Igp Fund Policy

Families and Children for Empowerment and Development Foundation 2290 President Quirino Avenue, Paco, Manila

Income Generating Project (IGP) Fund POLICY Background: The Micro Enterprise Development (MED) Program generated an amount of Php 192,293.27 as of June, 2009 and it is deposited at Union Bank with account number 00030-001035-7. The generated amount is from the sales of FCED products. This fund will later be used for the sustainability of the Parents Association supported by ChildFund Philippines. Purpose of the IGP Revolving Fund: a. To serve as fund for ongoing productions of the parents provided that there is a sure income for the said production; b. To augment the services of ChildFund supported projects particularly the direct assistance for health (which was removed from the regular services) Guidelines on the use of the IGP Fund: 1. 70% of the fund for IGP should be used for productions with sure income to increase the fund for the sustainability of the parents association. a. The IGP fund should revolve with income. b. The requested amount should be used for the productions of FCED products with sure markets. c. The requested amount should not be used for loan products. d. The requested amount should be accounted to MED Coordinator as Cash Advance. e. The requested amount should be noted by the Project Manager and approved by the Executive Director. Requirements on Request of Fund: o Communication from prospect market declaring the order for the said production. The quantity, particulars and due date for delivery of the products should be clearly indicated as well as the name of company/organization/agency/person ordering the product, address, contact number and contact person for reference. o Provide projected income of the production attach to the request. o Attach activity proposal indicating budgetary requirements and other supporting documents for approval o Request should be 5 days before the activity date or production date. o If the requested amount exceeded to Php 10,000.00, it should be named to other staff.

Requirements on Liquidation of Cash Advance: o Submit liquidation form with the attached Original and Official Receipts of raw materials and transportation expense only directly related to the production. Other expenses should be charged to OPEX. o Liquidation should be submitted within 5 days from the latest date in the official receipts. o On labor payment, provide job description form and acknowledgement receipt attach to the liquidation form. o Attach a copy of financial statements of the production. o Reimbursement from liquidated cash advance should be requested right after the approval of liquidation and charge to IGP fund. Requirements on Payment: o Payment on labor should be requested separately and named after the worker if the labor payment is above Php 500.00. o For labor payments below Php 500.00, it should be named after the MED Coordinator as Cash Advance. o Cash or Check payment on sales of production should be receipted and deposited at IGP fund account at Union Bank within 2 days after collection. Secure a copy of deposit slip for file. 2. 30% of the generated amount will be allocated to support health assistance following these specific policies; f. The family is enrolled at Childfund project g. Illness belongs to the list of illnesses identified by the project such as:  Primary Complex  Bronchitis  Pneumonia  Bronchopneumonia  Respiratory Infections (Upper and Lower)  Urinary Tract Infection  Tonsilitis  Diarrhea/Dehydration  High Fever/Dengue Fever/Typhoid Fever  Skin Disease/Allergy  Dogbite/Catbite  Gum or Tooth Infection Preventable disease like cough, colds, and mild fever are not allowed.  Others (medical procedures) o Laboratory Test / examination o Accidents (Fracture, Vehicular, large and open wounds, 2nd and 3rd degree Burns, Poisoning) o Congenital Heart Disease

h. The income of the family must show inability to support the medical needs of the family. i. Family request for emergency assistance like life and death situation. j. Family can reimburse 25% of the total cost (cost not exceeding Php 5,000.00) during medications. Requirements for reimbursements: k. Submit original and readable receipts, validity of receipts is 1 month after date. l. Submit Original Medical Certificate from the doctor (Hospital or Clinic) indicating name of the patient. m. Submit Medical prescription indicating name of the patient. n. Written report of the patient’s health history which includes the nature of the illness, medicines or treatment administered prior and after bringing the patient to the doctor and a brief summary of the family’s socioeconomic status. o. Family requesting for health assistance should attach case summary from the Social Worker. p. Once the requested medical assistance or reimbursement is approved, the social worker will inform the family. If the request is below Php 500.00, it will be accounted to assigned social worker as cash advance while if it is above Php 500.00, it will be given through check. q. Medical assistance or reimbursement in cash or in check will be issued to the payee of the check. However, in case the payee is not available, the project will allow the relative to claim the assistance provided she/he could provide an authorization letter and a valid ID including valid ID of the payee. Prepared by: Albert Edquila MED Coordinator-Childfund FCED Foundation Noted by: Norilix Mansos Razalan Project Manager-Childfund FCED Foundation Approved by: Ms. Teresita L. Silva Executive Director

FCED Foundation