Meeting Minutes 8-6-09 Complete

ADVISEMENT DATABASE COMMITTEE MEETING NOTES for 8/6/09 Feedback on New Features (Email/Filter) – Very positive from all areas Continued Course Plan/Audit Discussion – Quick Print option – overall consensus not a high priority – Advisement Sheet phrases ○ All agreed to add these phrases to Course Plan ○ Will need to verify that all information is current  Unit Administrator is responsible for correcting current Advisor contact (Jenn Brown – ECON v BUAD) – Auto-populate Fall and Spring labels in Course Plan columns ○ All agreed ○ Fall / Spring added to top of columns, with fillable fields for users to note specific terms (20093, etc.) – Referrals from w/in Course Plan ○ Would be difficult to add extra layer of programming within another ○ Discussion on: redundancy, necessity, and opening multiple tabs to accomplish this task ○ Agreed due to complexity, that opening multiple screens of Database would be easier option – Adding semester boxes above existing semesters ○ All agreed would be a good idea – Options in Emails and Course Plan ○ Spell check - all agreed would be a good idea ○ Expanding Notes section to see more text – good idea ○ Rich Text Formatting in Emails and Course Plan – good idea ○ Upper Division GPA – no consensus – can add to NOTES section – Agreed: Adding Signature Lines to course plan – Agreed: Changing “Notes”  “Important Information, please read:” – Discussed linking Department tab info with Course Plans/Emails – MERGING FIELDS ○ For email and course plan functions, for Preferred Names, Assigned Advisor, and other info – all agreed, will look into further Audit – – –

Related Functions Item 2: Email Audit tags added Item 3: Alert boxes – still researching Items 1&2: Creating Audit Report – with formatting relevant to Provost requests, to easily catch those how still need attention, etc  still researching / all approve

Budget Update – No funding for August – 8 – 10 hrs in September – Back to 20 hrs by October – Departments can donate/add funding for priority additions

No new estimates due to Filter project, funds for estimates are pulled from available funding Next – – – – – –

items of discussion: Revisit top 20 priority list Custom Field Reports Multiple Email attachments Draft/Edit feature Course Plan Estimates Feedback from most recent 3rd/5th semester audits, which begin next week with a late September deadline. – NEXT MEETING Week of SEPT 21