Lso Staff Orientation Minutes

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THARDEEP RURAL DEVELOPMENT PROGRAMME (TRDP)

TWO DAYS ORIENTATION WORKSHOP ON LOCAL SUPPORT ORGANIZATION

SEPTEMBER 14-15 , 2006 AT MITHI, DISTRICT THARPARKAR

IN COLLABORATION WITH RURAL SUPPORT PROGRAMME NETWORK (RSPN)

THARDEEP RURAL DEVELOPMENT PROGRAMME Near Dargah Hussain Shah Siran, Mithi - 69230 District Tharparkar Sindh Pakistan Ph: 0232-261462, Fax: 0232-261379 E-mail: [email protected]

Human Resource Development – HRD

Local Support Organization

Introduction:TRDP organized LSO orientation workshop for Management & HRD staff this was an attempt to develop conceptual clarity about LSO, its need, importance and roles in social mobilization for poverty reduction & assess the staff Understanding on the institutional dynamics( keeping LSO in mind), and share the organizational capacity assessment tools & on the results of these finding how to develop a capacity development plan for LSO. during the workshop Mr. Mohammed Ali Azizi oriented the staff about basic concepts of LSO, Organizational Development & Organizational Assessment. He shared that Local Support Organization (LSO) is a flexible institutional structure at U.C level which strengthens the PDC/VDO at village level thus implementing the vision of RSP it plays the vital role in bridging between service providing agencies and community. The concept of local Development Organization is different from NonGovernment Organization (NGO). LSO works with MPDc and WPDs at village level and LDO has its own objectives therefore, it is not necessary for LDO to work with MPDs and WPDs. He shared the core objectives of LSO To sustain the VDOs at village level through intra linkages as they can get access to service providing agencies. Ensure the continuity of RSP work and Development objectives. To organize people at village and UC level through PDC/VDO. To ensure the equality for all at village level. Why LSO: - if we look in our rapid growing & increasing number of Men & Women Para Development Committees which some times causes the less interaction between RSPs professional staff and PDCs/VDOs, also it has become impossible for RSP staff to attend monthly meetings of PDC/VDO due to limited resources, consequently, staff maintains liaison only with active PDCs as well as all benefits go to these PDCs. So any RSP can’t induct staff and like to prepare active group among them which has a full access to service providers. So there is a need to strengthen PDC/VDOs for smooth receiving mechanism & increased networking. Concept of LSO consists on three phases:1) Para Development Committees:-PDCs consists on 15-20 House Holds (including Men, Women and Mix) PDCs has some activities to perform Human Resource Development – HRD

such as Micro-Credit, CPI Schemes, Vocational and Managerial Trainings and Networking. In some areas PDCs are carrying out NRM, Joint Purchasing and infrastructure at village level. 2) Village Development Organization (VDO):- For the formation of VDO at least two members can be elected (not president or Manager). They should be the members of umberal organization at village level called VDO. The formation of Village Development Organization is the first step for Local Support Organization, the Resources Person emphasized where 50% house holds are organized the VDO will actively participate in development initiatives. RSP should encourage the villages to form VDOs. Durng the discussion it was deeply discussed RSP may form separate LSO for men and women where it seems neccassory however mix LSO was strongly recommended for joint struggles. Resource person emphasized the RSP staff to ensure the participation of women and poor House Holds. 3) Local Support Organization: - LSO is a structure which is at UC level. Three members from each PDC/VDO will be representing their village in LSO General Body and 40% participation of women should be ensured (in case of Mix LSO). The process of formation of LSO should be started when 50% House Holds in the shape of PDC/VDO are organized. The LSO will mainly be a catalyst body and implement development activities through PDCs and VDOs. As such, PDCs and VDOs will be the implementing arms of the LSO depending on the type and nature of the proposed activities. Discussing about the functions of LSO Mr. Mohammed Ali shared that:Strengthen member PDCs and VDOs through capacity building programmes on need basis. Identify opportunities and make area specific plans and implement them in collaboration organisations.

development w ith m em b er

Form development partnership with local government at level.

UC

Establish development linkages with government, NGOs and private sector agencies for accessing services and resourc es to its member organisations as well as for its ow n op era tions a nd programmes. Mobilise human, financial, and other resources for its organisations.

Human Resource Development – HRD

member

Ta ke w hole sa le c red it from RSP a nd other fina nc ia l institutions a nd reta il it to its m em b er VDOs a nd COs on a m utua lly a g reed servic e charge. Keep p ro p er rec ord of its c red it op era tions a nd d o tim ely a nd a c c ura te rep orting to its m em b er org a nisa tions, the Sup p ort Organisation and other stakeholders. Reg ula r m onitoring of p rog ra m m es a nd p rojec ts of its m em b er VDOs and COs. Represent its member organisations on various forums, networks and associations. Represent its member organisations on various forums, networks and associations. Pla n, im p lem ent a nd m a na g e union c ounc il level or intra VDO projects and programmes Tim ely a nd a c c ura te p rog ress rep orting of p rog ra m m es a nd projects to member organisations, donors and other stakeholders. Genera te a nd m a na g e fund s for its op era tiona l c ost throug h various sources Structure of LSO LSO

VSO

PDC

H.H

H.H

H.H

Human Resource Development – HRD

There is no fixed mode of the formation of LSO, So it should be formed keeping the Local Conditions in mind after the formation of LSO its management structure should be:G.Body

BOD

Professional Staff General Body will elect the BOD for implementing the work while GB will be apex authority for making decisions and approving Audit Reports and professional staff can be hired it depends on the nature of activities & projects. LSO can establish office at any suitable place within the UC catchments area. The Process of the Formation of LSO: - RSPs. MER, HO will devise guidelines about the formation of LSO with complete principles, code of conduct, purposes and circulate them among Region Offices. It is necessary for the Officers of District and Region Office to understand the concept of LSO. A detailed discussion was held during the workshop on organizational development & capacity assessment.

Organisation Development (OD) Process Entry and

Diagnosis and Assessment

Problem

Action Planning

Definition

Extension and Consolidation

Intervention and Implementations

Monitoring and Evaluation

Transformation is some times very time consuming & very serious job difficulties & time requirement increases day by day,

Human Resource Development – HRD

Process of Change

Time Needed

Knowledge Skills

Attitudes Individual Behaviour Organisational Behaviour

Degree of Difficulty

Depth & Breadth of Change

during the workshop TRDP staff reviewed the planning frame work for LSO formation process and jointly decided for future core of action in this regard.

Initial Work Plan for LSO formation

LSO Capacity Assessment Registration of LSO 1st GB meeting

Identification Of Potential UCs ( July 06)

(Aug-Sep 06)

Criteria Development (July,2006)

Human Resource Development – HRD

(Oct.06)

Capacity development & extension of Services like Micro Credit etc.(Dec.2006)

Strengthening of PDCs/VDO Leadership Trig.(--------) Series of (Community) (Oct. 06) Dialogues with Social Capital/Staff

Pre LSO Elements LSO Process & consensus development

Design workshop

Dialogue & get feed back

Finalization of action plan Profiling of assessment & analysis Assess, meet Analyse PDCs

At the end of workshop Mr. Naru Mal General Manager Finance & Administration thanked RSPN especially Mohammed Ali Azizi for organizing such a nice & thoughts provoking workshop. Afterwards certificates were distributed among the participants. Workshop was ended with vote of thanks.

Human Resource Development – HRD

Thardeep Rural Development Programme Human Resource Development – HRD

Human Resource Development In collaboration with Rural Support Programme Network

DAY ONE: Sep 14,2006 0900

Recitation of Holy Quran

Participant

0905

Welcome to participants

Noor Ahmed Jhanjhi

0915

Registration, settlement and Introduction

Zaheer Udin

0930

Zaheer Udin

1000 -1100

Expectations, fears and setting norms, Participants self assessment , sharing of the Workshop Objectives Definition, importance of LSO

1100 - 1115

Tea Break

Ajeet Jagru

1115-1300

Financial sustainability of LSO

M.A Azizi

1300-1400

Lunch & Prayer Break

Ajeet Jagru

1400-1500

Governance & Management Practice of LSO

M.A Azizi

1500-1515

Tea Break

Ajeet Jagru

1515-1630

Role of LSO as a mini RSP

M.A Azizi

M.A Azizi

DAY Two: Sep 15,2006 0900-0930

Review of the Previous day

Noor Ahmed Jhanjhi

0930-1100

Organizational Development

M.A Azizi

1100-1115

Tea break

Ajeet Jagru

1115-1300

Organizational Development

M.A Azizi

1300-1400

Lunch & Prayer Break

Ajeet Jagru

1400----------

Organizational Development

M.A Azizi

1700hrs.

Clearing mist. Windup ceremony

Human Resource Development – HRD

HUMAN RESOURCE DEVELOPMENT (HRD) STAFF DEVELOPMENT Staff Orientation " Local Support Organization " September 14-15,2006 SNo. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33

Section

Name of Partic.

Designation Gender Cadre Location

HRD SM&CB SM&CB SM&CB HRD HRD HRD M&E SM&CB SM&CB SSS SM&CB SM&CB SM&CB SM&CB SM&CB SM&CB SM&CB SM&CB NRM HRD SM&CB SM&CB SM&CB SM&CB SM&CB CEO Sec. BRSP BRSP BRSP HRD HRD HRD

Noorunisa Khalid Ms. Asma Ms. Parkashi Lachman Thari Ms. Akhtri Junejo Ms. Asia Waghan Faiz Dharejo Ms.Shazia Bhuto Ms. Kulsoom Majedano Ms. Sanima Shaikh Kanhani Lal Santosh Kumar Dr. Harji Lal Ms. Kalsoom Sindhu Ms. Pushpa Kumar Ms. Shahida Mirani A. Rasool Chandio Ghulam Shabir Bhundh Noor Nabi Nazia Sohrab Bansi Malhi Sindhu Kumari Rehmatullah Ms. Surriya Khokhar Dr. Ashok Bakhtani Noor Ahmed Janjhi Dr. Ghulam Ali Solangi Abdul Rasool Soomro Jamila Ali Mallah Zaheer Udin Junejo Shahdev Javeed Akhter

Abbreviations HRD SM&CB NRM CEO Sec. BRSP

Human Resource Development Social Mobilization & Capacity Building Natural Resource Management Chief Executive Officer Secretariat Bhit Rural Support Programme

Type of Training

PO Female PI Umerkot Local Support Organization SO Male PII Umerkot Local Support Organization SO Female PII Umerkot Local Support Organization SO Female PII Umerkot Local Support Organization PO Male PI Mithi Local Support Organization SO Female PII Mithi Local Support Organization SO Female PII Mithi Local Support Organization PO Male PI Nara Local Support Organization SO Male PII Nara Local Support Organization SO Male PII Nara Local Support Organization SO Male PII Nara Local Support Organization RM Male MIII Chachro Local Support Organization SO Male PII Chachro Local Support Organization SO Male PII Chachro Local Support Organization SO Female PII Chachro Local Support Organization SO Female PII Chachro Local Support Organization SO Female PII Sewhan Local Support Organization SO Male PII Sewhan Local Support Organization SO Male PII JamshoroLocal Support Organization PO Male PII JamshoroLocal Support Organization PO Female PI Mithi Local Support Organization SO Male PII Mithi Local Support Organization SO Female PII Mithi Local Support Organization SO Male PII Mithi Local Support Organization SO Female PII Mithi Local Support Organization Manager Male MIII Mithi Local Support Organization P.Adviser Male MIII Mithi Local Support Organization LP Male PI Jhangara Local Support Organization P. CoordinatorMale PI Jhangara Local Support Organization SO Female PII Jhangara Local Support Organization Manager Male MIII Mithi Local Support Organization APO Male PII Mithi Local Support Organization PA Male Suport Mithi Local Support Organization

Venue Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi Mithi

Date

Dur.

14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006 14-16.09.2006

03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days 03 days

Human Resource Development – HRD

Organized By Quarter TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN TRDP/RSPN

July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006 July- Sept.2006

Year July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007 July 2006- June 2007

Emial [email protected] [email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]

Human Resource Development – HRD

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