Instructions For Unpaid Holiday

UNPAID HOLIDAY INSTRUCTIONS NOVEMBER 27, 2009 For the year of 2009, 11/27/09 (the day after Thanksgiving) will not be a funded holiday. The purpose of this e-mail is to explain what each departmental timekeeper/personnel representative should know in order to make this process run smoothly. 1. Your employee’s schedule for 11/27/09 does not need to change. Any changes to any of your employees’ schedules should only be made for departmental operational purposes. 2. You must code your employees in Kronos as you would code them for any other holiday. 3. Employees can not get around having 11/27/09 as an unpaid holiday by taking leave. If they are already scheduled for leave on that day, you should code them for a holiday as you normally would. Please remember an employee that is not scheduled to be in a pay status on the holiday does not qualify for holiday pay. 4. Please be aware that HR will be auditing any hours over the employee’s standard biweekly time. If it is determined that the employee was overpaid, HR will proceed with recovery of these overpayments. 5. The timekeepers do not have to do anything differently in Kronos. You should continue to enter time as you normally would. If you have employees that work on 11/27/09, you should code them the time worked, and bank (store their holiday time for later usage) their holiday hours. Employees that qualify to receive holiday pay and do not work on 11/27/09 should be coded 005 for the holiday as you normally would. 6. The change will be accomplished electronically through PeopleSoft. A row will be inserted in all applicable employees’ job stack by a technological program. Each employee’s pay component will be lowered by the equivalent of one day based on their standard hours. If their biweekly standard hours equal 80 hours, their pay component will be lowered the equivalent of 8 hours. If their biweekly standard hours equal 85 hours, their pay component will be lowered the equivalent of 8.5 hours. If their biweekly standard hours equal 103, their pay component will be lowered the equivalent of 10.75 hours.