Child Advocacy Symposium Cycle 1 Strategic Doing Pack Ed
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Child Advocacy Symposium Cycle 1 Strategic Doing Pack Ed Morrison Milwaukee, WI May 26, 2009
Overview This Strategic Doing Pack is designed to guide discussions our Child Advocacy Symposium. It represents a set of exercises that can help us keep our discussions focused. These exercises are tied to the Strategic Doing Cycle. At the end of the day, you should have touched on all of the topics needed to compile a strategic action plan. Before you begin, you should pass around a sign in sheet to make sure that you have captured all of the participants and their e-mails. You should also designate one or more people to take notes. Capturing the key points of your discussion is vitally important to moving the conversation forward. As you put these notes on the web, it enables people to reconstruct the history of the conversation and to join the conversation at any point. We will go through two cycles of Strategic Doing this afternoon. Cycle 1: What would it look like for SE Wisconsin to become a national leader in addressing the challenges of at-risk youth? Specifically, what would the Center for Education Innovation and Regional Economic Development have to do to support this Cycle 2: We will break into topic areas to explore what Southeast Wisconsin could do to become nationally recognized leaders in innovation to improve the life prospects of at-risk youth
2
With Strategic Doing, we manage collaborations.... Managing collaborations is about managing conversations
3
Strategic Collaborations are defined by four key questions... What could we do together?
What should we do together?
How will we learn together?
What will we do together? 4
To keep your conversations on track and focused... Use workshop exercises and time limits Here are examples of these workshop exercises... We compile them into a “Strategic Doing Pack”
5
Strategic Doing Cycle 1: Establishing our National Leadership: Defining the support that the Center can provide
6
What could we do together? How can we establish national leadership? What are the assets we have? If we connect our assets in new ways, what opportunities do we see? What should be the legacy that we hand to our children and grandchildren?
79
Cycle 1: Workshop Exercise 1: Explore Focus Areas and Outcomes Fill out up to four opportunities on this page and the next What are the assets within SE Wisconsin that What are the opportunities we see when we we can connect to establish national leadership connect these assets? How do you describe this in dealing with the challenges of at-risk youth? opportunity? How can we link and leverage these assets? Opportunity 1: Example: we could conduct monthly webinars to inform us of the innovations taking place in the region.
Examples can include people, organizations, events, programs....
Opportunity 2: Example:We could conduct a Youth Summit once or twice a year to keep everyone on track and connected
8
Cycle 1: Workshop Exercise 1 Explore Focus Areas and Outcomes Fill out up to four opportunities on this page and the next What are the assets within SE Wisconsin that What are the opportunities we see when we we can connect to establish national leadership connect these assets? How do you describe this in dealing with the challenges of at-risk youth? opportunity? How can we link and leverage these assets? Opportunity 3: We could establish a network of mentors to guide at-risk youth
Examples can include people, organizations, events, programs....
Opportunity 4: Example: We could create social networks that build stronger relationships among our youth
9
What should we do together? What opportunity has the highest potential payoff? What is the easiest to achieve? Which opportunity can create the most excitement? Which opportunity has the best chance of attracting other partners outside the education system?
10
Pick one opportunity from your first exercise The opportunity on which we are focusing is:
11
Cycle 1: Workshop Exercise 2 Define Outcomes in terms of characteristics Now we have to define an outcome that makes our opportunity “real”. What does success look like? The best way to define an outcome is to start with a broad statement, and then add some concrete characteristics.
Define the characteristics of your Outcome. Ask yourself more detailed questions about what your outcome looks like. What does success really look like? Come up with three characteristics.
We see out outcome as: Characteristic 1: Example: A diverse group of participants from Example: Creating a nationally recognized Youth Summit that government, business and philanthropy will attend our Summit regularly pushes innovative initiatives to address the challenges of atrisk youth.
Characteristic 2: Example:Youth will be actively involved in planning our Summit
Characteristic 3: Example:We will webcast our summit and connect with people all over the U.S.
12
Next, we have to define an activity -- a project or initiative -- that will get us to our outcome. Define one project that will get you to your outcome The project on which we are focusing is:
13
To make our project real, we need milestones or “SMART Goals”. These SMART Goals or milestones mark the path from where we are to where we want to go. SMART Goals are: Simple Measurable Aggressive, but Achievable Relevant Time-sensitive 14
Cycle 1: Workshop Exercise 3 Define Our Initiative with SMART Goals (or project milestones) What is the name of your project: For this project by this date.... Example: By September 2009
We will do this....
We convene a core team of professionals in the region interested in at-risk youth
15
What will we do together? What are the most critical action steps in the next thirty days? Who will commit to doing what? Who will commit to putting this work on line?
16
Cycle 1: Workshop Exercise 4 Connect Our Project to an Action Plan for the next 30 days Name of the Initiative: Action steps: To move our project forward over the next thirty days, we will do these actin steps:
Responsible
17
By When
How will we learn together? What steps will we take to get connected on line? When will we next meet to revise our work?
13 18
Cycle 1: Workshop Exercise 5 Connect Your Work to a Process of Continuous Learning Date of our next review of our Strategic Action Plan:
Learning Step
Responsible
Summarize our work from these discussions and turn in this Strategic Doing Pack
Set time and place for our next review (face to face)
Other steps we can take to stay connected:
19
By When
Overview This Strategic Doing Pack is designed to guide discussions our Child Advocacy Symposium. It represents a set of exercises that can help us keep our discussions focused. These exercises are tied to the Strategic Doing Cycle. At the end of the day, you should have touched on all of the topics needed to compile a strategic action plan. Before you begin, you should pass around a sign in sheet to make sure that you have captured all of the participants and their e-mails. You should also designate one or more people to take notes. Capturing the key points of your discussion is vitally important to moving the conversation forward. As you put these notes on the web, it enables people to reconstruct the history of the conversation and to join the conversation at any point. We will go through two cycles of Strategic Doing this afternoon. Cycle 1: What would it look like for SE Wisconsin to become a national leader in addressing the challenges of at-risk youth? Specifically, what would the Center for Education Innovation and Regional Economic Development have to do to support this Cycle 2: We will break into topic areas to explore what Southeast Wisconsin could do to become nationally recognized leaders in innovation to improve the life prospects of at-risk youth
2
With Strategic Doing, we manage collaborations.... Managing collaborations is about managing conversations
3
Strategic Collaborations are defined by four key questions... What could we do together?
What should we do together?
How will we learn together?
What will we do together? 4
To keep your conversations on track and focused... Use workshop exercises and time limits Here are examples of these workshop exercises... We compile them into a “Strategic Doing Pack”
5
Strategic Doing Cycle 1: Establishing our National Leadership: Defining the support that the Center can provide
6
What could we do together? How can we establish national leadership? What are the assets we have? If we connect our assets in new ways, what opportunities do we see? What should be the legacy that we hand to our children and grandchildren?
79
Cycle 1: Workshop Exercise 1: Explore Focus Areas and Outcomes Fill out up to four opportunities on this page and the next What are the assets within SE Wisconsin that What are the opportunities we see when we we can connect to establish national leadership connect these assets? How do you describe this in dealing with the challenges of at-risk youth? opportunity? How can we link and leverage these assets? Opportunity 1: Example: we could conduct monthly webinars to inform us of the innovations taking place in the region.
Examples can include people, organizations, events, programs....
Opportunity 2: Example:We could conduct a Youth Summit once or twice a year to keep everyone on track and connected
8
Cycle 1: Workshop Exercise 1 Explore Focus Areas and Outcomes Fill out up to four opportunities on this page and the next What are the assets within SE Wisconsin that What are the opportunities we see when we we can connect to establish national leadership connect these assets? How do you describe this in dealing with the challenges of at-risk youth? opportunity? How can we link and leverage these assets? Opportunity 3: We could establish a network of mentors to guide at-risk youth
Examples can include people, organizations, events, programs....
Opportunity 4: Example: We could create social networks that build stronger relationships among our youth
9
What should we do together? What opportunity has the highest potential payoff? What is the easiest to achieve? Which opportunity can create the most excitement? Which opportunity has the best chance of attracting other partners outside the education system?
10
Pick one opportunity from your first exercise The opportunity on which we are focusing is:
11
Cycle 1: Workshop Exercise 2 Define Outcomes in terms of characteristics Now we have to define an outcome that makes our opportunity “real”. What does success look like? The best way to define an outcome is to start with a broad statement, and then add some concrete characteristics.
Define the characteristics of your Outcome. Ask yourself more detailed questions about what your outcome looks like. What does success really look like? Come up with three characteristics.
We see out outcome as: Characteristic 1: Example: A diverse group of participants from Example: Creating a nationally recognized Youth Summit that government, business and philanthropy will attend our Summit regularly pushes innovative initiatives to address the challenges of atrisk youth.
Characteristic 2: Example:Youth will be actively involved in planning our Summit
Characteristic 3: Example:We will webcast our summit and connect with people all over the U.S.
12
Next, we have to define an activity -- a project or initiative -- that will get us to our outcome. Define one project that will get you to your outcome The project on which we are focusing is:
13
To make our project real, we need milestones or “SMART Goals”. These SMART Goals or milestones mark the path from where we are to where we want to go. SMART Goals are: Simple Measurable Aggressive, but Achievable Relevant Time-sensitive 14
Cycle 1: Workshop Exercise 3 Define Our Initiative with SMART Goals (or project milestones) What is the name of your project: For this project by this date.... Example: By September 2009
We will do this....
We convene a core team of professionals in the region interested in at-risk youth
15
What will we do together? What are the most critical action steps in the next thirty days? Who will commit to doing what? Who will commit to putting this work on line?
16
Cycle 1: Workshop Exercise 4 Connect Our Project to an Action Plan for the next 30 days Name of the Initiative: Action steps: To move our project forward over the next thirty days, we will do these actin steps:
Responsible
17
By When
How will we learn together? What steps will we take to get connected on line? When will we next meet to revise our work?
13 18
Cycle 1: Workshop Exercise 5 Connect Your Work to a Process of Continuous Learning Date of our next review of our Strategic Action Plan:
Learning Step
Responsible
Summarize our work from these discussions and turn in this Strategic Doing Pack
Set time and place for our next review (face to face)
Other steps we can take to stay connected:
19
By When
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