Copy Of Wedding Planning
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Wedding Planning
Major considerations for abe wedding are covered annarrow individual your Once information in one place to Your first concern should your guest list, whichbywill the sheet. choicesKeep for a all venue. you determine view and compare approximately how vendors. many people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use each tab to enter information so you can easily compare features and prices. The third sheet "Total Cost" calculates some of the larger ticket items in a wedding and will help you create a budget. The end sheets are not focused on cost but on planning and organizing your big day. Cells highlighed in pink are used to calculate costs for other items. For example, the number of bridesmaids will be used to calculate the total cost of all bridesmaids dresses. Cells highlighted in yellow have formulas and will auto-calculate. Do not edit those cells. Congratulations and have fun planning your big day!
edding Planning
ed annarrow individual your Once information in one place to hichbywill the sheet. choicesKeep for a all venue. you determine e and expect to attend, you can start looking at venues that can h tab to enter information so you can easily compare features and
of the larger ticket items in a wedding and will help you create a
n planning and organizing your big day. costs for other items. For example, the number of bridesmaids will be ids dresses.
will auto-calculate. Do not edit those cells.
g day!
Total Costs Description
Use this worksheet to help you budget for big ticket items. Cost Notes
Venue Insurance for venue Coordinator Caterer Photographer Videographer Florist DJ Musician Cake Gown Shoes Alteration Hair/Makeup Hotel Transportation Invitations Favors Marriage License Officiant
Total Costs
$2,000.00 $0.00 $500.00 $8,000.00 $3,000.00 $0.00 $1,000.00 $1,000.00 $0.00 $400.00 $1,000.00 $200.00 $0.00 $0.00 $200.00 $0.00 $300.00 $300.00 $50.00 $0.00
$17,950.00
First determine whom you wish to invite. Next, Guest find out if List they have dietary restrictions and if they can attend. Dietary Sent After the wedding is over, keep track of all gifts in column H. Restriction Invitatio Name Address s n Miss FirstName LastName Mr. and Mrs. LastName2
123 First St., Mountain View, CA 94043 11 Second St., Mountain View, CA 94043
Vegetarian Yes None Yes
nd if they can attend. Number Invited Guests
Attending Table 1 2
1 2
Description of Gift 1 1
Notes
Venue List possible venues. Name
Contact Name
Phone #
Contact Email
Lovely Restaurant FIrstName LastName111-111-1111 [email protected] Botanical Garden FIrstName2 LastName2 111-111-1112 [email protected]
Venue
ist possible venues. Website http://www.example.com http://www.example2.com
Address 111 First St., Mountain View, CA 94043 123 Second St., Mountain View, CA 94043
Capacity 500 500
Number of Hours 7 8
Cost
Notes
$2,000.00 Free bridal suite. $4,000.00 Gorgeous views of ocean.
Caterer Name
Contact Name
Caterer Inc. FirstName LastName Caterer2 Inc. FirstName2 LastName2
List of possible caterers and descriptions of their food style. Phone # Contact Email
111-111-1111 111-111-11112
[email protected] [email protected]
of their food style. Website
example.com example.com
Beverag e per Estimated Total Head Cost
Cost per Head
$50.00 $60.00
$30.00 $25.00
$6,400.00 $6,800.00 $0.00
Number Guests 80
Notes Buffet. Four-course menu. FiveFour appetizers. Sit Down. appetizers.
Photographer / Videographer Name
List of possible photographers and videographers and the details of the offered package. Contact Name Phone #
Professional Wedding Photos Inc. FirstName LastName
111-111-1111
er / Videographer
graphers and the details of the offered package. Contact Email Website [email protected]
example.com
Wedding Day Cost $5,000.00
Number Engagement of Hours Photos Cost 7
$500.00
Photo Album Costs $2,000.00
Video Cost
Video Hours
Estimated Film/Digital Total Cost Notes 500 prints included. 1 Digital $7500 assistant. 0 0
Wedding Most cakes are calculated on a per slice basis. ThereCake may be additional charges for decoration and transportation. Name Contact Name Phone # Contact Email Favorite Bakery FirstName LastName111-111-1111 [email protected] Favorite Bakery2 FirstName2 LastName2 111-111-1111 [email protected]
ditional charges for decoration and Website
example.com example.com
Cost per Slice
$4.00 $5.00 $0.00 $0.00
Transpo rtation Cost Total Cost
$80.00 $25.00 $0.00 $0.00
$1,280.00 $1,525.00 $0.00 $0.00
Num Slices
Notes 300 Flowers on chairs, cake, Flowers on and centerpiece chairs, cake, and centerpiece
Florist Name
List of possible Florists and the breakout costs of major items. Contact Name Phone # Contact Email
Flowers Inc. Flowers2 Inc.
FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]
s of major items. Website example.com example.com
Estimated Bride Total Cost Bouquet $1,510.00 $1,448.00 $0.00 $0.00
Bridesm aids Bouquet Mothers Flower s Boutineer Flowers Petal Aisle
$200.00 $80.00 $180.00 $100.00 $0.00 $0.00
$15.00 $100.00 $12.00 $100.00 $0.00 $0.00
$100.00 $100.00
Other $500.00 $400.00
Num Bridesmaids
Flowers on chairs, cake, and Num Boutineers Notes centerpiece. 5 14 Orchids and calla lillies.
Entertainment Name Reception DJ Inc. 80's Cover Band
List of possible DJs, or any live entertainment, and what is included in their costs. Contact Name Phone # Contact Email
Ceremony High School Quartet Professional Quartet
FirstName LastName111-111-1111 [email protected] FirstName LastName111-111-1111 [email protected]
FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]
included in their costs. Website
Estimated Total Cost Hours
example.com example.com
$1,000.00 $3,000.00
Notes Recommended by friend. Uses MP3s. Prefers a 5 playlist. 5
example.com example.com
$300.00 $1,000.00
1 String quartet 1 String quartet
Coordination Name
List of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC. Role Contact Name Phone #
Company Name Church Name
Wedding Coordinator Officiant MC
FirstName LastName Reverand LastName Friend1
111-111-1111 111-111-1111 111-111-1111
edding coordinator, officiant, or MC. Contact Email [email protected] [email protected] [email protected]
Website example.com
Cost $2,000.00 $300.00 $0.00
Notes Recommended by Friend. Day of service as well as some planning.
Dresses Name Bridal Gown Bridal Store1 Bridal Store2
List of possible places to find dresses and seamstresses for alterations. Contact Name Phone # Contact Email FirstName LastName FirstName2 LastName2
111-111-1111 [email protected] 111-111-1111 [email protected]
Alterations Alterations Inc.
FIrstName LastName
111-111-1111 [email protected]
Bridesmaids Bridal Store1
FirstName LastName
111-111-1111 [email protected]
for alterations. Website
Alterations
Dress Cost
Total Cost
example.com example.com
$0.00 $100.00
$2,000.00 $3,000.00
$2,000.00 $3,100.00
example.com
$200.00
$0.00
$200.00
example.com
$0.00
$100.00
$100.00
Notes Includes alterations.
Hem only.
Makeup Artist / Hair Stylist Name
List possible makeup artists and hair stylists. Some professionals can do both. Contact Name Phone # Contact Email Website
Total Bridal Service FirstName LastName111-111-1111 Just Makeup FirstName2 LastName2 111-111-1111
[email protected] example.com [email protected] example.com
Bride Makeup $150.00 $200.00 $0.00 $0.00
Num Bridesmaid Bridesmaid Hair s Total 4 $50.00 $50.00 $75.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bridesmaid Bride Hair Makeup $150.00 $0.00 $0.00 $0.00
Notes Includes fake eyelashes and $550 application. $500 $0 $0
Invitations/Stationery List of places to get your wedding invitations, response cards, thank you cards, placecards, and programs. Name Contact Name Phone # Contact Email Stationary Inc. Cards Only
FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]
y
you cards, placecards, and programs. Website example.com example.com
Number Response Invitations Invitation Card Thank You 50 $3.00 $2.00 $2.50 $1.50 $0.00 $0.00 $0.00 $0.00
Num Programs 50 $2.00 $2.00 $0.00 $0.00
Program
Estimated Total Cost Notes
Num Programs Placecard 100 $2.00 $0.00 $0.00 $0.00
$0.50 $0.50 $0.00 $0.50
$353.00 $227.50 $0.00 $50.00
Gifts Name Favors example example
List possible favors and gifts for bridesmaids, groomsmen, ushers, etc. Contact Name Phone # Contact Email FirstName LastName111-111-1111 [email protected] FirstName LastName111-111-1111 [email protected]
Attendant Gifts Department Store 1 Department Store 1
msmen, ushers, etc. Website
Number Gifts Cost
example.com example.com
100 100
example.com example.com
4 4
Description $3.00 Truffles $2.50 Candles Bridesmaids gifts $60.00 Jewelry Groomsmens gifts $80.00 Dress Shirt
Estimated Total Cost $300.00 $250.00 $0.00 $240.00 $320.00 $0.00
Notes
To wear for the wedding.
Other More things to consider.
Hotel
Name Hotel 1
Reserve group rates and bridal suite if the wedding is not at a hotel. Contact Name Phone # EventCoordinator Name 111-111-1111
Ceremony Music Event Bridesmaids Bride Recessional
List of musicians. Song Canon in D Bridal March
DJ Music Choose songs for each major event in the reception as well as songs for dancing and background music while eating. Event Song Father Daughter Dance Mother Son Dance Cake Cutting Garter Throw Bouquet Toss
Photography Groups Description Photo Session #1
Photo Session #2
Description of groups to give to photographer. People Bride + Groom Bride Groom Bride + Family Groom + Family Bride + Groom + Bride's Family Bride + Groom + Groom's Family
Photo Session #3
Bride + School Friends Bride + Work Friends Groom + School Friends Groom + Work Friends
Photo Session #4
Extended Family Picture
Hotel
Website example.com
Min. Number of Group Room Rooms to Rate Suite Rate Guarantee $140.00 $200.00 15
Wedding Day Schedule Time Event 10:00-12:00 Pre-Ceremony PM Bride Hair Appointment 12 PM Groomsmen drop off misc. stuff on checklist 12:30-1 PM Lunch Bride gets Hair and Makeup Bridesmaids arrive Hair and Makeup Wedding party (girls) get ready Groomsmen get into tuxedos Change into wedding dress 3 PM Bride and groom leave for Venue Photographer arrives Bouquets, Flowers arrive before photos are taken Photography session #1 4 PM Bridesmaids/Groomsmen/Family members arrive on site Coordinators arrive 4-5 PM Photography session #2 Photography session #3 5pm Coordinators set up guest book, favors, centerpieces Last minute preps Photographer takes details pictures Ceremony Musicians arrive Music begins approx.' 30 min. before ceremony Ushers take polaroid picture as guests arrive on the ballastrade Ushers begin seating your guests 30 min. before ceremony stop seating guests in 5 min. before processional begins Ushers to seat late comers isle seats rather than center seats to 6pm avoid distractions 6pm Officiant will take their place 6pm Groom and best man take their place 6pm Groomsmen may roll out aisle runner if applicable Processional 6pm Prelude music begins Wedding party assembles Attendants proceed down the aisle Processional music begins Bride & Father process Ceremony Recessional music begins Guests move to cocktail hour 6:30-7:15pm Photography Session #4 Extended Family Photography Session #5 Friends Reception 6:30-7:30 PM Cocktail hour for guests before you arrive Guests sign guestbook in reception hallway Guests directed towards seats for reception Arrive at the reception Grand entrance - DJ play list
Notes
7:30-8:30 PM Reception dinner Toast Maid of Honor Toast Best Man Thank yous from the couple Cutting of the cake Garter Toss Bouquet Toss Slide show Bridal first dance Father-daughter dance, Mother-son dance Dancing All guests out Clean up 12am Arrive at hotel
Major considerations for abe wedding are covered annarrow individual your Once information in one place to Your first concern should your guest list, whichbywill the sheet. choicesKeep for a all venue. you determine view and compare approximately how vendors. many people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use each tab to enter information so you can easily compare features and prices. The third sheet "Total Cost" calculates some of the larger ticket items in a wedding and will help you create a budget. The end sheets are not focused on cost but on planning and organizing your big day. Cells highlighed in pink are used to calculate costs for other items. For example, the number of bridesmaids will be used to calculate the total cost of all bridesmaids dresses. Cells highlighted in yellow have formulas and will auto-calculate. Do not edit those cells. Congratulations and have fun planning your big day!
edding Planning
ed annarrow individual your Once information in one place to hichbywill the sheet. choicesKeep for a all venue. you determine e and expect to attend, you can start looking at venues that can h tab to enter information so you can easily compare features and
of the larger ticket items in a wedding and will help you create a
n planning and organizing your big day. costs for other items. For example, the number of bridesmaids will be ids dresses.
will auto-calculate. Do not edit those cells.
g day!
Total Costs Description
Use this worksheet to help you budget for big ticket items. Cost Notes
Venue Insurance for venue Coordinator Caterer Photographer Videographer Florist DJ Musician Cake Gown Shoes Alteration Hair/Makeup Hotel Transportation Invitations Favors Marriage License Officiant
Total Costs
$2,000.00 $0.00 $500.00 $8,000.00 $3,000.00 $0.00 $1,000.00 $1,000.00 $0.00 $400.00 $1,000.00 $200.00 $0.00 $0.00 $200.00 $0.00 $300.00 $300.00 $50.00 $0.00
$17,950.00
First determine whom you wish to invite. Next, Guest find out if List they have dietary restrictions and if they can attend. Dietary Sent After the wedding is over, keep track of all gifts in column H. Restriction Invitatio Name Address s n Miss FirstName LastName Mr. and Mrs. LastName2
123 First St., Mountain View, CA 94043 11 Second St., Mountain View, CA 94043
Vegetarian Yes None Yes
nd if they can attend. Number Invited Guests
Attending Table 1 2
1 2
Description of Gift 1 1
Notes
Venue List possible venues. Name
Contact Name
Phone #
Contact Email
Lovely Restaurant FIrstName LastName111-111-1111 [email protected] Botanical Garden FIrstName2 LastName2 111-111-1112 [email protected]
Venue
ist possible venues. Website http://www.example.com http://www.example2.com
Address 111 First St., Mountain View, CA 94043 123 Second St., Mountain View, CA 94043
Capacity 500 500
Number of Hours 7 8
Cost
Notes
$2,000.00 Free bridal suite. $4,000.00 Gorgeous views of ocean.
Caterer Name
Contact Name
Caterer Inc. FirstName LastName Caterer2 Inc. FirstName2 LastName2
List of possible caterers and descriptions of their food style. Phone # Contact Email
111-111-1111 111-111-11112
[email protected] [email protected]
of their food style. Website
example.com example.com
Beverag e per Estimated Total Head Cost
Cost per Head
$50.00 $60.00
$30.00 $25.00
$6,400.00 $6,800.00 $0.00
Number Guests 80
Notes Buffet. Four-course menu. FiveFour appetizers. Sit Down. appetizers.
Photographer / Videographer Name
List of possible photographers and videographers and the details of the offered package. Contact Name Phone #
Professional Wedding Photos Inc. FirstName LastName
111-111-1111
er / Videographer
graphers and the details of the offered package. Contact Email Website [email protected]
example.com
Wedding Day Cost $5,000.00
Number Engagement of Hours Photos Cost 7
$500.00
Photo Album Costs $2,000.00
Video Cost
Video Hours
Estimated Film/Digital Total Cost Notes 500 prints included. 1 Digital $7500 assistant. 0 0
Wedding Most cakes are calculated on a per slice basis. ThereCake may be additional charges for decoration and transportation. Name Contact Name Phone # Contact Email Favorite Bakery FirstName LastName111-111-1111 [email protected] Favorite Bakery2 FirstName2 LastName2 111-111-1111 [email protected]
ditional charges for decoration and Website
example.com example.com
Cost per Slice
$4.00 $5.00 $0.00 $0.00
Transpo rtation Cost Total Cost
$80.00 $25.00 $0.00 $0.00
$1,280.00 $1,525.00 $0.00 $0.00
Num Slices
Notes 300 Flowers on chairs, cake, Flowers on and centerpiece chairs, cake, and centerpiece
Florist Name
List of possible Florists and the breakout costs of major items. Contact Name Phone # Contact Email
Flowers Inc. Flowers2 Inc.
FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]
s of major items. Website example.com example.com
Estimated Bride Total Cost Bouquet $1,510.00 $1,448.00 $0.00 $0.00
Bridesm aids Bouquet Mothers Flower s Boutineer Flowers Petal Aisle
$200.00 $80.00 $180.00 $100.00 $0.00 $0.00
$15.00 $100.00 $12.00 $100.00 $0.00 $0.00
$100.00 $100.00
Other $500.00 $400.00
Num Bridesmaids
Flowers on chairs, cake, and Num Boutineers Notes centerpiece. 5 14 Orchids and calla lillies.
Entertainment Name Reception DJ Inc. 80's Cover Band
List of possible DJs, or any live entertainment, and what is included in their costs. Contact Name Phone # Contact Email
Ceremony High School Quartet Professional Quartet
FirstName LastName111-111-1111 [email protected] FirstName LastName111-111-1111 [email protected]
FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]
included in their costs. Website
Estimated Total Cost Hours
example.com example.com
$1,000.00 $3,000.00
Notes Recommended by friend. Uses MP3s. Prefers a 5 playlist. 5
example.com example.com
$300.00 $1,000.00
1 String quartet 1 String quartet
Coordination Name
List of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC. Role Contact Name Phone #
Company Name Church Name
Wedding Coordinator Officiant MC
FirstName LastName Reverand LastName Friend1
111-111-1111 111-111-1111 111-111-1111
edding coordinator, officiant, or MC. Contact Email [email protected] [email protected] [email protected]
Website example.com
Cost $2,000.00 $300.00 $0.00
Notes Recommended by Friend. Day of service as well as some planning.
Dresses Name Bridal Gown Bridal Store1 Bridal Store2
List of possible places to find dresses and seamstresses for alterations. Contact Name Phone # Contact Email FirstName LastName FirstName2 LastName2
111-111-1111 [email protected] 111-111-1111 [email protected]
Alterations Alterations Inc.
FIrstName LastName
111-111-1111 [email protected]
Bridesmaids Bridal Store1
FirstName LastName
111-111-1111 [email protected]
for alterations. Website
Alterations
Dress Cost
Total Cost
example.com example.com
$0.00 $100.00
$2,000.00 $3,000.00
$2,000.00 $3,100.00
example.com
$200.00
$0.00
$200.00
example.com
$0.00
$100.00
$100.00
Notes Includes alterations.
Hem only.
Makeup Artist / Hair Stylist Name
List possible makeup artists and hair stylists. Some professionals can do both. Contact Name Phone # Contact Email Website
Total Bridal Service FirstName LastName111-111-1111 Just Makeup FirstName2 LastName2 111-111-1111
[email protected] example.com [email protected] example.com
Bride Makeup $150.00 $200.00 $0.00 $0.00
Num Bridesmaid Bridesmaid Hair s Total 4 $50.00 $50.00 $75.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bridesmaid Bride Hair Makeup $150.00 $0.00 $0.00 $0.00
Notes Includes fake eyelashes and $550 application. $500 $0 $0
Invitations/Stationery List of places to get your wedding invitations, response cards, thank you cards, placecards, and programs. Name Contact Name Phone # Contact Email Stationary Inc. Cards Only
FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]
y
you cards, placecards, and programs. Website example.com example.com
Number Response Invitations Invitation Card Thank You 50 $3.00 $2.00 $2.50 $1.50 $0.00 $0.00 $0.00 $0.00
Num Programs 50 $2.00 $2.00 $0.00 $0.00
Program
Estimated Total Cost Notes
Num Programs Placecard 100 $2.00 $0.00 $0.00 $0.00
$0.50 $0.50 $0.00 $0.50
$353.00 $227.50 $0.00 $50.00
Gifts Name Favors example example
List possible favors and gifts for bridesmaids, groomsmen, ushers, etc. Contact Name Phone # Contact Email FirstName LastName111-111-1111 [email protected] FirstName LastName111-111-1111 [email protected]
Attendant Gifts Department Store 1 Department Store 1
msmen, ushers, etc. Website
Number Gifts Cost
example.com example.com
100 100
example.com example.com
4 4
Description $3.00 Truffles $2.50 Candles Bridesmaids gifts $60.00 Jewelry Groomsmens gifts $80.00 Dress Shirt
Estimated Total Cost $300.00 $250.00 $0.00 $240.00 $320.00 $0.00
Notes
To wear for the wedding.
Other More things to consider.
Hotel
Name Hotel 1
Reserve group rates and bridal suite if the wedding is not at a hotel. Contact Name Phone # EventCoordinator Name 111-111-1111
Ceremony Music Event Bridesmaids Bride Recessional
List of musicians. Song Canon in D Bridal March
DJ Music Choose songs for each major event in the reception as well as songs for dancing and background music while eating. Event Song Father Daughter Dance Mother Son Dance Cake Cutting Garter Throw Bouquet Toss
Photography Groups Description Photo Session #1
Photo Session #2
Description of groups to give to photographer. People Bride + Groom Bride Groom Bride + Family Groom + Family Bride + Groom + Bride's Family Bride + Groom + Groom's Family
Photo Session #3
Bride + School Friends Bride + Work Friends Groom + School Friends Groom + Work Friends
Photo Session #4
Extended Family Picture
Hotel
Website example.com
Min. Number of Group Room Rooms to Rate Suite Rate Guarantee $140.00 $200.00 15
Wedding Day Schedule Time Event 10:00-12:00 Pre-Ceremony PM Bride Hair Appointment 12 PM Groomsmen drop off misc. stuff on checklist 12:30-1 PM Lunch Bride gets Hair and Makeup Bridesmaids arrive Hair and Makeup Wedding party (girls) get ready Groomsmen get into tuxedos Change into wedding dress 3 PM Bride and groom leave for Venue Photographer arrives Bouquets, Flowers arrive before photos are taken Photography session #1 4 PM Bridesmaids/Groomsmen/Family members arrive on site Coordinators arrive 4-5 PM Photography session #2 Photography session #3 5pm Coordinators set up guest book, favors, centerpieces Last minute preps Photographer takes details pictures Ceremony Musicians arrive Music begins approx.' 30 min. before ceremony Ushers take polaroid picture as guests arrive on the ballastrade Ushers begin seating your guests 30 min. before ceremony stop seating guests in 5 min. before processional begins Ushers to seat late comers isle seats rather than center seats to 6pm avoid distractions 6pm Officiant will take their place 6pm Groom and best man take their place 6pm Groomsmen may roll out aisle runner if applicable Processional 6pm Prelude music begins Wedding party assembles Attendants proceed down the aisle Processional music begins Bride & Father process Ceremony Recessional music begins Guests move to cocktail hour 6:30-7:15pm Photography Session #4 Extended Family Photography Session #5 Friends Reception 6:30-7:30 PM Cocktail hour for guests before you arrive Guests sign guestbook in reception hallway Guests directed towards seats for reception Arrive at the reception Grand entrance - DJ play list
Notes
7:30-8:30 PM Reception dinner Toast Maid of Honor Toast Best Man Thank yous from the couple Cutting of the cake Garter Toss Bouquet Toss Slide show Bridal first dance Father-daughter dance, Mother-son dance Dancing All guests out Clean up 12am Arrive at hotel
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