Fund Raising Packet
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2009-2010 DayStar Ranch Fundraising Packet Thank You! Thank you for helping support DayStar Ranch (DSRI) by participating in fundraising in your community. In 2009-2010 DSRI hopes to raise $15,000 to maintain and grow our programs. We hope this packet will provide you with successful fundraising action! Included you’ll find information about DSRI and its programs, some guidance on maximizing your fundraising, sample letters, an official donation form and support signs for local businesses. We look forward to hearing your fundraising success stories and thanks again for helping raise money for DSRI! About DSRI DayStar Ranch, Inc. supports host ranches in Northern California with the mission of empowering individuals with the knowledge and skills needed to live healthful lives with the use of horse activities and other horse associated services. Our vision is that all the DayStar host ranches throughout Northern California will contribute to the unity and harmony within the community in which they service through the promotion of horse associated programs which focuses on healing, empowering, and strengthening the individual as well as their relationships with family, friends, and the community-at-large.
DSRI Servicing Host Ranches in Northern California
DayStar Ranch
Host Ranch
Host Ranch Host Ranch
Host Ranches Servicing Local Communities
Individual Family
DayStar Ranch
Cohorts Host Ranch
Host Ranch
Agencies
Coworkers Peers
What is fundraising? Some notes on fund raising:
•
By soliciting contributions from individuals and organizations we will reduce some of DayStar Ranch’s operation expenses in providing programs for its target populations.
•
DSRI fund raising activities allows each participating member to make a personal appeal for financial support as well as explain the ranch’s mission.
•
Therefore, each fund raising activity is a systematic program that 1. identifies donor sources 2. create opportunities to introduce or reintroduce the mission and goals of DSRI to the community 3. make special appeal for funding 4. make special appeals for partnerships and leadership that can assist in indirectly reducing the cost of operating expenses 5. create additional lines of communication of the financial and operational progress of DSRI
Why would anyone want to give DSRI? •
•
• •
Some individuals shy away from participating fund raising because they believe that they are asking for funds in which they can not provide any physical product in return, while others see how the many ways in which a community benefits from an individual who is receiving therapeutic services or experiential training from a service program. As a fundraiser it is important for you to convey the dynamic operations of DSRI: o Feeding and care of horses o Maintenance of host sites o Providing financial aid for those participants who desire to participate in a program but can not afford the cost For participants who are engaging in scholarship sponsorships, it is important that you express how you are looking forward to benefiting from the program o Administrative and operational cost Because the world is filled with those who do want to support a good cause, it is important for you to keep in mind that a donation will help the horses and the participants of the program In addition, keep in mind that donations benefit the donor as well 1. DSRI is a 501(c) (3) charitable organization, therefore, donations made to DSRI are tax deductible (many individuals and business like to benefit from these tax advantages) 2. Many donors (business, causes and influential families) seek out charitable organizations to improve their public image, recognition and marketability 3. Because DSRI holds its core beliefs in community economic development, donations to DSRI will serve the advancement and sustainability of the communities served 4. Individuals who would be interested in participating in DSRI programs however, due to commitments, they are unable to do so also make great financial donors
What are the most successful fundraising sources? For DSRI to be successful in its fund raising efforts, we need to be committed and patient with this process. This process will require us to contact prospective donors several times before making a donation. Included in this packet is a schedule of fundraising activities that will assist each participant in satisfying the requirement of constant communication. Below • • • • • • • • • • • • • •
is a list of possible fund sources: Family members, friends, neighbors, employers, church leaders, etc. Current and/or past employers Current and/or past employers of parents, grandparents, and close relatives Current and/or past employers of you local religious leaders (Pastor, Bishop, etc.) Customers/clients/associates of you parents’ work Fellow members of social organizations (Scouting, 4H Clubs, Avon, church, etc. Local civic organizations (Rotary Club, Lion’s Club, Elk’s Lodge, American Legion, etc.) Specialized scholarships (see your University’s Financial Aid office) Commercial Non-Profit organizations (Credit Unions, Hospitals, etc.- Inquire at you local Chamber of Commerce/United Way for a list of Non-Profit Organizations in your area) Friends of immediate and extended family Local businesses Neighbors Relatives
Are there any other fund raising opportunities? Yes. It is understandable that some participants in our fund raising event are uncomfortable in asking for donations directly; and likewise, in fact, there are many people who can not contribute financial support but are willing to offer their, time, talent, skills, and resource as a kind donation . Below we have listed other fund raising opportunities that DSRI is committed to being into fruition: •
Annie B’s Community Fund Drive
•
Community yard sale (the proceeds from the purchase tables or stations purchased to showcase items go directly to DSRI) BBQ (local business provide food to be cooked and the proceeds from items sold go directly to DSRI) Benefit concerts Auctions and raffles
• • •
More on fund raising sources. Because it is hard to predict how much a donor will provide financially or creatively, it is important to communicate the needs of DSRI with all the individuals and organizations listed on the donor sheet. Keep in mind that people give to people and not causes; therefore it is important to remain in communication with your contacts: consider doing follow-up calls, checking-in calls (find out what their needs are), and common ground calls (for the purpose of deepening the relationship). Remember: people give to people and not causes
Donor Prospect List Make a list of everyone you want to ask for a donation and how you will approach each. Accountant Bank Clients/Customers Clubs and Organizations College Alumni College Friends Community Businesses Day Care Doctors Horse Groomer/Ferrier Dry Cleaner Family Fraternity/Sorority Friends Friends of Friends Health Clubs Hometown/High School Acquaintances Insurance Agent Lawyer Neighbors Office Offices of Family Members & Friends Place of Worship Realtor Restaurants You Patronize Service Organizations Travel Agent Vendors Other
Phone Call
Letter Party
Email Party
BBQ
Sponsorship Auction Scholarship (and other)
Annie B's Community Drive Rules 1. I understand that North Valley Community Foundation (NVCF) will accept donations on behalf of our organization starting August 1 and 100% of these donations will be distributed to our organization within 30 days of the close of the drive on September 30. As with all funds, NVCF will keep 2% of gross revenues for administrative expenses, to be paid exclusively from matching grant funds. No NVCF fees will be deducted from designated donations. 2. Checks will be made out to “Annie B's” and the name of our organization and sent from the donor directly to: North Valley Community Foundation 3120 Cohasset Road, Suite 8 Chico, CA 95973 3. I understand that receipts will be issued only by North Valley Community Foundation. NVCF will send a receipt with an acknowledgment letter to each donor. You will be provided with the donor's name and address and are encouraged to also send a thank you. The amount of each donation will be provided once the drive is concluded. 4. I understand that funds directed to this effort are to be contributions from donations only. o No funds allowed from special events or fundraisers. o No goods or services will be provided in exchange for donations. o No fees for membership, drawings, dinners, or other activities are allowed. o No funds in fulfillment of prior pledges. 5. Donations of cash are discouraged and will be accepted only with prior arrangements. Call NVCF for details. 6. Donations of stock (securities) can be accepted. Call NVCF for details. 7. Donations received before the drive begins or after the deadline closes will be passed through to the participating organization, but will not count towards matching grants. 8. I agree to support the marketing efforts of the Annie B's Community Drive and will participate in these marketing efforts to the degree possible, including participation of a representative of our organization in the culminating event at Chico City Plaza on October 17. 9. The marketing activities of our organization will be consistent with the goals and efforts of the Annie B's Community Drive and will include the Annie B's logo in printed material, on-line information, or other media. 10. NVCF has permission to use the name of our organization in marketing and promotional material as a participant in the Annie B's Community Drive. 11. I understand that grant funds from NVCF will be distributed to each participating organization proportionate to the total amount raised by the Annie B's Community Drive. Grants will be given as a match up to the first $25,000 raised by any one participating organization. 12. I verify that these funds will not be used to promote activities that are primarily religious or political in nature. 13. I understand that all funds received by North Valley Community Foundation are subject to the variance power* of the NVCF board of directors. *The Board of Directors shall have the power to modify or eliminate any restriction, condition, limitation or trust imposed with respect to any funds or property the title to which has become vested in this corporation if, in the sole judgment of the Board of Directors, such restriction, condition, limitation or trust becomes unnecessary, incapable of fulfillment or inconsistent with the charitable needs of the community or area served. Deadline for application is August 1 to be included in Annie B's marketing materials.
Nine Steps to Fund Raising Success To ensure your fund raising success, be sure to: 1. Make a plan. Determine how much money you want to raise for DSRI. Our goal for 2009-2010 is to raise $15,000. Develop an action plan for your team detailing who is going to do what, and when. If you need help to make an individual plan, please do not hesitate to contact Ajen Busher 415.722.8778. 2. Determine your objectives. Agree within your team what you aim to achieve through your fundraising. Think beyond just raising money and question how you might spread the word and educate other people about DSRI’s mission and the work we do in Northern California. Please use the paragraph below whenever possible to describe your work as a DayStar Ranch Member. DayStar Ranch, Inc. supports host ranches in Northern California with the mission of empowering individuals with the knowledge and skills needed to live healthful lives with the use of horse activities and other horse associated services. 3. It’s not what you know, it’s who you know! Recruit your family, friends and coworkers to support your fundraising efforts. They can help spread the word through their own networks. 4. Work with your employer. Most companies have a specific budget for community support; therefore, don’t just ask your colleagues, ask your company too! 5. Work with your civic group or fraternal organization. Many of these organizations would be happy to support you financially in raising money for a community oriented program. 6. Go public! Send out a mass mailing (see the sample sponsor letter). 7. Always say “Thank You”. Don’t forget to thank all of your donors for their help and support. A great way to do this is to thank them with a letter telling of your fundraising success and how their contribution has made a difference. 8. How can DSRI help? We will be delighted to put the donor’s name on our website with their permission. In addition to this recognition, donors will be able to keep up with our fund raising activities and achievements on our website. Your thanks and our recognition of their contribution will keep them interested in DSRI. 9. Collecting Donations. Donations to Annie B’s Checks will be made out to “Annie B's” and the name of our organization and sent from the donor directly to: North Valley Community Foundation 3120 Cohasset Road, Suite 8 or goto website: http://nvcf.org/donate&list=f525:0 Chico, CA 95973 Donations to DayStar Ranch: Donations can be made online just by a few clicks at www.daystarranch.org; also cash and check donations can be collected and brought to our major fundraising events. All checks should be made payable to the DayStar Ranch, Inc. DayStar Ranch, Inc. PO Box 224 Red Bluff, CA 96080
Tele-fundraising Script “Hi, May I please speak with ___________________? Hi, this is ________________ calling. I wanted to talk to you about an organization I'm involved with at school; do you have a few minutes? “I'm a [board, volunteer, student, etc…] member of DayStar Ranch. DayStar Ranch, Inc. supports host ranches in Northern California with the mission of empowering individuals with the knowledge and skills needed to live healthful lives with the use of horse activities and other horse associated services. Some of the projects include • • • • • •
Curriculum Development Volunteer Services Scholarship Fund Special Fund Raising Events Providing Emergency Hay & Grain (to Host Ranches in Need) Professional and Administrative Services
• •
Veterinary Referral Services
• •
Ferrier Referral Services Emergency Foster Support Emergency Portable Fencing (to Host Ranches who need to repair existing fencing)
“This year, we'd like to add Emergency Fencing Repair and Emergency Hay/Grain Services as well as increase our Scholarship Fund to $5,000, and create a pool of matching funds for onsite job/intern opportunities to our portfolio of services. “I'm calling to ask if you'd like to become a supporter of the DayStar Ranch by making a $50 donation to our organization via the North Valley Community Foundation Annie B’s Fund Drive. “The North Valley Community Foundation has launched the largest community-wide grant program in the region- Annie B’s Community Drive- distributing $2 million in the past two years. “All nonprofit organizations and charitable causes in Butte, Glenn, Tehama and Colusa counties are eligible to participate in a two month fundraising drive. North Valley Community Foundation will give a percentage grant for monies raised. _________________________________________If this is not for Annie B Pledge Drive, say the following: Please choose to become a “Community Host Ranch Partner” with us for just $25/ month ($.67/day)! Our Partners will provide the consistent support needed to operate the ranch. Pledges are critical to help us provide training workshops for current and prospective equine specialists and program scholarships for community members. Feel free to send just $25 each month or a gift of $300 for the entire year. We will post our Community Host Ranch Partners’ names on our event splash board at future expo events, on our website, and in our yearly financial statements. We need at least 50 Community Host Ranch Partners per year to make our programs and services possible to our host ranch and the communities that they serve. _________________________________________
“Every penny counts! 100% of your donation goes toward the operational expenses of DayStar Ranch! All donations are tax-deductible up to the amount allowed by the IRS. Currently, no one on staff receives any salary or monetary compensation. If Yes: Great! Do you have a pen? You should make your check payable to: ________________. You can mail your check to: Donations to Annie B’s “Donations can be made online just by a few clicks at www.daystarranch.org; “If You are submitting a check, be sure to date your check no earlier than Aug 1, 2009 and no later than Sept. 30, 2009. This will increase our pool of matching funds! Checks will be made out to “Annie B's” and the name of our organization and sent from the donor directly to: North Valley Community Foundation 3120 Cohasset Road, Suite 8 Chico, CA 95973 Donations to DayStar Ranch: “Donations can be made online just by a few clicks at www.daystarranch.org; also cash and check donations can be collected and brought to our major fundraising events. All checks should be made payable to the DayStar Ranch, Inc. DayStar Ranch, Inc. PO Box 224 Red Bluff, CA 96080 ”In a week you will receive a letter acknowledging your donation from the North Valley Community Foundation on behalf of DayStar Ranch, Inc. Please retain this letter and the enclosed receipt for tax purposes. Thank you for your support and interest in DayStar Ranch. *Note: Be sure to call your contact again within five business days to see if they had a chance to make their contribution.
__________________________________ If Maybe/Unsure:
If they cannot afford the amount: “Would you be willing to donate $20 this month and $20 the following month?” If they cannot do what was suggested: “Would you be willing to make a smaller donation?” If they want to know more about DSRI, try to answer any questions they have and direct them to the DSRI website: www.daystarranch.org If No: “Thank you for your time. I enjoyed speaking with you about the programs and service of DayStar Ranch. Whenever you have time, please visit our website www.daystarranch.org and consider signing up to RSS feeds so that you can learn more about our organization.
DayStar Ranch PO Box 224 Red Bluff 96080 www.daystarranch.org Checks made to: DayStar Ranch, Inc
Annie B’s (Aug. 1- Sept 30) North Valley Community Foundation 3120 Cohasset Road, Suite B. Chico, Ca 95973 Checks made to: ‘Annie B’s & DayStar Ranch, Inc.”
Team Name
___________________________________________________________
Phone
___________________________________
Contact Name
___________________________________________________________
Email
___________________________________
Address
___________________________________________________________
Website
___________________________________
___________________________________________________________ Please check box to denote if funds are going to Annie B or DayStar Ranch. Direct Scholarship Funds to DayStar Ranch
Name (Please Print)
Mailing Address
Phone Number
Email Address
Amount Donated
Annie B or DayStar
AB DS
5 Sponsors!!!!
You are well on your way!
10 Sponsors!!!!
15 Sponsors!!!!
You’re doing it!
Keep going!
20 Sponsors!!!!
This is great!
25 Sponsors!!!!
Wow!!!
30 Sponsors!!!!
Congratulations! You got the momentum… keep going!
Be sure to give us a call to
give us an update on your success
Fund Raising Check List Set Goal I will raise $ __________ by this date________/ I will contact __________ people in order to reach my goal. For example, Ajen needs to raise $ 3,000 for her cause. She estimates the average contribution will be $50. If 50% of the people she contacts contribute, she will need to contact 120 people to meet her goal. Customize Your Documents Fill in your name, your DSRI position (if any). Create a message connecting yourself to DSRI. Manage Your Address Book Create an address book on word or Excel Keep track of those whom you have emailed and when it was done. Email Everyone Send an email to all family and friends, asking them to contribute. Email local businesses that might be interested in DSRI. If you are prospective participant in DSRI services, you may want to be specific and ask them to sponsor you. Send an email to your, cohorts, coworkers inviting them to contribute. As you receive donation, write thank you emails. Follow-up sent emails lacking a response with a phone call.
Document all Donations Enter your donations on your donor form. Tips for a Successful Email Campaign Make it personal; briefly explain why DayStar Ranch is so important to you. Your subject line should be simple and cause-related. Be sure to include the link to your fund raising page. (Depending on Fund Drive, use either Annie B’s or DayStar Ranch’s web address. Educate your donor on your cause and stress the benefits of contribution. Always ask contacts to forward your email to others. Keep donors updated on your progress by requesting that they sign up for RSS feed on the DSRI website
Fund Raising Calls Checklist Administrative Details Volunteer Name: ________________________________________________________________ Campaign or Initiative: Annie B’s OctoberFest Date(s) of call campaign: July 2009 Aug 2009 Sept 2009 Oct 2009 Calls Made Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ________________________________________________________________________________________
Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____
Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________
Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach
Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________
Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____
Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____
DSRI Servicing Host Ranches in Northern California
DayStar Ranch
Host Ranch
Host Ranch Host Ranch
Host Ranches Servicing Local Communities
Individual Family
DayStar Ranch
Cohorts Host Ranch
Host Ranch
Agencies
Coworkers Peers
What is fundraising? Some notes on fund raising:
•
By soliciting contributions from individuals and organizations we will reduce some of DayStar Ranch’s operation expenses in providing programs for its target populations.
•
DSRI fund raising activities allows each participating member to make a personal appeal for financial support as well as explain the ranch’s mission.
•
Therefore, each fund raising activity is a systematic program that 1. identifies donor sources 2. create opportunities to introduce or reintroduce the mission and goals of DSRI to the community 3. make special appeal for funding 4. make special appeals for partnerships and leadership that can assist in indirectly reducing the cost of operating expenses 5. create additional lines of communication of the financial and operational progress of DSRI
Why would anyone want to give DSRI? •
•
• •
Some individuals shy away from participating fund raising because they believe that they are asking for funds in which they can not provide any physical product in return, while others see how the many ways in which a community benefits from an individual who is receiving therapeutic services or experiential training from a service program. As a fundraiser it is important for you to convey the dynamic operations of DSRI: o Feeding and care of horses o Maintenance of host sites o Providing financial aid for those participants who desire to participate in a program but can not afford the cost For participants who are engaging in scholarship sponsorships, it is important that you express how you are looking forward to benefiting from the program o Administrative and operational cost Because the world is filled with those who do want to support a good cause, it is important for you to keep in mind that a donation will help the horses and the participants of the program In addition, keep in mind that donations benefit the donor as well 1. DSRI is a 501(c) (3) charitable organization, therefore, donations made to DSRI are tax deductible (many individuals and business like to benefit from these tax advantages) 2. Many donors (business, causes and influential families) seek out charitable organizations to improve their public image, recognition and marketability 3. Because DSRI holds its core beliefs in community economic development, donations to DSRI will serve the advancement and sustainability of the communities served 4. Individuals who would be interested in participating in DSRI programs however, due to commitments, they are unable to do so also make great financial donors
What are the most successful fundraising sources? For DSRI to be successful in its fund raising efforts, we need to be committed and patient with this process. This process will require us to contact prospective donors several times before making a donation. Included in this packet is a schedule of fundraising activities that will assist each participant in satisfying the requirement of constant communication. Below • • • • • • • • • • • • • •
is a list of possible fund sources: Family members, friends, neighbors, employers, church leaders, etc. Current and/or past employers Current and/or past employers of parents, grandparents, and close relatives Current and/or past employers of you local religious leaders (Pastor, Bishop, etc.) Customers/clients/associates of you parents’ work Fellow members of social organizations (Scouting, 4H Clubs, Avon, church, etc. Local civic organizations (Rotary Club, Lion’s Club, Elk’s Lodge, American Legion, etc.) Specialized scholarships (see your University’s Financial Aid office) Commercial Non-Profit organizations (Credit Unions, Hospitals, etc.- Inquire at you local Chamber of Commerce/United Way for a list of Non-Profit Organizations in your area) Friends of immediate and extended family Local businesses Neighbors Relatives
Are there any other fund raising opportunities? Yes. It is understandable that some participants in our fund raising event are uncomfortable in asking for donations directly; and likewise, in fact, there are many people who can not contribute financial support but are willing to offer their, time, talent, skills, and resource as a kind donation . Below we have listed other fund raising opportunities that DSRI is committed to being into fruition: •
Annie B’s Community Fund Drive
•
Community yard sale (the proceeds from the purchase tables or stations purchased to showcase items go directly to DSRI) BBQ (local business provide food to be cooked and the proceeds from items sold go directly to DSRI) Benefit concerts Auctions and raffles
• • •
More on fund raising sources. Because it is hard to predict how much a donor will provide financially or creatively, it is important to communicate the needs of DSRI with all the individuals and organizations listed on the donor sheet. Keep in mind that people give to people and not causes; therefore it is important to remain in communication with your contacts: consider doing follow-up calls, checking-in calls (find out what their needs are), and common ground calls (for the purpose of deepening the relationship). Remember: people give to people and not causes
Donor Prospect List Make a list of everyone you want to ask for a donation and how you will approach each. Accountant Bank Clients/Customers Clubs and Organizations College Alumni College Friends Community Businesses Day Care Doctors Horse Groomer/Ferrier Dry Cleaner Family Fraternity/Sorority Friends Friends of Friends Health Clubs Hometown/High School Acquaintances Insurance Agent Lawyer Neighbors Office Offices of Family Members & Friends Place of Worship Realtor Restaurants You Patronize Service Organizations Travel Agent Vendors Other
Phone Call
Letter Party
Email Party
BBQ
Sponsorship Auction Scholarship (and other)
Annie B's Community Drive Rules 1. I understand that North Valley Community Foundation (NVCF) will accept donations on behalf of our organization starting August 1 and 100% of these donations will be distributed to our organization within 30 days of the close of the drive on September 30. As with all funds, NVCF will keep 2% of gross revenues for administrative expenses, to be paid exclusively from matching grant funds. No NVCF fees will be deducted from designated donations. 2. Checks will be made out to “Annie B's” and the name of our organization and sent from the donor directly to: North Valley Community Foundation 3120 Cohasset Road, Suite 8 Chico, CA 95973 3. I understand that receipts will be issued only by North Valley Community Foundation. NVCF will send a receipt with an acknowledgment letter to each donor. You will be provided with the donor's name and address and are encouraged to also send a thank you. The amount of each donation will be provided once the drive is concluded. 4. I understand that funds directed to this effort are to be contributions from donations only. o No funds allowed from special events or fundraisers. o No goods or services will be provided in exchange for donations. o No fees for membership, drawings, dinners, or other activities are allowed. o No funds in fulfillment of prior pledges. 5. Donations of cash are discouraged and will be accepted only with prior arrangements. Call NVCF for details. 6. Donations of stock (securities) can be accepted. Call NVCF for details. 7. Donations received before the drive begins or after the deadline closes will be passed through to the participating organization, but will not count towards matching grants. 8. I agree to support the marketing efforts of the Annie B's Community Drive and will participate in these marketing efforts to the degree possible, including participation of a representative of our organization in the culminating event at Chico City Plaza on October 17. 9. The marketing activities of our organization will be consistent with the goals and efforts of the Annie B's Community Drive and will include the Annie B's logo in printed material, on-line information, or other media. 10. NVCF has permission to use the name of our organization in marketing and promotional material as a participant in the Annie B's Community Drive. 11. I understand that grant funds from NVCF will be distributed to each participating organization proportionate to the total amount raised by the Annie B's Community Drive. Grants will be given as a match up to the first $25,000 raised by any one participating organization. 12. I verify that these funds will not be used to promote activities that are primarily religious or political in nature. 13. I understand that all funds received by North Valley Community Foundation are subject to the variance power* of the NVCF board of directors. *The Board of Directors shall have the power to modify or eliminate any restriction, condition, limitation or trust imposed with respect to any funds or property the title to which has become vested in this corporation if, in the sole judgment of the Board of Directors, such restriction, condition, limitation or trust becomes unnecessary, incapable of fulfillment or inconsistent with the charitable needs of the community or area served. Deadline for application is August 1 to be included in Annie B's marketing materials.
Nine Steps to Fund Raising Success To ensure your fund raising success, be sure to: 1. Make a plan. Determine how much money you want to raise for DSRI. Our goal for 2009-2010 is to raise $15,000. Develop an action plan for your team detailing who is going to do what, and when. If you need help to make an individual plan, please do not hesitate to contact Ajen Busher 415.722.8778. 2. Determine your objectives. Agree within your team what you aim to achieve through your fundraising. Think beyond just raising money and question how you might spread the word and educate other people about DSRI’s mission and the work we do in Northern California. Please use the paragraph below whenever possible to describe your work as a DayStar Ranch Member. DayStar Ranch, Inc. supports host ranches in Northern California with the mission of empowering individuals with the knowledge and skills needed to live healthful lives with the use of horse activities and other horse associated services. 3. It’s not what you know, it’s who you know! Recruit your family, friends and coworkers to support your fundraising efforts. They can help spread the word through their own networks. 4. Work with your employer. Most companies have a specific budget for community support; therefore, don’t just ask your colleagues, ask your company too! 5. Work with your civic group or fraternal organization. Many of these organizations would be happy to support you financially in raising money for a community oriented program. 6. Go public! Send out a mass mailing (see the sample sponsor letter). 7. Always say “Thank You”. Don’t forget to thank all of your donors for their help and support. A great way to do this is to thank them with a letter telling of your fundraising success and how their contribution has made a difference. 8. How can DSRI help? We will be delighted to put the donor’s name on our website with their permission. In addition to this recognition, donors will be able to keep up with our fund raising activities and achievements on our website. Your thanks and our recognition of their contribution will keep them interested in DSRI. 9. Collecting Donations. Donations to Annie B’s Checks will be made out to “Annie B's” and the name of our organization and sent from the donor directly to: North Valley Community Foundation 3120 Cohasset Road, Suite 8 or goto website: http://nvcf.org/donate&list=f525:0 Chico, CA 95973 Donations to DayStar Ranch: Donations can be made online just by a few clicks at www.daystarranch.org; also cash and check donations can be collected and brought to our major fundraising events. All checks should be made payable to the DayStar Ranch, Inc. DayStar Ranch, Inc. PO Box 224 Red Bluff, CA 96080
Tele-fundraising Script “Hi, May I please speak with ___________________? Hi, this is ________________ calling. I wanted to talk to you about an organization I'm involved with at school; do you have a few minutes? “I'm a [board, volunteer, student, etc…] member of DayStar Ranch. DayStar Ranch, Inc. supports host ranches in Northern California with the mission of empowering individuals with the knowledge and skills needed to live healthful lives with the use of horse activities and other horse associated services. Some of the projects include • • • • • •
Curriculum Development Volunteer Services Scholarship Fund Special Fund Raising Events Providing Emergency Hay & Grain (to Host Ranches in Need) Professional and Administrative Services
• •
Veterinary Referral Services
• •
Ferrier Referral Services Emergency Foster Support Emergency Portable Fencing (to Host Ranches who need to repair existing fencing)
“This year, we'd like to add Emergency Fencing Repair and Emergency Hay/Grain Services as well as increase our Scholarship Fund to $5,000, and create a pool of matching funds for onsite job/intern opportunities to our portfolio of services. “I'm calling to ask if you'd like to become a supporter of the DayStar Ranch by making a $50 donation to our organization via the North Valley Community Foundation Annie B’s Fund Drive. “The North Valley Community Foundation has launched the largest community-wide grant program in the region- Annie B’s Community Drive- distributing $2 million in the past two years. “All nonprofit organizations and charitable causes in Butte, Glenn, Tehama and Colusa counties are eligible to participate in a two month fundraising drive. North Valley Community Foundation will give a percentage grant for monies raised. _________________________________________If this is not for Annie B Pledge Drive, say the following: Please choose to become a “Community Host Ranch Partner” with us for just $25/ month ($.67/day)! Our Partners will provide the consistent support needed to operate the ranch. Pledges are critical to help us provide training workshops for current and prospective equine specialists and program scholarships for community members. Feel free to send just $25 each month or a gift of $300 for the entire year. We will post our Community Host Ranch Partners’ names on our event splash board at future expo events, on our website, and in our yearly financial statements. We need at least 50 Community Host Ranch Partners per year to make our programs and services possible to our host ranch and the communities that they serve. _________________________________________
“Every penny counts! 100% of your donation goes toward the operational expenses of DayStar Ranch! All donations are tax-deductible up to the amount allowed by the IRS. Currently, no one on staff receives any salary or monetary compensation. If Yes: Great! Do you have a pen? You should make your check payable to: ________________. You can mail your check to: Donations to Annie B’s “Donations can be made online just by a few clicks at www.daystarranch.org; “If You are submitting a check, be sure to date your check no earlier than Aug 1, 2009 and no later than Sept. 30, 2009. This will increase our pool of matching funds! Checks will be made out to “Annie B's” and the name of our organization and sent from the donor directly to: North Valley Community Foundation 3120 Cohasset Road, Suite 8 Chico, CA 95973 Donations to DayStar Ranch: “Donations can be made online just by a few clicks at www.daystarranch.org; also cash and check donations can be collected and brought to our major fundraising events. All checks should be made payable to the DayStar Ranch, Inc. DayStar Ranch, Inc. PO Box 224 Red Bluff, CA 96080 ”In a week you will receive a letter acknowledging your donation from the North Valley Community Foundation on behalf of DayStar Ranch, Inc. Please retain this letter and the enclosed receipt for tax purposes. Thank you for your support and interest in DayStar Ranch. *Note: Be sure to call your contact again within five business days to see if they had a chance to make their contribution.
__________________________________ If Maybe/Unsure:
If they cannot afford the amount: “Would you be willing to donate $20 this month and $20 the following month?” If they cannot do what was suggested: “Would you be willing to make a smaller donation?” If they want to know more about DSRI, try to answer any questions they have and direct them to the DSRI website: www.daystarranch.org If No: “Thank you for your time. I enjoyed speaking with you about the programs and service of DayStar Ranch. Whenever you have time, please visit our website www.daystarranch.org and consider signing up to RSS feeds so that you can learn more about our organization.
DayStar Ranch PO Box 224 Red Bluff 96080 www.daystarranch.org Checks made to: DayStar Ranch, Inc
Annie B’s (Aug. 1- Sept 30) North Valley Community Foundation 3120 Cohasset Road, Suite B. Chico, Ca 95973 Checks made to: ‘Annie B’s & DayStar Ranch, Inc.”
Team Name
___________________________________________________________
Phone
___________________________________
Contact Name
___________________________________________________________
___________________________________
Address
___________________________________________________________
Website
___________________________________
___________________________________________________________ Please check box to denote if funds are going to Annie B or DayStar Ranch. Direct Scholarship Funds to DayStar Ranch
Name (Please Print)
Mailing Address
Phone Number
Email Address
Amount Donated
Annie B or DayStar
AB DS
5 Sponsors!!!!
You are well on your way!
10 Sponsors!!!!
15 Sponsors!!!!
You’re doing it!
Keep going!
20 Sponsors!!!!
This is great!
25 Sponsors!!!!
Wow!!!
30 Sponsors!!!!
Congratulations! You got the momentum… keep going!
Be sure to give us a call to
give us an update on your success
Fund Raising Check List Set Goal I will raise $ __________ by this date________/ I will contact __________ people in order to reach my goal. For example, Ajen needs to raise $ 3,000 for her cause. She estimates the average contribution will be $50. If 50% of the people she contacts contribute, she will need to contact 120 people to meet her goal. Customize Your Documents Fill in your name, your DSRI position (if any). Create a message connecting yourself to DSRI. Manage Your Address Book Create an address book on word or Excel Keep track of those whom you have emailed and when it was done. Email Everyone Send an email to all family and friends, asking them to contribute. Email local businesses that might be interested in DSRI. If you are prospective participant in DSRI services, you may want to be specific and ask them to sponsor you. Send an email to your, cohorts, coworkers inviting them to contribute. As you receive donation, write thank you emails. Follow-up sent emails lacking a response with a phone call.
Document all Donations Enter your donations on your donor form. Tips for a Successful Email Campaign Make it personal; briefly explain why DayStar Ranch is so important to you. Your subject line should be simple and cause-related. Be sure to include the link to your fund raising page. (Depending on Fund Drive, use either Annie B’s or DayStar Ranch’s web address. Educate your donor on your cause and stress the benefits of contribution. Always ask contacts to forward your email to others. Keep donors updated on your progress by requesting that they sign up for RSS feed on the DSRI website
Fund Raising Calls Checklist Administrative Details Volunteer Name: ________________________________________________________________ Campaign or Initiative: Annie B’s OctoberFest Date(s) of call campaign: July 2009 Aug 2009 Sept 2009 Oct 2009 Calls Made Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ________________________________________________________________________________________
Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____
Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________
Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach
Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________
Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____
Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ____ Contact Name: _____________________________________________________________________ Phone: __________________ Email: _____________________________________________________ Reason for Call: Event Sponsor Donation Other: ____________ Date of Call: ________________________________ Outcome: Contacted Message Unable to Reach Call-Back Date: _____________________________ Outcome: Contacted Message Unable To Reach Donation: $ _____________________ In-Kind Item/Service: ______________________________ Notes (include contact’s address below) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ _____
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