
4/6/2009
The status of a citywide database reflecting Green this information for all City-owned property.
RDA
4/6/2009
Cost of buying an off-the-shelf commercial property management system, including Green ongoing operating costs.
RDA
4/6/2009
Sunk costs and ongoing costs of the City operating its own property management system (VPMLS).
RDA
4/6/2009
Green
Prepared by Sophie Bryan 05/04/2009
Page 12
Information requests from City Council to Administration during budget hearings
Whether the City has explored pursuing a program similar to the SCOPE (Selling City Green Owned Property Efficiently) program in Baltimore.
Any analysis regarding limitations, if any, on the City's ability to spend the remaining Green NTI bond proceeds.
List of all information the Controller's Office/outside auditors requested as part of the audit of NTI spending, including the Green date the information was requested and when it was provided. Amount spent on renovations/build-outs of Jones office space the City leases or owns. Explanation of how rental space for Board of Ethics selected and what other City Jones departments rent space in the building.
RDA
4/6/2009 Response indicates that delay in releasing NTI bond proceeds "is necessary to ensure that appropriate allocations of expenditures to types of bond proceeds are made. The risk in making inappropriate allocations outweighs any opportunity cost incurred. [OHCD] does not have the capacity to perform the requested analysis."
OHCD/Mayor's Office
4/6/2009
OHCD/Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
4/17/2009
Mayor's Office
4/6/2009
4/17/2009
No response re whether other City depts. rent space in the same building.
4/17/2009
OLR said it would work with the Budget Office to compile this information. Written response from OLR indicates "there is currently no centralized list of functions that have been transferred to contractors from City employees," and cites CBA provisions re outsourcing and managed competition, which "the administration is in the process of implementing."
List of all outsourced and privatized City services.
Jones
OLR
4/6/2009
Data (numbers and percentages) re increased requests for assistance from MOCS over the past 18 months.
Jones
MOCS
4/6/2009
The average dollar-value of benefits Jones people who are assisted by MOCS receive.
MOCS
4/6/2009
5/1/2009
Prepared by Sophie Bryan 05/04/2009
Page 13
Information requests from City Council to Administration during budget hearings
Updated data re outcomes from mortgage foreclosure diversion program. Number of housing units produced last year, broken down by district. The amount of commercial property in the City-owned property inventory; the value of that property; and the projected ability of that property to create tax revenue. Amount of the above-referenced property that is ready for disposition or development? A breakdown of the above information by Councilmanic district.
Jones
OHCD
4/6/2009
5/1/2009
Jones
OHCD
4/6/2009
5/1/2009
Jones (via Green)
Redevelopment Authority (RDA)
4/6/2009
Jones (via Green)
RDA
4/6/2009
Jones (via Green)
RDA
4/6/2009
Number of City employees transferred from Krajewski other departments to the 311 call center.
OLR
4/6/2009
OHCD
4/6/2009
List of housing development projects underway citywide. List of all employees the Administration controls with their titles/salaries and a comparison to the number of employees/total salary under the Street administration. How City contracts with third-parties are monitored in order to ensure compliance with prevailing wage ordinance.
MIller
O'Neill
Mayor's Office
4/6/2009
Sanchez
OLR
4/6/2009
5/1/2009
4/29/2009
Number of new lots identified as eligible for Sanchez cleaning/greening.
OHCD
4/6/2009
5/1/2009
Breakdown of the balance in the CCFF, including details re encumbered funds.
Sanchez
OHCD
4/6/2009
5/1/2009
Update on housing reorganization.
Sanchez
OHCD
4/6/2009
Prepared by Sophie Bryan 05/04/2009
Requested that answer be provided by the end of the day; Administration responded that it would provide the information within 24 hours. Response provided 24 days later.
Response indicates that 300 lots scheduled for stabilization in spring 2009 not done b/c rebalancing and that "no scope of work was identified for FY2010." Email from Gina Koo to SEB on 4/22/09 provided details re CCCF spending. Request that information be provided prior to hearing on OHCD's Consolidated Plan.
Page 14
Information requests from City Council to Administration during budget hearings
Clear explanation of where significant reductions were made in the Rebalancing Plan, the amount of cut sustained in the FY10 budget, and the expected impacts of the cut. Crosswalk of all changes made to departmental budgets from FY09 adopted budget through Rebalancing Plan to proposed FY10 budget. Total cost to the City to negotiate its labor contracts. Review of whether the Mayor's Office of Community Services (MOCS) could reduce its administrative costs sufficiently for grant funding to cover its total costs. Breakdown of projections vs. certainties in grant funding included in budget. Detail re 1% for Art program and where it is in the budget.
Sanchez
OHCD
4/6/2009
Verna
Mayor's Office
4/6/2009
Verna
Office of Labor Relations (OLR)
4/6/2009
Verna
Mayor's Office of Community 4/6/2009 Services (MOCS)
Verna
OHCD
4/6/2009
Blackwell
MDO
4/7/2009
Explanation of differences between AVRP, YVRP, and JET programs, including what Blackwell programs are continuing in FY10.
MDO
4/7/2009
Whether prevailing wage provisionis included in all City contracts handled by Procurement Dept.
Procurement
4/7/2009
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Goode
Number of violations written by CLIP/dollar value of violations; number of violations Green collected/dollar value of collections. Change in General Fund funding to MDO from FY09 through Rebalancing Plan to FY10, including indication of annualized cuts from Rebalancing Plan. Description of change within Admin. Division of MDO from December 2008 to the FY10 budget.
4/9/2009
5/1/2009
Prepared by Sophie Bryan 05/04/2009
Page 15
Information requests from City Council to Administration during budget hearings
Description of the positions eliminated, by department and salary, as a result of the creation of 311. Chart showing every position within City government -- by department, job title, job duties, and salary -- that has been eliminated (by layoff, retirement, not filling a vacancy, or otherwise) since July 1, 2008. Chart showing every position within City government -- by department, job title, job duties, salary, and source of salary (i.e., what department or departments pay the salary) -- that has been added since July 1, 2008. Chart showing total change in the number of full-time positions and salary for these positions, both citywide and broken down by department , from July 1, 2008 through the Rebalancing Plan and to the proposed FY10 budget. Allocation of % of time/salary spent on time sheet processing by the 203 City employees who do this work. Supporting detail for all General Fund Class 200 expenditures on MDO budget. Review of SLA Days and, in particular, reprioritization of service requests that pose health/safety risk and/or have spillover costs if not completely quickly.
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Date by which departments will provide response to August 13, 2008 request from Green Councilman Green for a list and copy of all paper forms used by the department.
MDO
4/7/2009
Specific detail re contingency/Plan B cuts, including savings from cuts, personnel Green impact, impact on other budget classes, impact on service delivery.
MDO
4/7/2009
Prepared by Sophie Bryan 05/04/2009
Page 16
Information requests from City Council to Administration during budget hearings
Additional support needed in order to move to an electronic system for vendor performance reports. Cost of mailing bid announcements, including staff time (broken down by department), supplies, postage, etc. Change in staff level in department if all procurement was electronic. Staff time spent on data entry related to paper forms.
Copies of "day-in-the-life" questionnaires completed by department staff.
For each specific measure included in the DOT Information Technology Plan, the specific anticipated savings from the measure.
Green
Procurement
4/7/2009
Green
Procurement
4/7/2009
Green
Procurement
4/7/2009
Green
Procurement
4/7/2009
Green
Green
Copies of all reports to the City -- prepared in-house or by outside consultants -Green regarding IT initiatives/savings. Total IT spending – including staff time, hardware and software purchases, Green supplies (i.e, blank CDs, toner cartridges, etc.), IT consulting contracts, and so on. For the 520 City employees who perform IT functions, average salary by Green department. Specific detail re contingency/Plan B cuts, including savings from cuts, personnel Green impact, impact on other budget classes, impact on service delivery.
4/29/2009
Response indicates that "City unions were advised that the questionnaires were for internal use only and would not be distributed," and, as a result, that "supplying these forms to the Chair would be quite problematic."
Depatrment of 4/7/2009 Technology (DOT)
4/29/2009
FY10 assumed savings of $462K in Class 100 (consolidation of IT personnel) and $4M in contractual savings; DOT seeking Council approval to reinvest $1.3M of Class 200 savings into network upgrade and to reinvest `the balance of the savings in network infrastructure and applications.
DOT
4/7/2009
4/29/2009
See 4/15/09 entry below.
DOT
4/7/2009
4/29/2009
FY10 Citywide IT budget = $102M
DOT
4/7/2009
4/29/2009
DOT
4/7/2009
4/29/2009
Procurement
4/7/2009
Prepared by Sophie Bryan 05/04/2009
Response only indicates average IT salary citywide -- $60,757 -- not by department, as requested. Response indicates that DOT held harmless under Plan B, but also that "DOT owns less than 25%" of the City's total IT budget of $102M.
Page 17
Information requests from City Council to Administration during budget hearings
List of Reform Teams and members thereof.
Jones
Detail re leases between the City and thirdJones party landlords. Detail re types of calls received by 311, broken down by councilmanic district. Youth Violence Reduction Program staffing levels, 1999 to 2010. Org chart for MDO with names and job titles. List of U.S. cities with 311 systems. Walkthough of all changes within the MDO (e.g., AVRP elimination, Town Watch cuts, etc.) from FY09 to FY10.
MDO
4/7/2009
MDO
4/7/2009
Jones/Sanchez MDO
4/7/2009
Kelly
MDO
4/7/2009
Krajewski
MDO
4/7/2009
Miller
MDO
4/7/2009
Miller
MDO
4/7/2009
4/1/709
Response provides info on City's efforts with respect to its lease at the Packard Building, but provides no specifics re other leases.
4/29/2009
Response indicates that the question has been forwarded to OEO and that "it is expected that [OEO] will bring this information to the Budget Hearings for [its] department."
Response indicates that Procurement will research the topic and then respond.
For all contracts handled by Procurement Dept., breakdown by number, percentage, Miller and dollar amount of contracts for MBE, WBE, and DBE.
Procurement
4/7/2009
Detail re any waivers issued re M/WBE Miller participation, including basis for the waiver.
Procurement
4/7/2009
MDO Managing Director's Office (MDO)
4/7/2009
Procurement
4/7/2009
4/29/2009
DOT
4/7/2009
4/29/2009
MDO
4/7/2009
Monthly report on anti-graffiti efforts.
O'Neill
Monthly fixed costs for 311, including phone service, other vendors, etc.
Rizzo
Department's wish list of changes needed Rizzo to make procurement process easier. Status of Project OCEAN, including cost Rizzo and results of investment. Detailed description of the cuts to CLIP via the Rebalancing Plan and all reductions in CLIP services over the past year, including Sanchez both the dollar value of the reductions and the impact of the cuts.
4/7/2009
Prepared by Sophie Bryan 05/04/2009
Page 18
Information requests from City Council to Administration during budget hearings
Line-item list of activities funded by MDO and impact of budget reductions on the same.
Recommendations re how to increase the LBE participation rate.
Response re making expenditures transfers to other departments, including whether it violates a provision in the operating budget ordinance, why it is done, and why the salaries are not just paid directly by the department rather than the MDO's office. Explanation of all exempt positions created within the MDO and then assigned to departments. Breakdown of M/WBE contracts showing how many were primary contracts and how many were sub-contracts. List of all tax deferral/assistance programs available under the existing Code (i.e., that do not require additional enabling legislation by the state). Description of strategy employed by the Revenue Dept. to make people aware of these programs. Percentage of City deposits held by Wachovia. Explanation of why $27.5 million in capital funding from PICA requested by City and approved by PICA in 7/08 has not yet been spent. Estimate of when this PICA capital funding will be spent, broken down by project.
Sanchez
MDO
4/7/2009
Sanchez
Procurement
4/7/2009
Verna/Tasco
MDO
4/7/2009
Verna/Tasco
MDO
4/7/2009
Brown
Revenue
4/14/2009
Clarke
Revenue
4/14/2009
Clarke
Revenue
4/14/2009
Goode
Treasurer
4/14/2009
Green
Finance
4/14/2009
Green
Finance
4/14/2009
4/29/2009
Prepared by Sophie Bryan 05/04/2009
Response provides # of LBE contracts for 2008, notes that more awards were made to LBEs in cases where no need to use LBE formula, and does not include any recs for increasing LBE participation rate.
Page 19
Information requests from City Council to Administration during budget hearings
Chart of all American Recovery and Reinvestment Act funds included in Green budget. If Plan B is implemented, the reductions by class in the Finance Dept. budget, including detail re what units in the Dept. Green would experience staffing cuts and what functions would be lost due to these cuts. Comparison of cost per households at the income levels noted in the Five-Year Plan Green of a .003 wage tax increase versus a 19% property tax increase.
Finance
4/14/2009
Finance
4/14/2009
Finance
4/14/2009
Impact on pension costs in Five-Year Plan of 25%/20%/15% drop in pension fund Green value, as opposed to assumed 30% drop.
Finance
4/14/2009
Estimated savings for all items listed in "EFFICIENCIES SERVICE ENHANCEMENTS for FY09 and FY10 BUDGET” document posted on City’s website and, for those items for which Green Admin. says it cannot estimate the savings, what additional information would be needed in order to come up with a savings estimate.
Finance
4/14/2009
Prepared by Sophie Bryan 05/04/2009
Page 20
Information requests from City Council to Administration during budget hearings
Legal opinion re whether the PPA may reimburse the City for Bureau of Administrative Adjudication costs related to processing appeals of contested parking violations, including (1) whether this is an “allowable cost” for the PPA to reimburse under either the Parking Authority Law or the PPA’s bond covenants; (2) the basis for PPA paying the City’s costs in collecting these revenues, where the PPA is not Green authorized to receive revenues from contested parking violations and does not incur any costs related to them; and (3) whether PPA reimbursement of these costs would require an amendment to the 1983 ordinance that delegated on-street parking authority to the PPA, so as to provide for reimbursement of these costs.
Re the “General Provisions” set forth in Section 16 of the operating budget ordinance, please identify (1) the purpose Green of the provision; (2) how often the provision is utilized; and (3) for any provisions that have been added in the past two years, the reasons for adding them. Whether Revenue Dept. may use capital Green funds to purchase a mail sorter. The break-even point at which additional hires would not yield more additional revenues than the increased salary costs; Green look at assessment rate and historical collection rate and identify when additional hires would no longer pay for themselves.
Finance/Law Dept.
4/14/2009
Finance
4/14/2009
Revenue
4/14/2009
Revenue
4/14/2009
Prepared by Sophie Bryan 05/04/2009
Page 21
Information requests from City Council to Administration during budget hearings
Estimate of additional revenue that would be generated by closing BPT loopholes identified by Revenue Dept. Response to proposal that City outsource discovery/collection of any taxes owed by the 1,000+ attorneys on list provided to Revenue Dept. by Councilwoman Sanchez in order to maximize and collect it quickly, rather than current strategy of sending out 50 letters per month. Potential tax revenue from 1,000+ attorneys on list, assuming $250/hour wages and 3 hours/day working in Philadelphia. Costs, including fringe benefits, of processing checks received by the City. Acute Care Hospital Assessment Fund payments expected in FY10.
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Number of real estate tax deferrals granted Green by Revenue Dept. in FY08 and FY09.
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Treasurer
4/14/2009
Jones
Finance
4/14/2009
Jones
Revenue
4/14/2009
Jones
Revenue
4/14/2009
Percent of real estate taxes delinquent within the past year and past two years. Re offering electronic paystubs as an option for City employees and pensioners, cost of doing so, potential savings, and whether the Admin. is considering this as an option. Processing time for vendor payments by City. M/WBE participation rates and numbers for Revenue Dept. contracts in FY08. Aging accounts receivable; any change in age of accounts/number of delinquent accoutns between FY08 and FY09.
Prepared by Sophie Bryan 05/04/2009
Page 22
Information requests from City Council to Administration during budget hearings
Chart showing the number of homeowners who would be impacted by the proposed property tax increase, the subset who are Kenney eligible for existing protections, the income triggers for these protections. Chart showing the amount of property tax paid by the business community. Chart showing cost, total and to individual taxpayers, of raising the wage tax in order to close budget gap if requested pension fund changes not approved by the state. Chart showing cost, total and to individual taxpayers, of raising the wage tax in order to close budget gap if sales tax increase is not approved by the state. Breakdown, by Councilmanic district, of how money appropriated to the Housing Trust Fund has been spent. List of all employees the Administration controls with their titles/salaries and a comparison to the number of employees/total salary under the Street administration. Description of efforts to speed vendor payments through the use of technology. Detail re funding of organizations (Greater Philadelphia Film Office, etc.) whose funding previously was listed in Finance Dept. budget. Explanation of "x 0" line on on-line tax calculator.
Finance
4/14/2009
Kenney
Finance
4/14/2009
Kenney
Finance
4/14/2009
Kenney
Finance
4/14/2009
Krajewski
Finance
4/14/2009
O'Neill
Finance
4/14/2009
Reynolds Brown
Finance
4/14/2009
Reynolds Brown
Finance
4/14/2009
Reynolds Brown
Revenue
4/14/2009
Revenue
4/14/2009
Revenue
4/14/2009
Amount of money for Project OCEAN that Rizzo has come from the Revenue Dept. budget. Total cost of implementing new water bill, Rizzo not including the $450K in the FY10 budget.
4/29/2009
Prepared by Sophie Bryan 05/04/2009
Councilman reiterated this request, previously made during the Mayor's Office budget hearing on 4/6/09.
Page 23
Information requests from City Council to Administration during budget hearings
Results of analysis re waiving convenience Rizzo fee for making credit card tax payments. Outstanding debt owed on "severely delinquent" water accounts. Of $163 million in outstanding water bills, a breakdown of the amount that is for fines, penalties, and interest. Timeframe for signing new tax collections and discovery contracts. Cash flow impact of allowing people to spread out their real estate tax payments over 6-12 months. Of the 58% of the budget the Administration says is "non-discretionary," chart showing how much has been cut from this part of the budget since 7/09. Copy of the BPT return sent to payors. Number of people eligible for and number of people enrolled in these programs.
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Verna
Finance
4/14/2009
Verna
Revenue
4/14/2009
Verna/Sanchez Revenue
4/14/2009
The Board's M/WBE participation goals.
Goode
Board of Pensions 4/15/2009
Details re any ties between residents and non-residents in applying for jobs.
Goode
Human Resources
Cost of imaging files.
Green
Board of Pensions 4/15/2009
Whether the changes being sought from the state re the pension fund would dig a deeper hole, given the Board of Pension's Green testimony that the fund should be 90-100% funded by 2029 if it meets its benchmark based on current projections.
Board of Pensions 4/15/2009
Explanation of each change in each budget Green class in each division within the Board.
Board of Pensions 4/15/2009
Changes to Board that would result if its budget was cut by $250,000 or $500,000.
Board of Pensions 4/15/2009
Green
4/15/2009
Prepared by Sophie Bryan 05/04/2009
Page 24
Information requests from City Council to Administration during budget hearings
Of the $2.2 million requested in FY09 for a new payroll system, the Board underspent by $1.5 million (which it is requesting in the Green FY10 budget); explanation of what the $700,000 balance was spent on. ROI for investment in pension payroll system. Increased efficiencies that would result from moving to a paperless pension system. Changes in workflow processes the Board would be able to implement if it moved to a paperless system. List of all classifications, including when the classification was created, how many positions there are within it, the pay range for the position, how many of the positions are filled, and what departments the positions are in.
Board of Pensions 4/15/2009
Green
Board of Pensions 4/15/2009
Green
Board of Pensions 4/15/2009
Green
Board of Pensions 4/15/2009
Green
Civil Service Commission
4/15/2009
Number of classes currently unfilled and, of Green these, number not filled for over 1 year.
Civil Service Commission
4/15/2009
Green
Human Resources
4/15/2009
Green
Human Resources
4/15/2009
The City's contribution, per employee, for the various union-administered health plans. For all City employees with supervisor titles, the percent of time spent on supervisory duties. Copies of all assessments, studies, reports, and proposals re IT spending, savings, and efficiencies, from 2000 to present, including internal and external analyses. Report on any Charter and/or state law changes needed in order for PCHR to achieve "substantial equivalency" certification from HUD.
Green
DOT
4/15/2009
Green
PCHR
4/15/2009
4/29/2009
Prepared by Sophie Bryan 05/04/2009
Request made via letter sent to Allan Frank in response to his response to prior question on this topic during budget hearings.
Page 25
Information requests from City Council to Administration during budget hearings
Amount of average Pension Adjustment Fund bonus. Number of discrimination/sexual harassment lawsuits filed vs. City in FY08 and FY09; number of these lawsuits resolved in the last year. Number of discrimination cases filed with Commission by City employees against the City; any increase or decrease in the same over the past few years. Report of any pattern of discrimination by companies. Walkthrough of FY09 appropriation, FY09 estimated spend, and FY10 requested appropriation. Proposal for better incentivizing City employees to enroll in plans provdided by their spouses' employers. Description of the opt-out provisions, if any, in the union-administered health plans for City employees. M/WBE numbers and participation rate for fund managers.
Jones
Board of Pensions 4/15/2009
Jones
Human Resources
Jones
Philadelphia Commission on 4/15/2009 Human Relations (PCHR)
Jones
PCHR
Miller
Board of Pensions 4/15/2009
O'Neill
Human Resources
4/15/2009
O'Neill
Human Resources
4/15/2009
Tasco
Board of Pensions 4/15/2009
Comparison of Philadelphia's funding ratio Tasco to those of other cities' pension funds.
Board of Pensions 4/15/2009
List of fund managers, including their FY08 Verna payments and estimated FY09 payments.
Board of Pensions 4/15/2009
Briefing for Council by the Board of Pension's actuaries re the changes to the pension being requested from the state.
Verna
Board of Pensions 4/15/2009
List of current vacancies for City jobs.
Verna
Human Resources
4/15/2009
Chart of all City-administered health plans including information about number of Verna people enrolled in the plan, the plan costs, co-pays, benefits received, etc.
Human Resources
4/15/2009
4/15/2009
4/15/2009
Prepared by Sophie Bryan 05/04/2009
Page 26
Information requests from City Council to Administration during budget hearings
Information from Fire Prevention division re fire drills at buildings with senior citizen or disabled residents. List of programs addressing the needs of women. Percentage of prisoners who are high school drop-outs. Data about the number of murder victims in the past year who were themselves recent releasees from prison or who were murdered by recent releasees. The Fire Station facilities (engines, ladder companies, and medic units) the Administration plans to close pursuant to "Plan B." Data re how often paramedic units are staffed by 1 paramedic and 1 EMT. Explain the difference in the overtime spend within the EMS division, FY08 vs. FY10. Number of Fire Dept. facilities with fire detection systems. Explanation of why $5 million in capital funding from PICA for Fire Dept. facilities requested by City and approved by PICA in 7/08 has not yet been spent. Detailed description of the work performed by the 48 Batallion Chiefs. Whether administrative work performed by Batallion Chiefs could be performed by civilians. Whether the Fire Dept. may issue citations for code violations. Over the last 18 months, the number of code violation referrals made by the Fire Dept. to L&I and the backlog of violation referrals not resolved within 1 month.
Brown
Fire Dept.
4/20/2009
Brown
Prisons
4/20/2009
Goode
Prisons
4/20/2009
Goode
Prisons
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Prepared by Sophie Bryan 05/04/2009
Page 27
Information requests from City Council to Administration during budget hearings
The expected savings – in terms of reduced staffing needs and also reduced Green pretrial detention costs – from the Prison System's automation of recordkeeping and data transmission initiative.
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
The constraints on how many or what type Green of court appearances can be by video. Whether the Prisons System has the the resources in place now to use video for the Green maximum number of court appearances possible. Other ways the Prisons is using technology to increase efficiency, in terms of driving Green down both staff costs and duration of incarceration.
Prisons
4/20/2009
Question submitted in writing to budget office.
Prisons
4/20/2009
Question submitted in writing to budget office.
Prisons
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
The status of the automation initiative. The degree to which the current process is not automated. Amount of staff time spent on manual dataentry, etc. Whether the Prisons System has the resources in place now to fully automate recordkeeping. The additional investment needed to fully automate recordkeeping. The expected savings from using video for court appearances. The status of this initiative.
Analysis of use of handheld devices to enable police officers to spend, on Green average, 1 hour/day more on patrol rather than in office completing paperwork, as has been done in Oklahoma.
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.
Page 28
Information requests from City Council to Administration during budget hearings
For the officers in the Field Operations division, the percent of time being proactive vs. reactive to crime. Name of lobbyist working on surveillance camera/federal contract issue. Analysis of using civilians to issue tickets for blocking-the-box violations. Commissioner Ramsey testified that the City has “applied for 200 officers through the COPS office [federal stimulus], totaling $43,173,600 in funding.” After the grant money for the 200 additional officers expires, the cost to the City of retaining these officers on the force and whether that additional cost is included in the FiveYear Plan.
Green
Police
4/20/2009
Green
Police
4/20/2009
Green
Police
4/20/2009
Green
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Re construction sites in the city where a crane or flatbed truck is parked in a lane of traffic while work is being done and is often accompanied by 1-2 marked police cars, Green explanation of who bears the cost for the having officers at these construction sites. Whether these officers are specially assigned or if having them at the sites Green results in fewer patrol cars on the street. Whether these officers receive overtime paid by the City, as opposed to the private Green party, for this work. Detail re any plans being made within the Police Department regarding the proposed CED that would include the Foxwoods Green casino in the Strawbridge’s building. The effect of the 311 system on 911 calls, including the number of 911 calls the City received in the first quarter of 2008 vs. the Green number it received in the first quarter of 2009.
Prepared by Sophie Bryan 05/04/2009
Page 29
Information requests from City Council to Administration during budget hearings
The amount of the $16.5 million allocated to the Police Department in FY09 for capital improvements that has been spent or will be spent by the end of the Fiscal Year. The status of the projects included in the Administration request to PICA in July 2008 for $5 million for “critical capital needs” at police facilities, and an additional $5 million to construct a new Police SWAT/Bomb Squad facility. An explanation of why have these funds not been used to date. The amount of funding being dedicated in the FY10 capital budget to the repair work in Police Dept. facilities identified in the October 2007 PICA report as needing to be made within one year. The percentage of total capital funding for the Police Department that the above amount represents. The status of the Police Department facilities (the auto pound and five firing ranges) that the PICA report identified as being such disrepair that they “warrant[] consideration for replacement or significant renovation.” A breakdown of the 6,624 authorized positions in the Police Department by rank.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
The number of the 6,624 positions that are Green patrol positions. If Commissioner Ramsey testified during the budget hearing that, under Plan B, the Police Department would achieve an additional $1.3 million in overtime savings, Green and explanation of why these additional overtime savings depend upon the implementation of Plan B.
Prepared by Sophie Bryan 05/04/2009
Page 30
Information requests from City Council to Administration during budget hearings
Percentage of pre-trial detainees in Prison Jones System who have bail less than $500. Breakdown of materials and costs included in cleaning supplies line item, which is increasing from $50K to $375K. Update on facilities Fire Dept./DPP/PICA lookeed at for repairs, what work has been done in the past year, and plans for future work. Explanation from Department of Public Property (DPP) of the legal process to appropriate capital funds, design projects, award bids. Opinion on whether an 8month delay in drawing down funds is a long period of time. Data re the number of prisoners who are former foster children. Schedule for mid-2008 to mid-2009 for recruiting paramedics. Analysis of the drop in Class 100 spending that would result from retrofitting the Prison System for greater use of video for court appearances. Breakdown of costs (personnel, supplies, maintenance, etc.), by facility, to operate each Prison System facility. Explantion of the discrepancy between the $6.2 million in increased revenue from raised EMS fees reflected in the operating budget detail vs. the $5 million from this source reflected in the Five-Year Plan appendix. Size/cost of spray pools and savings vs. regular pools. Explanation of why Rec. Dept. is not involved in the Office of Sustainability's working group and plans to start such involvement.
Prisons
4/20/2009
Jones
Prisons
4/20/2009
Kenney
Fire Dept.
4/20/2009
Kenney
Fire Dept.
4/20/2009
Miller
Prisons
4/20/2009
Rizzo
Fire Dept.
4/20/2009
Rizzo
Prisons
4/20/2009
Tasco
Prisons
4/20/2009
Verna
Fire Dept.
4/20/2009
Brown
Recreation
4/21/2009
Brown
Recreation
4/21/2009
Prepared by Sophie Bryan 05/04/2009
Page 31
Information requests from City Council to Administration during budget hearings
Explanation of what truck/commercial vehicle traffic is prohibited along Kelly and King Drives. Additional investments that are needed in technology for the Prison System. The status of the Priority 1 and 2 repairs to Prison System buildings that PICA identified in its October 2007 assessment as work that should be completed within one year. The status of the Prison System buildings – the Cannary and three temporary facilities (a Transport Trailer, ASD-Trailer A, and MIS Trailer) – that the PICA report found warranted “consideration for replacement or significant renovation.” The amount of funding being dedicated to Priority 1 and 2 repairs to Prison System facilities in the FY10 capital budget. The percentage of total funding for the Prison System this represents. Amount of time it takes currently to place people in court-ordered community drug treatment. At a given time, the number of inmates are in prison awaiting placement in community drug treatment. Whether there are sufficient community drug treatment placements to meet this demand. The cost differential between having an inmate in community drug treatment versus in prison. The average pre-trial detention period for pre-trial detainees who are being held on non-violent charges. Explanation of why this detention period is so long.
Clarke/Rizzo
Fairmount Park
4/21/2009
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 32
Information requests from City Council to Administration during budget hearings
Explanation of the reasons why a person charged with a non-violent crime would be Green detained in the first place.
Prisons
4/21/2009
Question submitted in writing to budget office.
Prisons
4/21/2009
Question submitted in writing to budget office.
Prisons
4/21/2009
Prisons
4/21/2009
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Green
Prisons
4/21/2009
Green
Prisons
4/21/2009
The number of detainees being held on Green non-violent charges are released prior to trial and the cost for housing these inmates per day and per average detention period. Alternatives to pre-trial detention that are Green available presently. The costs of these alternatives.
Green
Whether the Prison System – or other stakeholders – has studied the success of Green these alternatives, in terms of recidivism, making court appearances, etc.
The findings of any such studies. How the Prison System can help to spur greater use of these alternatives. Whether there been any increase in sentencing of non-violent offenders to supervised release – rather than to incarceration – during the past year. The annual cost of having an offender on probation or parole. How much Philadelphia spends per year per person on probation or parole. Whether there currently are a sufficient number of probation and parole officers to provide appropriate supervision to their supervisees.
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office. Question submitted in writing to budget office.
Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.
Page 33
Information requests from City Council to Administration during budget hearings
The number of additional probation and parole officers that would need to be hired Green to meet the current need.
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Fairmount Park
4/21/2009
Green
Fairmount Park
4/21/2009
The cost of this hiring. Further to the testimony of Deputy Mayor Gillison before the state Senate Judiciary Committee in September regarding the need for increased funding by the state of adult probation and parole services, whether there been any progress on this effort.
Whether there are opportunities to collaborate with the surrounding counties on this issue. The people, within the Administration, who are responsible for coordinating re-entry services. The initiatives the re-entry office is pursuing. The Administration’s strategy for encouraging utilization of the tax credit for hiring ex-offenders, which no employers signed up for last year. Copy of the functional requirements analysis re an asset management system that was previously prepared for Fairmount Park. Explanation of declined in "other" revenue in operating budget summary.
Prepared by Sophie Bryan 05/04/2009
Page 34
Information requests from City Council to Administration during budget hearings
Focht testimony indicated that if was implemented, the Park would “generate additional revenue amounting to $83,550. Park staff would work to identify additional revenue generating opportunities which would also ideally provide amenities for Park users.” Explanation of why this Green initiative is dependent upon the implementation of Plan B and, given the specific dollar figure provided for the “additional revenue” measures, what revenue-generating opportunities the Park has in mind.
Fairmount Park
4/21/2009
As of January 2009, Fairmount Park was up 1 position over June 2008, but the Class 100 estimated spend for FY09 is up $250,000 versus FY08. Explanation of Green how many of the additional 32 positions budgeted for FY09 were filled at some point during the Fiscal Year the actual Class 100 spend for those filled positions.
Fairmount Park
4/21/2009
Detailed breakdown of what the Department actually expects to spend in Class 100 in FY09; the number of positions Green filled by the end of FY09; and the projected Class 100 spend based on current staffing level.
Fairmount Park
4/21/2009
The proposed FY10 budget includes 171 positions, an increase of 13 from the January increment run. The requested Class 100 appropriation for FY10 is decreasing by $771,518 from the FY09 Green estimated obligation. The majority of this reduction – $478K – appears to be from a drop in overtime expenses. Explanation of to what extent this drop is contingent upon the Park being able to fill vacancies.
Fairmount Park
4/21/2009
Prepared by Sophie Bryan 05/04/2009
Page 35
Information requests from City Council to Administration during budget hearings
Whether it would be possible for the Park to achieve additional net savings by hiring Green more employees, thereby further driving down overtime expenses.
Fairmount Park
4/21/2009
Of the $478K Class 100 reduction, $137K appears to be a drop in Class 100 salaries Green for full-time employees; explanation of how the Park is achieving this reduction.
Fairmount Park
4/21/2009
Fairmount Park
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Job descriptions/functions of a "Park Green District Manager." Copy of Street Administration plan re Green implementing spray pools. Amendment to capital plan to install spray Green pools, if spray pools save funds. Breakdown of $4.5 million reduction in Class 100 spending from FY09 estimated Green obligation to FY10 requested appropriation. Of the $ 4.5 million reduction, $1.1M appears to be a drop in Class 100 salaries for full-time employees; explanation of Green how, other than bonus-related savings, the Rec Department is achieving this reduction. Job descriptions for all vacant positions in Green the Rec Department. Based on pg. 16 of the Rec Department budget detail, provide a walkthrough of the changes in the number of temporary and seasonal employees – and the Class 100 spending for these employees – from FY08 Green through FY09 and the proposed FY10 budget, including an explanation of who these employees are, what they do, when during the year are they hired, etc. Explanation of how the Rec Department is Green going to achieve $3M reduction in this spending category in FY10.
Prepared by Sophie Bryan 05/04/2009
Page 36
Information requests from City Council to Administration during budget hearings
Cost to open every single pool, including staff. Total aggregate difference between opening all pools vs. the ones proposed. Whether the $70 million the Museum has rasied towards the "Keystone Project" is at risk if the Museum does not receive an additional $11 million in capital funding from the City over the next six years. Analysis of the wage and business privilege tax revenue that would be generated by the "Keystone Project." Matrix of after-school options for Philadelphia schoolchildren. Description of Rec. Dept. applications for federal stimulus funds. List of all drug and alcohol treatment providers. Map showing services provided by OSH in the community. Detail re mentoring spending by DHS. DHS spending for minority-operated nonprofits.
Green
Recreation
4/21/2009
Green
Recreation
4/21/2009
Green
Art Museum
4/21/2009
Green
Art Museum
4/21/2009
Jones
Recreation
4/21/2009
Verna
Recreation
4/21/2009
Brown
DBH
4/22/2009
Brown
OSH
4/22/2009
Brown
OSH Department of Human Services (DHS)
4/22/2009
DHS
4/22/2009
DHS
4/22/2009
Public Health
4/22/2009
Public Health
4/22/2009
Brown
Update re what DHS is doing to streamline Brown vendor payment system. Whether accreditation in being able to provide culturally-sensitive services was a Brown criteria in selecting the providers for InHome Protective Services. Breakdown of M//W/DBE participation for the non-profit subcontracts issued by the Goode Health Dept. Percent of the City's non-profit contracting Goode that runs through the Health Dept.
4/22/2009
Prepared by Sophie Bryan 05/04/2009
Page 37
Information requests from City Council to Administration during budget hearings
Number of people DBH helped divert from prison to treatment in FY08, FY09 year-to- Goode date and FY10 projected.
Department of Behavioral Health 4/22/2009 (DBH)
Estimated reimbursement from going paperless, as per prior discussion between Green Councilman Green and Dr. Schwarz.
Public Health
4/22/2009
Detailed breakdown of what the Department actually expects to spend in Class 100 in FY09; the number of positions Green filled by the end of FY09; and the projected Class 100 spend based on current staffing level.
Public Health
4/22/2009
Whether the Health Dept.'s in-house Green drivers/couriers transport pharmaceuticals.
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Public Health
4/22/2009
Public Health
4/22/2009
Comparative cost of using commercial courier service vs. having on-staff drivers/couriers, including vehicle-related costs. Copy of cost-benefit analysis performed w/in Health Dept. re electronic medical record system. Written explanation of the services contracts reduced per the rebalanacing plan and how/why those reductions have "no impact on service."
List of all contracts the Department plans to enter into for FY10, a description of the specific services to citizens provided under the contract, and an explanation of how the Green Department monitors the contract to ensure that citizens do receive value from it. Explanation of why the Dept. is projecting significant increases in Medicare and Green Medicaid payments for FY10.
Prepared by Sophie Bryan 05/04/2009
Page 38
Information requests from City Council to Administration during budget hearings
Chart of grants the Dept. received in FY09 but does not expect to receive in FY10, as well as any replacement grants. Net change in number of employees, if any, following reclassifications (including, for instance, reclasssifying employees as "service representatives"). List of all paper forms used by the Dept. Total lobbying spend across City government; list of departments, other than the Health Dept., that have lobbying spends in their operating budgets; why these line items are being included in departmental operating budgets rather than under the Mayor's Office budget. Actual savings if implementation of a district health centure closure is delayed by 3-6 months. Estimated cost of keeping someone in prison vs. providing him mental health/drug and alcohol treatment. Analysis of the potential services that could be provided and potential savings from providing those services, rather than keeping someone in prison. Savings to the City, annualized, by DBH diverting prisoners/detainees into mental health treatment, including Community Treatment Team. Whether additional savings from DBH diversion is reflected in the FY10 proposed budget for the Prison System. Savings to the City, annualized, by DBH diverting prisoners/detainees into drug and alcohol treatment. Whether additional savings from DBH diversion is reflected in the FY10 proposed budget for the Prison System.
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health/Finance
4/22/2009
Green
Public Health
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Prepared by Sophie Bryan 05/04/2009
Page 39
Information requests from City Council to Administration during budget hearings
Whether DBH's drug and alcohol treatment of prisoners is reimbursed, as is its work Green outside prison.
DBH
4/22/2009
Number of detainees/inmates in the Prison Green System awaiting drug or alcohol treatment.
DBH
4/22/2009
Savings in the General Fund that would result from a lower prison population due to DBH's receipt of state grant funding to Green expand initiatives like its Forensic Intensive Recovery System; likelihood of receiving state grant funding for these efforts.
DBH
4/22/2009
Cost-benefit analysis of DBH moving to a paperless system.
Green
DBH
4/22/2009
OSH received $458,480 in grant funding from the U.S. Dept. of Commerce in FY0708 to “create an online information infrastructure designed to facilitate information sharing and resource creation that will assist in ending homeless.” OSH received additional funds from H.U.D. to maintain a Homeless Management Information System in order to help Green “[a]ssess the effectiveness of homeless programs.” The HUD funding has increased significantly over the past three years, from $147K in FY08, to an original appropriation of $165K in FY09, an estimated actual obligation for FY09 of $244K, and the same $244K budgeted for FY10. What is the status of these IT initiatives?
OSH
4/22/2009
Question submitted in writing to budget office.
What findings has OSH made from the data collected?
OSH
4/22/2009
Question submitted in writing to budget office.
Green
Prepared by Sophie Bryan 05/04/2009
Page 40
Information requests from City Council to Administration during budget hearings
To what extent is the Homeless Management Information System integrated with data-gathering systems in other departments, such as Health, DHS, OHCD, etc.? How is OSH working with the Department of Technology on this initiative? Copy of "Departmental Summary Personal Services" for DHS. For each division in DHS, provide actual spending in Class 100 salary category (line 1) for FY09; for every currently unfilled position that DHS plans to fill over the balance of FY09 or in FY10, provide job title, job description, and why job needs to be filled in FY09 or FY10 when Dept. is functioning without the job being filled currently. Description of any revenue-generating implications of not filling currently unfilled positions. Written correspondence from state re cessation of funding of programs DHS eliminated during Rebalancing Plan cuts. Copies of all reports, cost-benefit analyses, internal memos, external vendor reports, DOT reports, etc. re use of technology w/in DHS. Number of people receiving adoption subsidies from DHS who are the subject of abuse reports.
Green
OSH
4/22/2009
Question submitted in writing to budget office.
Green
OSH
4/22/2009
Question submitted in writing to budget office.
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Prepared by Sophie Bryan 05/04/2009
Page 41
Information requests from City Council to Administration during budget hearings
The budget includes a line-item titled “delay in filling new positions.” For example, also on pg. 13 of the detail, the Administration and Management division budget is reduced by $138K based on projected savings from a delay in filling the 35 new positions in the division in FY10. For each division in the Department, please provide a chart indicating: (1) the Green new positions that were included in the Department’s FY09 budget; (2) the amount of savings included in the FY09 budget based on “delay in filling” these positions; (3) if and when each position was actually filled during FY09; (4) the actual savings – or cost, in terms of overtime or otherwise – from not filling the position.
DHS
4/22/2009
Question submitted in writing to budget office.
The budget detail indicates on page 23 that the “Contract Administration and Program Evaluation” division “has been transferred to Performance Management and Accountability (PMA) and Administration and Management (ADM).” In FY09, the “Contract Administration and Program Evaluation” division included 50 positions and was appropriated $3.24M in General Fund dollars. Page 12 of the detail indicates 21 new, contract-related positions Green in the “Administration and Management” division. Page 31 of the detail shows the new “Performance Management and Accountability” division, with a budget of $5.43M in General Fund dollars and a staff of 95. Assuming that 29 of these 92 employees are the balance of the employees from the former “Contract Administration and Program Evaluation” division, where did the balance come from?
DHS
4/22/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 42
Information requests from City Council to Administration during budget hearings
Please provide a chart of the employees in the new division indicating whether they are new hires or transfers from within DHS and, if so, from what division they were transferred. Number of part-time doctors employeed by the City who are City residents. Review of best practices in other cities and policy recommendations re Citywide siting policy for residential facilities. List of Prevention Alignment Group members. Details re any Prevention Alignment Group provider members had their DHS funding cut in the rebalancing plan. Number of uninsured children in DHS system. Whether any accredited agencies that previously provided SCOH were defunded by DHS.
Green
DHS
4/22/2009
Rizzo
Public Health
4/22/2009
Sanchez
DBH
4/22/2009
Sanchez
DHS
4/22/2009
Sanchez
DHS
4/22/2009
Sanchez
DHS
4/22/2009
Sanchez
DHS
4/22/2009
Public Health
4/22/2009
DPP
4/27/2009
DPP
4/27/2009
Data, by district health center, on revenue and expenses, including projected revenue Verna/Green from new charges and fees included in the proposed FY10 budget. Written list of DPP assets (currently or potentially available for sale), broken down Clarke by councilmanic district. Status of street furniture contract. Clarke Update re any street furniture-related revenue included in FY09/FY10 budget.
Clarke
Whether the City can sell naming rights for Clarke playgrounds.
DPP/Budget
4/27/2009
DPP
4/27/2009
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office.
Budget Director stated that he would provide the information the afternoon of the hearing; Councilman Clarke noted that he wanted a response by the following day at the latest..
Page 43
Information requests from City Council to Administration during budget hearings
Explanation of standards/policies/etc. for renting out City-owned buildings for special Clarke events, etc.
DPP
4/27/2009
Cost differential between open-source and Green proprietary Motorola radio system.
Department of Public Property (DPP)
4/27/2009
Re “other” category revenue on pg. 14 of Op. Budget Summary for FY10: breakdown of revenue source and projections, Green including why $2M projected for FY09 estimated receipts is only $1.4M.
DPP
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
Green
DPP/Budget
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
DPP/Budget
4/27/2009
Explanation of where Love Park garage revenue is listed in the Operating Budget Summary revenue charts. Written detail re preventive maintenance program provided by PICA and where/how it is included in DPP's preventive maintenance program. Page reference in Operating Budget Summary for where street furniture-related revenue is listed. Estimated savings from moving from a 410 p.m. shift to an 8 a.m. to 4 p.m. shift. Estimated savings, both in DPP's budgets and in departmental budgets, of giving DPP sole responsibility for maintenance of City-owned buildings. Breakdown, by department, of any restrictions on moving to daytime work shifts for maintenance.
Copy of raw data provided by departments to Budget Office re rate of return on Green requested capital investments/projects.
Prepared by Sophie Bryan 05/04/2009
Page 44
Information requests from City Council to Administration during budget hearings
For each professional services contract being reduced in FY10, a written description of (1) the contractor name, scope of work, contract value and duration; (2) how DPP identified the contract as Green appropriate to cut; (3) the impact of the cut on safety or services, and (4) what DPP had been doing to monitor the contract prior to identifying it as a place to cut during the current budget crisis.
DPP
4/27/2009
For all professional services contracts DPP plans to enter into for FY10, (1) a description of the specific services to citizens provided under the contract and Green (2) an explanation of how the Department monitors the contract to ensure that citizens receive value from it.
DPP
4/27/2009
For each repair and maintenance contract being reduced, a written description of (1) the contractor name, scope of work, contract value and duration; (2) how DPP identified the contract as appropriate to cut; Green (3) the impact of the cut on safety or services, and (4) what DPP had been doing to monitor the contract prior to identifying it as a place to cut during the current budget crisis.
DPP
4/27/2009
For all repair and maintenance contracts DPP plans to enter into for FY10, a written (1) description of the specific services to citizens provided under the contract and Green (2) explanation of how the Department monitors the contract to ensure that citizens receive value from it.
DPP
4/27/2009
Prepared by Sophie Bryan 05/04/2009
Page 45
Information requests from City Council to Administration during budget hearings
Re “General Support” division Class 100 salary spending: explanation of $419K Green increase in spending when same # employees. Number of employes in "General Support" Green division presently. Estimated savings from changing City Green buildings to a 67/73 temperature range. Number of City employees whose spouse also is a City employee. Report re work performed by lobbyists paid out of DPP's budget, including how the lobbying relates to DPP work. Using data re overtime % reductions in Police, Fire, Riverview based on DPP assuming maintenance responsibilities for these depts., the projected savings in overtime (% and $) if DPP assumed maintenance responsibilities for other candidate depts. Analysis of FY10 and FY11 savings if City shifted to leasing rather than purchasing vehicles for all cars for which leasing is feasible. Detailed description of scope of work for Dell East renovations. Total cost of PhillyStat room. Report on how quickly the City will be able to implement back-charging to departments for benefits, utility costs, liability/insurance costs, etc. Number of SUVs/cars in City fleet, including breakdown of number marked vs. unmarked.
DPP
4/27/2009
DPP
4/27/2009
DPP
4/27/2009
Green
DPP/Budget
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
Green
OFM
4/27/2009
DPP
4/27/2009
DPP
4/27/2009
O'Neill
DPP/Budget
4/27/2009
O'Neill
Office of Fleet Management (OFM)
4/27/2009
Jones (for Brown) Miller
Prepared by Sophie Bryan 05/04/2009
Budget Director noted that they were already working on determining this in response to a prior question from Councilman O'Neill.
Page 46
Information requests from City Council to Administration during budget hearings
Breakdown of costs for 3 kinds of SUVs in City fleet and for sedans (not police), and explantion of how blended out to an average cost. Analysis of whether it would save money to lease, rather than buy, Council cars. Copy of RFP issued by Managing Director re selling advertising rights to blackboards in Rec Centers. Copy of City's contract with PPA for management of the Love Park garage. Breakdown of PMA's budget and explanation of the services that PMA provides to the City. Of $610K in automation savings, breakdown of savings source. Detail re $2.4M savings in Records Dept. included to "Plan B." Comparative online user data, 2008 vs. 2009. Square footage of Records Storage Center. Number of reams of paper documents sent to storage per year. Spend per month to retrieve paper documents from storage, including staff salary and fringe cost. Copy of all research/analysis performed re the cost of digitizing all recorded documents. Changes needed in state and/or local law to enable the City to mandate e-filing/erecording.
O'Neill
OFM
4/27/2009
O'Neill
OFM
4/27/2009
Rizzo
DPP
4/27/2009
Verna
DPP
4/27/2009
Verna
DPP
4/27/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Prepared by Sophie Bryan 05/04/2009
Dept. indicated that it could provide user number data for commercial users and revenue data for online usage by other user types.
Page 47
Information requests from City Council to Administration during budget hearings
Re "Electronic Respository Project," copy of analysis and, if analysis will not be completed by current target date (end of FY09), notice to the Chair of the same by 6/1/09. Any information or analysis the Dept. has re e-forms, paperless government, use of wizzards, etc.
Green
Records
4/28/2009
Green
Records
4/28/2009
Cost per 100, 1,000, etc. to have people on Green electronic monitoring.
FJD
4/29/2009
Data re average caseload for probation and parole officers.
Green
FJD
4/29/2009
Green
FJD
4/29/2009
Green
FJD
4/29/2009
Green
Controller
4/29/2009
Greenlee
FJD
4/29/2009
Tasco
Controller
4/29/2009
Verna
First Judicial District (FJD)
4/29/2009
Resources needed to use electronic monitoring for all potentially eligible prisoners. A credible plan from the Courts for reducing the prison population that PICA will accept as well, with additional detail and a more specific plan re how to implement the D.A.'s alternative budget proposal. List of recs stated as specifically as possible re recs -- and oulined in terms of FYP -- showing how providing additional resources to some depts. would increase revenues. The number of additional probation and parole officers needed to bring caseload down to target levels. List of savings/revenue-generating recommendations to cross-check against the Five-Year Plan. List of Criminal Justice Advisory Board (CJAB) members.
Prepared by Sophie Bryan 05/04/2009
N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems.
N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems.
Page 48
Information requests from City Council to Administration during budget hearings
Business Compliance Inspections: (1) # of inspections performed during FY08; (2) # of inspections performed to date in FY09; (3) # of inspections projected to be Green performed for full FY09; and (4) average # of days between complaint receipt and inspection
L&I
5/1/2009
Question submitted in writing to budget office.
New and Repeat Housing Inspections: (1) # of inspections performed during FY08; (2) # of inspections performed to date in FY09; (3) # of inspections projected to be Green performed for full FY09; and (4) average # of days between complaint receipt and inspection
L&I
5/1/2009
Question submitted in writing to budget office.
Clean and Seal – Lots Treated: (1) # of clean and seals performed during FY08; (2) # of clean and seals performed to date in FY09; (3) # of clean and seals projected Green to be performed for full FY09; and (4) Average # of days between complaint receipt and clean and seal performance
L&I
5/1/2009
Question submitted in writing to budget office.
Budget Detail, Section 54, page 7 (A)(3) shows that L&I is eliminating $76,624 in funding for temporary and seasonal positions. Explanation of the seasonal Green positions being eliminated, the job description of these positions, and the impact eliminating these positions will have on the provision of services to citizens.
L&I
5/1/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 49
Information requests from City Council to Administration during budget hearings
Budget Detail, Section 54, page 7 (A)(5) shows that L&I anticipates overtime reduction of almost $1 million for FY10. Description of how L&I plans to achieve this savings, specifically identifying the positions through which it plans to reduce overtime. Explanation of any impact the overtime reduction will have in the provision of services to citizens.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
Green
L&I
5/1/2009
Question submitted in writing to budget office.
Explanation of how the hiring of additional commercial fire inspectors will effect the Green response time to commercial (15 days) and residential (16 days) fire safety issues.
L&I
5/1/2009
Question submitted in writing to budget office.
Green
An estimate of the amount of revenue generated by each business compliance officer, including a description of the Green assumptions underlying and process used in determining the estimate. The number of licenses the City currently issues through L&I; whether any study has been performed or recommendations made regarding the elimination of Green duplicative or unnecessary licenses; a copy of any such study, report, or recommendation regarding the elimination or consolidation of licenses. Explanation of how the Service Level Agreement response times are established; whether there are “industry standards” other municipalities use in establishing baseline response times and detail re the same.
Prepared by Sophie Bryan 05/04/2009
Page 50
Information requests from City Council to Administration during budget hearings
The number of permit applications received by L&I in FY09 (to date); the number of completed / incomplete applications received by L&I in FY09 (to date); the Green number of permits issued by L&I in FY09 (to date); and the average number of days between the date an application is received and the date a permit is issued. L&I is seeking $104,436 for mileage reimbursements for use of personal automobiles by field inspectors. Whether L&I participates in any car sharing Green programs (ZipCar, Philly Car Share) and the cost savings from participating in such programs. The number of open complaints currently Green in L&I’s system. The number of times the HANSEN system has gone down in the past year; an explanation of how HANSEN is integrated with the 311 system; an explanation of how HANSEN tracks the resolution of cases, Green including whether a case being marked closed means that the issue has been finally resolved and, if not, a description of any other bases for marking a case closed. An explanation of the Class 200 reduction Green in IT spending for FY10. The positions being eliminated in L&I’s IT Unit; whether any of these positions are responsible for the maintenance of the Green HANSEN system; how the duties and responsibilities of the eliminated positions will be performed going forward.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 51
Information requests from City Council to Administration during budget hearings
The name, salary, and detailed job description and responsibilities of each deputy commissioner in Licenses & Green Inspection in FY08, FY09, and proposed FY10. NOT PRESENT FOR WATER DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR STREETS DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR L&I HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR PLANNING COMMISSION HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR HISTORICAL COMMISSION HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR ENTIRE RECORDS DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS.
L&I
5/1/2009
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office.
Page 52
Request
Requested by Requested to
Net savings of 311 after backing-out startClarke up costs. Total dollar value of contracts the City plans to issue during Five Year Plan (FYP) and percent of contracts (numerically and Goode dollar-value) that it aims to allocate to disadvantaged businesses. Base growth assumptions, by year, for different General Fund taxes (i.e., Green supporting schedules for revenue projections). Detailed data re assumptions underlying real estate transfer tax projections, including both sales volume and transaction price assumptions.
MDO
Date Date requested returned
Comments
3/25/2009
Commerce/Financ 3/25/2009 e/Chief of Staff
4/29/2009
Response indicates that OEO "does not make a practice of projecting participation over the life of the Five-Year Plan."
Finance
4/8/2009
Base growth assumptions provided for wage tax only.
3/25/2009
"Real Estate Transfer Tax assumptions in the FY10-14 Five Year Plan include a 20% decline in prices and transactions will not rebound substantially." No further detail provided re sales volume/price assumptions.
Green
Finance
3/25/2009
Breakdown of the efficiencies included in the $39 million per year in efficiencies and Green revenue enhancements included in the November re-balancing plan.
Finance
3/25/2009
4/8/2009
Cite to PDF on City's website.
Copies of all extenal consultant studies regaring IT-related savings to the City.
Division of 3/25/2009 Technology (DOT)
4/8/2009
Copy of Deloitte & Touche report from 2002 provided.
Copies of all internal studies regarding ITGreen related savings to the City.
DOT
3/25/2009
4/8/2009
Detail behind the savings assumptions for the items listed in the "Moving Forward" Green section on page 50 of the FYP.
DOT
3/25/2009
4/29/2009
Green
Prepared by Sophie Bryan 05/04/2009
Response indicates that DOT only aware of one study -- the Deloitte one -- on the issue. Response describes three areas in which "substantial savings" assumed -consolidation of common IT support functions; IT sourcing; and technology infrastructure and communications network refresh -- but does not put a dollar figure on the savings either in toto or for the constituent parts of the initiatives.
Page 1
Information requests from City Council to Administration during budget hearings
Current tax delinquency rate on real estate Green tax bills. Current tax delinquency rate for residential Green real estate tax bills.
Finance
3/25/2009
Finance
3/25/2009
Green
Finance
3/25/2009
4/8/2009
"At this time, the City is unable to determine if a correlation exists. We would need to undertake an extensive study to establish such a correlation."
Whether the revenue projections based on the proposed higher real estate tax rates also include assumptions about increased Green tax delinquencies and, if so, what those delinquency assumptions are.
Finance
3/25/2009
4/8/2009
FY09 delinquency rate = 11%; FYP assumes delinquency rates of 14.6% in FY10, 13.7% in FY11, and 11% in FY12.
Correlation between tax delinquency and home value or household income.
Green
Finance
3/25/2009
4/29/2009
Response notes that "all real estate tax delinquencies can lead to Sheriff's sale," and indicates that since fall 2007, when the city announced a new collection initiative, outside counsel has filed for Sheriff's sale for 3,000 of the 23,00 delinquent properties targeted for collection.
Extent to which the FYP takes into account collateral costs related to tax-related Green foreclosures.
Finance
3/25/2009
4/8/2009
FYP does not take these costs into account.
The protections currently in place for lowincome and/or fixed-income homeowners Green with respect to increased property tax bills.
Finance
3/25/2009
4/8/2009
N.B. Response does not include discretionary deferral of increases > 15% by Revenue Dept.
4/8/2009
Administration "intends to work with the State legislature to develop a plan to protect low income taxpayers from the impact of the increase."
The percentage of tax delinquencies that lead to foreclosure.
The Administration’s plan for protecting these homeowners from the potentially devastating consequences of significant increases in their property tax bills.
Green
Finance
3/25/2009
Prepared by Sophie Bryan 05/04/2009
Page 2
Information requests from City Council to Administration during budget hearings
If the Administration's plan includes use of a homestead exemption, how it plans to deal with the provision in the Pennsylvania constitution section regarding homestead Green exemptions that reads: “A local taxing authority may not increase the millage rate of its tax on real property to pay for [the homestead exemption].”
Finance
3/25/2009
4/8/2009
See above.
Green
Finance
3/25/2009
4/8/2009
"To the best of our knowledge, there is no empirical analysis to date that evaluates the impact on business location or resident location decisions from a temporary increase in property or real estate transfer taxes. However, property tax increases have a smaller impact than wage tax increases."
Impact on residential location decisions of Green temporarily raising real estate transfer tax.
Finance
3/25/2009
4/8/2009
See above.
Green
Finance
3/25/2009
4/8/2009
Green
Finance
3/25/2009
4/8/2009
$38 million in FY10.
Green
Finance
3/25/2009
4/8/2009
$23.5 million in FY10 from 0.5 mill increase
Greenlee
Managing Director's Office (MDO)
3/25/2009
4/8/2009
RDA owns 5,500 properties; land/building values determined by appraisals; RDA does not obtain appraisals until actively marketing the property for sale.
Impact on business and residential locations decisions of temporarily raising real estate tax.
Study re long-term impact of temporary slowing of reduction to wage tax rate. Revenue generated by .1% increase in wage tax. Revenue generated by 5 mill increase in gross receipts portion of BPT. Cost-savings of 311 system.
Dollar value of City-owned property.
Jones
Chief of Staff
3/25/2009
Prepared by Sophie Bryan 05/04/2009
Page 3
Information requests from City Council to Administration during budget hearings
Re unpaid/delinquent taxes, detail re amount owed by businesses; amount owed by property owners. Requested data re people who have been delinquent for years, rather than those who fell behind only recently due to the economic downturn. Number of homeowners in Philadelphia who are senior citizens. Number of these senior citizen homeowners who participate in the state property tax/rent rebate program. Number of these senior citizen homeowners who are PACENET eligible (and those eligible for property tax freezes). Data, broken down by neighborhood, showing when the Board of Revision of Taxes (BRT) most recently assessed property. If the proposed real estate tax increase is approved, percent of property-owners who will be eligible for the state property tax/rent rebate. Fixed monthly costs to operate 311. If milliage for gross receipts portion of Business Privilege Tax (BPT) is increased, and exemptions are included for manufacturers and retailers, inancial impact based on 2008 receipts. [MQS to have follow-up conversation with Finance to confirm data requested.]
Kelly
Finance
3/25/2009
Kenney
Finance
3/25/2009
Kenney
Finance
3/25/2009
Kenney
Finance
3/25/2009
Miller
Finance
3/25/2009
Rizzo
Finance
3/25/2009
Rizzo
MDO
3/25/2009
Sanchez
Finance
3/25/2009
4/8/2009
Prepared by Sophie Bryan 05/04/2009
18.6% of total accounts not assessed since 2004.
Page 4
Information requests from City Council to Administration during budget hearings
City's success rate in collecting on demolition liens.
Of all no-bid contracts for capital projects let between 2006 and 2009, a breakdown of the dollar amount that went to MBE/WBE firms.
Assessment of costs of mothballing Rec. Dept. pools this summer.
Verna
Brown/Miller
Clarke
[Request to be made during hearing on FY11 capital budget: How the structure of capital spending reflects the Green findings/recommendations of the March 2009 Econsult study re commercial corridors.]
Licences and 3/25/2009 Inspections (L&I)
DPP
Budget
3/31/2009
3/31/2009
Commerce/Philad elphia City Planning Commission 3/31/2009 (PCPC)/Departme nt of Public Property
4/29/2009
Response indicates that from 2004 to March 2009, the combined total billed for demo-related work by L&I and NTI was $78M of which $1.3M, or 1.76%, has been collected. Response notes that "collection of liens occurs when ownership of properties change[s] hands, unless there is a negotiated settlement. . . . The low percentage reflects properties staying with the owner and not being transfered to other ownership."
4/28/2009
Response indicates that capital funds "are largely spent through contracts with nonprofit vendors, who are exempt from participation requirements" and that Commerce is "working with our nonprofit vendors to collect the requested information for the previous years and will forward it within the next week."
4/28/2009
Budget Office will provide this information prior to the Rec. Dept. budget hearing. Response provided a week after the Rec. Dept. budget hearing. Response indicates that "mothballing" does not have a significant cost.
4/28/2009
Response notes that report is "less valuable in informing City capital investment than in guiding program investments, because the City did not make many capital investments on corridors during the period under examination." Response notes that Commerce "is already incorporating Econsult's findings into our programmatic investments."
Prepared by Sophie Bryan 05/04/2009
Page 5
Information requests from City Council to Administration during budget hearings
Copy/status of the "complete review of facilities that have been identified [by PICA] as warranting consideration for replacement or significant renovation" that Green the Capital Programs Office (CPO) said it would perform and would report back to Council on by the end of FY08. Whether the RDA knows the "location, value, and status" of all City-owned Green property. The status of a citywide database reflecting the above information for all City-owned Green property. Details about pre-financed loan for Pier 11 Green project.
Department of Public Property (DPP)/Budget
3/31/2009
DPP/RDA
3/31/2009
DPP/RDA
3/31/2009
Commerce
3/31/2009
4/28/2009
Response does not provide details re Pier 11 project; response lists completed projects w/capital funding from prefinanced loans. Requested spreadsheet be provided prior to DPP's budget hearing. Response is a "summary of our comprehensive evaluation." Provided the day after DPP's budget hearing.
Copy of the spreadsheet reflecting DPP's Green analysis of the PICA report re City facilities.
DPP
3/31/2009
4/28/2009
Copy of capital eligible guidelines.
Green
Budget/Departme nt of Technology 3/31/2009 (DOT)
4/28/2009
Green
Budget/DOT
Jones
DPP/Redevelopm ent Authority 3/31/2009 (RDA)
Jones
DPP/RDA
3/31/2009
Jones
DPP/RDA
3/31/2009
Analysis of DOT blueprint presented by Allan Frank in December 2008 showing what components of plan can and cannot be financed with capital funds and why. The amount of commercial property in the City-owned property inventory; the value of that property; and the projected ability of that property to create tax revenue. The amount of the above-referenced property that is ready for disposition or development? A breakdown of the above information by Councilmanic district.
3/31/2009
Prepared by Sophie Bryan 05/04/2009
Page 6
Information requests from City Council to Administration during budget hearings
Breakdown of Neighborhood Commercial Center carry-forward funding by Councilmanic district.
Jones
Commerce
3/31/2009
Impact of budget cuts on the ability of the City to bid/execute capital projects and how Jones the City will be able to ramp up again when economic stimulus funding comes in.
Commerce
3/31/2009
Jones
Deputy Mayor Culter
3/31/2009
Miller
Commerce
3/31/2009
Miller
Commerce
3/31/2009
Miller
Commerce
3/31/2009
Miller
Commerce
3/31/2009
4/28/2009
Miller
Commerce
3/31/2009
4/28/2009
Reynolds Brown
DPP
3/31/2009
4/28/2009
DPP (which will forward question to Streets and Water Departments)
3/31/2009
4/28/2009
Rizzo
Streets
3/31/2009
4/17/2009
Sanchez
DPP
3/31/2009
Sanchez
DPP/Mayor's Office of Sustainability (MOS)
3/31/2009
Report on bridge conditions from CSX and Amtrak. Number of Commercial Corridors in the City. Number of Commercial Corridor projects is going to fund. Maximum funding amount per Commercial Corridor project. Data re job creation from development at Navy Yard. Data re efforts to connect Workforce Development Board, et al., to jobs created at Navy Yard. Names of the contractors/sub-contractors on the Dell project and rates of MBE/WBE participation.
Whether the problem of water run-off onto Kelly Drive will be remediated by the work Rizzo to the Dell and, if not, what the plan is for addressing this issue. Who regulates/inspects private bridges in Manyunk. MBE/WBE participation rates for CPO in FY09. List of capital budget projects potentially eligible for Economic Recovery Act funding.
4/28/2009
4/17/2009
Prepared by Sophie Bryan 05/04/2009
Page 7
Information requests from City Council to Administration during budget hearings
Cost estimate for upgrading the lighting throughout City Hall to the level now present on the 4th floor of the building. Budget for Robin Hood Dell renovations, scheduled time period for completion of work, information about any issues that may come up w/the schedule. Amount of Act 71 money spent on Youth Study Center. Whether the capital budget will be amended to provide funding for boiler replacement at Eastwick branch library in FY10.
Tasco
DPP
3/31/2009
4/28/2009
Tasco
DPP/Budget
3/31/2009
4/28/2009
Response does not indicate when work will be completed, nor does it reference any anticipated problems.
Verna
DPP/PCPC
3/31/2009
Verna
DPP
3/31/2009
4/28/2009
Response indicates that decision needs to be made, based on information pending from PGW, re type of boiler to use.
Board of Ethics
4/6/2009
4/8/2009
Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
MOCS
4/6/2009
List of staff positions, with job descriptions. ? Breakdown of M/WBE contracts showing how many were primary contracts and how Brown many were sub-contracts. Update regarding the Administration's strategic plan for investing in the creative Brown economy. Details re success rate/track record of Brown Fatherhood Initiative Program. Breakdown of M/WBE contracts showing how many were primary contracts and how Brown many were sub-contracts. Names of staffers from Managing Director's Office/Deputy Mayors' offices Clarke who were/should have been with Mayor at neighborhood clean-up in 5th District. Response to Councilman Clarke's analysis of the changes in staff level and funding in Clarke the Mayor's Office from FY08, FY09, and FY10. Whether the Philadelphia Housing Authority can exercise power of eminent Clarke domain.
Office of Housing and Community 4/6/2009 Development (OHCD) Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
OHCD
4/6/2009
5/1/2009
4/17/2009
Prepared by Sophie Bryan 05/04/2009
Response notes that "members of the Mayor's Office staff were on hand," as was Streets Commissioner Tolson, but does not provide names.
Page 8
Information requests from City Council to Administration during budget hearings
Copy of 2005 housing reorganization Clarke study. Explanation re use of over $1 million in NTI funds for foreclosure prevention via Clarke Neighborhood Stabilization Program.
OHCD
4/6/2009
OHCD/Mayor's Office
4/6/2009
List of all RDA transactions from 2007-09. Clarke
OHCD/RDA
4/6/2009
M/WBE participation rates within the Goode contracts awarded by OCHD to non-profits.
OHCD
4/6/2009
Re the 19 NTI/Empowerment Zone staff whose positions are listed as being eliminated in the FY10 budget, a personby-person description of where the person Green is being reassigned within City government, including job title, department, salary, and job duties.
Mayor's Office
4/6/2009
5/1/2009
Councilman Clarke indicated that he would make the request in writing as well.
Comparison of Class 200 spending for FY09 and FY10 for both the Office of Green Inspector General (OIG) and Office of Arts, Culture, and Creative Economy (OACCE).
Mayor's Office
4/6/2009
4/17/2009
Response from OIG indicates FY09 Class 200 spend; Mayor's Office response indicates no Class 200 transfer to OACCE and that Mayor's Office reduction, leaving out transfer of Class 200 funds to new OIG division, = $87,877.
Total budget for OIG, broken down by class, within Mayor's Office budget in FY09.
Mayor's Office
4/6/2009
4/17/2009
Response from OIG notes only Class 100 and 200 amounts.
4/17/2009
Response from OIG provides breakdown of enterprise funding only for Class 100 spending and notes salaries "prior to the Mayor's Office salary reductions and the additional furlough reductions."
Green
Breakdown of all enterprise funding for OIG in FY09 and FY10.
Green
Mayor's Office
4/6/2009
For each department, a detailed list of all budgetary increases and decreases compared to FY09 (i.e., the supporting information underlying the "Departmental Summary Increases and Decreases All Funds").
Green
Mayor's Office
4/6/2009
Prepared by Sophie Bryan 05/04/2009
Requested that detailed information be provided one week prior to each department's budget hearing.
Page 9
Information requests from City Council to Administration during budget hearings
Detail re class 100 funds being transferred to the OIG from other departments, broken down by department, and including Green information about amount of transfer, type of funds (General Funds, grants revenue, etc.), positions being funded, etc. Copy of any Memoranda of Understanding (MOUs) between the OIG and operating Green departments. Number of staff in the OIG, and job titles thereof, at the time the office investigated Green DHS. Detailed information about grants funding used for the Mayor's Office of Sustainability (MOS), including grant name, Green amount, purpose, and what positions funded within MOS. Purpose of the new "General" division Green within the Mayor's Office. Llist of all City employees working on the labor negotiations, including name, department, job title, annual salary, role in Green negotiations, and percent of time spent per week on negotiation-related work. List of the outside contractors involved in the labor negotiations, including name of contractor, scope of work, term of contract Green and when it was last renewed, and contract cost. Identify where in the FY10 budget money Green is allocated for labor contract negotiations. Number of employees trained by OLR in FY09; goal for number of employees to be Green trained by OLR in FY10.
Mayor's Office
4/6/2009
4/17/2009
Response for FY09 only and does not indicate type of funds, just departments (DHS, Health, and Water) the funds came from.
Mayor's Office
4/6/2009
4/17/2009
Copies of MOUs with Police, Prisons, and DHS (apparently signed on April 14, 2009) provided; no written agreements provided for Health and Water, which provided funding to OIG in FY09.
Mayor's Office
4/6/2009
4/17/2009
Response from OIG only notes number of staff (10), not job titles.
Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
OLR
4/6/2009
OLR
4/6/2009
OLR
4/6/2009
OLR
4/6/2009
4/17/2009
4/17/2009
Prepared by Sophie Bryan 05/04/2009
Response lists contractors and spend (presumably for FY09), but does not provide the other requested information.
Page 10
Information requests from City Council to Administration during budget hearings
Number of clients the Community Engagement Unit (CEU) within MOCS helped with applications for LIHEAP and Green Crisis utility grants, PACE, property tax/rent rebates, and water discounts last year. Information re efforts to help Philadelphians obtain benefits, including a breakdown of what City employees in what departments worked on this effort, the response rate, the type/amount of benefits secured, and the funding source for the effort. Information re what MOCS does that is proactive rather than reactive to citizen requests. Re the citizens MOCS assisted last year, a breakdown of proactive vs. reactive service delivery. Information about what system MOCS uses to track information regarding the citizens it has helped; its assessment of their needs and the benefits they might be eligible for; and any benefits received due to MOCS' efforts. Estimated cost of implementing an automated system to track outcomes achieved by MOCS for its clients and expected efficiencies from moving to an automated system. Number of additional Philadelphians who will be eligible for services from MOCS funded by economic stimulus funding (i.e., number of Philadelphians between 125% and 200% of the poverty level). MOCS' plan for ramping up to serve this expanded pool of people eligible for MOCS' services.
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Green
MOCS
4/6/2009
Prepared by Sophie Bryan 05/04/2009
MOCS stated that it would provide a business plan, including whether the implementation of technology would help with the ramp-up.
Page 11
Information requests from City Council to Administration during budget hearings
4/6/2009
MOCS stated that the needs assessment was not complete but that it would provide Council a copy when it was finished.
4/6/2009
MOCS stated that the review was "ancedotal," but that it would put the conclusions in writing and forward to Council.
OHCD
4/6/2009
5/1/2009
Response notes that CCCF also funded by Wm. Penn Foundation and that "if necessary, the City will meet with leadership at the William Penn Foundation to ensure that reduced City Funding does not effect funding from the Foundation."
Green
OHCD
4/6/2009
5/1/2009
TRF also funds child care facility improvements.
Green
OHCD
4/6/2009
5/1/2009
Response indicates that "OHCD expects this reduction to have no impact on services' b/c it "expects that other resources," likely federal stimulus money, "will be available to fund CLS's services."
Copy of "needs assessment" being Green completed for MOCS by Temple University.
Conclusions of "best practices" review undertaken by MOCS.
Green
Impact on external funding of proposed reduction in funding to Child Care Facilites Green Fund (CCFF).
Other funding sources work capital funding/technical support provided by CCFF. Whether there is sufficient capacity in licensed child care facilities for all Philadelphia school-children.
MOCS
MOCS
Estimate of the number of additional foreclosures that will result from reduction in City funding to Community Legal Services.
Green
OHCD
4/6/2009
Whether the RDA knows the "location, value, and status" of all City-owned property.
Green
RDA
4/6/2009
The status of a citywide database reflecting Green this information for all City-owned property.
RDA
4/6/2009
Cost of buying an off-the-shelf commercial property management system, including Green ongoing operating costs.
RDA
4/6/2009
Sunk costs and ongoing costs of the City operating its own property management system (VPMLS).
RDA
4/6/2009
Green
Prepared by Sophie Bryan 05/04/2009
Page 12
Information requests from City Council to Administration during budget hearings
Whether the City has explored pursuing a program similar to the SCOPE (Selling City Green Owned Property Efficiently) program in Baltimore.
Any analysis regarding limitations, if any, on the City's ability to spend the remaining Green NTI bond proceeds.
List of all information the Controller's Office/outside auditors requested as part of the audit of NTI spending, including the Green date the information was requested and when it was provided. Amount spent on renovations/build-outs of Jones office space the City leases or owns. Explanation of how rental space for Board of Ethics selected and what other City Jones departments rent space in the building.
RDA
4/6/2009 Response indicates that delay in releasing NTI bond proceeds "is necessary to ensure that appropriate allocations of expenditures to types of bond proceeds are made. The risk in making inappropriate allocations outweighs any opportunity cost incurred. [OHCD] does not have the capacity to perform the requested analysis."
OHCD/Mayor's Office
4/6/2009
OHCD/Mayor's Office
4/6/2009
Mayor's Office
4/6/2009
4/17/2009
Mayor's Office
4/6/2009
4/17/2009
No response re whether other City depts. rent space in the same building.
4/17/2009
OLR said it would work with the Budget Office to compile this information. Written response from OLR indicates "there is currently no centralized list of functions that have been transferred to contractors from City employees," and cites CBA provisions re outsourcing and managed competition, which "the administration is in the process of implementing."
List of all outsourced and privatized City services.
Jones
OLR
4/6/2009
Data (numbers and percentages) re increased requests for assistance from MOCS over the past 18 months.
Jones
MOCS
4/6/2009
The average dollar-value of benefits Jones people who are assisted by MOCS receive.
MOCS
4/6/2009
5/1/2009
Prepared by Sophie Bryan 05/04/2009
Page 13
Information requests from City Council to Administration during budget hearings
Updated data re outcomes from mortgage foreclosure diversion program. Number of housing units produced last year, broken down by district. The amount of commercial property in the City-owned property inventory; the value of that property; and the projected ability of that property to create tax revenue. Amount of the above-referenced property that is ready for disposition or development? A breakdown of the above information by Councilmanic district.
Jones
OHCD
4/6/2009
5/1/2009
Jones
OHCD
4/6/2009
5/1/2009
Jones (via Green)
Redevelopment Authority (RDA)
4/6/2009
Jones (via Green)
RDA
4/6/2009
Jones (via Green)
RDA
4/6/2009
Number of City employees transferred from Krajewski other departments to the 311 call center.
OLR
4/6/2009
OHCD
4/6/2009
List of housing development projects underway citywide. List of all employees the Administration controls with their titles/salaries and a comparison to the number of employees/total salary under the Street administration. How City contracts with third-parties are monitored in order to ensure compliance with prevailing wage ordinance.
MIller
O'Neill
Mayor's Office
4/6/2009
Sanchez
OLR
4/6/2009
5/1/2009
4/29/2009
Number of new lots identified as eligible for Sanchez cleaning/greening.
OHCD
4/6/2009
5/1/2009
Breakdown of the balance in the CCFF, including details re encumbered funds.
Sanchez
OHCD
4/6/2009
5/1/2009
Update on housing reorganization.
Sanchez
OHCD
4/6/2009
Prepared by Sophie Bryan 05/04/2009
Requested that answer be provided by the end of the day; Administration responded that it would provide the information within 24 hours. Response provided 24 days later.
Response indicates that 300 lots scheduled for stabilization in spring 2009 not done b/c rebalancing and that "no scope of work was identified for FY2010." Email from Gina Koo to SEB on 4/22/09 provided details re CCCF spending. Request that information be provided prior to hearing on OHCD's Consolidated Plan.
Page 14
Information requests from City Council to Administration during budget hearings
Clear explanation of where significant reductions were made in the Rebalancing Plan, the amount of cut sustained in the FY10 budget, and the expected impacts of the cut. Crosswalk of all changes made to departmental budgets from FY09 adopted budget through Rebalancing Plan to proposed FY10 budget. Total cost to the City to negotiate its labor contracts. Review of whether the Mayor's Office of Community Services (MOCS) could reduce its administrative costs sufficiently for grant funding to cover its total costs. Breakdown of projections vs. certainties in grant funding included in budget. Detail re 1% for Art program and where it is in the budget.
Sanchez
OHCD
4/6/2009
Verna
Mayor's Office
4/6/2009
Verna
Office of Labor Relations (OLR)
4/6/2009
Verna
Mayor's Office of Community 4/6/2009 Services (MOCS)
Verna
OHCD
4/6/2009
Blackwell
MDO
4/7/2009
Explanation of differences between AVRP, YVRP, and JET programs, including what Blackwell programs are continuing in FY10.
MDO
4/7/2009
Whether prevailing wage provisionis included in all City contracts handled by Procurement Dept.
Procurement
4/7/2009
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Goode
Number of violations written by CLIP/dollar value of violations; number of violations Green collected/dollar value of collections. Change in General Fund funding to MDO from FY09 through Rebalancing Plan to FY10, including indication of annualized cuts from Rebalancing Plan. Description of change within Admin. Division of MDO from December 2008 to the FY10 budget.
4/9/2009
5/1/2009
Prepared by Sophie Bryan 05/04/2009
Page 15
Information requests from City Council to Administration during budget hearings
Description of the positions eliminated, by department and salary, as a result of the creation of 311. Chart showing every position within City government -- by department, job title, job duties, and salary -- that has been eliminated (by layoff, retirement, not filling a vacancy, or otherwise) since July 1, 2008. Chart showing every position within City government -- by department, job title, job duties, salary, and source of salary (i.e., what department or departments pay the salary) -- that has been added since July 1, 2008. Chart showing total change in the number of full-time positions and salary for these positions, both citywide and broken down by department , from July 1, 2008 through the Rebalancing Plan and to the proposed FY10 budget. Allocation of % of time/salary spent on time sheet processing by the 203 City employees who do this work. Supporting detail for all General Fund Class 200 expenditures on MDO budget. Review of SLA Days and, in particular, reprioritization of service requests that pose health/safety risk and/or have spillover costs if not completely quickly.
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Green
MDO
4/7/2009
Date by which departments will provide response to August 13, 2008 request from Green Councilman Green for a list and copy of all paper forms used by the department.
MDO
4/7/2009
Specific detail re contingency/Plan B cuts, including savings from cuts, personnel Green impact, impact on other budget classes, impact on service delivery.
MDO
4/7/2009
Prepared by Sophie Bryan 05/04/2009
Page 16
Information requests from City Council to Administration during budget hearings
Additional support needed in order to move to an electronic system for vendor performance reports. Cost of mailing bid announcements, including staff time (broken down by department), supplies, postage, etc. Change in staff level in department if all procurement was electronic. Staff time spent on data entry related to paper forms.
Copies of "day-in-the-life" questionnaires completed by department staff.
For each specific measure included in the DOT Information Technology Plan, the specific anticipated savings from the measure.
Green
Procurement
4/7/2009
Green
Procurement
4/7/2009
Green
Procurement
4/7/2009
Green
Procurement
4/7/2009
Green
Green
Copies of all reports to the City -- prepared in-house or by outside consultants -Green regarding IT initiatives/savings. Total IT spending – including staff time, hardware and software purchases, Green supplies (i.e, blank CDs, toner cartridges, etc.), IT consulting contracts, and so on. For the 520 City employees who perform IT functions, average salary by Green department. Specific detail re contingency/Plan B cuts, including savings from cuts, personnel Green impact, impact on other budget classes, impact on service delivery.
4/29/2009
Response indicates that "City unions were advised that the questionnaires were for internal use only and would not be distributed," and, as a result, that "supplying these forms to the Chair would be quite problematic."
Depatrment of 4/7/2009 Technology (DOT)
4/29/2009
FY10 assumed savings of $462K in Class 100 (consolidation of IT personnel) and $4M in contractual savings; DOT seeking Council approval to reinvest $1.3M of Class 200 savings into network upgrade and to reinvest `the balance of the savings in network infrastructure and applications.
DOT
4/7/2009
4/29/2009
See 4/15/09 entry below.
DOT
4/7/2009
4/29/2009
FY10 Citywide IT budget = $102M
DOT
4/7/2009
4/29/2009
DOT
4/7/2009
4/29/2009
Procurement
4/7/2009
Prepared by Sophie Bryan 05/04/2009
Response only indicates average IT salary citywide -- $60,757 -- not by department, as requested. Response indicates that DOT held harmless under Plan B, but also that "DOT owns less than 25%" of the City's total IT budget of $102M.
Page 17
Information requests from City Council to Administration during budget hearings
List of Reform Teams and members thereof.
Jones
Detail re leases between the City and thirdJones party landlords. Detail re types of calls received by 311, broken down by councilmanic district. Youth Violence Reduction Program staffing levels, 1999 to 2010. Org chart for MDO with names and job titles. List of U.S. cities with 311 systems. Walkthough of all changes within the MDO (e.g., AVRP elimination, Town Watch cuts, etc.) from FY09 to FY10.
MDO
4/7/2009
MDO
4/7/2009
Jones/Sanchez MDO
4/7/2009
Kelly
MDO
4/7/2009
Krajewski
MDO
4/7/2009
Miller
MDO
4/7/2009
Miller
MDO
4/7/2009
4/1/709
Response provides info on City's efforts with respect to its lease at the Packard Building, but provides no specifics re other leases.
4/29/2009
Response indicates that the question has been forwarded to OEO and that "it is expected that [OEO] will bring this information to the Budget Hearings for [its] department."
Response indicates that Procurement will research the topic and then respond.
For all contracts handled by Procurement Dept., breakdown by number, percentage, Miller and dollar amount of contracts for MBE, WBE, and DBE.
Procurement
4/7/2009
Detail re any waivers issued re M/WBE Miller participation, including basis for the waiver.
Procurement
4/7/2009
MDO Managing Director's Office (MDO)
4/7/2009
Procurement
4/7/2009
4/29/2009
DOT
4/7/2009
4/29/2009
MDO
4/7/2009
Monthly report on anti-graffiti efforts.
O'Neill
Monthly fixed costs for 311, including phone service, other vendors, etc.
Rizzo
Department's wish list of changes needed Rizzo to make procurement process easier. Status of Project OCEAN, including cost Rizzo and results of investment. Detailed description of the cuts to CLIP via the Rebalancing Plan and all reductions in CLIP services over the past year, including Sanchez both the dollar value of the reductions and the impact of the cuts.
4/7/2009
Prepared by Sophie Bryan 05/04/2009
Page 18
Information requests from City Council to Administration during budget hearings
Line-item list of activities funded by MDO and impact of budget reductions on the same.
Recommendations re how to increase the LBE participation rate.
Response re making expenditures transfers to other departments, including whether it violates a provision in the operating budget ordinance, why it is done, and why the salaries are not just paid directly by the department rather than the MDO's office. Explanation of all exempt positions created within the MDO and then assigned to departments. Breakdown of M/WBE contracts showing how many were primary contracts and how many were sub-contracts. List of all tax deferral/assistance programs available under the existing Code (i.e., that do not require additional enabling legislation by the state). Description of strategy employed by the Revenue Dept. to make people aware of these programs. Percentage of City deposits held by Wachovia. Explanation of why $27.5 million in capital funding from PICA requested by City and approved by PICA in 7/08 has not yet been spent. Estimate of when this PICA capital funding will be spent, broken down by project.
Sanchez
MDO
4/7/2009
Sanchez
Procurement
4/7/2009
Verna/Tasco
MDO
4/7/2009
Verna/Tasco
MDO
4/7/2009
Brown
Revenue
4/14/2009
Clarke
Revenue
4/14/2009
Clarke
Revenue
4/14/2009
Goode
Treasurer
4/14/2009
Green
Finance
4/14/2009
Green
Finance
4/14/2009
4/29/2009
Prepared by Sophie Bryan 05/04/2009
Response provides # of LBE contracts for 2008, notes that more awards were made to LBEs in cases where no need to use LBE formula, and does not include any recs for increasing LBE participation rate.
Page 19
Information requests from City Council to Administration during budget hearings
Chart of all American Recovery and Reinvestment Act funds included in Green budget. If Plan B is implemented, the reductions by class in the Finance Dept. budget, including detail re what units in the Dept. Green would experience staffing cuts and what functions would be lost due to these cuts. Comparison of cost per households at the income levels noted in the Five-Year Plan Green of a .003 wage tax increase versus a 19% property tax increase.
Finance
4/14/2009
Finance
4/14/2009
Finance
4/14/2009
Impact on pension costs in Five-Year Plan of 25%/20%/15% drop in pension fund Green value, as opposed to assumed 30% drop.
Finance
4/14/2009
Estimated savings for all items listed in "EFFICIENCIES SERVICE ENHANCEMENTS for FY09 and FY10 BUDGET” document posted on City’s website and, for those items for which Green Admin. says it cannot estimate the savings, what additional information would be needed in order to come up with a savings estimate.
Finance
4/14/2009
Prepared by Sophie Bryan 05/04/2009
Page 20
Information requests from City Council to Administration during budget hearings
Legal opinion re whether the PPA may reimburse the City for Bureau of Administrative Adjudication costs related to processing appeals of contested parking violations, including (1) whether this is an “allowable cost” for the PPA to reimburse under either the Parking Authority Law or the PPA’s bond covenants; (2) the basis for PPA paying the City’s costs in collecting these revenues, where the PPA is not Green authorized to receive revenues from contested parking violations and does not incur any costs related to them; and (3) whether PPA reimbursement of these costs would require an amendment to the 1983 ordinance that delegated on-street parking authority to the PPA, so as to provide for reimbursement of these costs.
Re the “General Provisions” set forth in Section 16 of the operating budget ordinance, please identify (1) the purpose Green of the provision; (2) how often the provision is utilized; and (3) for any provisions that have been added in the past two years, the reasons for adding them. Whether Revenue Dept. may use capital Green funds to purchase a mail sorter. The break-even point at which additional hires would not yield more additional revenues than the increased salary costs; Green look at assessment rate and historical collection rate and identify when additional hires would no longer pay for themselves.
Finance/Law Dept.
4/14/2009
Finance
4/14/2009
Revenue
4/14/2009
Revenue
4/14/2009
Prepared by Sophie Bryan 05/04/2009
Page 21
Information requests from City Council to Administration during budget hearings
Estimate of additional revenue that would be generated by closing BPT loopholes identified by Revenue Dept. Response to proposal that City outsource discovery/collection of any taxes owed by the 1,000+ attorneys on list provided to Revenue Dept. by Councilwoman Sanchez in order to maximize and collect it quickly, rather than current strategy of sending out 50 letters per month. Potential tax revenue from 1,000+ attorneys on list, assuming $250/hour wages and 3 hours/day working in Philadelphia. Costs, including fringe benefits, of processing checks received by the City. Acute Care Hospital Assessment Fund payments expected in FY10.
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Revenue
4/14/2009
Number of real estate tax deferrals granted Green by Revenue Dept. in FY08 and FY09.
Revenue
4/14/2009
Green
Revenue
4/14/2009
Green
Treasurer
4/14/2009
Jones
Finance
4/14/2009
Jones
Revenue
4/14/2009
Jones
Revenue
4/14/2009
Percent of real estate taxes delinquent within the past year and past two years. Re offering electronic paystubs as an option for City employees and pensioners, cost of doing so, potential savings, and whether the Admin. is considering this as an option. Processing time for vendor payments by City. M/WBE participation rates and numbers for Revenue Dept. contracts in FY08. Aging accounts receivable; any change in age of accounts/number of delinquent accoutns between FY08 and FY09.
Prepared by Sophie Bryan 05/04/2009
Page 22
Information requests from City Council to Administration during budget hearings
Chart showing the number of homeowners who would be impacted by the proposed property tax increase, the subset who are Kenney eligible for existing protections, the income triggers for these protections. Chart showing the amount of property tax paid by the business community. Chart showing cost, total and to individual taxpayers, of raising the wage tax in order to close budget gap if requested pension fund changes not approved by the state. Chart showing cost, total and to individual taxpayers, of raising the wage tax in order to close budget gap if sales tax increase is not approved by the state. Breakdown, by Councilmanic district, of how money appropriated to the Housing Trust Fund has been spent. List of all employees the Administration controls with their titles/salaries and a comparison to the number of employees/total salary under the Street administration. Description of efforts to speed vendor payments through the use of technology. Detail re funding of organizations (Greater Philadelphia Film Office, etc.) whose funding previously was listed in Finance Dept. budget. Explanation of "x 0" line on on-line tax calculator.
Finance
4/14/2009
Kenney
Finance
4/14/2009
Kenney
Finance
4/14/2009
Kenney
Finance
4/14/2009
Krajewski
Finance
4/14/2009
O'Neill
Finance
4/14/2009
Reynolds Brown
Finance
4/14/2009
Reynolds Brown
Finance
4/14/2009
Reynolds Brown
Revenue
4/14/2009
Revenue
4/14/2009
Revenue
4/14/2009
Amount of money for Project OCEAN that Rizzo has come from the Revenue Dept. budget. Total cost of implementing new water bill, Rizzo not including the $450K in the FY10 budget.
4/29/2009
Prepared by Sophie Bryan 05/04/2009
Councilman reiterated this request, previously made during the Mayor's Office budget hearing on 4/6/09.
Page 23
Information requests from City Council to Administration during budget hearings
Results of analysis re waiving convenience Rizzo fee for making credit card tax payments. Outstanding debt owed on "severely delinquent" water accounts. Of $163 million in outstanding water bills, a breakdown of the amount that is for fines, penalties, and interest. Timeframe for signing new tax collections and discovery contracts. Cash flow impact of allowing people to spread out their real estate tax payments over 6-12 months. Of the 58% of the budget the Administration says is "non-discretionary," chart showing how much has been cut from this part of the budget since 7/09. Copy of the BPT return sent to payors. Number of people eligible for and number of people enrolled in these programs.
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Sanchez
Revenue
4/14/2009
Verna
Finance
4/14/2009
Verna
Revenue
4/14/2009
Verna/Sanchez Revenue
4/14/2009
The Board's M/WBE participation goals.
Goode
Board of Pensions 4/15/2009
Details re any ties between residents and non-residents in applying for jobs.
Goode
Human Resources
Cost of imaging files.
Green
Board of Pensions 4/15/2009
Whether the changes being sought from the state re the pension fund would dig a deeper hole, given the Board of Pension's Green testimony that the fund should be 90-100% funded by 2029 if it meets its benchmark based on current projections.
Board of Pensions 4/15/2009
Explanation of each change in each budget Green class in each division within the Board.
Board of Pensions 4/15/2009
Changes to Board that would result if its budget was cut by $250,000 or $500,000.
Board of Pensions 4/15/2009
Green
4/15/2009
Prepared by Sophie Bryan 05/04/2009
Page 24
Information requests from City Council to Administration during budget hearings
Of the $2.2 million requested in FY09 for a new payroll system, the Board underspent by $1.5 million (which it is requesting in the Green FY10 budget); explanation of what the $700,000 balance was spent on. ROI for investment in pension payroll system. Increased efficiencies that would result from moving to a paperless pension system. Changes in workflow processes the Board would be able to implement if it moved to a paperless system. List of all classifications, including when the classification was created, how many positions there are within it, the pay range for the position, how many of the positions are filled, and what departments the positions are in.
Board of Pensions 4/15/2009
Green
Board of Pensions 4/15/2009
Green
Board of Pensions 4/15/2009
Green
Board of Pensions 4/15/2009
Green
Civil Service Commission
4/15/2009
Number of classes currently unfilled and, of Green these, number not filled for over 1 year.
Civil Service Commission
4/15/2009
Green
Human Resources
4/15/2009
Green
Human Resources
4/15/2009
The City's contribution, per employee, for the various union-administered health plans. For all City employees with supervisor titles, the percent of time spent on supervisory duties. Copies of all assessments, studies, reports, and proposals re IT spending, savings, and efficiencies, from 2000 to present, including internal and external analyses. Report on any Charter and/or state law changes needed in order for PCHR to achieve "substantial equivalency" certification from HUD.
Green
DOT
4/15/2009
Green
PCHR
4/15/2009
4/29/2009
Prepared by Sophie Bryan 05/04/2009
Request made via letter sent to Allan Frank in response to his response to prior question on this topic during budget hearings.
Page 25
Information requests from City Council to Administration during budget hearings
Amount of average Pension Adjustment Fund bonus. Number of discrimination/sexual harassment lawsuits filed vs. City in FY08 and FY09; number of these lawsuits resolved in the last year. Number of discrimination cases filed with Commission by City employees against the City; any increase or decrease in the same over the past few years. Report of any pattern of discrimination by companies. Walkthrough of FY09 appropriation, FY09 estimated spend, and FY10 requested appropriation. Proposal for better incentivizing City employees to enroll in plans provdided by their spouses' employers. Description of the opt-out provisions, if any, in the union-administered health plans for City employees. M/WBE numbers and participation rate for fund managers.
Jones
Board of Pensions 4/15/2009
Jones
Human Resources
Jones
Philadelphia Commission on 4/15/2009 Human Relations (PCHR)
Jones
PCHR
Miller
Board of Pensions 4/15/2009
O'Neill
Human Resources
4/15/2009
O'Neill
Human Resources
4/15/2009
Tasco
Board of Pensions 4/15/2009
Comparison of Philadelphia's funding ratio Tasco to those of other cities' pension funds.
Board of Pensions 4/15/2009
List of fund managers, including their FY08 Verna payments and estimated FY09 payments.
Board of Pensions 4/15/2009
Briefing for Council by the Board of Pension's actuaries re the changes to the pension being requested from the state.
Verna
Board of Pensions 4/15/2009
List of current vacancies for City jobs.
Verna
Human Resources
4/15/2009
Chart of all City-administered health plans including information about number of Verna people enrolled in the plan, the plan costs, co-pays, benefits received, etc.
Human Resources
4/15/2009
4/15/2009
4/15/2009
Prepared by Sophie Bryan 05/04/2009
Page 26
Information requests from City Council to Administration during budget hearings
Information from Fire Prevention division re fire drills at buildings with senior citizen or disabled residents. List of programs addressing the needs of women. Percentage of prisoners who are high school drop-outs. Data about the number of murder victims in the past year who were themselves recent releasees from prison or who were murdered by recent releasees. The Fire Station facilities (engines, ladder companies, and medic units) the Administration plans to close pursuant to "Plan B." Data re how often paramedic units are staffed by 1 paramedic and 1 EMT. Explain the difference in the overtime spend within the EMS division, FY08 vs. FY10. Number of Fire Dept. facilities with fire detection systems. Explanation of why $5 million in capital funding from PICA for Fire Dept. facilities requested by City and approved by PICA in 7/08 has not yet been spent. Detailed description of the work performed by the 48 Batallion Chiefs. Whether administrative work performed by Batallion Chiefs could be performed by civilians. Whether the Fire Dept. may issue citations for code violations. Over the last 18 months, the number of code violation referrals made by the Fire Dept. to L&I and the backlog of violation referrals not resolved within 1 month.
Brown
Fire Dept.
4/20/2009
Brown
Prisons
4/20/2009
Goode
Prisons
4/20/2009
Goode
Prisons
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Green
Fire Dept.
4/20/2009
Prepared by Sophie Bryan 05/04/2009
Page 27
Information requests from City Council to Administration during budget hearings
The expected savings – in terms of reduced staffing needs and also reduced Green pretrial detention costs – from the Prison System's automation of recordkeeping and data transmission initiative.
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
Green
Prisons
4/20/2009
The constraints on how many or what type Green of court appearances can be by video. Whether the Prisons System has the the resources in place now to use video for the Green maximum number of court appearances possible. Other ways the Prisons is using technology to increase efficiency, in terms of driving Green down both staff costs and duration of incarceration.
Prisons
4/20/2009
Question submitted in writing to budget office.
Prisons
4/20/2009
Question submitted in writing to budget office.
Prisons
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
The status of the automation initiative. The degree to which the current process is not automated. Amount of staff time spent on manual dataentry, etc. Whether the Prisons System has the resources in place now to fully automate recordkeeping. The additional investment needed to fully automate recordkeeping. The expected savings from using video for court appearances. The status of this initiative.
Analysis of use of handheld devices to enable police officers to spend, on Green average, 1 hour/day more on patrol rather than in office completing paperwork, as has been done in Oklahoma.
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.
Page 28
Information requests from City Council to Administration during budget hearings
For the officers in the Field Operations division, the percent of time being proactive vs. reactive to crime. Name of lobbyist working on surveillance camera/federal contract issue. Analysis of using civilians to issue tickets for blocking-the-box violations. Commissioner Ramsey testified that the City has “applied for 200 officers through the COPS office [federal stimulus], totaling $43,173,600 in funding.” After the grant money for the 200 additional officers expires, the cost to the City of retaining these officers on the force and whether that additional cost is included in the FiveYear Plan.
Green
Police
4/20/2009
Green
Police
4/20/2009
Green
Police
4/20/2009
Green
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Re construction sites in the city where a crane or flatbed truck is parked in a lane of traffic while work is being done and is often accompanied by 1-2 marked police cars, Green explanation of who bears the cost for the having officers at these construction sites. Whether these officers are specially assigned or if having them at the sites Green results in fewer patrol cars on the street. Whether these officers receive overtime paid by the City, as opposed to the private Green party, for this work. Detail re any plans being made within the Police Department regarding the proposed CED that would include the Foxwoods Green casino in the Strawbridge’s building. The effect of the 311 system on 911 calls, including the number of 911 calls the City received in the first quarter of 2008 vs. the Green number it received in the first quarter of 2009.
Prepared by Sophie Bryan 05/04/2009
Page 29
Information requests from City Council to Administration during budget hearings
The amount of the $16.5 million allocated to the Police Department in FY09 for capital improvements that has been spent or will be spent by the end of the Fiscal Year. The status of the projects included in the Administration request to PICA in July 2008 for $5 million for “critical capital needs” at police facilities, and an additional $5 million to construct a new Police SWAT/Bomb Squad facility. An explanation of why have these funds not been used to date. The amount of funding being dedicated in the FY10 capital budget to the repair work in Police Dept. facilities identified in the October 2007 PICA report as needing to be made within one year. The percentage of total capital funding for the Police Department that the above amount represents. The status of the Police Department facilities (the auto pound and five firing ranges) that the PICA report identified as being such disrepair that they “warrant[] consideration for replacement or significant renovation.” A breakdown of the 6,624 authorized positions in the Police Department by rank.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Green
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
Police
4/20/2009
Question submitted in writing to budget office.
The number of the 6,624 positions that are Green patrol positions. If Commissioner Ramsey testified during the budget hearing that, under Plan B, the Police Department would achieve an additional $1.3 million in overtime savings, Green and explanation of why these additional overtime savings depend upon the implementation of Plan B.
Prepared by Sophie Bryan 05/04/2009
Page 30
Information requests from City Council to Administration during budget hearings
Percentage of pre-trial detainees in Prison Jones System who have bail less than $500. Breakdown of materials and costs included in cleaning supplies line item, which is increasing from $50K to $375K. Update on facilities Fire Dept./DPP/PICA lookeed at for repairs, what work has been done in the past year, and plans for future work. Explanation from Department of Public Property (DPP) of the legal process to appropriate capital funds, design projects, award bids. Opinion on whether an 8month delay in drawing down funds is a long period of time. Data re the number of prisoners who are former foster children. Schedule for mid-2008 to mid-2009 for recruiting paramedics. Analysis of the drop in Class 100 spending that would result from retrofitting the Prison System for greater use of video for court appearances. Breakdown of costs (personnel, supplies, maintenance, etc.), by facility, to operate each Prison System facility. Explantion of the discrepancy between the $6.2 million in increased revenue from raised EMS fees reflected in the operating budget detail vs. the $5 million from this source reflected in the Five-Year Plan appendix. Size/cost of spray pools and savings vs. regular pools. Explanation of why Rec. Dept. is not involved in the Office of Sustainability's working group and plans to start such involvement.
Prisons
4/20/2009
Jones
Prisons
4/20/2009
Kenney
Fire Dept.
4/20/2009
Kenney
Fire Dept.
4/20/2009
Miller
Prisons
4/20/2009
Rizzo
Fire Dept.
4/20/2009
Rizzo
Prisons
4/20/2009
Tasco
Prisons
4/20/2009
Verna
Fire Dept.
4/20/2009
Brown
Recreation
4/21/2009
Brown
Recreation
4/21/2009
Prepared by Sophie Bryan 05/04/2009
Page 31
Information requests from City Council to Administration during budget hearings
Explanation of what truck/commercial vehicle traffic is prohibited along Kelly and King Drives. Additional investments that are needed in technology for the Prison System. The status of the Priority 1 and 2 repairs to Prison System buildings that PICA identified in its October 2007 assessment as work that should be completed within one year. The status of the Prison System buildings – the Cannary and three temporary facilities (a Transport Trailer, ASD-Trailer A, and MIS Trailer) – that the PICA report found warranted “consideration for replacement or significant renovation.” The amount of funding being dedicated to Priority 1 and 2 repairs to Prison System facilities in the FY10 capital budget. The percentage of total funding for the Prison System this represents. Amount of time it takes currently to place people in court-ordered community drug treatment. At a given time, the number of inmates are in prison awaiting placement in community drug treatment. Whether there are sufficient community drug treatment placements to meet this demand. The cost differential between having an inmate in community drug treatment versus in prison. The average pre-trial detention period for pre-trial detainees who are being held on non-violent charges. Explanation of why this detention period is so long.
Clarke/Rizzo
Fairmount Park
4/21/2009
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 32
Information requests from City Council to Administration during budget hearings
Explanation of the reasons why a person charged with a non-violent crime would be Green detained in the first place.
Prisons
4/21/2009
Question submitted in writing to budget office.
Prisons
4/21/2009
Question submitted in writing to budget office.
Prisons
4/21/2009
Prisons
4/21/2009
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Green
Prisons
4/21/2009
Green
Prisons
4/21/2009
The number of detainees being held on Green non-violent charges are released prior to trial and the cost for housing these inmates per day and per average detention period. Alternatives to pre-trial detention that are Green available presently. The costs of these alternatives.
Green
Whether the Prison System – or other stakeholders – has studied the success of Green these alternatives, in terms of recidivism, making court appearances, etc.
The findings of any such studies. How the Prison System can help to spur greater use of these alternatives. Whether there been any increase in sentencing of non-violent offenders to supervised release – rather than to incarceration – during the past year. The annual cost of having an offender on probation or parole. How much Philadelphia spends per year per person on probation or parole. Whether there currently are a sufficient number of probation and parole officers to provide appropriate supervision to their supervisees.
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office. Question submitted in writing to budget office.
Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.
Page 33
Information requests from City Council to Administration during budget hearings
The number of additional probation and parole officers that would need to be hired Green to meet the current need.
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Prisons
4/21/2009
Question submitted in writing to budget office.
Green
Fairmount Park
4/21/2009
Green
Fairmount Park
4/21/2009
The cost of this hiring. Further to the testimony of Deputy Mayor Gillison before the state Senate Judiciary Committee in September regarding the need for increased funding by the state of adult probation and parole services, whether there been any progress on this effort.
Whether there are opportunities to collaborate with the surrounding counties on this issue. The people, within the Administration, who are responsible for coordinating re-entry services. The initiatives the re-entry office is pursuing. The Administration’s strategy for encouraging utilization of the tax credit for hiring ex-offenders, which no employers signed up for last year. Copy of the functional requirements analysis re an asset management system that was previously prepared for Fairmount Park. Explanation of declined in "other" revenue in operating budget summary.
Prepared by Sophie Bryan 05/04/2009
Page 34
Information requests from City Council to Administration during budget hearings
Focht testimony indicated that if was implemented, the Park would “generate additional revenue amounting to $83,550. Park staff would work to identify additional revenue generating opportunities which would also ideally provide amenities for Park users.” Explanation of why this Green initiative is dependent upon the implementation of Plan B and, given the specific dollar figure provided for the “additional revenue” measures, what revenue-generating opportunities the Park has in mind.
Fairmount Park
4/21/2009
As of January 2009, Fairmount Park was up 1 position over June 2008, but the Class 100 estimated spend for FY09 is up $250,000 versus FY08. Explanation of Green how many of the additional 32 positions budgeted for FY09 were filled at some point during the Fiscal Year the actual Class 100 spend for those filled positions.
Fairmount Park
4/21/2009
Detailed breakdown of what the Department actually expects to spend in Class 100 in FY09; the number of positions Green filled by the end of FY09; and the projected Class 100 spend based on current staffing level.
Fairmount Park
4/21/2009
The proposed FY10 budget includes 171 positions, an increase of 13 from the January increment run. The requested Class 100 appropriation for FY10 is decreasing by $771,518 from the FY09 Green estimated obligation. The majority of this reduction – $478K – appears to be from a drop in overtime expenses. Explanation of to what extent this drop is contingent upon the Park being able to fill vacancies.
Fairmount Park
4/21/2009
Prepared by Sophie Bryan 05/04/2009
Page 35
Information requests from City Council to Administration during budget hearings
Whether it would be possible for the Park to achieve additional net savings by hiring Green more employees, thereby further driving down overtime expenses.
Fairmount Park
4/21/2009
Of the $478K Class 100 reduction, $137K appears to be a drop in Class 100 salaries Green for full-time employees; explanation of how the Park is achieving this reduction.
Fairmount Park
4/21/2009
Fairmount Park
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Recreation
4/21/2009
Job descriptions/functions of a "Park Green District Manager." Copy of Street Administration plan re Green implementing spray pools. Amendment to capital plan to install spray Green pools, if spray pools save funds. Breakdown of $4.5 million reduction in Class 100 spending from FY09 estimated Green obligation to FY10 requested appropriation. Of the $ 4.5 million reduction, $1.1M appears to be a drop in Class 100 salaries for full-time employees; explanation of Green how, other than bonus-related savings, the Rec Department is achieving this reduction. Job descriptions for all vacant positions in Green the Rec Department. Based on pg. 16 of the Rec Department budget detail, provide a walkthrough of the changes in the number of temporary and seasonal employees – and the Class 100 spending for these employees – from FY08 Green through FY09 and the proposed FY10 budget, including an explanation of who these employees are, what they do, when during the year are they hired, etc. Explanation of how the Rec Department is Green going to achieve $3M reduction in this spending category in FY10.
Prepared by Sophie Bryan 05/04/2009
Page 36
Information requests from City Council to Administration during budget hearings
Cost to open every single pool, including staff. Total aggregate difference between opening all pools vs. the ones proposed. Whether the $70 million the Museum has rasied towards the "Keystone Project" is at risk if the Museum does not receive an additional $11 million in capital funding from the City over the next six years. Analysis of the wage and business privilege tax revenue that would be generated by the "Keystone Project." Matrix of after-school options for Philadelphia schoolchildren. Description of Rec. Dept. applications for federal stimulus funds. List of all drug and alcohol treatment providers. Map showing services provided by OSH in the community. Detail re mentoring spending by DHS. DHS spending for minority-operated nonprofits.
Green
Recreation
4/21/2009
Green
Recreation
4/21/2009
Green
Art Museum
4/21/2009
Green
Art Museum
4/21/2009
Jones
Recreation
4/21/2009
Verna
Recreation
4/21/2009
Brown
DBH
4/22/2009
Brown
OSH
4/22/2009
Brown
OSH Department of Human Services (DHS)
4/22/2009
DHS
4/22/2009
DHS
4/22/2009
Public Health
4/22/2009
Public Health
4/22/2009
Brown
Update re what DHS is doing to streamline Brown vendor payment system. Whether accreditation in being able to provide culturally-sensitive services was a Brown criteria in selecting the providers for InHome Protective Services. Breakdown of M//W/DBE participation for the non-profit subcontracts issued by the Goode Health Dept. Percent of the City's non-profit contracting Goode that runs through the Health Dept.
4/22/2009
Prepared by Sophie Bryan 05/04/2009
Page 37
Information requests from City Council to Administration during budget hearings
Number of people DBH helped divert from prison to treatment in FY08, FY09 year-to- Goode date and FY10 projected.
Department of Behavioral Health 4/22/2009 (DBH)
Estimated reimbursement from going paperless, as per prior discussion between Green Councilman Green and Dr. Schwarz.
Public Health
4/22/2009
Detailed breakdown of what the Department actually expects to spend in Class 100 in FY09; the number of positions Green filled by the end of FY09; and the projected Class 100 spend based on current staffing level.
Public Health
4/22/2009
Whether the Health Dept.'s in-house Green drivers/couriers transport pharmaceuticals.
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Public Health
4/22/2009
Public Health
4/22/2009
Comparative cost of using commercial courier service vs. having on-staff drivers/couriers, including vehicle-related costs. Copy of cost-benefit analysis performed w/in Health Dept. re electronic medical record system. Written explanation of the services contracts reduced per the rebalanacing plan and how/why those reductions have "no impact on service."
List of all contracts the Department plans to enter into for FY10, a description of the specific services to citizens provided under the contract, and an explanation of how the Green Department monitors the contract to ensure that citizens do receive value from it. Explanation of why the Dept. is projecting significant increases in Medicare and Green Medicaid payments for FY10.
Prepared by Sophie Bryan 05/04/2009
Page 38
Information requests from City Council to Administration during budget hearings
Chart of grants the Dept. received in FY09 but does not expect to receive in FY10, as well as any replacement grants. Net change in number of employees, if any, following reclassifications (including, for instance, reclasssifying employees as "service representatives"). List of all paper forms used by the Dept. Total lobbying spend across City government; list of departments, other than the Health Dept., that have lobbying spends in their operating budgets; why these line items are being included in departmental operating budgets rather than under the Mayor's Office budget. Actual savings if implementation of a district health centure closure is delayed by 3-6 months. Estimated cost of keeping someone in prison vs. providing him mental health/drug and alcohol treatment. Analysis of the potential services that could be provided and potential savings from providing those services, rather than keeping someone in prison. Savings to the City, annualized, by DBH diverting prisoners/detainees into mental health treatment, including Community Treatment Team. Whether additional savings from DBH diversion is reflected in the FY10 proposed budget for the Prison System. Savings to the City, annualized, by DBH diverting prisoners/detainees into drug and alcohol treatment. Whether additional savings from DBH diversion is reflected in the FY10 proposed budget for the Prison System.
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health
4/22/2009
Green
Public Health/Finance
4/22/2009
Green
Public Health
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Green
DBH
4/22/2009
Prepared by Sophie Bryan 05/04/2009
Page 39
Information requests from City Council to Administration during budget hearings
Whether DBH's drug and alcohol treatment of prisoners is reimbursed, as is its work Green outside prison.
DBH
4/22/2009
Number of detainees/inmates in the Prison Green System awaiting drug or alcohol treatment.
DBH
4/22/2009
Savings in the General Fund that would result from a lower prison population due to DBH's receipt of state grant funding to Green expand initiatives like its Forensic Intensive Recovery System; likelihood of receiving state grant funding for these efforts.
DBH
4/22/2009
Cost-benefit analysis of DBH moving to a paperless system.
Green
DBH
4/22/2009
OSH received $458,480 in grant funding from the U.S. Dept. of Commerce in FY0708 to “create an online information infrastructure designed to facilitate information sharing and resource creation that will assist in ending homeless.” OSH received additional funds from H.U.D. to maintain a Homeless Management Information System in order to help Green “[a]ssess the effectiveness of homeless programs.” The HUD funding has increased significantly over the past three years, from $147K in FY08, to an original appropriation of $165K in FY09, an estimated actual obligation for FY09 of $244K, and the same $244K budgeted for FY10. What is the status of these IT initiatives?
OSH
4/22/2009
Question submitted in writing to budget office.
What findings has OSH made from the data collected?
OSH
4/22/2009
Question submitted in writing to budget office.
Green
Prepared by Sophie Bryan 05/04/2009
Page 40
Information requests from City Council to Administration during budget hearings
To what extent is the Homeless Management Information System integrated with data-gathering systems in other departments, such as Health, DHS, OHCD, etc.? How is OSH working with the Department of Technology on this initiative? Copy of "Departmental Summary Personal Services" for DHS. For each division in DHS, provide actual spending in Class 100 salary category (line 1) for FY09; for every currently unfilled position that DHS plans to fill over the balance of FY09 or in FY10, provide job title, job description, and why job needs to be filled in FY09 or FY10 when Dept. is functioning without the job being filled currently. Description of any revenue-generating implications of not filling currently unfilled positions. Written correspondence from state re cessation of funding of programs DHS eliminated during Rebalancing Plan cuts. Copies of all reports, cost-benefit analyses, internal memos, external vendor reports, DOT reports, etc. re use of technology w/in DHS. Number of people receiving adoption subsidies from DHS who are the subject of abuse reports.
Green
OSH
4/22/2009
Question submitted in writing to budget office.
Green
OSH
4/22/2009
Question submitted in writing to budget office.
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Green
DHS
4/22/2009
Prepared by Sophie Bryan 05/04/2009
Page 41
Information requests from City Council to Administration during budget hearings
The budget includes a line-item titled “delay in filling new positions.” For example, also on pg. 13 of the detail, the Administration and Management division budget is reduced by $138K based on projected savings from a delay in filling the 35 new positions in the division in FY10. For each division in the Department, please provide a chart indicating: (1) the Green new positions that were included in the Department’s FY09 budget; (2) the amount of savings included in the FY09 budget based on “delay in filling” these positions; (3) if and when each position was actually filled during FY09; (4) the actual savings – or cost, in terms of overtime or otherwise – from not filling the position.
DHS
4/22/2009
Question submitted in writing to budget office.
The budget detail indicates on page 23 that the “Contract Administration and Program Evaluation” division “has been transferred to Performance Management and Accountability (PMA) and Administration and Management (ADM).” In FY09, the “Contract Administration and Program Evaluation” division included 50 positions and was appropriated $3.24M in General Fund dollars. Page 12 of the detail indicates 21 new, contract-related positions Green in the “Administration and Management” division. Page 31 of the detail shows the new “Performance Management and Accountability” division, with a budget of $5.43M in General Fund dollars and a staff of 95. Assuming that 29 of these 92 employees are the balance of the employees from the former “Contract Administration and Program Evaluation” division, where did the balance come from?
DHS
4/22/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 42
Information requests from City Council to Administration during budget hearings
Please provide a chart of the employees in the new division indicating whether they are new hires or transfers from within DHS and, if so, from what division they were transferred. Number of part-time doctors employeed by the City who are City residents. Review of best practices in other cities and policy recommendations re Citywide siting policy for residential facilities. List of Prevention Alignment Group members. Details re any Prevention Alignment Group provider members had their DHS funding cut in the rebalancing plan. Number of uninsured children in DHS system. Whether any accredited agencies that previously provided SCOH were defunded by DHS.
Green
DHS
4/22/2009
Rizzo
Public Health
4/22/2009
Sanchez
DBH
4/22/2009
Sanchez
DHS
4/22/2009
Sanchez
DHS
4/22/2009
Sanchez
DHS
4/22/2009
Sanchez
DHS
4/22/2009
Public Health
4/22/2009
DPP
4/27/2009
DPP
4/27/2009
Data, by district health center, on revenue and expenses, including projected revenue Verna/Green from new charges and fees included in the proposed FY10 budget. Written list of DPP assets (currently or potentially available for sale), broken down Clarke by councilmanic district. Status of street furniture contract. Clarke Update re any street furniture-related revenue included in FY09/FY10 budget.
Clarke
Whether the City can sell naming rights for Clarke playgrounds.
DPP/Budget
4/27/2009
DPP
4/27/2009
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office.
Budget Director stated that he would provide the information the afternoon of the hearing; Councilman Clarke noted that he wanted a response by the following day at the latest..
Page 43
Information requests from City Council to Administration during budget hearings
Explanation of standards/policies/etc. for renting out City-owned buildings for special Clarke events, etc.
DPP
4/27/2009
Cost differential between open-source and Green proprietary Motorola radio system.
Department of Public Property (DPP)
4/27/2009
Re “other” category revenue on pg. 14 of Op. Budget Summary for FY10: breakdown of revenue source and projections, Green including why $2M projected for FY09 estimated receipts is only $1.4M.
DPP
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
Green
DPP/Budget
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
DPP/Budget
4/27/2009
Explanation of where Love Park garage revenue is listed in the Operating Budget Summary revenue charts. Written detail re preventive maintenance program provided by PICA and where/how it is included in DPP's preventive maintenance program. Page reference in Operating Budget Summary for where street furniture-related revenue is listed. Estimated savings from moving from a 410 p.m. shift to an 8 a.m. to 4 p.m. shift. Estimated savings, both in DPP's budgets and in departmental budgets, of giving DPP sole responsibility for maintenance of City-owned buildings. Breakdown, by department, of any restrictions on moving to daytime work shifts for maintenance.
Copy of raw data provided by departments to Budget Office re rate of return on Green requested capital investments/projects.
Prepared by Sophie Bryan 05/04/2009
Page 44
Information requests from City Council to Administration during budget hearings
For each professional services contract being reduced in FY10, a written description of (1) the contractor name, scope of work, contract value and duration; (2) how DPP identified the contract as Green appropriate to cut; (3) the impact of the cut on safety or services, and (4) what DPP had been doing to monitor the contract prior to identifying it as a place to cut during the current budget crisis.
DPP
4/27/2009
For all professional services contracts DPP plans to enter into for FY10, (1) a description of the specific services to citizens provided under the contract and Green (2) an explanation of how the Department monitors the contract to ensure that citizens receive value from it.
DPP
4/27/2009
For each repair and maintenance contract being reduced, a written description of (1) the contractor name, scope of work, contract value and duration; (2) how DPP identified the contract as appropriate to cut; Green (3) the impact of the cut on safety or services, and (4) what DPP had been doing to monitor the contract prior to identifying it as a place to cut during the current budget crisis.
DPP
4/27/2009
For all repair and maintenance contracts DPP plans to enter into for FY10, a written (1) description of the specific services to citizens provided under the contract and Green (2) explanation of how the Department monitors the contract to ensure that citizens receive value from it.
DPP
4/27/2009
Prepared by Sophie Bryan 05/04/2009
Page 45
Information requests from City Council to Administration during budget hearings
Re “General Support” division Class 100 salary spending: explanation of $419K Green increase in spending when same # employees. Number of employes in "General Support" Green division presently. Estimated savings from changing City Green buildings to a 67/73 temperature range. Number of City employees whose spouse also is a City employee. Report re work performed by lobbyists paid out of DPP's budget, including how the lobbying relates to DPP work. Using data re overtime % reductions in Police, Fire, Riverview based on DPP assuming maintenance responsibilities for these depts., the projected savings in overtime (% and $) if DPP assumed maintenance responsibilities for other candidate depts. Analysis of FY10 and FY11 savings if City shifted to leasing rather than purchasing vehicles for all cars for which leasing is feasible. Detailed description of scope of work for Dell East renovations. Total cost of PhillyStat room. Report on how quickly the City will be able to implement back-charging to departments for benefits, utility costs, liability/insurance costs, etc. Number of SUVs/cars in City fleet, including breakdown of number marked vs. unmarked.
DPP
4/27/2009
DPP
4/27/2009
DPP
4/27/2009
Green
DPP/Budget
4/27/2009
Green
DPP
4/27/2009
Green
DPP
4/27/2009
Green
OFM
4/27/2009
DPP
4/27/2009
DPP
4/27/2009
O'Neill
DPP/Budget
4/27/2009
O'Neill
Office of Fleet Management (OFM)
4/27/2009
Jones (for Brown) Miller
Prepared by Sophie Bryan 05/04/2009
Budget Director noted that they were already working on determining this in response to a prior question from Councilman O'Neill.
Page 46
Information requests from City Council to Administration during budget hearings
Breakdown of costs for 3 kinds of SUVs in City fleet and for sedans (not police), and explantion of how blended out to an average cost. Analysis of whether it would save money to lease, rather than buy, Council cars. Copy of RFP issued by Managing Director re selling advertising rights to blackboards in Rec Centers. Copy of City's contract with PPA for management of the Love Park garage. Breakdown of PMA's budget and explanation of the services that PMA provides to the City. Of $610K in automation savings, breakdown of savings source. Detail re $2.4M savings in Records Dept. included to "Plan B." Comparative online user data, 2008 vs. 2009. Square footage of Records Storage Center. Number of reams of paper documents sent to storage per year. Spend per month to retrieve paper documents from storage, including staff salary and fringe cost. Copy of all research/analysis performed re the cost of digitizing all recorded documents. Changes needed in state and/or local law to enable the City to mandate e-filing/erecording.
O'Neill
OFM
4/27/2009
O'Neill
OFM
4/27/2009
Rizzo
DPP
4/27/2009
Verna
DPP
4/27/2009
Verna
DPP
4/27/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Green
Records
4/28/2009
Prepared by Sophie Bryan 05/04/2009
Dept. indicated that it could provide user number data for commercial users and revenue data for online usage by other user types.
Page 47
Information requests from City Council to Administration during budget hearings
Re "Electronic Respository Project," copy of analysis and, if analysis will not be completed by current target date (end of FY09), notice to the Chair of the same by 6/1/09. Any information or analysis the Dept. has re e-forms, paperless government, use of wizzards, etc.
Green
Records
4/28/2009
Green
Records
4/28/2009
Cost per 100, 1,000, etc. to have people on Green electronic monitoring.
FJD
4/29/2009
Data re average caseload for probation and parole officers.
Green
FJD
4/29/2009
Green
FJD
4/29/2009
Green
FJD
4/29/2009
Green
Controller
4/29/2009
Greenlee
FJD
4/29/2009
Tasco
Controller
4/29/2009
Verna
First Judicial District (FJD)
4/29/2009
Resources needed to use electronic monitoring for all potentially eligible prisoners. A credible plan from the Courts for reducing the prison population that PICA will accept as well, with additional detail and a more specific plan re how to implement the D.A.'s alternative budget proposal. List of recs stated as specifically as possible re recs -- and oulined in terms of FYP -- showing how providing additional resources to some depts. would increase revenues. The number of additional probation and parole officers needed to bring caseload down to target levels. List of savings/revenue-generating recommendations to cross-check against the Five-Year Plan. List of Criminal Justice Advisory Board (CJAB) members.
Prepared by Sophie Bryan 05/04/2009
N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems.
N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems.
Page 48
Information requests from City Council to Administration during budget hearings
Business Compliance Inspections: (1) # of inspections performed during FY08; (2) # of inspections performed to date in FY09; (3) # of inspections projected to be Green performed for full FY09; and (4) average # of days between complaint receipt and inspection
L&I
5/1/2009
Question submitted in writing to budget office.
New and Repeat Housing Inspections: (1) # of inspections performed during FY08; (2) # of inspections performed to date in FY09; (3) # of inspections projected to be Green performed for full FY09; and (4) average # of days between complaint receipt and inspection
L&I
5/1/2009
Question submitted in writing to budget office.
Clean and Seal – Lots Treated: (1) # of clean and seals performed during FY08; (2) # of clean and seals performed to date in FY09; (3) # of clean and seals projected Green to be performed for full FY09; and (4) Average # of days between complaint receipt and clean and seal performance
L&I
5/1/2009
Question submitted in writing to budget office.
Budget Detail, Section 54, page 7 (A)(3) shows that L&I is eliminating $76,624 in funding for temporary and seasonal positions. Explanation of the seasonal Green positions being eliminated, the job description of these positions, and the impact eliminating these positions will have on the provision of services to citizens.
L&I
5/1/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 49
Information requests from City Council to Administration during budget hearings
Budget Detail, Section 54, page 7 (A)(5) shows that L&I anticipates overtime reduction of almost $1 million for FY10. Description of how L&I plans to achieve this savings, specifically identifying the positions through which it plans to reduce overtime. Explanation of any impact the overtime reduction will have in the provision of services to citizens.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
Green
L&I
5/1/2009
Question submitted in writing to budget office.
Explanation of how the hiring of additional commercial fire inspectors will effect the Green response time to commercial (15 days) and residential (16 days) fire safety issues.
L&I
5/1/2009
Question submitted in writing to budget office.
Green
An estimate of the amount of revenue generated by each business compliance officer, including a description of the Green assumptions underlying and process used in determining the estimate. The number of licenses the City currently issues through L&I; whether any study has been performed or recommendations made regarding the elimination of Green duplicative or unnecessary licenses; a copy of any such study, report, or recommendation regarding the elimination or consolidation of licenses. Explanation of how the Service Level Agreement response times are established; whether there are “industry standards” other municipalities use in establishing baseline response times and detail re the same.
Prepared by Sophie Bryan 05/04/2009
Page 50
Information requests from City Council to Administration during budget hearings
The number of permit applications received by L&I in FY09 (to date); the number of completed / incomplete applications received by L&I in FY09 (to date); the Green number of permits issued by L&I in FY09 (to date); and the average number of days between the date an application is received and the date a permit is issued. L&I is seeking $104,436 for mileage reimbursements for use of personal automobiles by field inspectors. Whether L&I participates in any car sharing Green programs (ZipCar, Philly Car Share) and the cost savings from participating in such programs. The number of open complaints currently Green in L&I’s system. The number of times the HANSEN system has gone down in the past year; an explanation of how HANSEN is integrated with the 311 system; an explanation of how HANSEN tracks the resolution of cases, Green including whether a case being marked closed means that the issue has been finally resolved and, if not, a description of any other bases for marking a case closed. An explanation of the Class 200 reduction Green in IT spending for FY10. The positions being eliminated in L&I’s IT Unit; whether any of these positions are responsible for the maintenance of the Green HANSEN system; how the duties and responsibilities of the eliminated positions will be performed going forward.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
L&I
5/1/2009
Question submitted in writing to budget office.
Prepared by Sophie Bryan 05/04/2009
Page 51
Information requests from City Council to Administration during budget hearings
The name, salary, and detailed job description and responsibilities of each deputy commissioner in Licenses & Green Inspection in FY08, FY09, and proposed FY10. NOT PRESENT FOR WATER DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR STREETS DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR L&I HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR PLANNING COMMISSION HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR HISTORICAL COMMISSION HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR ENTIRE RECORDS DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS.
L&I
5/1/2009
Prepared by Sophie Bryan 05/04/2009
Question submitted in writing to budget office.
Page 52
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