Computing

1.0 Introduction Business leaders today are looking for solutions to empower and retain employees and accessible technology can help to increase the efficiency of organization, since 21st century computers and information technology became very important for any organization because by the using of technology organizations can reduce the cost of production and increase the products quality, for any organization time and money is very important so by using technology organization can make products very quickly and can earn more profit. The company which I have selected for this assignment is a Flying Paper Mart (pvt) ltd. Its located in Pakistan, the company has different branches in the country and its established in 1975 with very small capital but now it’s a good company in Pakistan. 2.0 Products The major products of the company is Wedding cards, Calendars, Paper, Printing ink. 2.1 Wedding cards Wedding cards is a major product of the company, the organization is making different kinds and design of wedding cards when company started in 1975 at that time company was making only one product wedding cards but not in different design because of lack of technology, and the designer designed the cards with hands due to lack of technology the company was not able to make more design and product. 2.2 Calendars Calendars is a 2nd major product, the company is making different kinds of calendars like yearly calendars and Ramzan calendars, the company is making different design of calendars.

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2.3 Paper Paper is also a major product, company is making different size of paper which use for printing, the company started to manufacturing the paper in 1992, at the time company was making only one size of paper size 17/27, but now company is making different size of papers which are using for different type of printing purpose. 3.0 Organization problems The company started in 1975, at the time company was facing different problems like no proper way of manufacturing the products and printing. The designer of the company was design the wedding cards with hands and for printing the company was using hand screen printing but these were the not proper way for manufacturing the product because it took more time and one person printed only few pages in an hour. The company was facing a lot of others problems like no proper way of communication no good accounting system, no way proper way of advertising and marketing because at that time there was no media etc. 4.0 Nature of organization In order to get high out put company was needed a proper and good system for printing and manufacturing the products so in 1980 company bought first printing machine from Japan its named Rota printing machine, by the using of this machine the output of the company increased, day by day managers felt that they need more changes in the organization.

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5.0 Management Information Systems Management information system is a general name for the academic discipline covering the application of people, technologies, and procedures collectively called information systems to solve business problems. MIS are distinct from regular information systems in that they are used to analyze other information systems applied in operational activities in the organization, academically the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision making. 6.0 Benefits of technology Successful organizations understand the benefits of information technology (IT) and use this knowledge to drive their shareholders’ value. They recognize the critical dependence of many business processes on IT, the need to comply with increasing regulatory compliance demands and the benefits of managing risk effectively. To aid organizations in successfully meeting today’s business challenges. In 1996, company bought computers and latest machinery and higher good IT workers for company, when company started there was a designer who design the cards with hand and the output was very little but in 1996 by the using of computers different software company started the designing at computers due to use of this technology the output became more higher of the company. 6.1 Computers in organization Company bought computers in 1996 for communication and designing purpose, the managers decided to make a small network in the organization for communication with different people of the staff and the IT staff made a system for organization staff’s. This system helped the organization in communication purpose and sharing resources. In 2000 the organization established Research and development department in side the organization and provide them latest computers and technology, the IT people inside the organization made different new products like Paper Ink, printing plates etc. in 2001 the

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company lunches 5 new products and with these new products company output became higher. In 2002 company opened 4 new branches in the city and made a small network with branches for communication purpose and managers decided to make a website for company, the website helped the company to make links with different people in the world. 6.2 Printing machines When company started there was only one way of printing that was hands screen printing company was making broachers and wedding cards with hands but 1996 company decided to buy different printing machines in order to get more output in 1997 company started Pad printing is a method of imprinting that uses a thick, soft silicone pad to lift the image to be printed from a photo etched pad printing plate inked via a doktor blade sytem or inkcup and transfer it to the surface of the product or part to be decorated, also referred to as the substrate. The pad makes contact with the product using just the right amount of pressure to deliver the image. Because the pad-printing pad can wrap itself as much as 180° around a small object, ink coverage is excellent, making pad printing an ideal decorating method for small items that are contoured, irregular in shape or otherwise difficult to print on.

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6.2.0 Rota printing machine In 2003, company bought Rota printing machine its is a one color

machine

but

in

this

machine the company can make 300000 papers in one hour, by the using of this machine the quantity

of

the

products

increased and company starting to make more profit.

6.2.1 Cup printing machine In 2005, the managers decided to

bought

machine

cup it’s

printing a

latest

technology for printing at cups and bottles, by the using of this machine the clients of the company increased because before this machine company wasn’t

printing for any

company which makes cups and bottles.

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7.0 Advantages of technology In the last couple years, many organizations tried to stretch the serviceability of their technology infrastructure. Rather than spending money to upgrade, they figured they could make do with what they had in place. Has that hesitation to upgrade technology hurt their viability and overall competitiveness there is a continual cycle for organizational competitiveness. In this cycle, you move from competitive advantage to competitive necessity to competitive disadvantage depending on where you are with the application of technology to the organization. In order to keep their own jobs, many CIOs and CTOs went along with huge cuts to their areas without arguing very much with management. The results are now starting to show. Many organizations are behind even though their leaders will try to justify where they are. No matter what your organization does, it probably uses technology at various levels to get the job done. This technology eventually becomes obsolete and has to be replaced. If you don’t replace obsolete technology, you lose competitiveness. companies do not maintain their position using trailing-edge technologies. Whether it is customer service and dealing with taking orders or supply chain management and dealing with goods and services from vendors, there are many software applications and phone systems that deal with all operational aspects of an organization. These must be checked to see if they are still relevant. The target map of technology focuses on the five levels of technology within the organization. The five levels of technology are embryonic, proven, accepted, safe and obsolete. No matter what you implement, it will work its way through these five stages from being state-of-the-art technology to obsolete within various timeframes. When it is obsolete, you are wasting money trying to maintain it. You are also at a competitive disadvantage trying to maintain obsolete systems. The newer the technology, the higher the risk is to implement it. Competitive advantage comes with newer technology. As the technology grows older, the competitive advantage weakens to a point where it becomes a competitive disadvantage to continue using old technology. This is where many organizations are if you look at the old rule of thumb that says you should be

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changing out technology every two to three years. A technology resource assessment should be done to review an organization’s infrastructure effectiveness. There should be an outside perspective that doesn’t have organizational or cultural bias when reviewing the organization. 8.0 Disadvantages of technology On the technological side, e-partnership and virtual organization take the lead in the current Internet-driven business environment that assimilates the most advanced electronic technologies and the knowledge-based economy. Companies involved in epartnerships must participate in external business relationships by using computer interactions. This is a great challenge confronting e-partners to re-engineer their IT strategies and resources and re-think their ways of communication and doing business with e-partners. The main issues to be considered are IT infrastructure and managers' and operatives' knowledge and skills associated with e-business and e-commerce. On the human resource's side, while e-partnerships and virtual organizations in whatever form may entail optimization of organizational resources and attainment of competitive advantages of parties involved, e-managers are surely confronting management complexities of making cooperation work. The biggest challenges to management in this regard are conflict in different organizational and country cultures, taxation, financial and commercial risks, legal risks concerning online intellectual property, national and international online trade and law, etc. Culture is about shared assumption, beliefs, values and norms. Each organization has its own culture developed from its own particular experience, its own role and the way its owners or managers get things done. In addition to the cultural differences at the organizational level, multinational e-partnerships inevitably encounter barriers caused by cultural differences between nations. Legal, political and economic differences among countries are also obvious. For instance, EU member states must enact legislation to ensure that transfers of data outside their boundaries are allowed only to jurisdictions that can offer adequate protection of the data. The US believes that minimal domestic regulation would foster cross-border Internet trade. Managing the cultural and system differences across organizations and across nations is one of the high agendas that challenge managers of e-partnerships and virtual organizations. Compounded with the challenges are particular risks facing e-partnerships and virtual organizations such as information technology risks and financial and commercial risks. While the Internet and network organizations facilitate improved communication of data, information and knowledge, they give rise to issues and problems of privacy, data 7

security and intellectual property protection in the Internet. The information database created through Internet transactions may lead to legal disputes among e-partnerships over ownership of the IP and possible loss of the potential profit generated from the IP. Moreover, electronic research projects usually involve new technologies and innovative development, which creates a high level of technological and commercial risk for every organization involved. However, it is the motivation of sharing and minimizing the risks that entails e-partnering and e-alliance. 9.0 Conclusion Information technology became more important for organization without information technology organization and companies are noting, today there is a lot of competition in the market day by day companies are making different types of products, information technology is providing the easy way for productions, advertising, delivering the products and creating new products. The Flying paper mart which established in 1975 with few capital and at that time the company was making only one product and there was no proper way and no good output but by the passing of time when company used information technology systems for production as well as for advertising the products, company made more profit and higher output. 10.0 Reference http://www.padprintmachinery.com/ http://www.e-articles.info/e/a/title/Disadvantages-of-E-Partnerships-and-VirtualOrganizations-~-Issues-and-Problems/

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