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Greater Minnesota Credit Union Community Room Agreement 17035 Yale Court NW, Elk River, MN (Please fax pages 1 and 2 to 763.441.5997) Greater Minnesota Credit Union (GMCU) will donate the use of its community room to organizations that would like to reserve the space. The space is available on a first come, first serve basis. To reserve the community room, the following agreement must be read and signed by at least one member of the group. ► The room must be reserved at least five (5) business days in advance. ► GMCU provides the use of the community room and bathrooms. Please do not let members of your organization wander outside of these areas as alarms are set in other areas of the building that may be set off. ► You may use the coffee machine and sink. You may also use the projector and dvd/vhs player. It would be preferable if someone from your organization could receive a 5-minute training on the use of the room controls during lobby hours prior to your meeting. GMCU does not have a stove or oven. Those utilizing the space are responsible for bringing any supplies that you will need including: dishes / tableware, silverware, coffee, cups, and filters. The use of the credit union is limited to the this space and does not include any GMCU supplies or utensils. ► The Community Room does have Internet Access. ► No alcohol or fire (includes candles) allowed. ► GMCU offers the use of its tables and chairs. The community room can accommodate a maximum of 49 people; however, only 20 chairs are available. ► Your organization is responsible for cleanup of the room and must return the room to its original condition. ► Any organization or group utilizing the space made available per the Agreement hereby assumes and will indemnify and hold harmless GMCU with respect to any loss or damages arising out of the use of the space and assumes all risk and liability for loss, damage or injury to person or property ► ALL EXTERNAL ADVERTISING OF YOUR EVENT MUST BE REVIEWED BY GREATER MINNESOTA CREDIT UNION PRIOR TO PUBLISHING OR AIRING. FAILURE TO DO SO CAN LEAD TO THE CANCELLATION OF YOUR RESERVATION. ► If you fail to cancel your reservation and no one shows up for your meeting, GMCU may limit your ability to utilize the Community Room. By signing below, I/we agree to the terms and conditions of the Community Room Reservations Agreement, and to any amendment the Credit Union makes from time to time which is incorporated herein. I/we take complete responsibility for any breaches of this document. I/ we acknowledge we have access to a copy of this agreement, if we so request one. Permission to use this space resides solely at the discretion of Greater Minnesota Credit Union. Organization Name Signature of Responsible Party

Date

Print Name and Phone Number

Signature of Responsible Party

Date

Print Name and Phone Number

FOR GMCU OFFICE USE ONLY

GMCU Staff Signature Date Security FOB Number Assigned 1 2 3 Security FOB given to organization representative Y Organization Name, Event Date and Time Entered on Community Room Shared Calendar Y N -1-

N

Greater Minnesota Credit Union Community Room Reservation Agreement

Name of Organization_________________________________________________________________________________ Organization Address_________________________________________________________________________________ City_____________________________________________State________________Zip___________________________ Responsible Party Name______________________________________________________________________________ Telephone Number_________________________________E-mail Address_____________________________________ Day of Event______________________________________Date of Event______________________________________ Time of Event_______________________________________________________________________________________ Type of Event_______________________________________________________________________________________ Number of expected attendees_______________ Room Configuration (please circle one)

Unless the meeting takes place during normal lobby business hours listed below, a representative of your organization will need to arrange a time to pick up the Security FOB for the external front door and the community room door prior to your event. Monday –Thursday Friday Saturday

Lobby Lobby Lobby

8:30 am – 5:30 pm 8:30 am – 6:00 pm 8:30 am – 12:00 pm

Should the Security FOB be lost or damaged during the time you are responsible for it, a $50 replacement charge will be assessed against the person signing this agreement.

Upon completion of your meeting, please leave the Security FOB on the podium and exit the building the same way you entered.

Community Room Access Directions

1) Place GMCU Security FOB in front of main door sensor.

2) Sensor opens right side door.

3) Place GMCU Security FOB in front of community room door sensor.