Diocesan Exhibit Letter Packet 2010

November 17, 2009 Dear Prospective Exhibitor: The 106th Annual Council of the Episcopal Diocese of West Texas will be held in Corpus Christi, Texas at the American Bank Center Thursday, February 18 – Saturday, February 20, 2010. Over 1000 clergy and laypersons are expected to attend. The Bishop’s theme for this Council comes from Galations 6:2, which reminds us that as we “Bear one another’s burdens,” we fulfill the law of Christ. As we come together to celebrate our common life in Christ, we are mindful of the fact that being a member of the family requires us to “bear one another’s burdens” for the sake of the gospel. The exhibit area will contain 69 booths, 27 of which will be premium booths at a cost of $265 each. The remaining 42 booths will be available at $195 for commercial enterprises and $135 for non-profit and/or charitable organizations. Booths will be assigned on a first-come, first-serve basis, but you will have the opportunity to select your preferred area during registration. The booths will be located in the Watergarden Room A of the American Bank Center adjacent to the main meeting room of Council on the 2nd floor. The refreshment center for Council will be located at the back of the exhibit room to maximize traffic for our vendors. Each booth will be a standard 10’ by 10’ draped exhibit booth with a 7’6” background drape and 3’ side drapes. Booths will be equipped with one 6’ draped table and two chairs. Additional chairs may be ordered if needed, as the American Bank Center will not have chairs available for your use. A 7” by 44” standard one line booth identification sign will be provided. Charges for additional tables, chairs or other equipment and for electrical service will be addressed in the packet you will receive from the decorating service provider (Convention Decorating Service, Inc.) in early January. On-line registration for exhibitors will begin on Wednesday, December 2, 2009. Please visit the following address to register: http://council-dwtx.org/exhibits/. The booth registration deadline is Wednesday, January 20, 2010. We have the same registration system with payment options including Visa, Mastercard, Discover and American Express plus the capability of e-checks. Upon receipt of your registration request and credit card information, your registration will be confirmed via e-mail. When all booth spaces have been reserved, a waiting list will be maintained. A $25 late fee will be added to registrations received after the deadline.

Vendors may set up booths from 1:00 pm to 6:00 pm on Wednesday, February 17, and from 8:00 am to 10:00 am on Thursday, February 18. The Exhibitor’s area will open at 10:00 am on Thursday. Exhibit times will be listed on the website. Booth teardown is permitted only after 12 noon on Saturday, February 20. The Christian Faith in Action luncheon will be held in the meeting room adjacent to the exhibit area at 11:30 am on Thursday. This will provide a special opportunity for delegates and guests to meet the vendors and acquaint themselves with the available products and information. Also, for your convenience box lunches will be available for vendors from the American Bank Center caterers Thursday and Friday. Please place your box lunch orders at the time of registration. You are welcome to attend any of the various programs that are available during Council, but you must also indicate your choices at the time of registration Remember that as an exhibitor your participation is subject to approval by the Diocese. Please monitor the website at http://council-dwtx.org/exhibits/ for updates. We look forward to hearing from you soon. If you have any questions, contact BJ and Mike Kershaw at [email protected]. Blessings, BJ & Mike Kershaw