How To Add A Behaviour Event

How to Add a Behaviour Event Applicable to SIMS .net version 7.40 onwards.

Permissions required You will need to be a member of any of the following User Groups in System Manager to add behaviour events: Administration Assistant, Admissions Officer, Attendance Manager, Class Teacher, Pastoral Manager, Registration Tutor, School Administrator, SEN Coordinator, Senior Management Team. Please see your System Administrator/Manager if you are not sure whether you have the required Permissions.

Introduction Most schools will use the behaviour area of SIMS .net to record incidences of negative behaviour, such as disruption, bullying, etc. Positive behaviour is then recorded in the achievement section of SIMS .net. This enables schools to monitor and compare points for both negative and positive behaviour. However, some schools may wish to record other pastoral events of a day-to-day nature such as contacts with parents or contact with some outside agencies in the Behaviour Management section. These can also be added to the Behaviour panel with a points value of zero to reflect that they are not negative events. When recording behaviour events, specifying the location is particularly useful, as a report can be produced and run, based on the event location. This enables ‘hot spot’ areas for poor behaviour, such as the Dining Hall to be identified. This would allow appropriate preventative measures to be taken, such as additional staffing. It is also possible to link one or more documents to the behaviour record to provide any required supplementary information. Each incident can be allocated a number of points with a running total for all behaviour events recorded. Recording behaviour can be useful to provide historical evidence of poor behaviour for exclusions either for the Board of Governors or Local Authorities. Behaviour events can be reported on using SIMS .net reporting, with a range of pre-defined behaviour reports available. For more information, please enter REPCAT in the Site Search field for the latest SIMS .net Pre-define Reporting Catalogue. Some of the values that appear in the drop-down lists (lookups) when recording behaviour events can be edited to meet the needs of your school. For example, the type of behaviour event can be edited using a lookup called Behaviour Type. The following lookups are applicable when recording behaviour events:

Page 1 of 4

Capita Education Services, Franklin Court, Stannard Way, Priory Business Park, Cardington, Bedford MK44 3JZ. Tel: 01234 838080 1042-003

ƒ Behaviour Location –add/remove locations to match those in your school? ƒ Behaviour Outcome – what sanctions exist in your school? Are these available in this lookup? ƒ Behaviour Time – does this lookup reflect the times in your school day? ƒ Behaviour Type – what types of behaviour do you want to record? These lookups (amongst many others) can be edited via Tools | Lookups | Maintain. For more information, please see the How to Maintain Lookups help sheet (SupportNet Resource Number 10588).

Adding a behaviour event 1. Select Focus | Pupil (or Student) | Behaviour Management to display the Find Pupil (or Student) browser. NOTE: It is also possible to add behaviour events via the Links panel when a pupil/student record is open – select the required pupil/student via Focus | Pupil (or Student)| Pupil (or Student) Details then click the Behaviour Management hyperlink on the Links panel.

2. Search for the required pupil/student (or click the Search button to display all pupil/students) then double-click the name to select them. The Behaviour Management page is displayed.

3. In the Behaviour panel, click the New button to open the Add Behaviour dialog.

Page 2 of 4

4. Select the Type (mandatory) of the event (e.g. Bullying) and the Location (e.g. Dining Hall) from the applicable drop-down lists. 5. Enter the Date (mandatory) of the event in dd/mm/yyyy or click the Calendar button and select the required date. 6. Select the Time of the event (e.g. Lunch) from the drop-down list. 7. Enter any Comments about the event, e.g. Caught pushing a Year 2 pupil out of the dinner queue. These comments can also include an explanation about the outcome such as detention given. 8. Select either Unresolved or Resolved from the Status drop-down list (mandatory) depending on whether the incident is considered closed or whether there are outstanding actions to be taken. 9. The Points field defaults to 1, but can be edited as required (0 or greater). NOTE: The points total is cumulative across the time the pupil/student is school. 10. To specify any staff involved in the incident, click the New button in the Staff Involved panel to open the Select Person browser.

11. After searching for a person to associate with the event, highlight their name from the list displayed and click the OK button. The chosen staff member will then appear in the Staff panel as shown in the following example.

12. Repeat for any other staff involved in the event. 13. If required, you can attach any files or documents to this behaviour event, such as a statement from the child or staff member, a letter sent home to the pupil/student contact, etc. For more information, please see the How to Add Notes/Attach Documents help sheet (SupportNet Resource Number 9076).

Page 3 of 4

14. Click the OK button to add the event which will be displayed in the Behaviour panel as shown in the following example:

15. Click the Save button on the toolbar to save the behaviour event.

Deleting a behaviour event You will need to be a member of any of the following User Groups in System Manager to delete behaviour events: Class Teacher, Pastoral Manager, Registration Tutor. 1. Select Focus | Pupil (or Student) | Behaviour Management to display the Find Pupil (or Student) browser. 2. After searching for a pupil/student, double-click their name to select them. 3. Highlight the required event in the Behaviour panel then click the Delete button. 4. Click the Save button on the toolbar to save the deletion.

For more information, please refer to: ƒ ƒ

Managing Pupil/Students in SIMS .net handbook (double-click Managing Pupils on the SIMS Help shortcuts panel in SIMS .net). How to Maintain Lookups help sheet (SupportNet Resource Number 10588).

Training courses For information on training courses, please contact your SIMS Support Provider.

Providing feedback on this help sheet If you have any suggestions or comments about this or any of our other help sheets, please email [email protected].

Help sheet revision history Doc. Version

Change Description

Date

1042-001

Initial Release

26/04/06

1042-002

Updated to include advice on editing lookups and also change to suggested use of recording negative behaviour only.

26/05/06

1042-003

Added comment about the uses for recording behaviour – some schools may wish to record any behaviour type or just events – see intro.

05/06/06

Page 4 of 4