Chapter-2-edited.docx

Chapter 2 ORGANIZATION AND MANAGEMENT Form of Business Organization Catro Alegres is established as a partnership. Partners have a legal agreement that sets forth how decisions will be made, profits will be shared, disputes will be resolved, how future partners will be admitted to the partnership, how partners can be bought out, or what steps will be taken to dissolve the partnership when needed. A partnership structure is preferred in starting to run this business rather than sole proprietorship or corporation for the following reasons: Partnership is an association of two or more partners while sole proprietorship owns by one person only. Partnership tends to be lot stronger than sole proprietorships because the capital and profit/losses are shared which would mean that the weight is distributed. A corporation is the most expensive type of business entity to form, as well as the most complex. Partnership requirements are typically less than corporate. Corporations pay income taxes on the profits the corporation earns. The partnership itself does not pay taxes on its earnings, but the distributions to the partners are subject to income tax. Partnerships not being fully separated from their owners can fluidly move assets in and out of the business. Corporation’s property and monies must be accounted for carefully and transfer of physical property land or chattel must be legally recorded.

Duties and Responsibilities of the Partners Although we are now CPAs, we make sure we are hands on our business and we’ll fulfill the duties and responsibilities of each partner in the business.

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Managing Partner

A managing partner is the one that oversee the work and manage the operation of the business. And Ms. Cathlyn Lumberio will be the one in here. She will be the one who’ll be in charge and have a biggest responsibility among partners. 

Accounting and Finance

In this field Ms. Sofia Liu will take responsibility and manage the approval of the expenses and will maintain the right amounts in the books. She will also the one in charge of something haha 

Marketing/Advertising

On this part Ms. Erica Tavu will look after. This part has a big role in the business specially we are just starting. We’ll plan to have an effective tools to promote our business and to have a reasonable budget to execute this well. 

Events Planner

An event will not be successful without the help of a planner. This will be put on the hands of Mr. Spencer Ebora who will be always close to the clients to cater their needs and wants in their dream event. Also the planner has a big role cause he will be the one who’ll put their dream event into life.

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Capitalization The capital of this business/partnership shall be P1,000,000 that will come from and equal contribution of each partners: Liu, Sofia Isabella

250,000

Lumberio, Cathlyn Mae

250,000

Ebora, John Spencer

250,000

Tavu, Erica

250,000

Human Resources Requirements

POSITIONS

QUALIFICATIONS 

DUTIES & RESPONSIBILITIES

SALARY

Graduate of BSBA

Partners

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Bachelor's degree in hospitality, communications, public relations

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Should have organizational skills.

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Adaptability and resilience

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Dedication to client service

Event Coordinator Technical Director

Art Director

Secretary Table 1

Operating period The company will operate 10 hours per day, 7 days a week. The office will open from Monday to Sunday from 9 am to 8pm. During an event, operating hours can run from 5 am to midnight.

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Compensation and Non-monetary

Before we hire an employee we discuss to them the compensation they will get so this things will be open to them. And we make sure they will compensated what they deserve so also workers wont just left the company because we value our employee and want to build a trust between us. 

Base Pay Of course this is main deal in their job, but with our workers they have different base pay depending on their job description. And base pay increase through the months of work and performance

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Commissions Reaching their quota and landing a client are the ways to gives a commission to a employee that does the work to have an closed deal client. With this compensation employee can really boost their self to have more client.

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Bonuses When there is a high net increase on the sales of the company, bonuses are whole heartedly given to them for a job well done for the last months of hard work.

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Overtime Pay Even the working hours it done when they are still working for the needed things to finish we give them what they deserve.

A non-monetary perks to employees is also important. These things keep the workers and environment kicking to do more and will result to a better sales for the company. This is also ways to show to them that we partners don’t just care for the money entering in the company rather to show them we value them individually 

Annual or quarterly company parties 10

Company event or party is a good way to enjoy, to interact and to unwind away from work duties. Simple things like this excites employees every season Christmas, new year, anniversary etc. 

Cross-training in other areas of the business We make sure that our employees will not be just work the job they apply rather we will train them into becoming better so growth will be a practice to us and have a future in our business.

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Healthy and friendly work environment An work environment really affect the performance of an worker it may cause them a greater good or for worse that’s why we make sure that a healthy aura and friendly environment and positive thoughts will be spread on our place.

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Mentoring programs for career advancement To mold ,to train and mentor employees is a practice we should spread specially to people around us so we could be better in our own field so better and greater output will be a result from this.

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Work opportunities in multiple locations Opportunities should be for everyone, just like we will do, if theres an job that is needed in the event that your employee can do give it to them.

Mandatory benefits 

Social Security System (SSS) benefits This includes compensation for: medical services, appliances, and supplies in an

accredited hospital; rehabilitation services, including medical, surgical, and hospital treatment, and income cash benefit. 

PAGIBIG benefits This entitles employees to avail of a housing loan, calamity loan, and multi-

purpose loans that aim to provide financial assistance to their needs. 11

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PhilHealth benefits Provides financial assistance for inpatient and outpatient hospitalization, as well

as Z benefit packages for patients undergoing prolonged hospitalization and expensive treatments and suffering from Millennium Development Goal-related illnesses.

Organization policies The following are the standard organization policies to be mandated in the Catro Alegres: 1. Customer Quality Policies - the attention to detail and meeting the expectations of the customers to the event. During the course of planning events, plans and promises are made to ensure the gathering is a success. By focusing on the details and reviewing the plans for the event, you can make sure that the event goes off without a hitch. 2. Employee Conduct Policies - a guideline for appropriate employee behavior, and they outline things such as proper dress code, workplace safety procedures, and harassment policies. Such policies also outline the procedures employers may utilize to discipline inappropriate behavior, including warnings or employee termination. 3. Proper Waste Disposal - process of treating solid wastes and offers variety of solutions for recycling items that don’t belong to trash. It is about how garbage can be used as a valuable resource. 4. Equal Opportunity Policies - Equal opportunity laws are rules that promote fair treatment in the workplace. These policies discourage inappropriate behavior from employees, supervisors and independent contractors in regard to the race, gender, sexual orientation or religious and cultural beliefs of another person within the organization.

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5. Workplace Security Policies - Policies on security are in place to protect not only the people in an organization, but the physical and intellectual property as well. Policies may cover entrance to a facility, such as the use of ID cards and the procedures for signing in a guest. Equipment such as a company laptop or smartphone may need to be signed out. 6. Substance Abuse Policies - policies that prohibit the use of drugs, alcohol and tobacco products during work hours, on company property or during company functions. These policies often outline smoking procedures employees must follow if allowed to smoke on business premises. 7. Attendance and Time-off Policies - policies set rules and guidelines surrounding employee adherence to work schedules. Attendance policies define how employees may schedule time off or notify superiors of an absence or late arrival. This policy also sets forth the consequences for failing to adhere to a schedule. Recruitment process We are looking for part-time (on call) employees. Requirements: 

Must be high school graduate

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18 yrs old and above

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Resume with 2x2 picture

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NBI clearance

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Barangay clearance

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Valid ID

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Must have pleasing personality

Gantt Chart 13

1/15/19 2/4/19 2/24/19 3/16/19 4/5/19 4/25/19 5/15/19 6/4/19 6/24/19 7/14/19 8/3/19 Business planning Finalizing documents Meeting with supplier Setting up the business Purchasing merchandise Discovering possible partners Hiring and training employees

Start of operation

7/18/2019

6/15/2019

Hiring and training employees 6/5/2019

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30

25

Start of operation START DURATION

Discovering Purchasing Setting up Meeting with Finalizing possible merchandise the business supplier documents partners 5/15/2019 4/15/2019 4/1/2019 3/17/2019 2/16/2019

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47

29

44

Business planning 1/15/2019

28

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Phase of setting up the business Research and gathering of info Creating a business, a research must have first to determine if the business to enter to will be successful on this time or people are willing to patronize or it will just a flack like many businesses that have been closed . Business planning After we gather info on what is a good business to create we concluded to have an events service management that is timely and is a growing industry. From here we started to plan the, formulated ideas and Finalizing documents 14

Then the finalizing the legal paper to be process and approve is the next thing like business permit, registration of the business, to patent the name etc. Meeting with supplier In this kind of business we need to find suppliers to have a reliable source of materials or equipment we will need also to a fast, easy and safe transaction compare to a paisa isa Setting up the business After all of that, we now started to build the physical shop that has an industrial and minimalize design the will not faded old easily. With 80 square meters we will managed this to be our shop and depot as well. And manage to finish the construction fast. Purchasing merchandise With the right time management, While the shop is being build we also now start to purchase the inventory and needs in the operation of the business Discovering possible partners With our events we need to look for partners in sounds, photo and video etc. that is needed for an event and some other activities that our client may request .

Advertising/marketing On the time we are setting up the business we’ll also start to advertise on different platforms for us to be on the map and people will start to know us. Hiring and training employees

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Hiring employees and have a on call contacts to the people we need on events and train them to have an excellent service when on the event . Start of the operation From here on the operation and opening of the business start.

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