Cataloging Series For Improved Student Access Handout

Cataloging Series for Improved Student Access By Elaine Shelburne, Teacher Librarian Ogden City School District Search Authority File

 Confirm whether or not the personal name and the series are established.  If an authority record does not exist, you use the series and names on the book.  Does an authority record exist for each of these? If so, these are the forms you use.  Go to Library of Congress Authorities: http://authorities.loc.gov/ Check to See if Authority is Established

If NO –use a 490 AND an 800 field  Enter the item statement in a 490 with volume or numbering information as indicated on the item and add a 8xx field for the authorized form of the heading followed by volume or numbering information according to the format shown in the authority record

Examples – Authority Not Established

NOTES:

If NO – Use a 490 0 or you can also Enter the statement in a 500 note If not authorized as a series, use 490 and 800. 490 0_ No. 1 Ladies Detective Agency; |vv.1 8xx No. 1 Ladies Detective Agency series [loc statement]

Title Authority Headings

Look for Authority Series Title

Authorized Form—Name & Series

Authority Record

Marc Magician

Add Authorized Name to 100 First from LOC, Then Add to Marc Magician

Library of Congress Authorities

Personal Name in 100 Authorized

 McCall Smith, Alexander, 1948 The above personal name was authorized, in LOC. That goes right into the 100 as follows, right?  100 1_ |aMcCall Smith, Alexander, | d1948 100 1_ |a McCall Smith, Alexander, |d 1948-

100

1_ |a Nimmo, Jenny.

245

10 |a Midnight for Charlie Bone / |c Jenny Nimmo.

250

__ |a 1st Scholastic ed.

260

__ |a New York : |b Orchard Books |c 2003.

300

__ |a ix, 401 p. ; |c 22 cm.

490

1_ |a Children of the Red King ; |v bk. 1 __ |a Charlie Bone’s life with his widowed mother and two grandmothers undergoes a dramatic change when he discovers that he can hear people in photographs talking.

650

_1 |a Magic |v Fiction.

650

_1 |a Boarding schools |v Fiction.

650

_1 |a Schools |v Fiction.

651

_1 |a England | v Fiction.

800

1_ |a Nimmo, Jenny. |t Children of the red king ; |v bk.1.

500 Note

 500 __ |a "More from The no. 1 Ladies’ Detective Agency"--Cover.

Check to see if Authoriy Is Established

 If YES – Does the series statement on the item match the form of the authorized series heading (1xx) in the authority record?  Enter the series heading in 440 and enter any volume or numbering information according to the format shown in the authority record (e.g., bk. 1 or 1 or no. 1)

Examples – Authorized

If authority is established as a series, use 440 1

|a A series of unfortunate events :‡v bk. 2

References

 Library of Congress  Marc Magician Software  Infocentre Software, from Sagebrush