Parent-student Handbook 2009

ACS Athens

American Community Schools

Excellence in Education since 1945

Academy

An IB World School

Student Parent Handbook 2009-2010

Accredited by the Middle States Association of Colleges & Schools

Our Mission ACS Athens is a student-centered international school, embracing American educational philosophy, principles and values. Through excellence in teaching and diverse educational experiences, ACS Athens challenges all students to realize their unique potential: academically, intellectually, socially and ethically -- to thrive as responsible global citizens.

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Dear Parents and Students, It is with great pleasure that we welcome you to the ACS Academy. This Student‐Parent Handbook contains important information about the academic, social and co‐curricular life of the Academy. We expect parents and students to review this handbook together carefully, so that you are fully aware of the school’s routine procedures, programs and expectations. All of the policies and procedures outlined in this handbook are designed to create a school environment in which learning can flourish, as our students grow into caring, committed, involved, responsible and respectful young men and women. We want each Academy student to take advantage of every possible opportunity for academic, social and cultural growth. (you can find a full description of our academic courses in the separate Program of Studies, available in the Counseling Office). The philosophy, practices and academic and social expectations that shape the challenging ninth and tenth grade experience will well prepare our students for our eleventh and twelfth grade College Preparatory and IB Diploma Programs. Our strong academic program is complemented by extensive athletics, activities, and service opportunities, which allow our students to develop their skills, talents and social commitments outside of the classroom setting. In the country that gave birth to the concept of the well‐rounded individual, we take our commitment to education the whole person seriously. Education is a partnership. We are working hard to create a caring, challenging and positive learning environment. We can’t do this unless students take seriously their responsibility for the learning and contributing to the school community. And we can’t do it without parental support. Working together as members of a caring and concerned team, we can successfully guide your children / our students on the path to academic achievement and responsible citizenship in preparation for successful and meaningful lives. All of us on the Academy staff invite parents to contact us when questions or concerns arise, or just to touch base about your child’s academic and social experience in the Academy. We look forward to meeting with you.

Sincerely, The Academy Administration, Faculty, and Staff

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TABLE OF CONTENTS

1. 2. 2.1.1

2.1.2 2.2 2.2.1 2.2.1.1 2.2.2 2.2.3 2.2.3.1 2.2.4 2.2.5 2.2.6 2.2.7 2.2.8 2.3 2.3.1 2.3.2 2.3.3 2.3.4 2.3.5 2.4 2.4.1 2.4.2 3. 3.1 3.1.1 3.1.2 3.1.3 3.2 3.2.1 3.2.2 3.2.3 3.3 3.3.1 3.3.2 3.3.3 3.4 3.4.1 3.4.2 3.4.3 3.4.4

Eligibility for Admission Academic Program Requirements for Graduation Academy Grades 9/10 Program International Baccalaureate Diploma Program (DP) Changing Classes Chart Academic Regulations Report Cards and Progress Reports Incomplete Grades Transcripts Grades and Weighted Grade Point Average Class Rank Academic Honors Academic Integrity Ineligibility Academic Probation Promotion Homework Student Responsibilities Parents’ Responsibilities Teacher Responsibilities Time Allocation Tutoring by Teachers Exams Semester Exams Senior End of Year Exams Student Services The Structure of Student Services Administration Counseling Child Study Team Health Services and Related Matters Health Services Insurance Accident or Illness Services Contracted by the School Bus Service Code of Conduct for the Bus Lunch Facilities Other Services Lockers Lost and Found Telephones and Portable Audio Devices (PAD) Textbooks

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2 3 4 5 6

7 8

9 10

11

11

12

13

13 14 14 15 15

4. 4.1 4.2 4.3 4.4 5. 5.1 5.2 5.2.1 5.2.2 5.2.3 5.2.4 5.2.5 5.2.6 5.2.6.1 5.2.6.2 5.2.7 5.2.8 5.2.9 5.2.10 5.3 6. 6.1 6.1.1 6.2 6.2.1 6.2.2 6.2.3 6.2.4 6.2.5 6.2.6 6.2.6.1 6.2.6.2 6.2.7 6.2 8 6.2.9 6.3 6.3.1 6.3.2 6.3.3 6.3.4 6.4 6.4.1 6.4.2 6.4.2.1 6.4.3 6.4.3.1 6.4.4

Communications and Emergencies Communications Guests School Cancellation Emergency Evacuation Committed Citizenship: Student Activities Field Trips Nature and Overview of Student Activities The House System Athletics Clubs and Activities Student Council Class Officers National Honor Society National Honor Society Selection Process National Honor Society Evaluation Rubric School Social Events Purchase Orders / Fundraising Decorations Posters and Advertisements Community and Service Committed Citizenship: Student Expectations and Code of Conduct Student Conduct Principles behind the Code of Conduct Student Rights and Responsibilities Student Rights Student Responsibilities Punctuality Attendance Cutting Class Student Dress PE Uniforms Travel Dress Code Displays of Affection Personal Music Players & Cell Phones Smoking Policy Code of Conduct Group I Violations Group II Violations Group III Violations Group IV Violations Disciplinary Procedures & Explanations Referral Procedure Demerit System Demerits & Consequences In‐School Suspension In‐School Suspension Rules Out‐of‐School Suspension ii

16 16 17 17 18 18 19 19 18 20 21 22 22 22 22 23 24

25 25 26 26 27

28 28

29

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6.4.4.1 6.4.5 6.5 7. 8. 9. 9.1 9.1.1 9.2 9.2.1 9.2.2 9.2.3 9.3 9.3.1 9.4 9.5 9.6 9.6.1 9.6.2 9.6.3 10. 10.1 10.2

Reporting Disciplinary Infractions to Colleges and Universities Saturday Morning Breakfast Club Social Probation Providing Parental Support Theater / Assembly Protocols Library Policies Library Rules Consequences for non‐adherence to Library Rules Checking Out Books Checking Out Reference Books Current Magazines Replacement Cost for Damaged / Lost Books / Materials Library Computer Use Logging Out of Computers Photocopies / Computer Printers Decision Making and IB Study Seminar Internet Access Use of Internet Stations Research on Internet Stations Internet Acceptable Use Policy Authorization Form Internet Acceptable Use Policy Guidelines for Acceptable Use Active Directory Accounts

Bell Schedule Request for Reconsideration Form Map of the Campus Index Parent / Student Handbook Agreement & Internet Acceptable Use Policy (to be signed by students and parents and returned to school) 2009‐2010 School Calendar

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30 31 33 34

34 35

35 36

37 38 39 41

1. ELIGIBILITY FOR ADMISSION ACS Athens considers for admissions those students who fall into one of the following categories: a. The American community of Athens: U.S. Government employees; U.S. Business and industry; Non-Profit organizations affiliated with or supported by U.S. Institutions; Other American citizens. b. Members of the Diplomatic Corps of Greece (third-country). c. Foreign Businesses and Industries established in Greece. d. Greek nationals returning from abroad. e. Students transferring from a Greek school. Entry to ACS Athens is via a competitive application process, which is outlined in the revised (March, 1995) admissions guidelines available in the Presidents’s Office, the Office of Enrollment Management or on-line at www.acs.gr. Prospective candidates should familiarize themselves with the admissions procedures. The ACS Athens Academy provides learning support for students who need it through the Stavros Niarchos Optimal Match Learning Center. Please refer to the procedures regarding admissions for students who may need to access such services. Students applying to ACS Athens from non-English Speaking Schools must meet minimum English language proficiency requirements and sit for an English language exam as part of the admissions process.

2. ACADEMIC PROGRAM 2.1 Requirements for Graduation The American Community Schools of Athens requires that twenty-six Carnegie Units be earned over a minimum of eight semesters for the Academy Diploma. These include the following: 1. Four English credits. Classes are taken each year in grades 9-12. The following courses or their equivalents must be taken. Language A / English 9: A2, Regular or Honors Language A / English 10: A2, Regular or Honors English 11: IB English, AP English, Themes in World Literature or Humanities English 12: IB English, AP English, Themes in World Literature or Humanities 2. Four Social Studies credits. Classes are taken each year, including: European History – grade 9 requirement American Studies* - grade 10 requirement Four semesters of social studies in grades 11-12. (Refer to current Program of Studies.) *The American Studies requirement will be waived for IB Diploma candidates who enter the school in grade 11 and who take IB History, IB Economics, or IB Psychology.

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3. Three years of Mathematics, including Geometry (4 years are recommended). 4. Three years of Science (4 years are recommended). 5. Two years of Physical Education. All 9th and10th graders must take Physical Education, including Health in grade 10. 6. Two semesters from the Arts: students may elect courses from either the Visual or Performing Arts. 7. Two semesters of Computer Technology. The Computer Technology requirement will be waived for IB Diploma candidates who enter the school in grade 11. 8. Three Years of Language B / Foreign Language: 2 years must be in the same language. 9. The remainder of the credits to be earned through the various elective courses offered in grades 11-12. Course loads: Students are required to take eight courses each semester.

Academy Grades 9/10 Program The grade 9 and 10 program is designed to ensure a smooth transition from middle school to high school study; grounding students in the academic and social skills necessary for a successful high school experience. The program in grades 9 and 10 is designed to prepare students to enter the appropriate program of study (including the IB DP) in grade 11. The student’s intellectual and social development is the focus of the Academy Program. An interdisciplinary inquiry-based approach give the curriculum its core. A central focus of the grade 9 and 10 program are the participation in community and service activities, which is a part of every students freshman and sophomore year experience. The grade 9 and 10 Curriculum consists of eight subject groups. Those subjects are required of students during each of the five years of the program. They are: 1. Language A – At ACS, English is taught as Language A. 2. Language B - a modern language learned at school. (Native Greek speakers may study Greek as a second Language A). 3. Social Studies– (European History and American Studies are the 9th and 10th grade Social Studies offerings.) 4. Sciences – biology, chemistry and physics 5. Mathematics – core course including topics on pre-algebra, algebra, geometry, trigonometry, probability, and statistics 6. Arts – art/design, music, drama, and dance/movement 7. Physical Education and Health – wellness and hygiene; individual and team sports; and life-long fitness activities.

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8. Technology – the nature, processes and impact of technology; computer and information technology; the design cycle. The student’s educational accomplishments are documented in a Personal Learning Portfolio, which records the skills acquired and results obtained in each academic subject. The portfolio is compiled throughout the two years and completed at end of grade 10. The student’s extended research skills are assessed through an exercise known as the Personal Project, which is completed in Grade 10. Both the Personal Learning Portfolio and the Personal Project are addressed in the grade 9 and 10 Academic Advisory.

The International Baccalaureate Diploma Program (DP) The IBO Diploma Program is a comprehensive and rigorous two-year curriculum leading to examinations for students in their final two years of the ACS Athens Academy. The general objectives of the IBO are to provide students with a balanced education; to facilitate geographical and cultural mobility; and to promote international understanding through shared academic experiences. Diploma candidates are required to select one subject from each of six subject groups (1-Native Language/Literature, 2-Second Modern Language, 3-Individuals and Societies, 4-Experiemental Sciences, 5-Mathematics, 6-Electives). At least three and not more than four are taken at higher level (HL), and the others at standard level (SL). Thus, students are able to explore some subjects in depth and some more broadly over the two year period; this is a deliberate compromise between the early specialization preferred in some national systems and the breadth found in others. At ACS Athens several courses combine the higher and standard levels in the first year, giving students a chance to become thoroughly acquainted with the subject before deciding which exam to pursue. The program also offers special features in addition to the traditional strengths of a liberal arts curriculum: Creativity, Action, Service (CAS), Theory of Knowledge (TOK), and the Extended Essay. Students choosing not to follow the full Diploma Program or who are not accepted to the full Diploma Program, may pursue Certificates in individual subjects at either the higher or standard level. Applications and information on the IB Full Diploma Program are available from the IB Coordinator. * 11th grade full-diploma candidates wishing to continue their IB studies in grade 12 may not receive a final grade of D in more than one junior year course, and must meet Extended Essay and individual subject internal assessment research and writing deadlines.

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2.1.2 CHANGING CLASSES During the first two weeks of school (or of a semester in the case of semester courses) students may drop and/or add a course. The permission of the counselor and notification of the teacher and parent are required. Students are cautioned that failure to follow the correct procedure could result in their not receiving credit for the course. After the first two weeks of the school year (or of the second semester, for semester classes), only a counselor, teacher or administrator may initiate a change in schedule. Such a change requires the permission and involvement of the counselor, department chair, respective teachers, and parental notification. After 50% of the course has passed, if the student is passing at the time of withdrawal, a WP (withdraw pass) will appear on the transcript. If a student is failing at the time of withdrawal, a WF (withdraw fail) will appear on the transcript. A WP will have no effect on the student’s GPA (grade point average). A WF will have the same effect on the GPA as an F. If a student is transferred to a higher or lower level of the same course, his/her grade will be carried forward. We recognize that exceptional cases will be handled individually, with placement tests administered and interviews scheduled when needed. Under no circumstances can students withdraw from a class during the final four weeks of the course. Counselors will monitor the schedules of students with special needs throughout the school year and may deem that modification of the schedule is appropriate. Parents may meet with a counselor and/or Optimal Match Specialist if they have concerns about class placement; however, final class placement is the prerogative of the school.

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2.1.3 CHART TIMELINE

PROCEDURE

ƒ

First two weeks of the course

Counselor’s approval

ƒ

Beginning with week 3 but prior to completion of 50% of the course

Counselor’s approval & Teacher’s initiation & approval

W

ƒ

After 50% of course has passed

Counselor’s approval & Principal’s approval

WP or WF

ƒ

During last four weeks of course First four weeks of the course

Not allowed to drop a course. Counselor’s approval & Teacher’s approval

Not Applicable

ƒ

Beginning with week 5 but prior to completion of 50% of the course

Counselor’s approval, Teacher’s approval & Principal’s approval

ƒ

After 50% of course has passed

DROP

ƒ TRANSFER OF LEVEL

Grade Carried Forward Grade Carried Forward Grade Carried Forward

ƒ

First two weeks of the course

ƒ

Weeks 3 and 4

Counselor’s approval & Teacher’s approval

Grade Earned

ƒ

Beginning with week 5 but prior to completion of 50% of the course

Counselor’s approval, Teacher’s approval & Principal’s approval

Grade Earned

ƒ

After 50% of course has passed

ADD

ƒ AUDIT

No level transfers are allowed after 50% of a course has passed Counselor’s approval

TRANSCRIP T DESIGNATION None

Before course begins or within first four weeks of course

Grade Earned

Not applicable Not allowed to add a course Counselor’s approval, Teacher’s approval & Principal’s approval

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AUD

2.2 ACADEMIC REGULATIONS 2.2.1 REPORT CARDS AND PROGRESS REPORTS Report cards are issued four times a year. Report card grades indicate the teacher’s evaluation of the progress of the student over the previous nine weeks. Only semester grades are placed on the student’s permanent record. Quarter grades are informational and give the student an opportunity to improve before a grade is placed on the formal transcript. Each quarter grade counts for 40% of the semester grade: semester exams count for 20% of the semester grade. In year-long courses, final grades are calculated as the average of the two semester grades. Progress Reports are available at any time through Skyward’s Family Access. The cut-off dates for progress reports throughout the year are as follows: 1st quarter: 2nd quarter: 3rd quarter: 4th quarter:

Friday, October 2, 2009 Friday, December 11, 2009 Friday, February 19, 2010 Friday, May 14, 2010

Progress Reports will document students’ progress in achieving Approaches to Learning outcomes as well as subject-specific learning objectives. Please keep in mind that the Progress Report grade is intended to be a “snapshot” of student progress. These grades will not be changed after the dates listed above because they do not appear on official transcripts. Progress Reports are available in hard copy format upon request. Report cards will be available approximately 10 school days after the end of each quarter, and early in July at the end of the school year. Should parents not be able to access progress reports or report cards on these dates, they should contact the Counseling Office. 2.2.1.1 INCOMPLETE GRADES A grade of I (incomplete) may appear on a quarter report card when the student has not completed the quarter assignments, usually because of illness. A student must complete the course work within two weeks, at which time the I changes to a regular grade. If the work is not completed within two weeks, the I automatically becomes an F. Students with I’s can not be considered for any academic awards until work is made up and a regular grade is reported. Parent/Teacher/Student Conferences are held two times a year.

2.2.2

TRANSCRIPTS

The Academy will provide two copies of each student’s official transcript free of charge. Also, a final transcript will be sent free of charge to the college or university that the student plans to attend. For additional transcripts, there will be a charge to cover the cost of reproduction and postage. If additional transcripts are needed after a student leaves Greece, a check for payment should accompany the request. Checks should be made payable to the American Community Schools.

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2.2.3

GRADES AND WEIGHTED GRADE POINT AVERAGE

The Academy uses letter grades: A, B, C, D and F. Teachers may give a plus or minus with the letter grade (except in the case of an F). The + or – will appear on the permanent record. Modification for ESL/OM students may apply on an individual basis and will be so indicated on the transcript. Letter grades are awarded on the basis of the following averages: 97-100 93-96 90-92 87-89 83-86 80-82 2.2.3.1

A+ A AB+ B B-

77-79 73-76 70-72 67-69 63-66 60-62 Below 60

C+ C CD+ D DF

CLASS RANK

The following weighted Grade Point Average will be applied in Grades 9-12 and will be used to determine the Class Rank of the student: Honors, A.P., I.B., HL* Courses Regular Courses A+ 5.33 4.33 A 5.00 4.00 A4.67 3.67 B+ 4.33 3.33 B 4.00 3.00 B3.67 2.67 C+ 3.33 2.33 C 3.00 2.00 C2.67 1.67 D+ 2.33 1.33 D 2.00 1.00 D1.67 .67 F 0.00 (*) I.B. Mathematical Studies, first year Mathematics SL, ab initio language and English A2 year I excluded. In calculating the Class Rank, the following will be considered: 1. Class Rank will be calculated on the basis of all work done at ACS Athens only. (When students transfer to the Academy from others schools, their credits are transferred but their grades are not.) 2. Class Rank will be calculated: (1) at the end of the junior year; (2) at the end of the first semester senior year; and, (3) at the end of the senior year. 3. Class Rank is for internal use only and will not be sent to colleges unless specifically requested by the student. 4. When calculating class rank to determine *Valedictorian and *Salutatorian candidates for the ACS Athens commencement ceremony, the calculation will not include grades earned in non-honors level required courses in P.E., Arts and Technology, so as not to disadvantage students who have spent their entire high school careers at ACS Athens. * Valedictorian and Salutatorian candidates must meet character and behavior standards of the ACS Athens community. Final selection of the Valedictorian and Salutatorian is at the full discretion of the school administration, regardless of class rank. 7

2.2.4

ACADEMIC HONORS

At the end of each quarter, academic honors are determined based on a student’s quarter grades. 1. Those students who have all grades A- or above are placed on the Principal’s List; 2. Those students who have 3.67 (or higher) unweighted grade point average are placed on the High Honor Roll. No grades below a B- are allowed in order to be considered for high honors. 3. Those students who have a 3.00-3.66 unweighted grade point average are placed on the Honor Roll. 4. Students with Incomplete grades (I) are not eligible for academic honors (see 2.2.1.1).

2.2.5

ACADEMIC INTEGRITY

We want students to be able to take pride in their honest achievement. Thus, cheating can never be tolerated. Students are expected to do their own work at all times. Copying someone else’s homework, getting unauthorized assistance during an exam, asking a parent or tutor to do one’s homework, copying from publications or Internet sites, and taking ideas and information from other sources without properly citing them are all acts of academic dishonesty and ultimately work to a student’s disadvantage. Likewise, allowing someone to copy one’s work is also considered cheating. The ACS Athens Academic Integrity Policy is printed in students’ academic planners and is available on the school’s website. The consequences for violations of academic integrity (cheating and plagiarism) are as follows: First violation: • • • •

Grade of zero on relevant assignment or project and notification of parent; Referral of NHS members to NHS Committee for appropriate disciplinary action; Letter on file with Director of Academy Discipline – which will be shared with members of NHS Committee during selection process; In IB classes, students will be subject to IB malpractice guidelines for work on mock exams, official IB exams and officially assessed/moderated assignments.

Second violation: • Grade of zero on relevant assignment or project and notification of parent; • Group IV violation (see Code of Conduct) Students should be aware that some colleges and universities require high schools to report incidents of academic malpractice to admissions officers.

2.2.6

INELIGIBILITY

1. After four weeks of the first quarter, progress reports are issued and an eligibility check will be made. Students who are found to be in danger of receiving a D+ or below in more than 2 classes may be asked to submit weekly academic progress reports to the counselor. 2. The report card issued at the end of the first quarter will determine eligibility for winter sports. Students who receive a D+ or below in more than two classes will not be allowed to participate in any winter co-curricular activities, including practicing with a team. In addition, ineligible students are expected to leave campus at 3:30 p.m. each day (unless assigned to a study group) in order to devote their afternoons to improving their grades.

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3. Students who receive a D+ or below in more than two classes at the end of the third quarter will not be allowed to participate in any co-curricular activities, including extended field trips, for the remainder of the school year, and they are expected to leave campus at3:30 p.m. each day. If already on a team, the student will be asked to withdraw. 4. Notification is sent home to the parents of these students indicating their ineligibility status. Ineligible students who wish to remain on campus after school in order to seek extra academic help must set an appointment with their teacher and have the attendance officer notify their parents of the appointment.

2.2.7

ACADEMIC PROBATION

A student who receives two F’s or one F and one D or three or more D’s at the end of a semester is placed on Academic Probation for the next semester. Should students remain on academic probation for a second semester, they will be asked to withdraw from the school. Students on Academic Probation will be ineligible for participation in any co-curricular activities. A student on academic probation may become eligible at the end of the first quarter by meeting normal eligibility requirements (see above under eligibility). Students on Academic Probation will automatically be referred to the Child Study Team for screening, evaluation, and possible special help. Parents will be notified in writing at the end of a semester when a student is placed on academic probation. Students placed on academic probation are encouraged to attend after-school supervised study sessions in the Learning Center.

2.2.8

PROMOTION

A student must have earned the following minimum number of credits in order to be considered members of the grades indicated: Sophomore Junior Senior

(Grade 10) (Grade 11) (Grade 12)

6 credits 13 credits 19 credits

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2.3

HOMEWORK

It is the philosophy of ACS Athens that homework is vital for academic success. The objectives of assigning homework are: a. To extend the learning beyond the classroom; b. To nurture the development of good study habits; c. To encourage the use of independent research skills; d. To promote student independence, responsibility and self-discipline. 2.3.1 STUDENTS’ RESPONSIBILITIES a. To complete assigned work on time and to the best of their ability; b. To make up work after every absence; c. To schedule school and outside activities to allow for successful completion of homework; d. To do all assigned work themselves. * Students who do not complete homework assignments on time may lose credit for the assignment, depending upon classroom rules. To this end, parents are reminded that, unless participating in a formal co-curricular activity, students are expected to leave campus promptly at the end of each school day. 2.3.2 PARENTS’ RESPONSIBILITIES The responsibilities of the parents are: a. To establish with the student a specific agreement concerning an appropriate time and place to complete homework; b. To allow little deviation from the mutually established routine; c. To provide an appropriate physical and psychological climate to complete homework; d. To monitor but never to do the student’s homework; e. To ensure that a student always does his/her own work; f. To initiate communication with the teacher and, if necessary, the counselor, when concerns arise. 2.3.3 TEACHER RESPONSIBILITIES a. Homework is assigned regularly and frequently, if not daily. Teachers will distribute weekly assignment sheets or require students to record weekly assignments in their Planners; b. Homework should complement and/or extend classroom learning; c. Homework is checked regularly; d. Homework is counted as a significant part of the term average; e. Teachers help the students understand the purpose and rationale for assignments, including their connection to class work; f. Homework can and should take a variety of forms: writing, reviewing, reading, studying, long and short-range assignments, projects, research, problem solving, etc. 2.3.4 TIME ALLOCATION Academy students should expect to have a minimum of 2-3 hours of homework per night. The amount of assigned homework, however, will vary from day to day depending on the subject matter, the ability of the student and the course level (honors, IB, etc.). Students in advanced or honors classes should expect to spend additional time.

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2.3.5

TUTORING BY TEACHERS

ACS Athens teachers may never tutor an ACS Athens student for pay. Teachers are available by appointment to provide additional help for their students. No private paid tutoring of any sort may be done on campus, either during school hours or after school.

2.4

EXAMS

2.4.1

SEMESTER EXAMS

End of semester exams (which may take the form of presentations, performances and demonstrations – including student reflection and self-evaluation -- in some classes) will be administered in January and June in all Academy classes. Students in IB classes will sit for mock IB exams during the 11th grade final and 12th grade midterm exam periods. Academy students will be required to sit for semester and end-of-year exams in all subjects according to the schedule created by the school. Make-up exams will be scheduled for students who were ill and have a doctor’s verification. Parents must inform the Attendance Office on the day of the exam if their son/daughter is ill, and must provide a doctor’s note the following day. The exam schedule will be provided at the beginning of each semester. 2.4.2

SENIOR END-OF-YEAR EXAMS

To honor graduating seniors, final exam provisions are made so that seniors may finish the year one week earlier than the other students. At teacher discretion, seniors who have earned A- or A for each quarter and on the midterm exam in a year-long course may be exempted from sitting for the final exam in the course. They must be present for all scheduled class days. An exam schedule for seniors will be distributed in May. Seniors who sit for IB exams in any subject are exempt from requirement to sit for ACS exams in those subjects.

3.

STUDENT SERVICES

3.1 THE STRUCTURE OF STUDENT SERVICES 3.1.1

ADMINISTRATION

The Principal is responsible for all aspects of the academic and co-curricular life of the Academy. A Director of Student Discipline assists the principal in the general administration and supervision of student disciplinary issues.

3.1.2

OFFICE OF ACADEMIC AND STUDENT AFFAIRS

The Academy provides counseling and guidance services for its students. Counselors invite students and parents to discuss educational, testing, college counseling, and career concerns with them. In addition, the counselors follow up on progress reports, quarter and semester reports, and students who are ineligible for co-curricular activities due to academic or social probation. Students may make appointments with the Counseling Office secretary. Parents may telephone 639-3200, extension 226 to arrange for conferences with counselors. A Counseling Psychologist is available to students for more extensive personal counseling. The Counseling Psychologist also serves as chair of the K-12 Child Study Team. 11

3.1.3 CHILD STUDY TEAM The Child Study Team (CST) is made up of the Academy Principal, Counseling Psychologist, Director of Academy Discipline, Counselors, the Optimal Match Specialists, the Nurse and possibly the English as a Second Language (ESL) teacher. Other staff members and parents meet with the CST when it is appropriate. The CST’s purpose is to assist students who have academic, social, physical, or emotional problems that interfere with their education. Teachers and parents may refer a student to the CST.

3.1.4

PARENT TEACHER CONFERENCES

Parent Teacher Conferences are held twice a year when the first and third quarter report cards are issued (see school calendar). At this time parents pick up report cards and can meet with all of their children’s teachers for short meetings. Parents may request individual teacher conferences at any time throughout the school year by phoning the Academy Main Office (ext. 222) to set up appointments.

3.2

HEALTH SERVICES AND RELATED MATTERS

3.2.1 HEALTH SERVICES ACS Athens’ health services are coordinated by the school nurse, who is available to students for health consultations at all times. The nurse promotes health activities and health education, identifies health needs, and provides first aid. No student will be enrolled unless a physical exam is on file in the Health Office. Students who become ill during school hours should report to the Health Office. Students will not be excused from a class because of illness during the school day if they have not reported to the nurse. In the event of serious injury, the student will not be moved. Rather, the nurse will be called immediately in order to handle the matter at the scene of the accident.

3.2.2

INSURANCE

School insurance is provided automatically for every student beginning the first day of school. It covers all aspects of the school day as well as school trips. The detailed benefits of the school insurance plan may be obtained by calling the Business Office during working hours.

3.2.3

ACCIDENT OR ILLNESS WHILE AT SCHOOL

In the interest of the student’s health, parents should be sure that Health Office files are kept current. An up-to-date telephone number and the name of the person to call in the event of an emergency in the parent’s absence are especially important. The school nurse determines in each case whether the student requires the immediate attention of a physician or whether he/she may be cared for in the First Aid Room. If it is necessary to send a student home, the school will immediately attempt to call the parent. If the parent cannot provide transportation, the student may be sent home by taxi, with the parent’s approval. In the event of an emergency requiring immediate medical attention, every attempt will be made to consult with the parents for instructions. In the event that the parents or their designated representatives cannot be reached, and upon the recommendation of the nurse, the student will be taken to the parent’s physician, or to the nearest hospital providing the necessary care.

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3.3

SERVICES CONTRACTED BY THE SCHOOL

3.3.1

BUS SERVICE

Each day, buses contracted by ACS transport ACS Athens students throughout greater Athens. Bus monitors are present on each bus with the responsibility of ensuring safety and order. Student bus monitors may assist in maintaining order on the buses. All Academy students are expected to conduct themselves appropriately while on the school bus. They are expected to act as positive role models for the younger children on the bus. Infractions of the bus regulations and/or the student Code of Conduct may result in the loss of bus service. Questions about transportation services should be directed to the Transportation Office (639-3200, Ext. 213).

3.3.2

CODE OF CONDUCT FOR THE BUS (Revised 23.4.99)

1. Students must follow the directions of the bus monitors, adults, and drivers at all times. 2. No eating, drinking or smoking is allowed. 3. Students must be seated in their assigned seats and should be relatively quiet at all times. 4. Respectful language must be used at all times. 5. Students must keep hands, head, and arms inside the bus at all times. 6. No weapons / toy weapons or incendiary devices are allowed at any time. Students who cannot follow these rules will be referred to the Transportation Officer and appropriate Administrator. Serious or repeated violations of bus rules will result in permanent removal from the bus. In addition, students and parents need to note the following bus procedures: 7. If a student wishes to take a bus other than the one normally assigned or to get off at a stop other than the one normally assigned, a parental request must be submitted to the transportation office on the morning of the requested change and presented to the monitor before boarding. Permission to ride a different bus will be granted only if space is available. 8. Change of address resulting in a change of route or bus stop should be presented to the transportation office in writing two days prior to the change. 9. The failure or the considerable delay of the bus in arriving at the scheduled pick-up point entitles the student to secure alternate transportation to school. The transportation officer will make reimbursement of any costs incurred. 10. The Code of Conduct policies and recommended actions also apply to the bus.

3.3.3

LUNCH FACILITIES

The cafeteria is equipped to provide daily lunches and to serve food for various events and activities during the year. Proper behavior in the cafeteria means exhibiting good restaurant dining manners. Students are to proceed in single file through the serving line, and once they have received their food, they are to remain seated until they are done eating. Book-bags, gym bags and 13

backpacks should not be placed on the dining tables. (This is an issue of hygiene.) All diners are expected to dispose of their own trash and to return their trays before leaving the cafeteria. Students who leave messy tables behind them can expect to spend some time performing cafeteria clean-up duty for the following week. Students should maintain a conversational tone while in the cafeteria: screaming and shouting is rude behavior. Students in grades 9, 10 and 11 may only eat in the cafeteria. Seniors may eat in the cafeteria or in the outdoor senior eating area under the trees outside the theater lobby. Since Middle School classes are in session during the Academy lunch period students need to move quietly to and from lunch. During lunch periods, students may only use the bathrooms on the first floor of the main Academy building, by entering through the back door by the Photo classroom. After eating, Academy students may use the amphitheater, front courts and backfield areas for recreation and relaxation, and should avoid blocking the main entrance to the administration building.

3.4

OTHER SERVICES

3.4.1

LOCKERS

Students will receive new lockers for school year 2009-2010. The following is the new locker policy in the Academy: •

•

•

For reasons of security and access, the padlocks for the lockers will be provided to the students by the school. They are made by "MASTER LOCK" and are combination locks, which can also be opened through a master key that the school will hold. Students are not allowed to use their own padlocks any more. Students will be held financially responsible for misuse and damages to the locker and padlock. The lockers will be pre-numbered. The student will request a locker from their Principal's Office and pay an amount of 20 Euro as a deposit. Upon returning the padlock in good order and completing a "no damage" locker inspection, the full deposit amount will be refunded to the student. Students have the responsibility to immediately report to the Principal's Office any damage to their locker. Under no circumstances should students change lockers amongst themselves without notifying the Main Office. The Principal's Office maintains the right to open lockers that violate the above policy. The school maintains the right to open any lockers if concerns arise.

3.4.2

LOST AND FOUND

The Director of Academy Discipline maintains a lost and found service. Students are requested to bring stray articles of all types to the office so that they may be returned to their rightful owners. All articles unclaimed after a reasonable length of time, generally one month, may be discarded and donated to local charities.

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3.4.3

TELEPHONES AND PORTABLE AUDIO DEVICES (PAD)

It is not recommended to bring cellular telephones or Portable Audio Device (PAD)s to school. Items of value, such as cellular phones and Portable Audio Devices (PAD), are easily misplaced or lost in the school environment. Students are permitted to bring these electronic items to school, but the school is not responsible for lost or missing items. The following guidelines must be followed with respect to these items. • • • •

Cellular telephones and Portable Audio Device (PAD) must be turned off while the student is in class. Students are permitted to use the cellular phones and Portable Audio Device (PAD)s after school, before school, at lunch and during breaks. Cell phones and Portable Audio Device (PAD) must be turned off and put away before a student enters a class. This means that all cords, headphones, wires, ear devices and accessories need to be put away before entering the classroom. In the case of an emergency, parents may call the school secretaries and leave a message for a student to make a phone call. The school secretary will alert the student to the request and have the student make the phone call.

Should the cellular phone/PAD policy be violated, the following actions will be taken. 1st violation—The cellular phone/Portable Audio Device (PAD) will be confiscated at the time of the violation and returned to the student at the end of the school day by the school secretary. 2nd violation—The cellular phone/Portable Audio Device (PAD) will be confiscated at the time of the violation, and the student´s parents will be required to pick up the phone from the school secretary. 3rd violation—The cellular phone/Portable Audio Device (PAD) will be confiscated at the time of the violation and the item will be kept until the end of the semester. Teachers or staff members will turn in confiscated devices to the Discipline Office. The teacher will not keep confiscated cellular phones/Portable Audio Device (PAD) in his/her classroom. Parents are kindly requested not to phone their children on their cell phones (excerpt during the lunch break or before and after school. The school office telephones must be kept open for school business. Students should not ask to use office phones unless an extreme emergency arises. Using a cell phone (or any device) to photograph or video members of the school community on campus without authorization is a violation of an individual’s privacy as well as of school rules and our host country’s laws.

3.4.4

TEXTBOOKS

Textbooks are issued and collected again at the conclusion of the course. In the case of Honors or IB English AI and A2 and IB Greek AI courses, students may be asked to purchase their paperback novels in the summer in order to enhance their preparation for the course or IB Exams. Students may, of course, keep these books. 15

All books are bar-coded and, when distributed, are ‘assigned’ to a particular student. At the conclusion of the course, each student must return the book with the bar code that was assigned to him. Credit is issued only if the book matches the one which was issued. Full replacement cost will be required for lost, marked or damaged books. Students who withdraw from school must return all textbooks before they can clear their records. Students will not receive end-of-year report cards, transcripts, or diplomas until all textbook obligations are cleared. Fines for lost or damaged textbooks are levied and collected by Academy personnel. If a book is lost, the student pays the current cost of replacing the book. If books are not returned and financial obligations are not met, appropriate action will be taken.

4.

COMMUNICATIONS AND EMERGENCIES

4.1 COMMUNICATIONS 4.1.1 COMMUNICATIONS FOR STUDENTS & PARENTS There are three general modes of communication between the Academy Office and groups of students and/or parents. 1) A Daily Bulletin. The bulletin is published every morning and read during the Announcement Period. Notices for the bulletin should be submitted to the Academy Office by 12:00 p.m. each day. Faculty sponsors must sign all club, class, or activity notices. Student-initiated notices must have a faculty signature. 2) The ACS Athens website (www.acs.gr). The Bulletin, including a section with information for parents, and the school calendar are posted on the ACS website so that parents may keep abreast of school activities. Students can access the bulletin from any ACS student PC station. 3) Special Announcements sent via Email. 4) Monthly principal’s coffee held on the 2nd Tuesday of each month. The Principal must also approve any letters, flyers or brochures (print or electronic) before distribution to students, faculty or parents. 4.1.2

COMMUNICATIONS FROM PARENTS

Parents are requested not to contact their children on cell phones during classes. They may contact them during lunch or before and after school (see Bell Schedule). When classroom questions, issues or problems arise, parents should contact teachers directly using the teacher’s ACS email account: [email protected] . If an issue is not resolved to parents’ satisfaction, he/she should then contact the student’s counselor. Further concerns should be addressed to the Principal.

4.2 GUESTS (updated January 2009) Students may be permitted to bring a guest to school for one day only, providing it is not during exam week. Prior approval is required and can be secured from the Principal by bringing a note from parents a day before the visit. The conditions for approval of a student guest are as follows: First, the parents of the ACS Athens student must write a letter to the Principal asking for permission for their child to bring a student guest. This letter should be written at least one day prior to the guest's arrival on campus and should state the reason why the ACS Athens student would like to have a guest on campus for that day. It is suggested that the reason for the visit be educationally appropriate. The visiting guest must respect the educational environment and not distract the other students, teachers or the academic program. 16

Each request will be carefully reviewed by each Principal and a decision will be made based on what is best for the student body as a whole. Unfortunately, same day requests will not be approved. Parents and other adults are welcome to visit the school at any time. Please call the Principal at 639-3200, Ext. 222 to schedule an appointment.

4.3 SCHOOL CANCELLATION Whenever possible, official announcements of school cancellation will be made in advance through mailings and via e-mail. In addition, parents can call the school at 639-3200 between 8:00 a.m. and 4:30 p.m., or the ACS Athens Security Office at 639-3555 before or after these hours for information. The Academy Office maintains an emergency phone tree, which will allow administration and faculty members to contact all Academy families in the case of an emergency cancellation. Such announcements will also be sent via e-mail. To this end, each parent should ensure that an up-to-date phone number and email address are on file.

4.4

EMERGENCY EVACUATION

Several times a year, emergency evacuation drills are held. Specific directions are posted in each room and are reviewed with students by each teacher. Common sense and cooperation are key elements in any emergency evacuation.

5. COMMITTED CITIZENSHIP: STUDENT ACTIVITIES 5.1 FIELD TRIPS Class work may often be enriched by field trips. Students must complete a field trip permission form, signed by their parent or guardian, in order to participate in such off-campus activities. On these trips everyone is expected to demonstrate good behavior on all public and private conveyances that may be used during the course of the trip; in all private homes, hostels, hotels or other places where students may be housed; in public or private places where students may be entertained or have snacks or meals; and in public or private places where the events planned for the particular trip take place. Good behavior means showing appropriate courtesy and consideration to everyone and displaying an attitude of respect for people with national and cultural traditions other than one’s own. It means wearing clothing suitable for the place and occasion and meeting ACS Dress Code Requirements, behaving with decorum, using acceptable language, refraining from using alcohol, drugs or tobacco in any form, and refraining from inappropriate displays of affection. Good behavior also means being present and on time for all activities, formal and informal, meeting curfew requirements and honoring the ground rules of private homes or other places of temporary residence. The conditions set forth in the Code of Conduct are in effect during any school-related trips off campus. Before leaving on a field trip, students are responsible for checking with all of their teachers, so that they know what assignments and work they will be missing on the day(s) of the trip – and to make arrangements for making up missed work upon their return to school. This must be done before traveling!

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5.2 NATURE AND OVERVIEW OF STUDENT ACTIVITIES Participation in co-curricular activities is a way of expanding learning beyond the classroom. Such participation allows students to pursue their own interests and to develop their skills and talents in a whole range of social, cultural and sporting activities. Participating in school activities is also an important way of building bonds of school community – allowing students the opportunity to cement friendships, develop their skills of teamwork and cooperation, share their skills and talents with others and make a positive contribution to the social, cultural and sporting life of the school. It is an ACS goal that every student in the Academy participates in at least one co-curricular activity during the school year.

5.2.1

THE HOUSE SYSTEM

The House System was started at ACS in 1950. All students, faculty, and staff are assigned to one of four houses as a life-time member: Athenian (green), Corinthian (red), Spartan (blue), or Trojan (yellow). It is a concept meant to bond teachers and students, to encourage school spirit and to build a strong sense of belonging to our school. It is also meant to create a sense of continuity and permanence for our graduates. Beginning in Middle School, students and faculty can earn points for their houses by participating in student activities, playing sports, winning awards, participating in community service projects, etc. House Points are tallied throughout the year and posted in the Academy and Middle School. Each year, a plaque is presented to the winning house and displayed on campus (look over the doors to the Academy or on the north wall of the Plaza). Individuals who earn points for their houses are also recognized at the end-of-year Awards Assembly. At the Commencement Ceremony each year a Most Spirited Award is given to the Academy boy and girl with the highest number of House Points in their high school careers.

5.2.2

ATHLETICS

The Academy sponsors sports programs at the Junior varsity and Varsity levels for boys and girls in soccer, volleyball, cross-country, basketball, track and field, swimming and tennis. All students who meet eligibility requirements have the opportunity to try out for ACS teams. Varsity team members earn 50 points for their houses; JV team members earn 30 points.

5.2.3

CLUBS AND ACTIVITIES

All students are encouraged to participate in any clubs or activities that interest them. Generally, these activities meet during lunch and/or after school with their advisors. Clubs and activities are developed based on student interest. Examples include: Newscoop French Club Games Science Club Spirit Club Academy Players Ski/Snowboarding Club

Computer Club Blue and Gold (newspaper) Greek Club Arabic Club Spanish Club Chess Club Rafting Club

Art Club Yearbook Model United Nations Drama Club Literary Magazine Ecology Club

Math Club Academic Forensics Chorus

A student earns 30 house points for being in a club and 50 pts. for being a club officer.

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5.2.4

STUDENT COUNCIL

The Student Council plays a significant role in the life of the school. Its meetings are open to all students and faculty, and anyone with a suggestion or concern is encouraged to attend. Details concerning the selection process, meeting place, and time are announced in the fall semester. Elected Student Council members earn 50 house points.

5.2.5

CLASS OFFICERS

Early in the fall, each class elects officers to lead them during the year. These officers work with faculty and advisors and are encouraged to assume the position of spokespeople for their classmates. Students are encouraged to get to know their class officers and make suggestions to them. Class Officers earn 50 house points.

5.2.6 NATIONAL HONOR SOCIETY Each year outstanding students are accepted into the National Honor Society and inducted in a ceremony. Before becoming eligible for selection, a student must have been in the school for an entire semester. Juniors and Seniors with at least a 3.5 unweighted grade point average are eligible. In order to be selected, a student must be judged to be outstanding in the areas of scholarship, leadership, character, and service by a five-member faculty committee and to be approved by all members of the Academy staff. Students on Social Probation status are not eligible for NHS membership. NHS members earn 50 house points. Following is the NHS Selection Process and Evaluation Rubric used by the members of the Faculty Committee to evaluate each eligible student’s candidacy:

5.2.6.1

National Honor Society Selection Process

Steps in the NHS Process: ™

The National Honor Society Selection Process and rubric for clarification to rate areas of service, character and leadership will be placed in Academy Faculty Handbooks, and Parent / Student Handbook.

™

An NHS Advisor will be appointed by the Principal each school year.

™

The Computer Services Department provides a list of students who have an unweighted GPA of 3.5. Students in 10th, 11th and 12th grade are eligible for membership.

™

The Director of Academy Discipline determines if any academically eligible students have been reported for cheating/plagiarism or for serious Code of Conduct violations.

™

The NHS Advisor generates a list of eligible NHS candidates based on GPA and Director of Academy Discipline’s report (4 and 5 above). Students on Social Probation or with more than one cheating offense are not eligible for consideration. All faculty complete the NHS student rating form distributed by Academy Secretary. This form includes each eligible student’s name, a rating grid, and an explanation of rating areas for service, character and leadership (as printed in the NHS Official Handbook.)

™

The Academy Secretary gives each eligible student the NHS information form to complete and asks each to write a statement indicating why he/she should be a member of NHS, what it means, and how he/she can contribute to the ACS Athenian Chapter.

™

The Principal appoints an NHS Committee comprised of 5 faculty members. This committee reviews all applicants’ information and faculty rating forms and evaluates each eligible candidate using the NHS Evaluation Rubric. The Director of Academy Discipline’s report is considered during deliberations.

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™

Students selected for NHS membership will be recognized in a formal Induction Ceremony to which their parents are invited. There is one induction ceremony held each year, usually in mid-October.

™ Induction Ceremony: • • •

All current members of NHS are to dress in formal attire or academic gowns. All current members must attend the rehearsal. Certificates and membership cards are presented to new members during the ceremony.

5.2.6.2

National Honor Society Evaluation Rubric

The purpose of the National Honor Society is, “to create enthusiasm for scholarship, to stimulate a desire to render service, to promote leadership, to encourage citizenship, and to develop character in the students of secondary school.” Leadership Works toward the achievement of group goals. 4 3 2 1

Consistently and actively helps identify group goals and works hard to meet them. Consistently communicates commitment to group goals and carries out assigned roles. Sporadically communicates commitment to group goals and carries out assigned roles. Rarely, if ever, communicates commitment to group goals or carries out assigned roles.

Demonstrates effective interpersonal skills. 4 3 2 1

Consistently and actively helps promote effective group interaction and expresses ideas and opinions in ways that are sensitive to the feelings or knowledge base of others. Consistently participates in group interaction without prompting and expresses ideas and opinions in ways that are sensitive to the feelings and knowledge base of others. Sporadically participates in group interaction without prompting and expresses ideas and opinions in ways that are sensitive to the feelings and knowledge base of others. Rarely, if ever, participates in group interaction without prompting or expresses ideas and opinions in ways that are sensitive to the feelings and knowledge base of others.

Effectively performs a variety of roles within a group. 4 3 2 1

Demonstrates an ability to perform a wide range of roles within a group. Demonstrates an ability to perform different roles within a group. Demonstrates an ability to perform a restricted range of roles within a group. Does not demonstrate an ability to change roles within a group.

Service Generates new ways of viewing a situation or improving the community. 4 3 2 1

Consistently explores and works to address as many community service needs as his/her time and resources will allow. A variety of community service activities is demonstrated by the student each year during the student’s high school experience and is reflected on the student’s application. Consistently works to address several community service needs. This is demonstrated by the students high school experience and reflected on student’s application. Sporadically participates in community service activities. One community service activity has taken place during the student’s high school experience and is reflected on the student’s application. Rarely, if ever, does the student participate in a community service activity and is reflected on the student’s application.

Display of work habits. 4 3 2 1

Consistently arrives on time, demonstrates motivation and high energy for the service and works with focus and positive attitude. Consistently arrives on time, demonstrates motivation and energy for the service, and works with little supervision to keep focus and positive attitude. Sporadically arrives on time, demonstrates low motivation and energy for the service, and does not work without supervision to keep focus. Rarely arrives on time or completes the service needed.

Participates in activities.

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4 3 2 1

Has been involved in team / club activities every year of high school or has participated in four or more organizations either in or outside of high school in recent years. Has been involved in three or more clubs or service activities either in or outside of school in the last year. Has been involved in two or more clubs or service activities either in or outside of school in the last year. Has been involved in some club or service activity over the past year.

Character Generates, trusts, and maintains own standards of self evaluation 4 3 2 1

Consistently exhibits all traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and (5) responsibility for actions. Consistently exhibits three of the traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and (5) responsibility for actions. Sporadically exhibits two of the traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and (5) responsibility for actions. Rarely, if ever, exhibits any of the traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and (5) responsibility for actions.

Pushing the limits of own knowledge and ability. 4 3 2 1

Consistently challenges himself/herself each year by selecting at least two honors level each year of high school. Consistently challenges himself with one honors course a year. Sporadically challenges himself/herself by taking on honors course, but completes challenging assignments / research on time with quality work. Rarely challenges himself/herself with assignments / research. Has not taken any honors level course.

Is sensitive to the feelings, level of knowledge, and ethnic diversity of others. 4 3 2 1

Consistently demonstrates insight concerning the feelings, levels of knowledge, and ethnic diversity of others and exhibits this insight while communicating. Always encourages respect for individual differences and sensitivities. Consistently shows the ability to communicate with persons of ethnic diversity and encourages respect for feelings, knowledge and abilities of others. Sporadically shows the ability to communicate with persons of ethnic diversity, sensitivity and encouragement for respect for others. Rarely, if ever, shows the ability to communicate with persons of ethnic diversity, sensitivity or encouragement for respect for others. Total Score = _____

Divide by 9 = ___________ Final Score

Rubric for Membership Qualifications 4

Consistently demonstrates ability, talent and knowledge to be an active member of the National Honor Society.

3

Consistently demonstrates knowledge and occasional activities / talents to be an active member of the National Honor Society.

2

Sporadically demonstrates the ability, talent and knowledge to be a member of the National Honor Society.

1

Rarely, if ever, demonstrates the ability, talent or knowledge to be a member of the National Honor Society.

5.2.7

SCHOOL SOCIAL EVENTS

Only Academy students, staff, their parents, and their guests are allowed to attend school social functions. All social events must be organized by students and faculty advisors and are announced on the school calendar after approval by Academy administration.

5.2.8 PURCHASE ORDERS / FUNDRAISING Students buying material of any kind for school, class or club activities must obtain a purchase requisition form from the Principal’s Assistant in the Academy Office. The requisition must have the faculty sponsor’s signature. All money collected from fundraising activities must be deposited in the activity account within 24 hours. Food sales for fund raising purposes are not allowed during lunch 21

unless permission of the Food Services Manager has been secured in advance. Clubs and activities may hold food sales during the afternoon break and after school, during the activities period. All fundraising activities must be approved and scheduled by the Student Council and recorded in yearly fundraising calendar. Note: All money collected through school fundraising efforts must be used for school-related activities and events.

5.2.9

DECORATIONS

In order to ensure the safety of students, it is necessary that students working on posters and decorations be under the supervision of faculty sponsors.

5.2.10

POSTERS AND ADVERTISEMENTS

All posters must be approved by the Principal before they are displayed. Posters without the Principal’s stamp or signature will be removed.

5.3 COMMUNITY SERVICE, as part of the CAS component of the program, and NHS members offer their services to the community. At ACS Athens we believe that giving service to others is an important element in the development of character. All Academy students are encouraged to volunteer for school and/or community service during the school year. Students who participate in community service should document their work in their 10th grade and College Admissions portfolios, so that their participation can be noted in recommendation letters and applications. House points are awarded to students who participate in community service activities.

6.

COMMITTED CITIZENSHIP: THE ACADEMY CODE OF CONDUCT

Parents and students are required to review carefully the following Code of Conduct, so that there is no confusion regarding the Academy’s behavioral guidelines and expectations, as well as implications for students who violate school policies. At the beginning of the school year, ALL Academy Students and their Parents will be required to sign a statement indicating that they have read and discussed the Code of Conduct and that they understand the policies established in this Code and the Acceptable Use Policy for computers. Students and their parents accept the consequences for any violations. Likewise, students are expected to honor ALL Academy regulations, including those established for the bus, the classroom, the cafeteria, the library, and the computer department.

6.1 STUDENT CONDUCT Standards are crucial in providing an orderly and safe environment for the serious pursuit of academic excellence. Likewise, all the members of a community benefit when the rules are clear and there are consequences. The following guidelines are intended to achieve a balance between freedom and restraint, recognizing also that an increase in grade level implies a greater responsibility on the part of the students for their actions. 22

An effort has been made to identify the acts that most frequently disrupt the safe and orderly functioning and the educational process. The following, however, is not all-inclusive and a student committing an act of misconduct that is not listed will be subject to the discretionary authority of the Academy administration. Further, acts of misconduct have been grouped, according to the severity of the act, along with the stipulated disciplinary actions. Rulings shall always be up to the discretion of the Academy administrators.

6.1.1

PRINCIPLES BEHIND THE CODE OF CONDUCT

As members of the ACS Athens community, we honor our differences, while recognizing our responsibilities. These responsibilities – to ourselves, to each other and to the school -- were first developed by a group of students, teachers, counselors, and administrators in the spring of 1995, and revised in 1998, 2000, 2003 and 2009. The Code of Conduct is based on upholding and enforcing fundamental principles of respect. The Code should be seen as a tool that will help all members of the Academy community actively contribute to creating a school-wide culture of respect.

In a school community defined by a culture of respect: • We shall be curious about and tolerant of people’s cultural differences, gender differences, age differences, learning differences, as well as their unique abilities and talents; • We shall respect learning and the learning process; • We shall practice good manners; • We shall treat each other politely; • We shall cultivate and exhibit self-discipline and self-respect; • We shall respect personal and school property; • We shall build relationships based upon open communication and mutual respect; • We shall work to overcome stereotypical thinking, biases and prejudices and actively promote cross-cultural awareness and understanding; • We shall ensure that everyone feels physically and emotionally safe; • We shall respect, follow and enforce the rules of the community; • We shall respect each person’s uniqueness and individuality; • We shall practice good citizenship in and out of the classroom; • We shall promote the values of good sportsmanship; • We shall commit ourselves to teaching the principles of respectful behavior and good citizenship in a focused and on-going manner. This statement of principles was developed by the teachers, students, parents and administrators who participated in the Code of Conduct Review Workshops, in June 2003.

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6.2 STUDENT RIGHTS AND RESPONSIBILITIES 6.2.1

STUDENT RIGHTS

All students in the Academy have the right to: ƒ ƒ ƒ ƒ ƒ ƒ

Benefit from an environment that is safe, supportive, and conducive to learning; Be treated with courtesy and respect by all members of the community; Benefit from an environment that provides opportunities for intellectual, emotional, physical, and social development; Benefit from an environment that provides a diversity of curricular and co-curricular opportunities; Benefit from the protection of due process; Express opinions, providing they remain respectful of others, avoid classroom disruptions, and ultimately defer to authority.

6.2.2

STUDENT RESPONSIBILITIES

All students in the Academy have a responsibility to: ƒ ƒ ƒ ƒ ƒ ƒ

Contribute to creating an environment that is safe, supportive and conducive to learning; Treat all members of the ACS Community with courtesy and respect; Be an active citizen of the ACS Community by taking full advantage of the diversity of curricular and co-curricular opportunities offered by the school; Offer service freely to the school and the wider community as one of the duties of good citizenship; Care for the physical environment of the ACS campus; Understand that choices and actions have consequences, and accept responsibility for their own actions. This, of course, means accepting the consequences for actions that violate the ACS Code of Conduct, as elaborated below.

6.2.3

PUNCTUALITY

To maintain the integrity of the learning environment, students are expected to arrive at school and all classes on time. Students who are tardy (without a valid pass) will receive one demerit for each tardy. Students are responsible for making up any work missed as a result of tardiness to class. 6.2.4

ATTENDANCE

At ACS Athens, daily attendance is deemed to be an extremely important component in the academic success of the students. Parents are asked to plan outside activities (dental appointments, trips, etc.) around the school schedule and calendar. It is critical to note that students who miss more than 7 days of class in a semester course or 14 classes in a year-long course, whether excused or unexcused, may not receive credit for the course. To preserve the integrity of the learning environment, the Administration is committed to a strict enforcement of the attendance policy. Parents are kindly requested to notify the Attendance Officer by 9:30 a.m. if a student is not coming to school. Students must have a note from home in order to receive an excused absence, although telephone verification may also be requested. For absences of more than three days, a doctor’s note is also required. Parents and students have two weeks from the last date of an absence to turn in an excuse. Should this time period pass, the absence will remain unexcused and will not be changed. As a general rule, students will receive demerits for unexcused absences. During exams, only a doctor’s note will excuse a student and allow him/her to reschedule the exam he/she missed. 24

6.2.5

CUTTING CLASS

Being regularly in class, on time and prepared to learn, is an important component of academic success. Cutting class (missing class without a valid excuse; or being more than 20 minutes late for class without a valid excuse) is considered a serious academic offense, showing little respect for the learning process. Students who cut class will receive a grade of zero for all work done/due on the day of the class or for the day’s class participation grade. They will also receive five demerits for each cut. 6.2.6

STUDENT DRESS

One of our important goals as educators is to prepare students for professional and social life outside of school. Learning to dress appropriately in a variety of contexts is an important life skill. It is a mark of maturity, sophistication, self-respect and respect for others (especially important in a multicultural environment such as ACS). Parents and students should consider student attire carefully each morning before students leave for school. A good rule of thumb to follow: if a student is wearing an outfit that would be acceptable on the beach, at the gym, or in a club, then the student is not appropriately dressed for school. Specifically, the ACS Dress Code prohibits students from wearing the following items of clothing: • • • •

• • •

Clothing printed with suggestive, obscene or offensive words and images; Torn clothing (no matter how fashionable the tears!); Midriff-baring tops (for both boys and girls; tops must be long enough to be tucked into slacks or skirts or to cover the waistband of slacks and skirts if not tucked in.) Any style of clothing that reveals a students’ undergarments (for girls, this means no undergarments showing through see-through or low-cut tops and slacks, nor should bra straps ever be visible; for boys, this means no boxers showing above the waistband of low-hanging jeans; No spaghetti straps; Excessively short skirts or shorts (no more than 10 cm above the knee); No visible piercings except for earrings.

Each day, we will conduct a dress-code check. Students who are not appropriately dressed will be discretely asked to report to the office to change and/or cover up. Inappropriate dress is a Group I Violation. The ACS Dress Code provides a standard for appropriate student dress without forcing all students to dress alike. The goal is to promote self-confidence, self-respect and respect for the learning environment. 6.2.6.1

PE UNIFORMS

During PE classes, students must wear the ACS PE uniform. This is a matter of hygiene, safety and building school spirit. 6.2.6.2

TRAVEL DRESS CODE

Because students on team trips act as ambassadors of our school, we have a particular dress code for travel on public conveyances (trains, planes, etc.). ACS Athens athletes and other team members representing the school on trips must follow the travel dress code. Chaperones finding students not dressed properly may require students to change into appropriate clothes. Appropriate dress includes: (A) Boys – Jacket, dress shirt, tie, dress pants and dress shoes. Girls – Dress, skirt, dress pants, blouse and dress shoes. No blue jeans or denim material, sneakers, hats, sweatshirts or sweatpants are 25

allowed. (B) Athletic Team dress of good jeans, athletic shoes, ACS shirt/sweatshirt. This code applies to all group travel on public conveyances and in airports / train stations when traveling to and from a specific city / venue. Students who do not adhere to these rules and regulations will be subject to disciplinary action upon return to school. 6.2.7

DISPLAYS OF AFFECTION

As a matter of self-respect and respect for members of the ACS Community who represent a wide variety of cultural mores, physical displays of affection are not acceptable on campus. Students are asked to comport themselves the same way they would around their families. 6.2.8

PORTABLE AUDIO DEVICES & CELL PHONES

It is not recommended to bring cellular telephones or Portable Audio Device (PAD)s to school. Items of value, such as cellular phones and Portable Audio Devices (PAD), are easily misplaced or lost in the school environment. Students are permitted to bring these electronic items to school, but the school is not responsible for lost or missing items. The following guidelines must be followed with respect to these items. • • • •

Cellular telephones and Portable Audio Device (PAD) must be turned off while the student is in class. Students are permitted to use the cellular phones and Portable Audio Device (PAD)s after school, before school, at lunch and during breaks. Cell phones and Portable Audio Device (PAD) must be turned off and put away before a student enters a class. This means that all cords, headphones, wires, ear devices and accessories need to be put away before entering the classroom. In the case of an emergency, parents may call the school secretaries and leave a message for a student to make a phone call. The school secretary will alert the student to the request and have the student make the phone call.

Should the cellular phone/PAD policy be violated, the following actions will be taken. 1st violation—The cellular phone/Portable Audio Device (PAD) will be confiscated at the time of the violation and returned to the student at the end of the school day by the school secretary. 2nd violation—The cellular phone/Portable Audio Device (PAD) will be confiscated at the time of the violation, and the student´s parents will be required to pick up the phone from the school secretary. 3rd violation—The cellular phone/Portable Audio Device (PAD) will be confiscated at the time of the violation and the item will be kept until the end of the semester. Teachers or staff members will turn in confiscated devices to the Discipline Office. The teacher will not keep confiscated cellular phones/Portable Audio Device (PAD) in his/her classroom. 6.2.9

SMOKING POLICY

ACS Athens is a non-smoking campus and smoking is prohibited in all areas of the campus at all times. Students reported for smoking will receive 25 demerit points and will be required to attend a Saturday morning “Breakfast Club” (see 6.4.5). Smoking on campus is a Group IV violation. Athletes on Varsity and JV teams who violate the no-smoking policy will be removed from the team as well. 26

6.3 CODE OF CONDUCT Character, citizenship and integrity are an integral part of school life. Students are expected to be responsible citizens who exhibit these qualities and respect the rules that govern our community. When students fail to follow the rules, they are held accountable for their actions. Students who violate school rules are subject to the consequences outlined in the Student Code of Conduct and based on a demerit system. The demerit system is an objective method of monitoring the behavior and citizenship of students while providing valuable lessons in responsibility, accountability and social development. Demerits are accumulated for violations of the Code of Conduct, and the accrual of demerits may result in in-school suspension, out-of-school suspension, social probation, and possible recommendation for expulsion. Demerits are cumulative and remain a part of the student’s active disciplinary record for the current academic year. They are recorded on the student’s disciplinary record and do not become a part of the students’ permanent record or transcript. Major offenses (Group III or IV) that result in suspension will automatically place the student on social probation and may become a part of the permanent record.

6.3.1 ƒ ƒ ƒ ƒ

GROUP I VIOLATIONS - 2 demerits for each violation

Dress Code Violation Littering Inappropriate use of personal music players or cellular telephones in class or in assembly* Inappropriate physical displays of affection; * Students who use cell phones, ipods, etc. in class or assembly will have them confiscated as stated in the Cell Phone and PAD policy.

6.3.2 ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ

GROUP II VIOLATIONS - 4 or 5 demerits for each violation, depending on the circumstances

Class disruption* Unruly behavior in the halls, cafeteria, library, etc.; Vulgar/inappropriate language or behavior Being in an unauthorized area Leaving class without permission Refusal to follow directions of any staff member Lying to faculty/staff Travel Dress Code Violation Pretending to be another student Invasion of privacy Forged note Other rude behavior Bus Referral *

To allow other students to learn, students who habitually disrupt a class will be removed from the class and will lose credit.

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6.3.3

GROUP III VIOLATIONS - 15 demerits for each violation ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ

6.3.4

Disrespectful behavior to school personnel Making a deliberate, malicious and false accusation against another Physically aggressive behavior Bullying Use of incendiary devices Graffiti Gambling or extortion Leaving campus without permission Non-compliance / Repeated disregard of school rules Unauthorized use/viewing of faculty/staff/administrative computer Unauthorized non-educational use of the Internet facilities, such as: 1. Downloading or displaying pornography 2. Software theft 3. Unauthorized use of copyrighted material 4. Vandalism of ACS Net information or security 5. Publication/retrieval of personal web pages on school equipment

GROUP IV VIOLATIONS* - 25 demerits for each violation ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ

Vandalism/intentionally causing damage to school property Theft Harassment: verbal, sexual, or based on gender, ethnicity, race, religion, nationality, or sexual orientation Causing physical harm to another student Physically aggressive behavior towards school personnel Possession or use of alcohol Possession, use, or sale of illegal narcotics Repeated violations and/or recurrent misbehavior Possession or concealment of weapons Starting a fire/arson Use of any object with intent to do harm

* Some cases may involve possible notification of police and recommendation for expulsion. In the case of vandalism an itemized bill of repairs will be given to parents.

6.4 DISCIPLINARY PROCEDURES & EXPLANATIONS 6.4.1

REFERRAL PROCEDURE

For any infringement of the Code of Conduct: 1. A Discipline Referral form will be completed by teacher and submitted to Director of Academy Discipline . 2. Director of Academy Discipline will meet student, assign consequence, note demerits, inform the teacher, and copy the counselor. 3. Office of Academy Discipline will notify parents of suspension assignments. 4. Students will complete a Reflection Letter during in-school suspension. This letter will be placed in a file and shared with relevant counselors, teachers.

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6.4.2

DEMERITS

As can be seen from the Code of Conduct, each violation results in a certain number of demerits depending on the severity of the incident: Group 1 Violation = 2 demerits; Group 2 Violation = 4 or 5 demerits; Group 3 Violation = 15 demerits; Group 4 Violation = 25 demerits. Also, being tardy to class = 1 demerit; cutting class = 5 demerits.

Demerits accumulate and result in the following consequences: 10 demerits 15 demerits 25 demerits 30 demerits 40 demerits

= = = = =

one-day in-school suspension one-day out-of-school suspension + probation for ten weeks three day in or out-of-school suspension + probation for one semester five day out-of-school suspension + probation for the rest of the year Out-of-school suspension ≥5 days + probation for the rest of the year

Students who accumulate 40 demerits may face recommendation for expulsion. Students who commit Group IV violations or accumulate more than 40 demerits may be suspended for an indefinite number of days. 6.4.3

IN-SCHOOL SUSPENSION

In-school suspension is held from 9:00 a.m. to 3:30 p.m. in the Office of Academy Discipline. Students assigned in-school suspension are ineligible to participate in after-school activities on the date of the suspension. This includes participation in after-school classes, games, tournaments, performances and dances. Students and parents will be notified of suspension at least one day in advance. Teachers will also be notified so that they can provide assignments to be completed during the suspension. Students will complete a reflection letter and all assignments provided by teachers for the day. Students will receive credit for the work they complete during in-school suspension. 6.4.3.1

IN-SCHOOL SUSPENSION RULES

In-school suspension is designed as an all-day study hall where students must complete school work Therefore they must have textbooks, books, or assignments with them. In addition, Ö Students must arrive on time Ö Students must work at all times. Ö Students are not allowed visitors. Ö Students will be allowed to get their lunch and bring it back to the suspension room during middle school lunch only. Ö Students must leave the suspension room clean and neat. Ö Students must complete a written reflection and turn in all work completed during the inschool suspension to the Director of Academy Discipline . Students who cannot follow these rules may be assigned an additional day of suspension and/or referred to the principal. Furthermore, students who fail to complete the assigned work will not have the opportunity to make it up and will receive no credit.

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6.4.4

OUT-OF-SCHOOL SUSPENSION

A student on out-of-school suspension is not allowed on campus for the duration of the suspension. Students are ineligible to participate in after-school activities on the date(s) of the suspension. This includes participation in after-school classes, games, tournaments and performances. Students and parents will be notified of suspension at least one day in advance. Teachers will also be notified, and students will receive a grade of zero for all work done/due on the day of the out-of-school suspension or for that day’s class participation grade. Students receiving a three-day out-of-school suspension will immediately be placed on Social Probation for the equivalent of one semester.

6.4.4.1 REPORTING DISCIPLINARY INFRACTIONS TO COLLEGES AND UNIVERSITIES The Common Application for students applying to US colleges and universities requires that students and counselors complete a “Discipline Question” as part of the application. The following is from the Common Application web site: WHAT IS THE WORDING OF THE COMMON APPLICATION DISCIPLINE QUESTION? This "Discipline Question" will appear on the Application form for students to complete: 1. 2.

Have you ever been found responsible for a disciplinary violation at any secondary school you have attended, whether related to academic misconduct or behavioral misconduct that resulted in your probation, suspension, removal, dismissal or expulsion from the institution? YES / NO Have you ever been convicted of a misdemeanor, felony, or other crime? YES / NO

If you answered yes to either or both questions, please attach a sheet of paper that gives the approximate date of each incident and explains the circumstances. I authorize all secondary schools I've attended to release all requested records and authorize review of my application for the admission process indicated on this form. [student signature] This "Discipline Question" will appear on the School Report form for counselors to complete: 1. 2.

Has the applicant ever been found responsible for a disciplinary violation at your school, whether related to academic misconduct or behavioral misconduct, that resulted in the applicant's probation, suspension, removal, dismissal or expulsion from your institution? YES / NO To your knowledge, has the applicant ever been convicted of a misdemeanor, felony, or other crime? YES / NO

If you answered yes to either or both questions, please attach a separate sheet of paper or use your written recommendation to give the approximate date of each incident and explain the circumstances.

6.4.5

SATURDAY MORNING “BREAKFAST CLUB”

“Breakfast Club” is a Saturday morning reflection and study time. The “Breakfast Club” begins at 9:30 a.m. and ends at 12:30 p.m. Students must attend “Breakfast Club” as a consequence for smoking on campus and for excessive tardies (10 or more demerits). “Breakfast Club” is intended to give students time to work and reflect on their actions without being suspended from regular classes. If a student misses a scheduled “Breakfast Club”, they will be assigned two consecutive Saturday morning “Breakfast Clubs”. Students that arrive late to “Breakfast Club” will not be admitted and must serve an additional one. Students who wish to attend “Breakfast Club” to earn merits may do so with the permission of the Academy Principal. Earning merits during “Breakfast Club” involves completing community service on campus (i.e. organizing, cleaning, weeding etc.). 30

6.5

SOCIAL PROBATION

Students may be placed on social probation as a result of inappropriate behavior (see 6.4.2 DEMERITS). After one suspension for a Group III violation (see Code of Conduct) or after accumulating 15 demerits, a student will be placed on social probation for the equivalent of one quarter (ten weeks). After two suspensions following Group I or Group II violations or after accumulating 20 demerits, a student will be placed on social probation for the equivalent of one complete semester (20 weeks). After two suspensions following Group III or IV violations or after accumulating 30 demerits, a student will be place on social probation for the rest of the school year. Students on social probation immediately become ineligible for all co-curricular activities. In all cases, parents will be informed immediately. The Academy administration reserves the right to make final rulings regarding the social probationary status of a student.

7.

PROVIDING PARENTAL SUPPORT

The High School years are extremely important in the formation of your children as successful lifelong learners and humane and significant members of our global community. Yet, there are no codified instructions that help parents understand how best to motivate a teenager, and parenting is far from an exact science. In the interest of developing a solid team that works together to guide your children, we offer the following suggestion for your consideration: 1. Provide an academic environment – Besides creating a quiet study area, parents can help to Foster a positive academic attitude by engaging their children in dinner discussions about what transpired during the day’s classes. Having resource materials handy, such as a dictionary, thesaurus, etc., and limiting T.V. viewing and non-academic computer use can also help. Encourage your children to read for pleasure. Take time to share responses to books and articles you have read in common. 2. Check your facts first – Students sometimes distort the truth in order to avoid taking responsibility for their actions or to try to circumvent policies and procedures. It is always a good idea to go to the source first, whether it’s a teacher, an advisor or a coach, before making an assumption that could be incorrect. When students make comments about parents or about having your permission to do something, we promise to do the same. 3. Insist that your children do their own work. You will be tempted to jump in to help your children complete a project or assignment when they panic because they have waited until the last minute, or when they don’t feel like spending a little extra time to figure out a concept. It is extremely important that you insist that your children do their own work. Though we do not encourage the practice of tutoring, if your children have a tutor, make sure that the tutor never does your child’s work for him/her. Turning in an assignment completed by a parent or tutor is cheating and works against the building of confidence and integrity. 4. Regulate after-school time – Both academically and behaviorally, this is a very critical time for your teenagers. Know where your children are after school. Unless they are participating in a scheduled activity after school, students are expected to leave campus at 3:30 in order to complete their homework. Students who are not in an activity or attending a school function are not supervised and could very well leave campus without our knowledge, only to return to catch the late bus. Unfortunately, we have no way of monitoring their activities. 5. Don’t make excuses – Students do not learn self-reliance if someone is willing to excuse their inappropriate actions. With so little time remaining to prepare your children for adulthood, we need to make every moment count. Please do not send notes asking that they be excused from doing their homework. Students in grades 6-12 receive ACS Planners and should be able to plan ahead. Going to bed late, oversleeping, or not being able to find a taxi are not valid excuses for tardiness at work, nor should they be for your teenagers at school. 31

Similarly, having a bad day, not liking someone, or being overly tired are never excuses for inappropriate or disrespectful behavior. Of course, ACS Athens is a place of learning and, while we will consistently discipline inappropriate behavior, we believe that discipline should spring from a desire to instruct, rather than just to punish. 6. Remain vigilant – Your teenagers are probably at the point where they have become quite persuasive about how self-reliant they have become. It is not uncommon for students at this age to demand privacy and to be reticent about keeping you informed. This is obviously an important step in their growth towards independence. As you try to play a less active role in the development of your children, however, we want to reassure you that there are checks and balances that can help you monitor their progress behind the scenes. •

Teachers ask students to write assignments in the ACS Planner, which reflect not only homework expectations, but also upcoming topics, projects, tests and quizzes. When in doubt, ask to see the Planner or teachers’ assignment sheets. • Get to know your children’s counselor. This can be your first contact if you have any concerns about their behavior or attitudes. • Never hesitate to contact a teacher if you have a question about performance or behavior in a particular class. Teachers can be contacted by email: lastnamefirst [email protected] • Don’t hesitate to contact the counselor, and/or school nurse if you notice a significant change in your children’s attitude, behavior, or physical health. We live in a very challenging society today, where alcohol, illegal substances, and eating disorders are far more prevalent than they were when we were young. Unfortunately, research indicates that, at this age, peer pressure plays a far more important role than the family in shaping teenagers’ behavior and attitudes. You would be wise to observe your children’s friends and to communicate with their parents. Know where and with whom your children spend their free time. Set reasonable curfews. If you have any doubts or concerns regarding the choices your children are making, please don’t hesitate to contact one of our professionals.

7. Stay informed – Please keep track of important dates and remind students to bring home all notices. Check the Academy Bulletin on the ACS website daily. Back to School Night and Parent Conferences are especially designed to keep you informed about your children’s programs and progress. Be sure that you also note the dates when progress reports and report cards are sent home and contact the counselor if you don’t receive them. 8. Take another look at your teenager – The fact that you have chosen to send your children to ACS Athens demonstrates the importance you place on education. Certainly our children are beneficiaries of our best dreams. As educators, however, we sometimes find ourselves dealing with over-stressed students who can be obsessive about grades. We ask that you take another look at your children. Are you honoring and nurturing who they are or who you would like them to be? Are you encouraging them to pursue their own dreams and aspirations or yours? What are their real talents? Are you encouraging them to develop these talents? Being aware of your children’s strengths and weaknesses and supporting them to become the best they can be is the best gift you can give them as parents. 9. Make sure that you read this handbook carefully – some important changes in school policy have been made so it is important for you and your children to understand its contents.

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8.

THEATER / ASSEMBLY PROTOCOL

Our ACS Theater is a magnificent facility. Few schools can boast of having such a state-of-the-art performance center. All of us in the ACS community have a responsibility for maintaining it in top condition. The Theater will provide us with rich cultural, social, and entertainment opportunities, all of which will demand of students the highest level of Theater manners. When attending the ACS Theater during an assembly program, we are all to observe the following protocols: 8.1 ASSEMBLY PROTOCOL FOR TEACHERS 1. Teachers are to escort their students to the Theater. Before leaving the classroom: a. Remind students that book bags, gum, food/drink are not allowed in the theater. b. Remind students that they are to sit at designated seating area for their grade. c. Remind students that cell phones are to be switched off. d. Lock classroom door to protect student property. 2. Once in the auditorium, teachers are asked to assist student ushers in getting students seated. 3. Teachers who do not have a class are to report to the Theater Lobby, to supervise student entrance to the theater. (assuring that students do not enter the Theater with backpacks, book bags, gum, drink, food, etc.) 4. Once students are seated, teachers are to take their assigned seats. 5. Throughout the assembly program, teachers are to engage in active supervision, to assure that students demonstrate appropriate assembly manners. 6. Students who misbehave should be discretely asked to leave the Theater and be accompanied by a teacher to the Office of Student Discipline. 8.2 ASSEMBLY PROTOCOL FOR STUDENTS 1. 2. 3. 4. 5.

Proceed to the Theater with your classroom teacher. Enter the Theater only through the lobby/gallery area. Sit in the assigned seats designated for your class. (Ushers will help to direct you.) No food, drink, gum is allowed in the Theater. Book bags, knapsacks, gym bags are not allowed in the Theater. Lock them away in your locker or leave them in your classroom, which your teacher will lock. 6. Once in your seat, come to order quickly. Feet need to stay on the floor. Cell phones must be turned off. 7. Once the program begins, sit back and enjoy. Theater etiquette demands that you listen and watch quietly. Talking during a performance or presentation is rude and shows great disrespect to the presenter or performers. If you are bored by a performance, daydream or plan your weekend or rearrange the furniture in your room in your head. Do not talk to others and disturb their enjoyment of the performance or presentation. 8. Show your appreciation of the performers with appropriate, polite and enthusiastic applause. The kind of loud cheering you would do in a gym or at the soccer field is not appropriate in a Theater.. 9. Once a performance or presentation has begun, you may not get up and leave the Theater until it is over (except in the case of an emergency.) Walking around during a performance or presentation is rude and shows disrespect to the performers or presenters. 10. When the assembly is over, students will be dismissed by rows or sections under the direction of the assembly leader. 11. Students may work in the Theater [in preparation for assemblies or performances] only under the supervision of their faculty directors/advisors.

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9.

LIBRARY POLICIES

The Library is open from 8:30 a.m. until 4:00 p.m. All students are asked to sign in at the desk. This is done for statistical purposes and as a record of student activities. 9.1

LIBRARY RULES The Library is reserved for students who need to use the resources for research or independent reading. A "NO-TALKING RULE" will be observed, and appropriate Library behavior is required from all students. Library users are reminded that this rule is in effect from when they enter the library. Students must sit quietly on chairs and engage in the work for which they came to the Library. The following behaviors are unacceptable in the Library: loitering, eating or drinking, socializing, sitting on tables, standing in groups and chatting, running or shouting.

9.1.1 CONSEQUENCES FOR NOT ADHERING TO LIBRARY RULES A student who misbehaves will be asked to leave the Library, and a discipline form will be forwarded to the Director of Academy Discipline . A student may lose the privilege of using the library for a specified time. 9.2.

CHECKING OUT BOOKS Students may check out a maximum of five books at a time. Books are checked out for a period of two weeks, and may be renewed for two more weeks, provided nobody else has asked for them. Students are encouraged to return books before the due date if they no longer need them. A book becomes overdue on the day stamped on its pocket. Fines will be charged for overdue books at the rate of .20 Euro Per overdue day. Students who have overdue books or outstanding fines will not be allowed to borrow books until all books are returned and fines are paid. Books required for special projects or extended essays may be loaned for longer periods of time by special permission of the Librarian.

9.2.1 CHECKING OUT REFERENCE BOOKS Reference books may be checked out for overnight use. They may be picked up during the last period and must be returned during the first period of the next day. Failure to return overnight loans will incur a fine of .20 euro per period. 9.2.2 CURRENT MAGAZINES Current magazines may be read in the Library. magazines will be checked out.

No current

9.2.3 LOST / DAMAGED BOOKS Replacement cost will be charged for lost or damaged Library materials. 9.3

LIBRARY COMPUTER USE Library computers are for research / writing purposes only. Playing games and downloading files is not permitted. Furthermore, creating inappropriate desktops is not permitted.

9.3.1 LOGGING OUT Students must remember to log out of the computers before leaving the library. 9.4

PHOTOCOPIES / COMPUTER PRINTERS Photocopies and computer printers are available to students. In the spirit of conservation of natural resources, students are kindly asked to limit their printing and photocopying to what is absolutely essential.

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9.5

DECISION MAKING AND IB STUDY SEMINAR STUDENTS Juniors and seniors enrolled in IB Study Seminar may use the library resources during the seminar block if they need them to complete academic assignments. A pass from the Study Seminar Supervisor will provide access to the library. 9.6 INTERNET ACCESS

9.6.1

USE OF STATIONS The use of the library Internet Stations must be in support of curricular research and be consistent with the educational objectives of ACS.

9.6.2

RESEARCH ON STATIONS Students may use the Internet stations for research assigned by the teachers of the Academy and the Middle School. The only Internet utility to be used is the Internet Explorer for Web browsing.

9.6.3

INTERNET ACCEPTABLE USE AUTHORIZATION FORM Students and their parents must sign the Internet Acceptable Use Policy Authorization Form, which is part of the StudentParent Handbook Agreement form, before they are allowed to use the Internet facilities of the school.

10.

INTERNET ACCEPTABLE USE POLICY Please read this document carefully.

The American Community Schools of Athens provides Internet access through its server, ACS Net. Our goal in providing this service is to promote educational excellence in our school by facilitating resource sharing, innovation and communication. Internet use must support the educational objectives of ACS, and provide a tool for research and learning. Efficient operation of the network relies on the proper conduct of the users, who must adhere to the guidelines for use provided below. Students who do not follow the Internet Acceptable Use Policy will be denied access to the ACS computer facilities. Serious offenses may lead to expulsion from school.

10.1

GUIDELINES FOR ACCEPTABLE USE Use of the following is strictly prohibited: ƒ Personal chat ƒ Accessing or downloading pornography or related material ƒ Software theft (piracy) ƒ Software installation ƒ Unauthorized use of copyrighted material ƒ Vandalism of ACS Net information or security ƒ Publishing/retrieving personal web pages on school equipment ƒ Publishing inappropriate images/articles on school equipment ƒ Other unauthorized non-educational use (including video games) ƒ Facebook, My Space or similar networking sites ƒ Downloading music and film video clips that are not part of an assigned project, or which are protected by copyright laws.

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10.2

ACTIVE DIRECTORY ACCOUNTS

Parents and students must be aware that designated ACS personal user accounts are connected to an active directory, and are the responsibility of the account users. Students should always use a personal password to protect their accounts and should never share this password with others. The user is responsible for all content found on his/her account. Students must remember to log out upon completion of work sessions at any campus computer station that is connected to the active directory.

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ACS ACADEMY / MIDDLE SCHOOL Bell Schedule for Day 1 and Day 2

TIME

DAY 1

DAY 2

9:00 a.m.-10:20 a.m.

Block 1

Block 5

10:20 a.m.-10:40 a.m.

Passing Time & Announcements

Passing Time & Announcements

10:40 a.m.- 12:00 p.m.

Block 2

Block 6

12:00 p.m.-12:40 p.m.

MS Lunch

MS Lunch

12:00 p.m.-12:10 p.m.

Academy Passing

Academy Passing

12:10 p.m.-1:30 p.m.

Academy Block 3

Academy Block 7

1:30 p.m.- 2:05 p.m.

Academy Lunch

Academy Lunch

12:45 p.m.- 2:05 p.m.

MS Block 3

MS Block 7

2:05 p.m.- 2:10 p.m.

Passing Time

Passing Time

2:10 p.m. – 3:30 p.m.

Block 4

Block 8

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Request for Reconsideration During the course Registration process, which begins each February, students are given a list of provisional courses to be offered for the following year. Students must be recommended by their current teacher in order to enroll in all math and foreign language courses and in IB or Honors courses. This recommendation is based on the student's performance in the subject, and the pre-requisites for admissions to courses listed in the Program of Studies. Should a student not be recommended by his / her teacher and wish to be reconsidered, the following procedure must be followed: 1. A parent must initiate the request, completing this form and returning it to the counselor within two weeks of the beginning of the 4th quarter. 2. The appropriate teacher(s), Department Chair, and Counselor establish with the student and parent the objectives that must be met during the fourth quarter, for the student’s request to be reconsidered. 3. The student makes an effort to improve performance and meet the criteria during the final quarter. 4. The Counselor gathers the data in June to reassess the student's request, making a final ruling with the teacher(s), Department Chair, and Principal. --------------------------------------------------------------------------------Student Name (please print)

-------------------Date

--------------------------------------------------------------------------------Course Request

--------------------Instructor

------------------------------------Current Course

--------------------Grade to Date

----------------------------------------Instructor

I understand that my request for reconsideration will be contingent upon the following demonstration of proven improvement in my current course and that all decisions are final. 4th Quarter Grade must be: Other criteria: 1. 2. 3. 4. ---------------------------------------------- ----------------------------------------------------------------Student Signature Parent Signature ---------------------------------------------- ----------------------------------------------------------------Principal Counselor ----------------------------------------------- ----------------------------------------------------------------Department Chair Teacher Signature

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39

INDEX Academic Honors Academic Integrity Academic Probation Academic Program Academic Regulations Accident or Illness Administration Admissions ‐ Eligibility Athletics Attendance Bell Schedule Bus Code of Conduct Bus Service Changing Classes Changing Classes Chart Child Study Team Class Officers Clubs and Activities Code of Conduct ‐ Student Expectations Code of Conduct Code of Conduct Pledge Code of Conduct, Principles Communications and Emergencies Communications Community and Service Computer Use – Personal Accounts Director of Academy Discipline Counseling Counseling Psychologist Cutting Class Decision Making & IB Study Seminar Decorations Demerits Demerit Consequences Disciplinary Procedures & Explanations Displays of Affection Dress Code Student Dress Dress PE Uniforms Dress Travel Dress Code Emergency Evacuation Evacuation Map Exams Field Trips Fundraising Grades and Weighted Grade Point Average Group I Violations & Consequences Group II Violations & Consequences Group III Violations & Consequences Group IV Violations & Consequences Guests Health Services and Related Matters Health Services Homework Homework Parents’ Responsibilities Homework Student Responsibilities Homework Teacher Responsibilities Homework Time Allocation House System Ineligibility In‐School Suspension In‐School Suspension Rules Insurance IB Diploma Program (DP)

8 8 9 1 6 12 11 1 18 24 37 13 13 4 5 12 19 18 22 27 31 23 16 16 22 36 11 11 11 25 35 21 29 29 28 26 25 25 25 17 40 11 17 20 7 27 27 28 28 16 12 12 10 10 10 10 10 18 8 29 29 12 3

Internet Acceptable Use Policy Internet ‐ Acceptable Use Policy Auth Form Internet ‐ Active Directory Accounts Internet ‐ Guidelines for Acceptable Use Internet – Use & Research on Stations Library Checking Out Books Library Checking Out Reference Books rd Library Classroom Use of the 3 Level Library Computer Use Library Computers Logging Out Library Current Magazines Library Internet Access Library Photocopies / Computer Printers Library Policies Library Replacement of Damaged Materials Library Rules Library Rules / Consequences Lockers Lost and Found Lunch Facilities Map of the campus National Honor Society National Honor Society Evaluation Rubric National Honor Society Selection Process Nature and Overview of Student Activities Out‐of‐School Suspension Parent / Student Internet Acceptable Use Policy Portable Audio Devices & Cellphones Posters and Advertisements Probation – Academic Probation – Social Promotion Providing Parental Support Punctuality Purchase Orders / Fundraising Referral Procedure Report Cards and Progress Reports Reporting Discipline to Colleges/Universities Request for Reconsideration Form Requirements for Graduation Saturday Morning Breakfast Club School Cancellation School Social Events Semester Exams Senior End of Year Exams Services Services Contracted by the School Smoking Policy Social Probation Student Activities Student Conduct Student Council Student Responsibilities Student Rights Student Rights and Responsibilities Student Services Telephones Textbooks The Structure of Student Services Theater / Assembly Protocol Transcripts Tutoring by Teachers

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AMERICAN COMMUNITY SCHOOLS OF ATHENS ATHENS, GREECE CODE OF CONDUCT AGREEMENT and INTERNET ACCEPTABLE USE POLICY As a member of the ACS Athens community, I have fully read the Academy Code of Conduct, understand the contents, and agree to abide by all of the regulations and policies contained herein. I also understand that this document MUST be returned to the homeroom teacher within one week. Failure to return the form will result in a referral for disciplinary action to the Director of Academy Discipline . Students who do not submit this signed form will not be able to attend tryouts for athletic or cultural teams, nor will they be able to participate in school sponsored trips. AUTHORIZATION∗ As a parent or guardian of this student, I have read the Internet Acceptable Use Policy. I understand that this access is designed for educational purposes only. ACS Athens has developed guidelines for the educational use of the Internet, however, I also understand that it is impossible for ACS to prevent access to all non-educational materials provided by the Network. Therefore, I will not hold the school responsible for materials acquired on the Internet. I hereby give permission for my child to use the Internet. The information contained on this form is correct. Date: _______________________________ Parent’s or Guardian’s Name (please print):________________________________ Student’s Name (please print):____________________________________________ (LAST NAME)

_____________________________ Student Signature

(FIRST NAME)

__________________________________ Parent or Guardian Signature

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Stefanos Gialamas, Ph.D. President of Schools

Brian Michael Kelly Academy Principal [email protected]

Julia Tokatlidou Director of I.B. Diploma/Discipline [email protected]

Marla Coklas Assistant to the Director of I.B. Diploma / Discipline Frances Tottas Academy Administrative Assistant [email protected] 129 Aghias Paraskevis Ave. & Kazantzaki St. 152 34 Halandri Athens, Greece Tel.: +30 (210) 639 3200 Fax: +30 (210) 639 0051 www.acs.gr [email protected] 3

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AMERICAN COMMUNITY SCHOOLS OF ATHENS 129 Aghias Paraskevis St. & Kazantzaki, 152 34 Halandri, Athens, Greece Tel.: +30 (210) 639 3200 Fax: +30 (210) 639 0051 http//www.acs.gr ™ [email protected]

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