Citizens-charter.pdf

BUREAU OF THE TREASURY

Approved:

ROSALIA V. DE LEON Treasurer of the Philippines

BUREAU OF THE TREASURY

To efficiently and effectively manage the financial resources of the government by maximizing revenues from available funds and minimizing costs of financing whenever possible.

To be a pro-active manager of the

public funds characterized by active duration management, minimization of interest rate risks, and hedging of financial risks.

I am a Civil Servant to the Bureau of the Treasury. As such, I believe in the Spirit of Service. It is my cherished principle and purpose. I value the trust and confidence reposed on me. I offer back my loyalty to the institution.

I value my integrity and professionalism. I commit to protect them. I value the talents bestowed on me by God. I endeavor to sharpen them always and must bear fruit. I value my colleagues and my co-workers. I strive to lead, inspire and be selfless. I give my whole in carrying out the duties and

responsibilities entrusted to me through, competence and diligence in my work; Refinement in my words and deeds;

Justice and fairness in my decisions; Openness and teamwork in dealing with others; Accountability for all my actions. All this I will promote and nurture through my work, in the service of my beloved Bureau, my country and God Almighty.

FIDELITY BONDING PROCESS CLIENT/ACCOUNTABLE PUBLIC OFFICER

Step 1

BTR DISTRICT/PROVINCIAL OFFICE TOO receives, reviews/checks completeness of documents (5 mins)

Prepares & submits the following: 1.Application for Bond (GF 58A) 2.Request for Bonding (GF 57A) 3.Other documents on the checklist

Step 2 A. Informs Client of insufficiency of documents and provides checklist of requirements

Step 3

Step 7

NO A. Are requirements complete? B. Is Risk Safe?

B. TOO prepares and issues Letter of Denial, duly signed by the RD

Receives Letter of Denial

YES

Step 4

TOO computes the amount of bond premium, prepares ATAP and transmits the same to CTOOII for review and approval (10 mins)

Step 5

CTOO II reviews, approves and returns ATAP to TOO (3 mins)

Presents ATAP to LBP/DBP/PVB for payment of Bond premium Step 6

TOO records the approved ATAP in the logbook and issues the same to Client (2mins) ATAP

Step 8

Presents proofs of payment of Bond Premium to TOO

1.Validated deposit slip/ LDDAP-ADA 2.Validated ATAP

Step 9

- TOO assigns risk number & registers the name of the Bondee/s in the Registry of Bonded Public Officers - Prepares Confirmation Letter (8 mins)

Step 10

CTOO II reviews, initials & transmits Confirmation Letter to RD (5 mins)*

Step 11

RD approves and signs Confirmation Letter Returns CL to CTOO II (3 mins)*

Step 12

CTOO II returns Confirmation Letter to TOO (2 mins)

Step 13

TOO releases Confirmation Letter to Client (2 mins)

TOO - Treasury Operations Officer CTOO II - Chief Treasury Operations Officer II (District/Provincial Office) RD - Regional Director Note: - Allocated time excludes transmission of documents from Provincial Office to Regional Office. - Processing time differs for Batch transactions.

Confirmation Letter

Step 14

Receives Confirmation Letter

AGENCY FRONTLINE SERVICE National Capital Region FRONTLINE SERVICE

Time complete the transaction

(limited to face to face transaction between

I. Processing and Approval of Bond Application: (1) Receive the following documents required from clients/applications for fidelity bonding:

clients/agency personnel and most availed of by

a) General Form No. 57 (A) Request for Bonding and/ or Cancellation of Bond of Accountable Officials and Employees of the Republic of the Philippines - in two (2) copies;

clients)

b) General Form No. 58 (A) Application for Bond of Accountable Officials and Employees - in two (2) copies with two copies of identification pictures (passport size) taken for the last three (3) months;

Bonding of all accountable public officers of NGAs, GOCCs and LGUs

Steps/Processes

needed to

20 mins

c) Authenticated copy of duty Sworn and Notarized Statement of Assets and Liabilities (old form - RA 6713) of the date of application - if not applicable, applicant`s Statement of Assets and Liabilities of the preceding year may be submitted; and, d) List of Bondable Public Officers in BTr prescribed format certified by the agency officer in charge of Administrative and/or Finance Department, Service, Division or Unit.

pursuant to Public Bonding Law

(2) Check completeness of documents and evaluate data. (3) Prepares and issues Letter of Denial for unsafe risks. Provides checklist for incomplete documents/requirements.

(4) Set amount of bond and compute the corresponding bond premium due. Prepare Authority to Accept Payment (ATAP) and transmit the same to CTOO II for review and approval. (5) CTOO II reviews, approves and returns the ATAP to TOO. (6) Records the approved ATAP in the logbook and issues the same to the client.

Responsible Office/Unit/ Person Contact No. Chief Treasury Operations II (CTOOII) Treasury Operations Officer (TOO) Fiscal Examiner (FE) NCR District I (Manila, Mandaluyong, San Juan) 527-3082 NCR District II (Quezon City) 527-6846 NCR District III (Makati, Marikina, Muntinlupa, Pasig, Taguig) 527-3083 NCR District IV (Pasay, Parañaque, Caloocan, Malabon, Navotas, Valenzuela) 527-3080

(7) Present approved ATAP to LBP/DBP/PVB for payment of bond premium. (8) Present validated deposit slips/LDDAP-ADA and ATAP to TOO as proof of payment of bond premium.

13 mins

(9) Assigns Risk Number and registers the name of Bondee/s in the Registry of Bonded Public Officer. Prepares Confirmation Letter (CL).

Client/Applicant

CTOO II/TOO/FE

(10) Reviews, initials and transmits CL to Regional Director.

3 mins 4 mins

(11) Approves and signs CL and returns the same to CTOO II. (12) Returns the approved CL to TOO. (13) Releases CL to the Client/Applicant (14) Receives the CL.

Regional Director CTOO II/TOO/FE Client/Applicant

II. Approval of Bond Cancellation: 5 mins

(1) Receives General Form 57 (A) from client/applicant and check if duty accomplished (2) Prepares Confirmation Letter indicating effective date of cancellation

TOO/FE

(3) Records bond cancellation

5 mins

(4) Reviews, recommends and transmits bond cancellation documents to RD. (5) Signs CL and returns the documents to the CTOO II (6) Release CL to client/applicant

CTOO II/RD TOO/FE

III. Renewal of Approved Bond Application: (1) Receives the following documents from client/applicant:

5 mins

(a) Duly filled up General Form No. 57(A) Request for Bonding and/or Cancellation of Bond of Accountable Officials and Employees of the Republic of the Philippines - in three (3) copies;

TOO/FE

(b) List of bonded public officers whose bonds are subject to renewal certified by the agency officer in charge of: Administrative and/or Finance Department, Service, Division or Unit. (c) BTr Confirmation Letter reflecting the applicant`s previously approved bond application. (d) Authenticated copy of latest Statement of Assets and Liabilities (old form)

35 mins

(2) Same as step 2 to 14 of part I - processing and approval of bond application

RD/CTOO II/TOO/FE

IV. Increase in Accountability: (1) Receives the following documents from client/applicant: (a) General Form No. 57 (A)

15 mins

(b) Special Order increasing the amount of accountability

CTOO II/TOO/FE

(c) List of Bondable Public Officers in BTr prescribed format certified by the agency officer in charge of Administrative and/or Finance Department, Service, Division or Unit. (2) Compute the bond premium due based on the increase in accountability, Prepare ATAP, record in the logbook and issue to client/applicant.

25 mins

(3) Same as step no. 5 to 14 of part I. In addition to step 9, cancel the previously assigned risk number of the applicant.

RD/CTOO II/TOO/FE

Please let us know how we have served you by doing any of the following: Accomplish our Feedback Form available in the office and put in the suggestion box at the Reception Unit.

Send your feedback through e-mail ([email protected]) or call us at BTr - NCR 527-2786.

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