Gpps Policy Based Governance Model

Grosse Pointe Public School System Board of Education Policy Based Governance Model for Core District Services Core District Services Policy Execution Process, Responsibilities, and Controls Board Establishes Policies, Selects Superintendent to Administer Policies Superintendent and Board Jointly Establish Annual District Goals Board Establishes Annual Superintendent Goals and Evaluation Criteria

Governing Policies 0132.1, 1210, 1220 1110 1240

Administrative Responsibilities Board Approvals and Controls Academic Program Management Develop, Execute School Improvement Plans Create Academic Assessment Program Development of Curriculum Recommend Instructional Materials Hire Professional Staff and Development

Approval of School Improvement Plans Approval/Review of Assessment Program/Results Approval of Curriculum and Revisions Approval of Textbooks and Instructional Equipment Approval of Recommendations, Staff Evaluation Reports

2120 2605, 2623, 2700 2210, 2250, 2220, 2230 2521 3120, 3242, 3220, 6510

Financial Management Recommendation of Tax Levy Rates Development of Financial Projections Development of Budget Negotiation of Bargaining Unit Contracts Implementation of Budget

Approval of Tax Levy Rates Review of Financial Projections Approval of Budget Development Parameters Approval of Budget Approval of Bargaining Unit Contracts Review of Financial Reports, Purchase Approvals Review of Independent Financial Audit

State Law 6210 6231 6220 1210 6231, 6320, 6470 6830

Learning Environment Management Determine Facilities Requirements Develop Facilities Maintenance Program Create School Safety and Security Program Enforce Code of Conduct and Discipline Perform Annual Learning Environment Report

Approval of Construction Projects Review of Maintenance Program Plans Review of Safety and Security Programs Approval of Student Behavior Policies Review Learning Environment Survey/Evaluate Policy

Board Evaluates Progress Toward Annual District Goals Board Evaluates Superintendent's Performance Based on Established Goals/Criteria Created July 19, 2008 - Revised August 26, 2008

7100, 6320, 6321 6210, 7410 7440, 8400 5500, 5530, 5600, 5610 5500

1110 1210, 1240

This document is developed for informational purposes only and should not be interpreted as Board policy itself.

The Board of Education holds many responsibilities, but is charged to formally approve only certain actions recommended by either the administration, the Board itself, or those otherwise dictated by state or federal law. The following actions require formal Board approval.

Actions Requiring Board Approval¹ Board Organizational Meeting - Designate depository of school funds - Designate persons authorized to sign checks, contracts, agreements, PO's - Elect Board officers - Adopt monthly meeting schedule - Designate authorized users of safe deposit box - Set fee for meeting notices - Designate employee to assume responsibilities of treasurer/secretary Direct Administration to Commence Budget Preparation Approval of School Year Calendar Approval of Resolution on Schools of Choice Approval of State Aid Cash Flow Borrowing Approval of the Budget Approval of Food Services Program Designate Electronic Funds Transfer Agent Approval of Tuition Rates Approval of Use of District Credit/Debit Cards Approval of Human Sexuality Board Co-Chairs Establish Superintendent Goals and Evaluation Criteria Approval of Tax Rates Approve / Prioritize Annual District Goals Approval of School Improvement Plans Approval of Extended Day Kindergarten Rates Approval of Minutes Adopt, Modify, or Suspend Bylaws and Policies Approval of District Legal Counsel Approval of Candidate to Fill a Board Vacancy Approval to Meet in Closed Session and Return to Open Session Approval of Board Action on a Disciplinary Matter Approval of Curriculum Revisions, Adoption or Elimination of Courses Approval of Textbooks Approval of Instructional Materials Approval of Program Accountability and Student Assessment Plans/Modifications Approval of Creation of New Positions Approval of Employment of Professional Staff Termination or Suspension of Employment Contracts Granting of Tenure to Probationary Teachers Approval of Employment of Support Staff Board decisions on recommendations for long term suspensions, expulsions, and appeals Approval of Purchases above State of Michigan Required Threshold Approval of Construction or Renovation Projects Approval of Employment of all District Personnel Approval of Receipt of Gifts (if acceptance affects district action) Approval of Acquisition of Real Property Approval of Commemoration or Naming Rights Approval of Sale of Land or Buildings Approvals of or those required by Bargaining Unit Contracts

When²

Governing Policy

January January February May June June June July July July July August September October October December Monthly As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed

0154 6220 8210 5113 6145 6220 8500 6144 6150 6423 State Law 1240 State Law 1110 2120 8510 0168.1 0131.1 0171 0142.5 0167.2 0169.2 2219, 2220 2510 2521 2623 3111 3120 3140 3370 4120 5610.01 6320 6321 6510 7230 7240 7250 7300 Contract Specific

¹ Document should not be interpreted as policy itself. Please refer to actual policy itself for complete details. ² When month listed, policy prescribes annual action. Policy usually does not prescribe a date. This document offers likely date of Board action. Please refer to Board Meeting Planning Calendar or specific meeting agendas for verification. Created July 19, 2008

The Board's oversight of the administration's management of the district requires frequent delivery of a variety of reports spanning all district operations. Board Policy dictates

that the following reports will be delivered to the Board typically annually or as needed. The reports do not require Board approval, but they do inform Board decisions.

Reports or Notifications Administration is required to deliver to the Board¹

When²

Governing Policy

Monthly Financial Reports (listing of expenditures, appropriate reports, budget comparisons)

Monthly

6231

Fiscal Planning Reports: short and long range financial projections Security and Video Surveillance Program Facility audit with capital projects costs, priorities, timelines PA 25 Report Report of the Calendar of Assessment Activities Independent Financial Audit Report on the Effectiveness of the District's Wellness Policy Learning Environment Assessment Report List of all courses of study offered by the district (Programs of Studies) Enrollment Updates (enrollment report by grade and projection report)

Perpetually July July October October November December Annually Annually Annually and as needed

6210 7440 7410 2700 2605 6830 8510 5500 2220 7100

Notification of all Pilot Projects preceding Curriculum Adoption Requests Report of staff disciplinary matters resulting in loss of pay or suspension Report of significant vandalism, theft, personal safety, other security risk Report on Proposed Revisions to School Safety Policy Agreement Report on student suspensions 5 days or longer Report expulsion of student Review of District's Instructional Materials and Equipment

As Needed As Needed As Needed As Needed As Needed As Needed Periodically

2219 3139 7440 8400 5500 5610.01 2521

Most district policies require an accompanying Administrative Guideline, required to be developed by the Superintendent. Not all Policies or Guidelines require reports to the Board, but the Board and public should be cognizant of the guideline to evaluate for themselves the practical implementation of the associated policy. ¹ Document should not be interpreted as policy itself. Please refer to actual policy itself for complete details. ² When a month listed, policy likely prescribes annual action. Policy often does not prescribe a date. This document offers likely date of Board receipt of the report. Please refer to Board Meeting Planning Calendar or specific meeting agendas for verification.

Created July 19, 2008