Conferences
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Appropriate budget estimate Items Venue hire Catering Brochure design and printing of program Advertising and invitation (VIP) MC hire Transport Stationery Gifts Promotion (flyer, banner..) Estimate expenses Total
Budget $ 2000.00 $ 800.00 $ 500.00 $ 1000.00 $ 500.00 $ 600.00 $ 100.00 $ 300.00 $ 3000.00 $ 1000.00 $ 9800.00
6. Time of conference arranged Traphaco Join Stock Conference to be held on April 25, 2009 at the 1st Sofitel Plaza Hotel Hanoi, Thanh Nien Road, BaDinh Distr... at 8.00 am. AGENDA Date
Time
Item
Owner/in charge
25 April 2009
8.00-8.20 8.20-8.35 8.35-8.50 8.50-9.20 9.20-9.30 9.30-10.00 10.00-10.10 10.10-10.30
Welcome/Introducing guest/members Introducing about conference The chairperson declares the open Introduce: “new product” Short break: (tea, coffee) Discuss about new product Summary idea Continue conference with video: the
Mr Lai Van Sam
10.30-11.00
way promotion new product Discussion about the method
11.00-11.10 11.10-11.15 11.15-14.00 14.00-14.30 14.30-15.10
promotion for new product Summary idea Closing Have a lunch and relax Summary previous conference Consult about the way service
15.10-15.45 15.45-15.55 15.55-16.10
customer Discussing Short break Introduce selling system in the
16.10-16.20 16.20-16.10
Vietnam Summary idea Give some funny question about new
Mrs. Ngoc Linh Mr Lai Van Sam
16.10-16.35
product for participants Analyze the difference between new
Ms. Danga Hai Yen
16.35-16.55 16.55-17.10
product and other products Give solution Thanks for speakers, participants and
Ms. Dang Hai Yen Mr. Lai Van Sam
Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mr. Lai Van Sam Mrs. Ngoc Linh Ms. Nguyen Thi Oanh Audiences and participants Ms. Nguyen Thi Oanh
audiences Give gift for speakers and participants 7. Venue of conferences: show specification listing of at least 4 venues -
Sofitel Metropole Hotel Hanoi (15 Ngo Quyen Street)
-
Hilton Opera Hotel Hanoi ( 1 Le Thanh Tong Street)
-
Intercontinental Hanoi Wesilake Hotel ( 14 Nghi Tam, Tay Ho, Hanoi)
-
Daewoo Hotel Hanoi( 360 Kim Ma Str., Ba Dinh District)
-
Sofitel Plaza Hotel Hanoi ( 1, Thanh Nien Road, Ba Dinh, Distr.,)
-
Horison Hotel Hanoi (40 Cat Linh Street)
-
Sheraton Hotel Hanoi (44b Ly Thuong Kiet Str.,)
-
Nikko Hotel Hanoi (84 Tran Nhan Tong Street)
With Traphaco Join Stock’s conferences, choice a venue is important, and special it will bring luxury and professional. It has to meet criteria is below: •Room size is large (contain more than 50 people) enough, professional, and have modern technology, facilities such as projector, computer, micro, security technology, fax, print…. With a venue which suitable with our conferences and meeting criteria. Special, it must suitable with conference’s budget, purpose, and reasonable price. The standard of the accommodation ensure and conform •Amenities and decoration: the venue is well lit and air conditioned, luxury, with appropriate comfortable seating for the expected number of attendees. About furniture, provide more than 50 seats, the provision of large table with will be write each seat to attendant can easy see or an arrangement of a number of tables on an oval or U- shape. So that every one is able to see each other, easy to see speaker. •Lighting: lighting is so importance too. The hotel must provides modern light system, helps people see image more lively and beautiful. More over, light help us show some important ideal to attendances. It will be bring best result to our conferences. •Catering: catering is a part of conferences and it not lack in this. In this, the hotel provides tea, fruit, flower, luncheon, holds entertainments with suitable price but ensure high quality and suitable with attendances. •It is convenient for transport, the hotel near bus, car park or venue have car park… so, people can travel easily. So, after considering, we decided choose Sofitel Plaza Hotel Hanoi. Because, it in good venue (in Thanh Nien) where have good, fresh air and every one can see Ho Tay lake and Thien Quang lake. 4. Include on the GANTT chart when publicity material will go out Task name
Week 3
1
2
3
4
5
6
7
Promote the conference Outline of target audience Give a list of promotion mix Prepare one page flyer Checking Gantt Chart 3. organize the conference Program details-sample program with detailed session & break times 3.1.1 Program details
- Logo: - Conference name: Traphaco Join Stock conference - Theme: Traphaco Join Stock - Statement of overall objective: •
To provide the cutting-edge mind-body psychotherapies.
•
To provide for audience better understand the scope of mind-body medicine.
•
To make audience be familiar with the evidence-based mind-body medicine.
•
To explain for audience understand the clear health benefits of improved selfregulation.
•
To provide for audience to select the appropriate evidenced-based mind-body medicine treatment choices for patients.
To network with leaders in mind-body medicine and integrative medicine community. - Date: 25 April 2009 - Length: 1 day - Beginning and ending time of conference Date 25April 2009
Beginning 8.00am 14.00pm
Ending 11.15am 17.10pm
- Keynote speech: Topic Introduce: “new product” The way promotion for new product( video) Consult about the way service customer Introduce selling system in the Vietnam Analyze the difference between new product and other
Presenter Ms. Van Thi Thuy Ha Ms. Van Thi Thuy Ha Ms. Nguyen Thi Oanh Ms. Nguyen Thi Oanh Ms. Dang Hai Yen
products Thanks for speakers, participants and audiences
Mr. Lai Van Sam
Give gift for speakers and participants 3.1.2 Detailed sessions and break time Date
Time
Item
Owner/in charge
25 April 2009
8.00-8.20 8.20-8.35 8.35-8.50 8.50-9.20 9.20-9.30 9.30-10.00 10.00-10.10 10.10-10.30
Welcome/Introducing guest/members Introducing about conference The chairperson declares the open Introduce: “new product” Short break: (tea, coffee) Discuss about new product Summary idea Continue conference with video: the
Mr Lai Van Sam
10.30-11.00
way promotion new product Discussion about the method
11.00-11.10 11.10-11.15 11.15-14.00 14.00-14.30 14.30-15.10
promotion for new product Summary idea Closing Have a lunch and relax Summary previous conference Consult about the way service
15.10-15.45 15.45-15.55 15.55-16.10
customer Discussing Short break Introduce selling system in the
16.10-16.20 16.20-16.10
Vietnam Summary idea Give some funny question about new
Mrs. Ngoc Linh Mr Lai Van Sam
16.10-16.35
product for participants Analyze the difference between new
Ms. Dang Hai Yen
16.35-16.55 16.55-17.10
product and other products Give solution Thanks for speakers, participants and
Ms. Dang Hai Yen Mr. Lai Van Sam
Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mr. Lai Van Sam Mrs. Ngoc Linh Ms. Nguyen Thi Oanh Audiences and participants Ms. Nguyen Thi Oanh
audiences Give gift for speakers and participants
3.7 Registration procedures- letter of confirmation to delegates and instructions for registering on the day.
Budget $ 2000.00 $ 800.00 $ 500.00 $ 1000.00 $ 500.00 $ 600.00 $ 100.00 $ 300.00 $ 3000.00 $ 1000.00 $ 9800.00
6. Time of conference arranged Traphaco Join Stock Conference to be held on April 25, 2009 at the 1st Sofitel Plaza Hotel Hanoi, Thanh Nien Road, BaDinh Distr... at 8.00 am. AGENDA Date
Time
Item
Owner/in charge
25 April 2009
8.00-8.20 8.20-8.35 8.35-8.50 8.50-9.20 9.20-9.30 9.30-10.00 10.00-10.10 10.10-10.30
Welcome/Introducing guest/members Introducing about conference The chairperson declares the open Introduce: “new product” Short break: (tea, coffee) Discuss about new product Summary idea Continue conference with video: the
Mr Lai Van Sam
10.30-11.00
way promotion new product Discussion about the method
11.00-11.10 11.10-11.15 11.15-14.00 14.00-14.30 14.30-15.10
promotion for new product Summary idea Closing Have a lunch and relax Summary previous conference Consult about the way service
15.10-15.45 15.45-15.55 15.55-16.10
customer Discussing Short break Introduce selling system in the
16.10-16.20 16.20-16.10
Vietnam Summary idea Give some funny question about new
Mrs. Ngoc Linh Mr Lai Van Sam
16.10-16.35
product for participants Analyze the difference between new
Ms. Danga Hai Yen
16.35-16.55 16.55-17.10
product and other products Give solution Thanks for speakers, participants and
Ms. Dang Hai Yen Mr. Lai Van Sam
Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mr. Lai Van Sam Mrs. Ngoc Linh Ms. Nguyen Thi Oanh Audiences and participants Ms. Nguyen Thi Oanh
audiences Give gift for speakers and participants 7. Venue of conferences: show specification listing of at least 4 venues -
Sofitel Metropole Hotel Hanoi (15 Ngo Quyen Street)
-
Hilton Opera Hotel Hanoi ( 1 Le Thanh Tong Street)
-
Intercontinental Hanoi Wesilake Hotel ( 14 Nghi Tam, Tay Ho, Hanoi)
-
Daewoo Hotel Hanoi( 360 Kim Ma Str., Ba Dinh District)
-
Sofitel Plaza Hotel Hanoi ( 1, Thanh Nien Road, Ba Dinh, Distr.,)
-
Horison Hotel Hanoi (40 Cat Linh Street)
-
Sheraton Hotel Hanoi (44b Ly Thuong Kiet Str.,)
-
Nikko Hotel Hanoi (84 Tran Nhan Tong Street)
With Traphaco Join Stock’s conferences, choice a venue is important, and special it will bring luxury and professional. It has to meet criteria is below: •Room size is large (contain more than 50 people) enough, professional, and have modern technology, facilities such as projector, computer, micro, security technology, fax, print…. With a venue which suitable with our conferences and meeting criteria. Special, it must suitable with conference’s budget, purpose, and reasonable price. The standard of the accommodation ensure and conform •Amenities and decoration: the venue is well lit and air conditioned, luxury, with appropriate comfortable seating for the expected number of attendees. About furniture, provide more than 50 seats, the provision of large table with will be write each seat to attendant can easy see or an arrangement of a number of tables on an oval or U- shape. So that every one is able to see each other, easy to see speaker. •Lighting: lighting is so importance too. The hotel must provides modern light system, helps people see image more lively and beautiful. More over, light help us show some important ideal to attendances. It will be bring best result to our conferences. •Catering: catering is a part of conferences and it not lack in this. In this, the hotel provides tea, fruit, flower, luncheon, holds entertainments with suitable price but ensure high quality and suitable with attendances. •It is convenient for transport, the hotel near bus, car park or venue have car park… so, people can travel easily. So, after considering, we decided choose Sofitel Plaza Hotel Hanoi. Because, it in good venue (in Thanh Nien) where have good, fresh air and every one can see Ho Tay lake and Thien Quang lake. 4. Include on the GANTT chart when publicity material will go out Task name
Week 3
1
2
3
4
5
6
7
Promote the conference Outline of target audience Give a list of promotion mix Prepare one page flyer Checking Gantt Chart 3. organize the conference Program details-sample program with detailed session & break times 3.1.1 Program details
- Logo: - Conference name: Traphaco Join Stock conference - Theme: Traphaco Join Stock - Statement of overall objective: •
To provide the cutting-edge mind-body psychotherapies.
•
To provide for audience better understand the scope of mind-body medicine.
•
To make audience be familiar with the evidence-based mind-body medicine.
•
To explain for audience understand the clear health benefits of improved selfregulation.
•
To provide for audience to select the appropriate evidenced-based mind-body medicine treatment choices for patients.
To network with leaders in mind-body medicine and integrative medicine community. - Date: 25 April 2009 - Length: 1 day - Beginning and ending time of conference Date 25April 2009
Beginning 8.00am 14.00pm
Ending 11.15am 17.10pm
- Keynote speech: Topic Introduce: “new product” The way promotion for new product( video) Consult about the way service customer Introduce selling system in the Vietnam Analyze the difference between new product and other
Presenter Ms. Van Thi Thuy Ha Ms. Van Thi Thuy Ha Ms. Nguyen Thi Oanh Ms. Nguyen Thi Oanh Ms. Dang Hai Yen
products Thanks for speakers, participants and audiences
Mr. Lai Van Sam
Give gift for speakers and participants 3.1.2 Detailed sessions and break time Date
Time
Item
Owner/in charge
25 April 2009
8.00-8.20 8.20-8.35 8.35-8.50 8.50-9.20 9.20-9.30 9.30-10.00 10.00-10.10 10.10-10.30
Welcome/Introducing guest/members Introducing about conference The chairperson declares the open Introduce: “new product” Short break: (tea, coffee) Discuss about new product Summary idea Continue conference with video: the
Mr Lai Van Sam
10.30-11.00
way promotion new product Discussion about the method
11.00-11.10 11.10-11.15 11.15-14.00 14.00-14.30 14.30-15.10
promotion for new product Summary idea Closing Have a lunch and relax Summary previous conference Consult about the way service
15.10-15.45 15.45-15.55 15.55-16.10
customer Discussing Short break Introduce selling system in the
16.10-16.20 16.20-16.10
Vietnam Summary idea Give some funny question about new
Mrs. Ngoc Linh Mr Lai Van Sam
16.10-16.35
product for participants Analyze the difference between new
Ms. Dang Hai Yen
16.35-16.55 16.55-17.10
product and other products Give solution Thanks for speakers, participants and
Ms. Dang Hai Yen Mr. Lai Van Sam
Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mrs Ngoc Linh Ms. Van Thi Thuy Ha Audiences and participants Mr. Lai Van Sam Mrs. Ngoc Linh Ms. Nguyen Thi Oanh Audiences and participants Ms. Nguyen Thi Oanh
audiences Give gift for speakers and participants
3.7 Registration procedures- letter of confirmation to delegates and instructions for registering on the day.
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