Functional Chart.docx

PROVINCIAL INFORMATION AND COMMUNITY AFFAIRS DEPARTMENT Formulates measures and provides technical assistance and support in providing the information and research data required for the effective delivery of various programs and projects of the Provincial Governor. Develops plans, strategies and communication media to promote the programs and projects to the public, how they can avail these and encourages them to support the latter.

ADMINISTRATIVE DIVISION Provides support, record and control services relating to personnel, staff development, management of supplies and equipments. Prepares, facilitates and monitors grants, staff benefits/welfare from GSIS, PhilHealth and Pag-ibig, leaves, travel orders, agency remittances advice (ARA), disbursement vouchers, annual budget and procurement plan. Prepares, receives and controls official letters and communications.

MEDIA AND RESEARCH DIVISION EVENTS DIVISION Regularly prepares the program for the Monday flag raising ceremony of the Provincial Government employees. Coordinates and assists different agencies regarding their needs during special programs or events such as programs, plaques, certificates etc. Provides manpower support to other offices in the conduct and implementation of their programs, activities and special events.

Closely coordinates with various media outlets for support in the promotion of the provincial government programs and projects. Writes articles, press and photo releases to be sent for publishing in different national and local newspapers. Collects data and writes articles to be uploaded in the official PICAD Facebook page and to be forwarded to the PGC website administrator for uploading. Documents important and special events through photo and video coverage. Maintains a library containing selected reading materials about the province.

INFORMATION TECHNOLOGY (IT) DIVISION

Updates bulletin boards, directories of press and photo releases, directories of all cities and municipalities, and various agencies for future reference.

Assists program implementing offices in the promotion of their programs through various forms of audio, visual or audio-visual medium.

Regularly scans newspapers, clips everything about Cavite, keeps it in the library for reference and encodes it a database.

Lay-outs and prepares tarpaulins that help in the promotion of the provincial government’s plans and programs. Develops new skills related to modern information technologies among the staff through professional trainings and seminars.