Copy Of Wedding Planning

  • June 2020
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Wedding Planning

Major considerations for abe wedding are covered annarrow individual your Once information in one place to Your first concern should your guest list, whichbywill the sheet. choicesKeep for a all venue. you determine view and compare approximately how vendors. many people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use each tab to enter information so you can easily compare features and prices. The third sheet "Total Cost" calculates some of the larger ticket items in a wedding and will help you create a budget. The end sheets are not focused on cost but on planning and organizing your big day. Cells highlighed in pink are used to calculate costs for other items. For example, the number of bridesmaids will be used to calculate the total cost of all bridesmaids dresses. Cells highlighted in yellow have formulas and will auto-calculate. Do not edit those cells. Congratulations and have fun planning your big day!

edding Planning

ed annarrow individual your Once information in one place to hichbywill the sheet. choicesKeep for a all venue. you determine e and expect to attend, you can start looking at venues that can h tab to enter information so you can easily compare features and

of the larger ticket items in a wedding and will help you create a

n planning and organizing your big day. costs for other items. For example, the number of bridesmaids will be ids dresses.

will auto-calculate. Do not edit those cells.

g day!

Total Costs Description

Use this worksheet to help you budget for big ticket items. Cost Notes

Venue Insurance for venue Coordinator Caterer Photographer Videographer Florist DJ Musician Cake Gown Shoes Alteration Hair/Makeup Hotel Transportation Invitations Favors Marriage License Officiant

Total Costs

$2,000.00 $0.00 $500.00 $8,000.00 $3,000.00 $0.00 $1,000.00 $1,000.00 $0.00 $400.00 $1,000.00 $200.00 $0.00 $0.00 $200.00 $0.00 $300.00 $300.00 $50.00 $0.00

$17,950.00

First determine whom you wish to invite. Next, Guest find out if List they have dietary restrictions and if they can attend. Dietary Sent After the wedding is over, keep track of all gifts in column H. Restriction Invitatio Name Address s n Miss FirstName LastName Mr. and Mrs. LastName2

123 First St., Mountain View, CA 94043 11 Second St., Mountain View, CA 94043

Vegetarian Yes None Yes

nd if they can attend. Number Invited Guests

Attending Table 1 2

1 2

Description of Gift 1 1

Notes

Venue List possible venues. Name

Contact Name

Phone #

Contact Email

Lovely Restaurant FIrstName LastName111-111-1111 [email protected] Botanical Garden FIrstName2 LastName2 111-111-1112 [email protected]

Venue

ist possible venues. Website http://www.example.com http://www.example2.com

Address 111 First St., Mountain View, CA 94043 123 Second St., Mountain View, CA 94043

Capacity 500 500

Number of Hours 7 8

Cost

Notes

$2,000.00 Free bridal suite. $4,000.00 Gorgeous views of ocean.

Caterer Name

Contact Name

Caterer Inc. FirstName LastName Caterer2 Inc. FirstName2 LastName2

List of possible caterers and descriptions of their food style. Phone # Contact Email

111-111-1111 111-111-11112

[email protected] [email protected]

of their food style. Website

example.com example.com

Beverag e per Estimated Total Head Cost

Cost per Head

$50.00 $60.00

$30.00 $25.00

$6,400.00 $6,800.00 $0.00

Number Guests 80

Notes Buffet. Four-course menu. FiveFour appetizers. Sit Down. appetizers.

Photographer / Videographer Name

List of possible photographers and videographers and the details of the offered package. Contact Name Phone #

Professional Wedding Photos Inc. FirstName LastName

111-111-1111

er / Videographer

graphers and the details of the offered package. Contact Email Website [email protected]

example.com

Wedding Day Cost $5,000.00

Number Engagement of Hours Photos Cost 7

$500.00

Photo Album Costs $2,000.00

Video Cost

Video Hours

Estimated Film/Digital Total Cost Notes 500 prints included. 1 Digital $7500 assistant. 0 0

Wedding Most cakes are calculated on a per slice basis. ThereCake may be additional charges for decoration and transportation. Name Contact Name Phone # Contact Email Favorite Bakery FirstName LastName111-111-1111 [email protected] Favorite Bakery2 FirstName2 LastName2 111-111-1111 [email protected]

ditional charges for decoration and Website

example.com example.com

Cost per Slice

$4.00 $5.00 $0.00 $0.00

Transpo rtation Cost Total Cost

$80.00 $25.00 $0.00 $0.00

$1,280.00 $1,525.00 $0.00 $0.00

Num Slices

Notes 300 Flowers on chairs, cake, Flowers on and centerpiece chairs, cake, and centerpiece

Florist Name

List of possible Florists and the breakout costs of major items. Contact Name Phone # Contact Email

Flowers Inc. Flowers2 Inc.

FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]

s of major items. Website example.com example.com

Estimated Bride Total Cost Bouquet $1,510.00 $1,448.00 $0.00 $0.00

Bridesm aids Bouquet Mothers Flower s Boutineer Flowers Petal Aisle

$200.00 $80.00 $180.00 $100.00 $0.00 $0.00

$15.00 $100.00 $12.00 $100.00 $0.00 $0.00

$100.00 $100.00

Other $500.00 $400.00

Num Bridesmaids

Flowers on chairs, cake, and Num Boutineers Notes centerpiece. 5 14 Orchids and calla lillies.

Entertainment Name Reception DJ Inc. 80's Cover Band

List of possible DJs, or any live entertainment, and what is included in their costs. Contact Name Phone # Contact Email

Ceremony High School Quartet Professional Quartet

FirstName LastName111-111-1111 [email protected] FirstName LastName111-111-1111 [email protected]

FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]

included in their costs. Website

Estimated Total Cost Hours

example.com example.com

$1,000.00 $3,000.00

Notes Recommended by friend. Uses MP3s. Prefers a 5 playlist. 5

example.com example.com

$300.00 $1,000.00

1 String quartet 1 String quartet

Coordination Name

List of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC. Role Contact Name Phone #

Company Name Church Name

Wedding Coordinator Officiant MC

FirstName LastName Reverand LastName Friend1

111-111-1111 111-111-1111 111-111-1111

edding coordinator, officiant, or MC. Contact Email [email protected] [email protected] [email protected]

Website example.com

Cost $2,000.00 $300.00 $0.00

Notes Recommended by Friend. Day of service as well as some planning.

Dresses Name Bridal Gown Bridal Store1 Bridal Store2

List of possible places to find dresses and seamstresses for alterations. Contact Name Phone # Contact Email FirstName LastName FirstName2 LastName2

111-111-1111 [email protected] 111-111-1111 [email protected]

Alterations Alterations Inc.

FIrstName LastName

111-111-1111 [email protected]

Bridesmaids Bridal Store1

FirstName LastName

111-111-1111 [email protected]

for alterations. Website

Alterations

Dress Cost

Total Cost

example.com example.com

$0.00 $100.00

$2,000.00 $3,000.00

$2,000.00 $3,100.00

example.com

$200.00

$0.00

$200.00

example.com

$0.00

$100.00

$100.00

Notes Includes alterations.

Hem only.

Makeup Artist / Hair Stylist Name

List possible makeup artists and hair stylists. Some professionals can do both. Contact Name Phone # Contact Email Website

Total Bridal Service FirstName LastName111-111-1111 Just Makeup FirstName2 LastName2 111-111-1111

[email protected] example.com [email protected] example.com

Bride Makeup $150.00 $200.00 $0.00 $0.00

Num Bridesmaid Bridesmaid Hair s Total 4 $50.00 $50.00 $75.00 $0.00 $0.00 $0.00 $0.00 $0.00

Bridesmaid Bride Hair Makeup $150.00 $0.00 $0.00 $0.00

Notes Includes fake eyelashes and $550 application. $500 $0 $0

Invitations/Stationery List of places to get your wedding invitations, response cards, thank you cards, placecards, and programs. Name Contact Name Phone # Contact Email Stationary Inc. Cards Only

FirstName LastName111-111-1111 [email protected] FirstName2 LastName2 111-111-1111 [email protected]

y

you cards, placecards, and programs. Website example.com example.com

Number Response Invitations Invitation Card Thank You 50 $3.00 $2.00 $2.50 $1.50 $0.00 $0.00 $0.00 $0.00

Num Programs 50 $2.00 $2.00 $0.00 $0.00

Program

Estimated Total Cost Notes

Num Programs Placecard 100 $2.00 $0.00 $0.00 $0.00

$0.50 $0.50 $0.00 $0.50

$353.00 $227.50 $0.00 $50.00

Gifts Name Favors example example

List possible favors and gifts for bridesmaids, groomsmen, ushers, etc. Contact Name Phone # Contact Email FirstName LastName111-111-1111 [email protected] FirstName LastName111-111-1111 [email protected]

Attendant Gifts Department Store 1 Department Store 1

msmen, ushers, etc. Website

Number Gifts Cost

example.com example.com

100 100

example.com example.com

4 4

Description $3.00 Truffles $2.50 Candles Bridesmaids gifts $60.00 Jewelry Groomsmens gifts $80.00 Dress Shirt

Estimated Total Cost $300.00 $250.00 $0.00 $240.00 $320.00 $0.00

Notes

To wear for the wedding.

Other More things to consider.

Hotel

Name Hotel 1

Reserve group rates and bridal suite if the wedding is not at a hotel. Contact Name Phone # EventCoordinator Name 111-111-1111

Ceremony Music Event Bridesmaids Bride Recessional

List of musicians. Song Canon in D Bridal March

DJ Music Choose songs for each major event in the reception as well as songs for dancing and background music while eating. Event Song Father Daughter Dance Mother Son Dance Cake Cutting Garter Throw Bouquet Toss

Photography Groups Description Photo Session #1

Photo Session #2

Description of groups to give to photographer. People Bride + Groom Bride Groom Bride + Family Groom + Family Bride + Groom + Bride's Family Bride + Groom + Groom's Family

Photo Session #3

Bride + School Friends Bride + Work Friends Groom + School Friends Groom + Work Friends

Photo Session #4

Extended Family Picture

Hotel

Website example.com

Min. Number of Group Room Rooms to Rate Suite Rate Guarantee $140.00 $200.00 15

Wedding Day Schedule Time Event 10:00-12:00 Pre-Ceremony PM Bride Hair Appointment 12 PM Groomsmen drop off misc. stuff on checklist 12:30-1 PM Lunch Bride gets Hair and Makeup Bridesmaids arrive Hair and Makeup Wedding party (girls) get ready Groomsmen get into tuxedos Change into wedding dress 3 PM Bride and groom leave for Venue Photographer arrives Bouquets, Flowers arrive before photos are taken Photography session #1 4 PM Bridesmaids/Groomsmen/Family members arrive on site Coordinators arrive 4-5 PM Photography session #2 Photography session #3 5pm Coordinators set up guest book, favors, centerpieces Last minute preps Photographer takes details pictures Ceremony Musicians arrive Music begins approx.' 30 min. before ceremony Ushers take polaroid picture as guests arrive on the ballastrade Ushers begin seating your guests 30 min. before ceremony stop seating guests in 5 min. before processional begins Ushers to seat late comers isle seats rather than center seats to 6pm avoid distractions 6pm Officiant will take their place 6pm Groom and best man take their place 6pm Groomsmen may roll out aisle runner if applicable Processional 6pm Prelude music begins Wedding party assembles Attendants proceed down the aisle Processional music begins Bride & Father process Ceremony Recessional music begins Guests move to cocktail hour 6:30-7:15pm Photography Session #4 Extended Family Photography Session #5 Friends Reception 6:30-7:30 PM Cocktail hour for guests before you arrive Guests sign guestbook in reception hallway Guests directed towards seats for reception Arrive at the reception Grand entrance - DJ play list

Notes

7:30-8:30 PM Reception dinner Toast Maid of Honor Toast Best Man Thank yous from the couple Cutting of the cake Garter Toss Bouquet Toss Slide show Bridal first dance Father-daughter dance, Mother-son dance Dancing All guests out Clean up 12am Arrive at hotel

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