Draft Report

Report of the Workshop of Advisers on External Relations and Field Study for RA II/V Jeju and Seoul, 28 April – 2 May 2008

ORGANIZATION OF THE WORKSHOP 1. The WMO Workshop of Advisers on External Relations for RA II (Asia) and V (South-West Pacific) was held in Jeju, Republic of Korea, from 28 to 30 April 2008, with the attendance of 29 participants from 25 Members of WMO; among them, 21 from 20 Members of RA II and 5 from 5 Members of RA V. The list of participants is given in Appendix I. Following the closure of the Workshop, visits were made on 1-2 May 2008 to several Korea Meteorological Administration offices in Jeju and Seoul for a field study. 2. The Workshop was opened at 09h30 on 28 April 2008 in Seogwipo KAL Hotel, Jeju Island, with welcoming addresses by Mr Seong-Kyu Yoon, Deputy Administrator of the Korea Meteorological Administration; Ms M Jabbari, Islamic Republic of Iran (on behalf of the participants); and Dr T Toya, Director of Regional Office for Asia and SouthWest Pacific (on behalf of the WMO Secretary-General). 3. The Programme of the Workshop is given in Appendix II. Sessions 1-4 were respectively chaired by Dr Jae-Cheol Nam (Republic of Korea)/Mr A Viseu (MacaoChina), Mr T-S Kang (Malaysia), Ms M Jabbari (Islamic Republic of Iran), and Mr N Hasegawa (Japan). Dr V K Tsui (Australia) was the Rapporteur of the Workshop serving also as Chair during the concluding discussions on 30 April 2008. 4. The Workshop was held as a follow-up activity to the recommendation of WMO Congress-XV (Geneva, May 2007) which stated that a global network of advisers or focal points on international cooperation and external relations be developed and maintained, as well as that of the Second Symposium of Strengthening Cooperation among NMHSs and WMO, Beijing, 3-6 September 2007. This Workshop was the second WMO regional workshop for advisers on external relations (after the one held for RA I in Pretoria, 13-15 March 2008).

WORKSHOP SESSION 1: STRATEGY AND POLICY ON EXTERNAL RELATIONS 5. The meeting was briefed on the WMO strategy on external relations, and noted the external relations and international cooperation policies and activities being carried out in Japan, China, Republic of Korea, Malaysia, Hong Kong-China, India, Philippines, Bangladesh, Bahrain, Fiji, Kazakhstan and Mongolia. The meeting held extensive discussions on the development of the policy and strategy on international cooperation and external relations, and noted the following: - As a matter of policy, international cooperation is a fundamental element of meteorology; - Policy by NMHSs to share data and products, to build capacity, to strengthen partnerships, to contribute to socio-economic benefits, to sustain operational plans, to meet international goals (eg MDGs), and to exchange ideas through international cooperation; - Strong recognition of the multiplying effect of international cooperation in bringing benefits to the meteorological community and the global community in

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general; - Recognition that international cooperation by WMO applies to both the WMO Secretariat and the totality of all WMO Members; − Strategy arises out of a need to balance between “risk” and “cooperation”.

SESSION II: CAPACITY BUILDING 6. The meeting was informed of the capacity building activities carried out by WMO, Australia, Republic of Korea, and Islamic Republic of Iran, illustrated by many examples. The Workshop noted that UNDP defined “capacity building” as the creation of an enabling environment with appropriate policy and legal frameworks, institutional development, including community participation (of women in particular), human resources development and strengthening of managerial systems, adding that, UNDP recognizes that capacity building is a long-term, continuing process, in which all stakeholders participate (ministries, local authorities, non-governmental organizations and water user groups, professional associations, academics and others). 7. The meeting noted that existing capacity building activities in RA II/V covered the following areas: Human resources development, specialised training and fellowships; Provision of equipment, such as radar, satellite/LRIT, integrated forecast workstation, automatic weather stations, surface and upper-air observing equipment, EMWIN/RANET communications, sea-level gauges; Provision of software, eg Tropical Cyclone Module, SCOPIC, Computer Message Switching System software, CDMS; Provision of services, eg consultancies and feasibility studies, needs analysis/assessments, staff secondment, Registered User Internet Services. 8. The meeting was briefed on the role and activities of the recently established Resource Mobilization Office of the WMO and noted in particular the intent of WMO to explore new areas of financing such as partherships with the private sector, private foundations and strategic bi-lateral arrangements for end-to-end systems development projects. The meeting also discussed the potential financing mechanism existing at national levels through engagement processes of their respective national governments with various international organizations such as World Bank, UN Development Assistance processes, and other such modalities, and the need for International Advisers to be familiar with these processes and the national focal points for these organizations in their countries.

SESSION III: ROLE OF ADVISER ON EXTERNAL RELATIONS TO PR 9. Very useful discussions were made on the role of adviser on external relations to the Permanent Representatives with WMO. Briefings were provided by WMO, Australia, Russian Federation, Macao-China, Thailand, Myanmar, Nepal, Pakistan, Sri Lanka, Tajikistan, Uzbekistan and Viet Nam. The meeting noted the following distribution of external relations advisers and offices across the six WMO Regions, and encouraged more WMO Members to upgrade their involvements in external relations in view of the enormous benefits of international cooperation in meteorology:

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Region

I II III IV V VI

Members

52 34 12 21 19 50

INTAD

31 23 7 8 7 36

% INTAD Members Offices with INTAD 60 12 68 10 58 3 38 3 37 2 72 26

% Members with International Offices 23 29 25 14 11 52

10. A summary of the responsibilities of International Advisers is at Appendix III. The meeting agreed that in order to maximize benefits from international cooperation, there was an urgent need to organize the grouping of international advisers on a regional basis.

SESSION IV: REGIONAL MATTERS 11. The meeting noted that the status of development differs significantly from country to country within regions and also between regions. Hence each Region has its own characteristics in terms of requirements for international cooperation. RA II is a region of strong contrast in terms of climate, geophysical and cultural characteristics, and technological and economic developments. On one hand, there are technologically very advanced nations, some of which are also satellite system operators. On the other hand, there are 9 Least Developed Countries (LDCs) in Asia. In RA V, the South-West Pacific has 4 LDCs, with 2 other LDCs which may join WMO later. Capacity building (as defined by UNDP) remains the most important objective for technical cooperation for these countries. 12.

Some of the urgent areas for regional cooperation included: - needs analysis/assessments; formulation of national/regional development plans, consistent with the RA II/V Strategic and Action Plans; WMO Regional and Sub-Regional Offices should be more proactive in assisting with the development of these plans and assessments; technical cooperation to bring LDC NMHSs to reach at least the minimum international standard; disaster reduction and mitigation; sharing of information related to the adaptation to climate change (eg early warning sytem, modelling); sharing of experience in the use of cost recovery mechanisms and legislative arrangements.

CONCLUDING DISCUSSIONS 13. The Rapporteur, Dr Venantius Tsui (Australia), chaired the wrap-up meeting at 2 PM on 30 April 2008. He introduced the Provisional Agenda for moving forward with the INTAD Networks for RA II (INTAD2) and RA V (INTAD5), an Issues Paper written on the basis of the discussions held during the Workshop, and a draft preliminary Report which will be completed by the WMO Secretariat after the meeting. 14.

Noting the recommendation of Congress-XV that “a global network of

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advisers or focal points on international cooperation and external relations be developed and maintained”, the meeting decided to elect a Chair and a Vice-Chair for each of INTAD2 and INTAD5 for the next four years, so that the momentum of coordination work in international cooperation could continue: -

Chair of INTAD2: Vice-Chair of INTAD2:

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Chair of INTAD5: Vice-Chair of INTAD5:

Following the practice of INTAD6, the meeting agreed that the Vice-Chair will automatically succeed the Chair when the Chair steps down. When called upon, the Chair of INTAD will serve as an adviser to the RA president on matters related to international cooperation affecting the Region. The meeting noted the following Terms of Reference drawn up at the 2007 Beijing Symposium: − Foster close international cooperation and consultation through online networking − Share information on international cooperation to avoid the duplication of efforts, on success stories and on lessons learned − Deveop regional websites on international cooperation − Establish a director of experts − Organize coordination meetings and technical conferences as required. The meeting requested the WMO Regional Office for Asia and the SW Pacific to provide support to the activities of INTAD2 and INTAD5. 15. The meeting concurred that the “global network” could take on the following forms: - A “global” webpage under the WMO website, containing, inter alia, a directory of international advisers and their expertise, and an index page of Members’ Web Logs (Blogs) on international cooperation; - In each of Regions II and V, a Regional Group Address for emails will be established; - Regions II and V will each establish a regional Blog network, with each Member encouraged to maintain a Blog, on which information on international cooperation will be displayed, such as a news bulletin (including photos and video clips), progress of technical cooperation projects, templates, best practices, and fact sheets; - The WMO Secretariat will investigate the viability of hosting the regional Email and Blog networks using the server in Geneva. 16. The meeting considered the necessity of establishing specific task groups in RA II/V for the next four years, and decided to appoint the following task leaders: - Format of Directory of International Advisers: - Template for needs analysis/assessments: - Template for national development plans: - List of useful internet links to facilitate the acquisition of meteorological data and products for use by LDCs: - Fact sheet on how to develop a NWP capability: 17. The meeting noted that a number of capacity building areas given in the UNDP definition had not yet been implemented in the Regions. Furthermore, there were many other policy/strategy, regional cooperation, and role of INTAD matters that needed to be looked into. Participants agreed to further discuss these issues through the online Internet email/Blog networks, including:

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− −

Development of new capacity building activities in the areas of policy development, legal framework, governance, and participation of women and indigenous communities; Issues highlighted in paragraph 12; Issues given in Appendix IV.

18. The meeting requested the WMO Secretariat to send copies of this Report to the presidents of RA II and RA V for their information, and to the forthcoming Session of RA II as an Information Paper.

CLOSURE OF THE WORKSHOP 19. Mr Caifang Wang, WMO Senior Adviser on External Relations, thanked the Korea Meteorological Administration for their kind sponsorship and very warm hospitality, other co-sponsors (Japan, China and Australia) for their contributions, and participants for the excellent outcomes, and closed the Workshop on 30 April 2008. ……………..

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APPENDI X I Workshop of Advisers on External Relations and Field Study for RA II/V (28 April-2 May 2008, Republic of Korea) List of Participants Country RA II Bangladesh

Name

Title

E-mail address

China

Mr Jun YU

Hong Kong, China India

Mr Sai-choi TAI Mr Ram Prasad LAL Ms Mina JABBARI

Deputy Secretary, Ministry of Defence Chief Meteorological Operation Program Officer, International Cooperation Department Scientific Officer Meteorologist GR-I (International Division) Director, International Affairs

[email protected]

Bahrain

Mr JASHIM UDDIN AHMED Mr Habib AL-AALI

Head, Office of International Affairs JMA Deputy Head, International Cooperation Department Deputy Director Director, International Cooperation Division

[email protected]

Iran, Islamic Republic

[email protected] [email protected]

[email protected] [email protected] [email protected] [email protected]

Japan

Mr Naoyuki HASEGAWA

Kazakhstan

Ms Galina GRIGORYEVA

Macao, China Mongolia

Mr Antonio VISEU Dr ERDENEBAT Eldev-Ochir

Myanmar

Mr. Maung Maung SOE

Asistant Director

[email protected]

Nepal

Mr Jagat Kumar BHUSAL Mr Ata HUSSAIN

Senior Divisional Hydrologist Deputy Director

[email protected] [email protected] [email protected] [email protected] [email protected]

Pakistan Republic of Korea

Dr Jae-Cheol NAM Director, International Cooperation Division Mr Se-Won KIM,

Russian Federation

Mr Alexander NURULLAEV

Sri Lanka

Mr Gunavi Samarasinghe Ms Nailya MUSTAEVA

Tajikistan

[email protected]

[email protected] [email protected]

Deputy Director, International Cooperation Division, Foreign Cooperation Management, Department Deputy Director of Roshydromet Director

[email protected]

Senior Specialist of Foreign Affairs Department

[email protected] [email protected]

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[email protected] [email protected]

[email protected]

Country Thailand

Name Ms Chongkolnee YUSABYE

Uzbekistan Viet Nam

Ms Malika NAZAROVA Dr Van Duc BUI

RA V Australia

Dr Venantius TSUI

Fiji Indonesia Malaysia

Philippines

WMO Secretariat

Local Secretariat

Title Director of Meteorological Development Bureau Chief, International Department Director-General, NHMS

E-mail address [email protected] [email protected] [email protected] [email protected]

Superintendent, International Affairs Mr Alipate Principal Scientific WAQAICELUA Officer Mr Jaumil Achyar Head, Cooperation SITUMEANG and Public Relations Division Mr Thean Shong Senior Director of KANG Technical Development Programme Dr. Carina G. LAO, Assistant Weather Services Chief, PAGASA

[email protected]

Dr Tokiyoshi TOYA

Director, Regional Office for Asia and the SouthWest Pacific, DRA

[email protected]

Dr Mary POWER

Director, Resource Mobilization Office, DRA

[email protected]

Mr Caifang WANG

Senior External Relations Officer, CER

[email protected]

Dr Jae-Cheol NAM

Director, International Cooperation Division

[email protected]

Mr Se-Won KIM

Deputy Director, International Cooperation Division

[email protected]

Mr Ki-Han YOON

International Cooperation Division

[email protected]

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[email protected] [email protected] [email protected]

[email protected]

Appendix II Workshop of Advisers on External Relations and Field Study for RA II/V (Asia and South-West Pacific) (Jeju and Seoul, Republic of Korea, 28 April-2 May 2008)

Programme

Monday, 28 April 0900-0930

Registration

0930-1000

Opening Ceremony Mr Seong-Kyu Yoon, Deputy Administrator, Meteorological Administration (KMA) Representative of Participants (Ms M. Jabbari, Iran) Dr T. Toya, Representative of WMO

Korea

1000-1030

Coffee Break (Group Photo)

1030-1200

Session I: Strategy and Policy of External Relations Chair: Dr Jae-Cheol Nam (Republic of Korea)

1030-1100

WMO Strategy of External Relations (Mr C. Wang, WMO)

1100-1130

Policy and Practice of Japan's International Cooperation for NMHSs (Mr N. Hasegawa, Japan)

1130-1200

CMA’s External Relations (Mr J. Yu, China)

1200-1400

Lunch Break

1400-1730

Session I: Continued Chair: Mr A. VIseu (Macao, China)

1400-1430

KMA Strategy and Policy of External Relations (Dr J-C Nam, Republic of Korea)

1430-1500

International Cooperation of Malaysia Meteorological Service (Mr T-S Kang, Malaysia)

1500-1530

International Cooperation in Meteorology (Mr S-C Tai, Hong Kong, China)

1530-1600

Coffee Break 8 - -

1600-16.30 1630-1650

International Cooperation in Meteorology (Mr R.P. Lal, India) External Relations of the Philippine Meteorological Service (Dr C.G. Lao, Philippines)

1650-1800

Case Studies: Presentations by other Participants (Bangladesh, Bahrain, Fiji, Kazakhstan, Mongolia)

1830-2030

Welcome Reception hosted by KMA Administrator

Tuesday, 29 April 0830-1200

Session II: Capacity Building Chair: Mr T-S Kang (Malaysia)

0830-9000

WMO Capacity Development Activities (Dr T. Toya, WMO)

0900-0930

Capacity Building for Developing Countries (Dr V. Tsui, Australia)

0930-1000

International Cooperation Activities of KMA (Dr J-C Nam and Mr S-W Kim, Republic of Korea)

1000-1030

Coffee Break

1030-1100

Capacity Building of Iran (Ms M. Jabbari, Iran)

1100-1130

Financial Opportunities at National & Regional levels (Dr M. Power, WMO)

1200-1400

Lunch Break

1400- 1800

Session III: Role of Advisor on External Relations to PR Chair: Ms M. Jabbari (Iran)

1400-1430

Advisers on External Relations to PRs (Mr C. Wang, WMO)

1430-1500

Role of Advisor on Iinternational Cooperation to PR with WMO (Dr V. Tsui, Australia)

1500-1530

Role of International Advisers to WMO Permanent Representative (Mr A. Nurullaev, Russian Federation)

1530-1550

Coffee Break

1550-1610

Role of Adviser on External Relations (Mr A. VIseu, Macao, China) Role of Adviser to PR (Ms C. Yusabye, Thailand)

1610-1630

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1630-1730

Case Studies: Presentations by other Participants (Myanmar, Nepal, Pakistan, Sri Lanka, Tajikistan, Uzbekistan, Viet Nam)

Wednesday, 30 April 0900-1200

Session IV: Regional Matters Chair: Mr N. Hasegawa (Japan)

0900- 0920

Briefing of Network of Advisers on External Relations of RA VI (Mr C Wang, WMO)

0920-0940

New Approach for XIV-RA II Session (Dr T. Toya, WMO)

0940-1000

Coffee Break

1000-1200

Group Discussion

1200-1400

Lunch Break

1400- 1600

Concluding Discussions Chair: Dr V. Tsui (Australia)

Thursday, 1 May 09:00-17:30 17:30-19:00 19:30 20:35 21:30

Jeju Island Study Tour Dinner in Jeju Departure from Jeju airport Arrival at Gimpo Airport, Seoul Hotel check-in

Friday, 2 May 10:00-12:00 12:00-14:00 14:00-18:00 18:00

Visit to KMA Luncheon with KMA Administrator City Tour Dinner hosted by KMA Deputy Administrator

Appendix III 1 - -

Responsibilities of Adviser/Focal Point on External Relations 1. Drafting of WMO correspondence; 2. Preparing correspondence with other NMHSs; 3. Preparing correspondence with other international bodies; 4. Liaison with Ministry of Foreign Affairs and development/aid agency; 5. Liaison with other government authorities and NGOs; 6. Serving as adviser to PR or delegate at WMO meetings; 7. Serving as focal point on technical cooperation; 8. Serving as negotiator in international partnerships; 9. Making arrangements of logistics for bilateral activities; 10. Serving as project manager for technical cooperation projects; 11. Provision of interpretation and translation services; 12. Operation of an overseas visits programme; 13. Helping PR in enhancing the visibility and profile of the NMHS and establishing the benefits of international cooperation, to avoid the NMHS being marginalized; 14. Facilitating communications between the PR and WMO; 15. Helping understand one another’s cultures; 16. Facilitating the exchange of information between advisors/Focal Points; 17. Provision of advice to PR on the establishment of a legal instrument, if not yet available; this legislation should empower the NMHS to engage in international cooperation; 18. Other duties related to external relations and international cooperation.

Appendix IV 1 - -

SUMMARY OF ISSUES IDENTIFIED DURING THE WORKSHOP Session Strategy and Policy

Capacity Building

INTAD

Regional Matters

Issues How to break the vicious cycle facing the developing countries/LDCs; How to educate policy makers on the benefits of meteorology; What recipient countries should provide in technical cooperation projects in order to attract funding by developmnent agencies (eg self-supporting, ownership, ongoing maintenance, sustainability; identification of impacts and outcomes); How to contribute to renewable energies, eg wind power map, solar energy map; How to access fellowships for post-grdauate university courses in meteorology; More clear guidelines on how to obtain emergency assistance from WMO, and how to propose projects under the WMO Trust Fund for LDCs; How to mobilize resources through UNDP, GEF, the World Bank, Regional Deveopment Banks, European Commission and Finland, in particular how to involve NMHSs in providing inputs to the UN Deveopment Assistance Frameworks (UNDAF) on poverty reduction, food security, climate change adaptation and disaster risk management; WMO-private sector engagement; Training in meteorological economics (including benefits and values of meteorology and international cooperation in meteoroogy in quantitative terms); Training for International Advisers on WMO Convention, General Regulations, various procedures, Results-based Budgeting, capacity building, resource mobilization, etc; How to build regional capacity using shared resources; Strengthening of institutional arrangements to group like-minded NMHSs so as to attract funding support by donors; 1 - -

How to raise the visibility and profile of NMHSs to attract funding support by national governments and donors; Involvement in Thorpex; Quality Management System, including ISOcertification and WMO standard.

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