Clw Winter Conference 2010 Reg Packet

Minos Youth President: Joanna Boutzoukas 1761 Royal Oak Place West Dunedin, FL 34698 (727) 599-4646 [email protected] PYA President: Eleni Sopasis 21 Cawfield Lane Melville, NY 11747 (631) 885-2132 [email protected] West Coast Vice President: Xanthippi Gelasakis 4304 Mason Lane Sacramento, CA 95821 (916) 207-1850 [email protected] East Coast Vice President: Alekos Marmatakis 52 Fairview Ave Edison, NJ 08817 (732) 207-2397 [email protected] West Coast Youth Supervisor: George Zoumberakis 8300 Lexington Rd., #5 Downey, CA 90241 (562) 659-2303 [email protected] East Coast Youth Supervisor: Emmanuel Sifakis 7A Blackwood St. Boston, MA 02115 (401) 499-6770 emmanuel_sifakis @alumni.brown.edu

PYA Winter Conference 2010 Thursday, January 7th, 2010 – Sunday, January10th, 2010 Clearwater, Florida

Invitation Letter To our fellow Cretan Youth, The Minos Youth of Clearwater would like to invite you to the 2010 PYA Winter Conference! The hotel for the weekend will be Shephard’s Beach Resort on Clearwater Beach. Each attendee is responsible for reserving a room at the hotel on their own. The hotel rate is $99 per night for one room with two queen size beds and a pull out couch. These rooms can comfortably sleep 4-5 people. A credit card will be required during reservation and check-in to cover all incidentals. There must be at least one person 21 or over occupying each room. For those of you who will be flying, please make arrangements to fly into Tampa International Airport. Shuttle services will be provided. Registration will be from 4:00 p.m. – 8:00 p.m. on Thursday, January 7th in the Dolphin Room of the hotel. It is recommended that attendees arrive at the hotel before 8:00p.m to ensure enough time is available for settling in before the Welcome Night begins. Each attendee needs to submit the following: - Completed Registration Forms (one for each attendee) - Completed Letters of Consent (one for each attendee under 18 years of age, signed by parent or legal guardian) - Completed Waiver of Liability (all attendees) - Payment (NO CASH – checks made payable to Minos Youth) The discounted package price is $75. Please mail all items to the following address postmarked by Tuesday, December 1st made payable to Minos Youth. Payments sent after December 1st will be $95. Joanna Boutzoukas 1761 Royal Oak Place West Dunedin, FL 34698 We hope you will all attend the conference and help to make it a great success. Also, please pass this information on to others who may be interested. We are looking forward to seeing everyone in January! On behalf of the Cretan Youth of Clearwater, Joanna Boutzoukas Minos Youth President

Minos Youth President: Joanna Boutzoukas 1761 Royal Oak Place West Dunedin, FL 34698 (727) 599-4646 [email protected] PYA President: Eleni Sopasis 21 Cawfield Lane Melville, NY 11747 (631) 885-2132 [email protected] West Coast Vice President: Xanthippi Gelasakis 4304 Mason Lane Sacramento, CA 95821 (916) 207-1850 [email protected]

PYA Winter Conference 2010 Thursday, January 7th, 2010 – Sunday, January10th, 2010 Clearwater, Florida

Itinerary and Information Sheet Hotel Information: Shephard’s Beach Resort 619 S Gulfview Blvd. Clearwater Beach, Florida 33767 1-800-237-8477 Group Code: PYA Reservation Deadline: Tuesday, December 1st, 2009 Rate: $99/night + tax (Room w/ two double beds & pull-out couch) NOTE: All attendees are responsible for their own hotel reservations. Schedule of Events: Wednesday, January 6th (Optional):

East Coast Youth Supervisor: Emmanuel Sifakis 7A Blackwood St. Boston, MA 02115 (401) 499-6770 emmanuel_sifakis @alumni.brown.edu

Epiphany Celebration at St. Nicholas Hall in Tarpon Springs

7:00 p.m.

Epiphany Ball

4:00 – 7:00 p.m.

Registration

7:00 - 9:00 p.m.

Poolside Mezedakia

10:00 p.m.

Private Club Night at the Wave featuring DJ Maraki (Open Bar until 12:30)

9:00 a.m.

Breakfast provided in rooms

10:00 a.m.

Spend the day on Clearwater Beach with optional activities

1:30 p.m.

Lunch at Post Corner Pizza (Across the street from the beach)

7:30 p.m.

Shuttles depart for Panigiri at the Silogo (Andikristo will be served)

11:00 a.m.

Meeting

3:00 p.m.

Beach Volleyball and optional activities

8:00 p.m.

Cretan Formal Dance at the Silogo

11:00 a.m.

Hotel Checkout

11:30 a.m.

BBQ (Shuttles to the airport all day)

(727) 599-4646

[email protected]

Thursday, January 7th:

East Coast Vice President: Alekos Marmatakis 52 Fairview Ave Edison, NJ 08817 (732) 207-2397 [email protected] West Coast Youth Supervisor: George Zoumberakis 8300 Lexington Rd., #5 Downey, CA 90241 (562) 659-2303 [email protected]

11:00 a.m.

Friday, January 8th:

Saturday, January 9th:

Sunday, January 10th

Questions/Comments: Joanna Boutzoukas

Minos Youth President: Joanna Boutzoukas 1761 Royal Oak Place West Dunedin, FL 34698 (727) 599-4646 [email protected]

PYA Winter Conference 2010 Thursday, January 7th, 2010 – Sunday, January10th, 2010 Clearwater, Florida

Registration Form

PYA President: Eleni Sopasis 21 Cawfield Lane Melville, NY 11747 (631) 885-2132 [email protected]

Personal Contact Information:

West Coast Vice President: Xanthippi Gelasakis 4304 Mason Lane Sacramento, CA 95821 (916) 207-1850 [email protected]

City, State, Zip Code: ________________________________________________

East Coast Vice President: Alekos Marmatakis 52 Fairview Ave Edison, NJ 08817 (732) 207-2397 [email protected]

Name: _____________________________________________________________ Address: ___________________________________________________________

Phone Number: _________________ Date of Birth: _______________________ Mobile Number: ____________________________________________________ Sex: ______M ______F Email Address: _____________________________________________________ Chapter Name: _____________________________________________________ Chapter City, State: _________________________________________________

West Coast Youth Supervisor: George Zoumberakis 8300 Lexington Rd., #5 Downey, CA 90241 (562) 659-2303 [email protected] East Coast Youth Supervisor: Emmanuel Sifakis 7A Blackwood St. Boston, MA 02115 (401) 499-6770 emmanuel_sifakis @alumni.brown.edu

Flight Arrival Info: __________________________________________________ Flight Departure Info: _______________________________________________

Emergency Contact Information: Name: _____________________________________________________________ Address: ___________________________________________________________ City, State, Zip Code: ________________________________________________ Phone Number: _____________________________________________________ Relationship to Attendee: _____________________________________________

Minos Youth President: Joanna Boutzoukas 1761 Royal Oak Place West Dunedin, FL 34698 (727) 599-4646 [email protected] PYA President: Eleni Sopasis 21 Cawfield Lane Melville, NY 11747 (631) 885-2132 [email protected] West Coast Vice President: Xanthippi Gelasakis 4304 Mason Lane Sacramento, CA 95821 (916) 207-1850 [email protected] East Coast Vice President: Alekos Marmatakis 52 Fairview Ave Edison, NJ 08817 (732) 207-2397 [email protected] West Coast Youth Supervisor: George Zoumberakis 8300 Lexington Rd., #5 Downey, CA 90241 (562) 659-2303 [email protected] East Coast Youth Supervisor: Emmanuel Sifakis 7A Blackwood St. Boston, MA 02115 (401) 499-6770 emmanuel_sifakis @alumni.brown.edu

PYA Winter Conference 2010 Thursday, January 7th, 2010 – Sunday, January10th, 2010 Clearwater, Florida

Letter of Consent I hereby declare that I, the undersigned, am the parent or legal guardian of: Attendee Name: ______________________________________________ Attendee Date of Birth: ______________________________________________ As parent or legal guardian, I give the attendee permission to attend the PYA Winter Conference 2010 Weekend and all associated events to be held in Clearwater from Thursday, January 7th, 2010 through Sunday, January 10th, 2010. I understand that as an attendee of the PYA Winter Conference Weekend, the above named individual is expected to attend the events scheduled by the organizing committees, and that as an attendee, the above named individual is required to conduct himself/herself in a manner in accordance with the by-laws and expectations of the Pancretan Youth of American (PYA) and the Pancretan Association of America (PAA). Sincerely, __________________________________________________ Signature __________________________________________________ Date

RELEASE/WAIVER OF LIABILITY Each PYA Youth member and Parent/Guardian of any PYA Youth member under the age of 21 and their guest(s) attending any PYA sponsored event, meeting and/or dance, is required to consent to the following conditions and Release/Waiver of Liability as a condition of participation. The Participant and Parent/Guardian (on behalf of the Parent/Guardian and minor Participant) waive any and all rights and claims for damage(s) or other actions which may arise against the Pancretan Youth Association and/or the Pancretan Association of America, including but not limited to any and all injuries, damages or illnesses that may result related to the event. The Participant and Parent/Guardian (on behalf of the Parent/Guardian and minor Participant) hereby expressly release and discharge the Pancretan Youth Association and the Pancretan Association of America from any and all such claims, and agree to indemnify and hold harmless the organizations, including their officers and members, for any and all damages attributable to conduct or nonfeasance; and the Participant and Parent/Guardian hereby expressly assumes the risk of entering the premises and of taking part in any activities; and further agree to abide by the following conditions of participation: 1. There shall be no consumption, distribution or possession of any alcoholic beverage from or to any person under the age of 21, pursuant to Federal Law; 2. There shall be no consumption, distribution or possession of any controlled substance(s) or illicit drugs at any PYA/PAA sponsored event, including but not limited to hotel rooms provided by the PYA/PAA; 3. Any member/participant engaging in reckless, negligent, assaultive or destructive conduct shall be subject to immediate removal/ejection from the event(s); 4. Each member/participant agrees to abide by all applicable local, state and federal laws; 5. Any member/participant who engages in any reckless or negligent conduct resulting in personal or property loss(es) shall be solely and individually accountable for any and all damage(s); 6. Each member/participant hereby holds the Pancretan Youth Association and/or the Pancretan Association of America harmless for any loss(es) or damage(s) as a result of unlawful, reckless or negligent conduct; 7. Each member/participant under the age of 18 must obtain parental consent (signed below by parent or legal guardian), prior to any participation in PYA-sponsored event(s); 8. Each member/participant who reserves room(s) provided by the PYA shall provide a valid credit card to the hotel; and any damage resulting in such persons’ room shall be apportioned equally among each member/participant staying at such room. I, the undersigned below, have read and agree to the above terms as a condition of my participation in the PYA/PAA event to be held: EVENT NAME:

________________________________________________________________________________________

EVENT DATE(S): ________________________________________________________________________________________

_________________________________________________ NAME

_________________________________________________ NAME OF PARENT/GUARDIAN

_________________________________________________ ADDRESS

_________________________________________________ ADDRESS

_________________________________________________ CITY, STATE, ZIP CODE

_________________________________________________ CITY, STATE, ZIP CODE

_________________________________________________ PARTICIPANT SIGNATURE

_________________________________________________ SIGNATURE OF PARENT/GUARDIAN

_________________________________________________ TELEPHONE NUMBER

_________________________________________________ TELEPHONE NUMBER