Itil And Iso 20000

ITIL and ISO/IEC 20000

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Introduction and Agenda • What is IT Service Management? • What is ITIL and what are the benefits? • What is ISO 20000? • Structure and contents of ISO 20000 • ISO 20000 Certification scheme • ISO 20000 Eligibility • How does an organisation achieve Certification? • Alignment of ITIL and ISO 20000 • Reasons for Implementation • Benefits of Implementing the ISO 20000 Standard • Where to go from here • Summary • Questions

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IT Service Management

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What is IT Service Management? IT Service Management is a top-down, business driven approach to the management of IT that specifically addresses the strategic business value generated by the IT organisation and the need to deliver a high quality IT service. IT Service Management is designed to focus on the people, processes and technology issues that IT organisations face.

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Why is Service Management required? • Organisations are increasingly dependent on IT service provision • Higher visibility • More exacting user demands • Increased complexity of the infrastructure • Charging for IT services • Competition for customers

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What do customers want? • IT Services designed to meet Business requirements • Cost efficient and effective services • Value for money • A consistent service • To be treated with respect and courtesy • Improved relationships • Expectations met or exceeded • To gain competitive edge over rivals • Increased Market share • Communication 6

Moments of Truth – Jan Carlzon From his book - Moments of Truth • Every customer interaction is a moment of truth • Every moment of truth is an opportunity to make a favourable impression on your customer • Look for the moments of truth in your business • If you are not making a favourable impression what kind of an impression are you making? • Know every point of interaction • Convey the correct message at each transaction 7

Realisation of Benefits itSMF survey - 70% achieving “tangible and measurable” benefits Gartner

- 85% resolution at FPOC - cost per call down 30% - 50% reduction in new product cycle

IDC survey - 79% reduction in downtime and other factors - total savings per user c $800 p.a. - ROI up 1300%

Barclays

- Downtime reduced from 60 to 15 mins

Proctor - $100 million p.a. savings! and Gamble 8

ITIL

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IT Infrastructure Library - ITIL • Is “best practice” in IT Service Management, developed by OGC and supported by publications, qualifications and an international user group • Assist organisations to develop a framework for IT Service Management • Worldwide, most widely used best practice for IT Service Management • Consists of a series of Core books giving guidance on the provision of quality IT services 10

Quality processes Planning to Implement IT Service Management T h e B u s i n e s s

T h e

Service Management Service Support

The Business Perspective

Service Delivery

ICT Infrarstructure Management

Security Management

T e c h n o l o g y

Application Management Suppliers

Non-prescriptive guidance Vendor/technology independent Focused on process and people

“Adopt and Adapt”

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ITIL - The Four P’s What to do How Where When

People Process

Managed services

Culture Organisation Competence

Products

Partners

Systems Networks Tools

Enables development and delivery of high quality IT services 12

Developing effective Quality ITSM solutions

How do we keep the momentum going?

What is the Vision?

Vision and Business objectives

Where are we now?

Assessments

Where do we want to be?

Measurable Targets

How do we get where we want to be?

Process Improvement

How do we know we have arrived?

Metrics

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ITIL Processes & Function ITIL Processes Service Support

Service Delivery

Incident Management

Service Level Management

Problem Management

Availability Management

Change Management

Capacity Management

Release Management

IT Service Continuity Management

Configuration Management

Financial Management for IT Services

ITIL Functions Service Desk

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Benefits of ITIL • Continuous improvement in the quality of IT service provision • Reduced long term costs in the development and delivery of IT services • Reduced risk of not being able to meet business objectives • Better communication between IT and the business • Greater productivity and best use of skills • Ability to absorb a high rate of change • IT staff are provided with best practice guidance • Compliance to procedures that are auditable 15

ISO/IEC 20000

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What is ISO 20000 ISO 20000 can be summarised as: • A standard to promote the adoption of an integrated process approach for the effective delivery of managed services to meet business and customer requirements • A set of “controls” against which an organisation can be assessed for effective IT Service Management processes • The ISO 20000 standard defines the requirements for an organisation to deliver managed services of an acceptable quality for its customers

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Structure and Contents of ISO/IEC 20000

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Structure of ISO 20000 The Standard is divided into two distinct parts: • Part 1 provides the requirements for IT service management to gain certification • This is relevant to those responsible for initiating, implementing or maintaining IT service management in their organization • Senior Management are responsible and accountable for ensuring all requirements of Part One are met if Certification is sought 19

Structure of ISO 20000 • Part 2 - Code of Practice for Service Management • Provides guidance to internal auditors and assists service providers planning service improvements or preparing for audits against ISO 20000

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Structure of ISO 20000 • Part 3 - Scope & Applicability • • • •

Advice on scoping for service management Planning & improvements Scope statements for Certification audits Suggestions on applicability include adding Communications or the even wider technology enabled services • Not yet formally agreed. Agreement on content within 12 – 18 months of the Work group which met in May 2006 21

Contents of ISO 20000 • • • • • • • • • •

Introduction and overview Scope, terms and definitions Requirements for a management system Planning and implementing service management Planning and implementing new or changed services Service delivery processes Relationship processes Resolution processes Control processes Release processes 22

ISO 20000 Processes Management Systems

Management Responsibility, Documentation Requirements, Competences, Awareness & Training

Planning & Implementation

Plan, Implement, Monitor, Improve (Plan…. Do…. Check….. Act……)

Planning New Services

Planning & Implementing New or Changed Services

Capacity Management Service Continuity & Availability Management

Service Delivery Processes Service Level Management Service Reporting

Information Security Management Budgeting & Accounting for IT Services

Control Processes Configuration Management Change Management

Release Processes Release Management

Resolution Processes Incident Management Problem Management

Relationship Processes Business Relationship Management Supplier Management

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ISO/IEC 20000 Certification Scheme

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The scope of Certification • ISO 20000 is aimed at organisations providing a Service Management operation, whether internal or external • Certification is NOT (in itself) appropriate for an organisation which provides best practice advice • Certification is NOT possible for products such as Service Management tools • The role of Consultancy organisations is to give advice in preparation for an independent audit 25

Registered Certification Bodies (RCBs) • itSMF will approve Registered Certification Bodies (RCBs) and grant a licence to use the itSMF logo • RCBs are totally independent from any consultancy and their auditors have been specifically trained in IT Service Management • Adding value to the organisation being audited and maintaining the quality of the certification • Process areas already certified from other standards (eg ISO 9000, ISO 27001) are not usually required to be re-audited – as long as the scope is the same 26

Registered Certification Bodies (RCB) • • • • • • • • • • • • • • • • • •

BSI Management Systems (United Kingdom) BVQI Ltd (offices worldwide) (United Kingdom) CIS-Certification and Information Security Services GmbH DNV Certification Ltd (United Kingdom) DQS GmbH (Germany) Japan Quality Assurance Organization KEMA Quality BV (Netherlands) KPMG Audit Plc (United Kingdom) KPMG Quality Registrar (India) LRQA Ltd (United Kingdom) PSB Certification Pte Ltd SGS Hong Kong Ltd SGS United Kingdom Ltd SQS (Switzerland) STQC (India) TUV Management Service GmbH (Germany) TUV Nord Cert GmbH Underwriters Laboratories Inc

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ISO 20000 Relationships itSMF Concordat

Concordat

OGC

ITIL

ISO 20000 Scheme Regulations

BSI Concordat

Own

Own

Own

ISO 20000

Register

Use

Own ISO 20000 Qualification Scheme

Use MoU Use

Use

RCB Organisations

Accreditation Services (e.g. UKAS) Accredit

Use

Examination Panel

Accreditation Panel Accredit

MoU Certify

Certify

Employ

Organisations

Concordat - Agreement MoU - Memorandum of Understanding

Department of Trade & Industry

Auditors

Train

Internal Auditors Assist

Course Providers

Consultants

Advise

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Eligibility for Certification 29

Eligibility criteria • An organisation must be able to demonstrate it has management control of each of the ISO 20000 processes • Management control of a process consists of: – knowledge and control of the inputs – knowledge, use and interpretation of the outputs – definition and measurement of metrics – demonstration of objective evidence of accountability for process functionality – definition, measurement and review of process improvements 30

Certification Process • Agreement on terms of reference and scope • Agreement on dates, time-scales, locations, etc • Possible off-site assessment of process documentation • On-site audit of staff and process compliance • Presentation of the audit findings • Certification 31

Achieving ISO/IEC 20000 Certification

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Understand what’s involved • Assess what has to be done and obtain senior management buy-in • Develop a vision and plan • Get access to ITIL and ISO 20000 documentation: – – – –

ISO 20000 Part 1 ISO 20000 Part 2 BIP 0005 BIP 0015

- Specification – Code of Practice – A Managers guide to service management – IT service management – self assessment workbook

• Consider other relevant standards: – – – – –

ISO ISO ISO ISO ISO

27001 9000 10007 15504 90003

– Information security Management – Quality management systems – Guidelines for configuration management - Information Technology Process Assessment - Guidelines for the application of ISO 9000: 2000 to computer software

• Fully understand content and its implication on you and your organisation • Talk to others similar organisations, consultants, training providers, forums and user groups

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Realising and articulating the benefits • • • • • • • • • •

A stable framework for IT Service Management IT Service provision aligned with Business Strategy Ownership and Responsibility defined at all levels Increased confidence and perception of the business and customer Improved quality, reputation and consistency of service Competitive advantage over competitors Consistent and cost-effective services Reduced organisational risks and cost Effective Supplier Management Commitment that services will be delivered to accepted best practice

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Main steps to certification • Adopt a Registered Certification Body (RCB) • Confirm the scope of the audit • Make sure you know what’s involved • Carry out initial assessments to determine readiness • Develop an overall plan and get commitment • Carry out detailed reviews and assessments • Create and manage a SIP (Plan, Do, Check, Act) • Implement improvements • Book a formal audit

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The certification audit Typically comprises: • • • •

Agree terms of reference and scope Off-site assessment of process documentation On-site audit of staff and process compliance Presentation of the audit findings

• and hopefully…………. presentation of the ISO/IEC 20000 Certificate

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Post Certification Process • Certification is valid for three years • Annual surveillance audits are required • Internal audits are recommended • Full re-audit will be carried out on the third anniversary of Certification being awarded

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Alignment with ITIL

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ITIL Service Support Processes & Functions ISO 20000

ITIL Incident Management

Resolution Processes Problem Management Change Management Control Processes Configuration Management Release Process

Release Management

No formal Process

Service Desk

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ITIL Service Delivery Processes ISO 20000

ITIL

Service Level Management Service Reporting Service Level Management Business Relationship Management Supplier Management

Service Continuity & Availability Management

IT Service Continuity Management Availability Management

Budgeting & Accounting for IT Services

Financial Management for IT Services

Capacity Management

Capacity Management

Information Security Management

No formal Process

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Alignment of ISO 20000 and ITIL • Driven either through choice, or by customer demand, ITIL has been adopted by many organisations as a proven methodology for managing their IT services • Many organisations and in particular the Public Sector, see ITIL as a necessary requirement to conduct business • ITIL however is not a standard, and therefore the alignment between ITIL and ISO 20000 allows an organisation to be effectively measured 41

Alignment of ISO 20000 and ITIL • ISO 20000 Certification provides proof through audit that best practice has been deployed through an independent, external, evaluation by an approved audit organisation • Customer demand for ISO 20000 Certification is fast becoming another business requirement for organisations to remain competitive • ISO 20000 is aligned with ITIL

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Inter Relationships ISO 20000 Part 1: - Specification for Service Management ISO 20000 Part 2: - Code of Practice for Service Management BIP 0005: - A Managers Guide BIP 0015: Self Assessment Workbook BIP 0015 ISO 20000 Part 1

Objective to Achieve

ISO 20000 Part 2

Code of Practice

BIP 0005

Self Assessment

ITIL

Internal Processes & Procedures

Management Overview

Process Definition

Deploy Solution

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Gartner • “The release of the British Standard for IT Service Management (BS 15000) marks the first step toward the delivery of IT services becoming much more consistent across organisational and national borders” • “All improvement efforts in Service Management should be done with ITIL and BS 15000 as a frame of reference and baseline” Adopted internationally as ISO 20000 in December 2005 44

Reasons for Implementation 45

Reasons for Implementation • ISO 20000 has become a basic business requirement for an organisation in the same manner as ISO 9000 • ISO 20000 provides the organisation with the means to operate more effectively and efficiently • ISO 20000 provides an auditable method by which it can assess the quality and conformance of its IT Services

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Reasons for Implementation • ISO 20000 assists organisations to enforce process compliance • ISO 20000 helps to significantly improve the morale of the IT department, the business and ultimately the Customer • ISO 20000 provides clear evidence that the quality of IT Service Management is taken seriously

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Benefits of ISO/IEC 20000

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Benefits

• Provides a stable framework for IT Service Management • IT Service provision is aligned with Business Strategy • Assists with meeting legislative compliance requirements • Ownership and Responsibility defined at all levels • Creates a progressive ethos & culture • Increased business and customer confidence & perception • Improved quality, reputation and consistency of service • Impartial external method of assessment • Assessments recognised internationally 49

Benefits • • • • • • • • •

Assessment is important for process improvement Provides a competitive advantage over competitors Promotes consistent and cost-effective services Provides a benchmark with best practices Easier to justify or combat outsourcing Creates a framework for service improvements Reduces organisational risks and cost Effective Supplier Management Commitment that services will be delivered to accepted best practice 50

Where to go from Here

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Where to go from Here •

Prepare for certification through Consultancy Services – Assessment, implementation of processes, mentoring and guidance

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Undertake various forms of training: – ISO 20000 Consultants Certificate: • Aimed at experienced IT Service Management practitioners whose roles and responsibilities include preparing organisations for the adoption of ISO 20000. – ISO 20000 Auditors Certificate: • Aimed at experienced internal or external auditors who have at least 3 years’ general IT auditing experience and are either certified ISO 9000, ISO 27001 or TickIT auditors or are certified internal auditors – Service Management • ITIL Foundation, Practitioner, Managers • Planning To Implement • Experiential Learning & Awareness

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Select an approved Registered Certified Body

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Useful Websites • www.isoiec20000certification.com • www.itsmf.com • www.iosm.com • www.ogc.gov.uk • www.itil.co.uk • www.get-best-practice.biz

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Summary

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Summary • Business requirement and customer satisfaction are primary considerations • • • • •

Information Services are a vital and core part of the business Organisational culture is important and has to be right We need to think end-to-end service Service Management isn’t optional Quality process-driven approaches and professional staff really deliver value • Professional qualifications and certifications are becoming increasingly important • ITIL and ISO 20000 provide a solid framework for developing an appropriate solution Almost all quality improvement comes via simplification of design, manufacturing... layout, processes, and procedures. Tom Peters

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Questions

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