Cbl-iecep-phinma-upang-sc-s.y.-2015-16.docx

UNIVERSITY OF PANGASINAN PHINMA Education Institute of Electronics Engineers of the Philippines PHINMA UPang Student Chapter

CONSTITUTION AND BY-LAWS PREAMBLE We, the students of the PHINMA University of Pangasinan, cognizant of the need to establish an association of Electronics Engineering (ECE) students in order to strengthen the harmony and good relationship among ourselves. To attain and foster proficiency in the well being of its members and to encourage the members to participate in the promotion of unity and cooperation within the compromise of this institution do hereby ordain and promulgate this Constitution and By-laws.

ARTICLE I NAME, DOMICILE Section 1. This association shall be known as the Institute of Electronics Engineers of the Philippines PHINMA University of Pangasinan Student Chapter. It shall adopt the acronym IECEP PHINMA UPang SC to identify and distinguish it from other organization. Section 2. The office of this organization shall be located within the school premise of the University of Pangasinan.

ARTICLE II DECLARATION OF OBJECTIVES AND PRINCIPLES Section 1. The IECEP PHINMA UPang SC shall be the student council of the Electronics Engineering Department. Section 2. The IECEP PHINMA UPang SC is the student chapter of the IECEP, Inc. (Institute of Electronics Engineers of the Philippines Incorporated). As such it is affiliated and accredited as IECEP, Inc.’s student counterpart. Membership of the said institution shall depend on the propose membership fee imposed by the national board which will be renewed annually as long as the organization still seeks to be a member. Section 3. This association shall be cooperative and non-profitable. Section 4. With concerted efforts among ECE students, it shall develop sense of service and responsibility to uphold the ideals and objectives of the association.

Section 5. This association shall foster the growth and development of the Electronics Engineering students through the promotion of their intellectual, spiritual, social, cultural, and physical well-being. Section 6. The members shall safeguard and protect the honor and integrity of the association. Section 7. This association shall actively participate on current matters and issues that may involve the interest and welfare of the members within the premises of this institution and in the regional, national, and international level. Section 8. This association shall adhere and respect the rule of majority and objections of every member.

ARTICLE III MEMBERSHIP Section 1. Second year to fifth year ECE students is obliged to be a member of the association while first year ECE students’ membership is voluntary. Section 2. The annual membership fee is Php 200.00 which a needed percentage will be rendered to the association’s affiliation to the national level and the remaining percentage will compose the association’s fund. Section 3. The members must renew their membership annually through one-time payment of the annual membership fee. Section 4. The members can enjoy the same rights and privileges except that of official function, voting power and holding of elective position provided in this constitution.

ARTICLE IV OFFICERS Section 1. The officers of this association shall be composed of the following: 1. President 2. External Vice President 3. Internal Vice President 4. Secretary 5. Treasurer 6. Auditors 7. Public Information Officers 8. Business Managers 9. Board of Directors A. Chairman B. Members a. Technical Committee Head b. Membership & Registration Committee Head c. Financial Committee head d. 2nd -5th Year Representatives

i. ii. iii.

The members of the Board of Directors shall be appointed by the elected officers of IECEP PHINMA UPang SC. The members of the Board of Directors shall compose of four (4) individuals, one (1) members from each year level (2nd – 5th year level) The Board shall elect a chairman and subdivide the remaining positions among themselves.

Section 2. Candidates of the IECEP PHINMA UPang SC officers must be officially enrolled in the university for two consecutive semesters, and should not have incurred a failing grade (5.00 or below 75%) for the last semester enrolled. As such, these requirements should be strictly imposed. Section 3. Incumbent officers who wish to run in any position shall first submit a resignation letter to the COMELEC. All resignation letters shall be considered irrevocable. Section 4. All IECEP PHINMA UPang SC officers shall hold office for one school year or until their successors shall have been elected and inducted into office. Section 5. An officer of the IECEP PHINMA UPang SC may be elected to the same position for only two (2) consecutive terms. Section 6. The Vice President for External Affairs shall fill any vacancy in the position of the President. Vacancy in the position of the Vice President for External Affairs shall be filled by means of election of the elected officers and by the appointed officers of the Board of Directors.

ARTICLE V DUTIES AND FUNCTIONS OF THE OFFICERS Section 1. The officers of IECEP PHINMA UPang SC shall exercise the following duties and responsibilities: (1) To direct and supervise the implementation of all activities being undertaken by the association; (2) To administer the implementation of the General Program of Action of the association; (3) To manage the funds and maintain the properties and equipment of the association in the interest of the members; (4) To provide mechanism/s for evaluation for the activities and performance of the officers; (5) To exercise such powers necessary or incidental to its function. Section 2. The President shall be the head of the IECEP PHINMA UPang SC. He shall: (1) Convince and preside in all meetings of the association. (2) Sign all documents and communications of the association and approve vouchers representing legitimate disbursement of the IECEP PHINMA UPang SC fund. (3) Enforce and implement due observance of this constitution and By-laws. (4) Exercise all powers that are inherent to his position and shall perform each other functions as may be deemed necessary. Section 3. The Vice President for External Affairs shall: (1) Assume the duty of the President in case of latter’s absence and temporary disability. (2) Assist or aid the President in decision-making and to other matters regarding external activities of the association. (3) Perform such other functions that may be assigned to him by the President.

Section 4. The Vice President for Internal Affairs shall: (1) Assist the President in all matters regarding internal affairs of the organization. (2) Perform such other functions that may be assigned to him by the President. Section 5. The Secretary shall: (1) Issue notice of meetings of the association. (2) Prepare, sign, and file documents and communication of the association. (3) Prepare and record the duration of meetings and all proceedings of the organization. (4) Be responsible for the safekeeping of records and documents of the organization. (5) Perform such other functions that may be assigned to him by the President. Section 6. The Treasurer shall: (1) Prepare the budget of the organization. (2) Be the chief custodian of all the property of the association. (3) Collect or receive all fees and contributions from members as well as other payments due to the organization. (4) Keep all the financial records of the organization. (5) Cover all the legitimate and necessary disbursement and payment of obligations with vouchers and receipts. (6) Prepare all expenditure vouchers representing legitimate disbursement of the association fund. (7) Accountable for the funds of the association and is responsible in the preparation of financial reports properly audited with copies furnished to advisers and the Dean. This will include financial report after every activity. (8) Perform such other functions that may be assigned to him by the President. Section 7. The Auditors shall: (1) Audit all collected or received fees and contributions from members as well as other payments due to the organization. (2) Check all financial records of the organization. (3) Help the treasurer in preparing financial reports. (4) Perform such other functions that may be assigned to him by the President. Section 8. The Public Information Officers shall: (1) Monitor the opinions and needs of the students and report these concerns to the President. (2) Serve as media liaison/s and answer questions, issue press releases, and arrange interviews with executives/officers and constituents. (3) Perform such other functions that may be assigned to him by the President. Section 9. The Business Managers shall: (1) Oversee and supervise the organization activities. (2) Coordinate with the Treasurer in budgeting purposes regarding to organization activities. (3) Perform such other functions that may be assigned to him by the President. Section 10. The Chairman of the Board shall: (1) Represent the association and its officers in any affair or occasion authorized by the President. (2) Coordinate with the Technical Committee Head in circulating information regarding activities of the association.

Section 11. The Technical Committee Head shall: (1) Handle all matters regarding upcoming programs and seminars. (2) Inform Officers and Board of Directors for upcoming meeting or assembles. (3) Perform such other functions that may be assigned to him by the President. Section 12. The Registration/Membership Committee Head shall: (1) Handle all matters of information regarding activities of the association. (2) Keep all files regarding membership. (3) Perform such other functions that may be assigned to him by the President. Section 13. The Financial Committee Head shall: (1) Help the treasurer in preparing financial reports. (2) Check all financial reports. (3) Be responsible for all duties and obligations assigned by the President. Section 14. The Board of Representatives shall: (1) Represent their respective year level during the association’s meetings and in any affair or occasion. (2) Coordinate with the Technical Committee Head in circulating information regarding the activities of the association (3) Exercise such other functions as may be delegated to them by the President.

ARTICLE VI COMMISSION ON ELECTION Section 1. The members of the COMELEC shall be appointed by the Chairman of the Board or designated through majority of the votes of the officers and advisers in a meeting called for the purpose, two (2) weeks before the election. Section 2. The COMELEC shall be composed of a Chairman and three (3) members. Section 3. The COMELEC shall hold office for one (1) school year until their successors are chosen. Section 4. The COMELEC shall be the sole judge of all election returns and protests. Any decision made by the COMELEC shall be final. Section 5. The members of the COMELEC shall be considered supreme above all masters once appointed by the Chairman of the Board. Section 6. Any critical decision to grant to the advisers shall take effect only by the majority votes of the COMELEC.

ARTICLE VII FUNDS Section 1. The funds of IECEP PHINMA UPang SC shall consist of students’ membership fees to be collected once every year. Reasonable amount will be collected from each member to support projects and activities of the organization. Section 2. The funds shall be kept by the Treasurer/President and no actual disbursement shall be made without any signature of the President, Financial Committee Head, and Advisers. Section 3. A financial report of the IECEP PHINMA UPang SC shall be subjected to audit by the Auditor and the Financial Committee Head.

ARTICLE VIII MEETINGS Section 1. Regular meetings of IECEP PHINMA UPang SC shall be held every first and third Friday of each month during the school year at the IECEP PHINMA UPang SC’s chosen place in the University of Pangasinan or outside the campus as the President may determine. Section 2. The President may call special meetings if he deems majority votes of the officers.

ARTICLE IX ACCOUNTABILITY Section 1: Any member may file charges against any of the IECEP PHINMA UPang SC officers. Section 2. The officers of the IECEP PHINMA UPang SC and members of the electoral tribunal shall be subjected to suspension and impeachment for the following grounds: (1) Willful violation of this constitution (2) Doing improper application of responsibilities towards a certain activity of the association. (3) Gross violation of any of the provisions of this Constitution and By-Laws done solely or in an organized manner with the willful intent of deceiving the member and undermining the capability of the IECEP PHINMA UPang SC in pursuing its duly mandated objectives. (4) Gross negligence on the performance of duties, functions and responsibilities stated herein. (5) Act of graft and corruption such as misappropriation of funds including the utilization and facilitation of the association, conscious intent and effort to connive with member/s and IECEP PHINMA UPang SC Officer/s including the use of constituted powers to camouflage and whitewash any gross violation of this Constitution and By-Laws. (6) Failure to attend the IECEP PHINMA UPang SC meetings for three (3) consecutive occasions without justifiable reason, despite official receipt of notices of the meetings. (7) Acts unbecoming of an officer that is detrimental to the image of the University of Pangasinan and/or the IECEP PHINMA UPang SC.

Section 3: For purpose of suspension: a) The IECEP PHINMA UPang SC Officers (excluding the officer who is subject for suspension) shall enact a resolution providing for the guidelines regarding the imposition and length of suspension, taking into consideration the gravity of offense of the concerned officers. b) An affirmative vote at least 2/3 of all the members of the IECEP PHINMA UPang SC Officers excluding the officer in question shall have to be obtained. Section 4: For purposes of impeachment: a) The members of the IECEP PHINMA UPang SC, excluding the officer/s who is/are the subject of the impeachment complaint, shall elect among themselves to form a committee at least five (5) members for purposes of investigation. b) An affirmative vote of at least 2/3 of all members of the IECEP PHINMA UPang SC officers excluding the officer/s in question shall have to be obtained.

ARTICLE X ADVISERS Section 1. The IECEP PHINMA UPang SC shall have two (2) Faculty Advisers. Section 2. The Faculty Advisers must be members of IECEP, Inc. Section 3. The advisers must coordinate with each other in order to have unified plans, protests, or programs. Section 4. The advisers shall be responsible for decision-making concerning electoral problems.

ARTICLE XI LEGAL COUNSEL Section 1. There should be a Legal Counsel of the organization who shall assists the organization in any legal problems it may encounter and to advice the officers and members on the legality of their particular cause of action. Section 2. The board of officers shall select the Legal Counsel thus a resolution duly agreed. He can be removed by a majority of votes of the board of officers.

ARTICLE XII AMENDMENTS Section 1. Any amendment, revision or repeal of this Constitution and By-Laws may be proposed on any of the following manners: a. By at least 2/3 vote of all the officers of the IECEP PHINMA UPang SC; b. By a petition filed with the IECEP PHINMA UPang SC by at least ten percent (10%) of the total members of the association. Section 2: In case of repeal or amendments, the IECEP PHINMA UPang SC shall constituent assembly. Section 3: In case of revision of this constitution, the Constitutional Commission to be hereafter created shall convene. Section 4: Any revision of this constitution shall be valid only when ratified by the majority of the votes cast by the IECEP PHINMA UPang SC officers or members in a plebiscite called for the purpose.

ARTICLE XIV EFFECTIVITY Section 1: This Constitution shall be adopted upon its ratification by a majority of the votes cast by the association in a plebiscite called for the purpose.

Certified true and correct:

__________________________ Engr. Marco Ermol P. Bagasbas Adviser, IECEP PHINMA UPang SC

______________________ Engr. Lyndon G. Padama Chairperson, CpE – ECE Department

Noted by:

_____________________________ Ericson P. Capua President, IECEP PHINMA UPang SC

______________________________ Rod Emmanuel L. Obay PIO, IECEP PHINMA UPang SC

___________________________ Adam Jude E. Pasion External Vice-President, IECEP PHINMA UPang SC

______________________________ Nikko B. Manuel Board of Director, IECEP PHINMA UPang SC

_____________________________ Charles David M. Eden Internal Vice-President, IECEP PHINMA UPang SC

______________________________ Denmark B. Calimquim Board of Director, IECEP PHINMA UPang SC

______________________________ Stephanie M. Macanlalay Secretary, IECEP PHINMA UPang SC

______________________________ Lheix Jeorvie L. Pidlaoan Board of Director, IECEP PHINMA UPang SC

______________________________ Aracelie B. Gonzales Treasurer, IECEP PHINMA UPang SC

______________________________ Divine Angelee F. Abalos Board of Director, IECEP PHINMA UPang SC

______________________________ Jeterine U. Arias Auditor, IECEP PHINMA UPang SC

______________________________ Edrian Renz C. Aguilar Board of Director, IECEP PHINMA UPang SC

______________________________ John Carlo B. Sangco Auditor, IECEP PHINMA UPang SC

______________________________ Elizabeth A. Agustin Business Manager, IECEP PHINMA UPang SC

______________________________ Henry C. Mendoza, Jr. Business Manager, IECEP PHINMA UPang SC

______________________________ Justine P. Aguinaldo PIO, IECEP PHINMA UPang SC

______________________________ Ken Harold A. Fajardo 4th Year Representative

______________________________ Jenny V. Manuel 4th Year Representative

______________________________ Kim William B. Viloria 5th Year Representative